Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations
description
Transcript of Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations
![Page 1: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/1.jpg)
Basic Data Safety PracticesThat Can PreventMalpractice Claims & Ethics Violations
Grant County Bar AssociationJune 14, 2011
Kim J. Brand
President Founder
![Page 2: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/2.jpg)
1. Threats vs Risks
![Page 3: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/3.jpg)
1. Threats vs Risks
The ‘Bad’ things that can happen.
vs.
How much does it cost?
![Page 4: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/4.jpg)
1. Threats vs Risks
2. Acts of God Acts of Violence Acts of Stupidity
![Page 5: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/5.jpg)
1. Threats vs Risks
2. Acts of God Acts of Violence Acts of Stupidity
3. Defenses:BackupsSystemsPoliciesTrainingAudits
![Page 6: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/6.jpg)
4. The ‘Backup’ Goals
Recovery Point Objective - RPORecovery Time Objective - RTOSaving the right stuffKeeping backups safe
![Page 7: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/7.jpg)
4. The ‘Backup’ Goals
Recovery Point Objective - RPORecovery Time Objective - RTOSaving the right stuffKeeping backups safe
Balance...Peace of mindResponsibilityEconomy
![Page 8: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/8.jpg)
![Page 9: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/9.jpg)
![Page 10: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/10.jpg)
![Page 11: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/11.jpg)
![Page 12: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/12.jpg)
![Page 13: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/13.jpg)
![Page 14: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/14.jpg)
Viruses, Trojans and Malware – Oh my!
![Page 15: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/15.jpg)
![Page 16: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/16.jpg)
![Page 17: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/17.jpg)
![Page 18: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/18.jpg)
5. Where is your data?
![Page 19: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/19.jpg)
5. Where is your data?
Office? PC Server Copier
Laptop?Mobile device?Cloud?
![Page 20: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/20.jpg)
6. Security vs Safety…
![Page 21: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/21.jpg)
6. Security vs Safety…
Intentional Acts
vs.
Unintentional Acts
![Page 22: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/22.jpg)
6. Security and Safety…
Passwords?
Encryption?At restIn transitWireless Access
Retention Policies?
Remote Access?
![Page 23: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/23.jpg)
6. Security and Safety…
Recommended password policies:
8+ characters Letters & Numbers Mixed case: A-Z, a-z Special characters: $@*&! Changed 4x year No repeats for 1+ year
![Page 24: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/24.jpg)
6. Security and Safety…
Recommended password policies:
8+ characters Letters & Numbers Mixed case: A-Z, a-z Special characters: $@*&! Changed 4x year No repeats for 1+ year
Security ‘tokens’
![Page 25: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/25.jpg)
Why is Backup hard?
Lots more stuff in more places Different threats – different defenses Backup software is complicated Backup media is a security risk Bad organization habits Restore is needed infrequently;
. . . practice is risky!
![Page 26: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/26.jpg)
Why is Backup hard?
Lots more stuff in more places Different threats – different defenses Backup software is complicated Backup media is a security risk Bad organization habits Restore is needed infrequently;
. . . practice is risky!
Remember:Backup is boring, Restore is EXCITING!
![Page 27: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/27.jpg)
A special case: Laptops
65% of PCs sold last year were laptops 1:10 Lost or stolen Confidential information on the loose Difficult to sync with office servers Portable = Abused (dropped, kicked) No user serviceable parts inside Security policies difficult to enforce
![Page 28: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/28.jpg)
Backup System Elements . . .
Automated Regular (daily, weekly, continuous?) Tested: Right Stuff, Valid, Monitored Accessible: Offsite vs Onsite, Credentials, Encryption Keys Granular: Ability to recovery a single file Portable: Software, Hardware, Skills
Someone MUST CARE!
![Page 29: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/29.jpg)
A “Simple System” . . . doesn't exist!
Consider data size, type & location: Docs, Databases, E-Mail, PCs, Laptops Servers, Smartphones, ‘Open Files’ Backup generations & retention issues Compliance & discovery issues Media life & custody Offsite: Cost & confidentiality issues Documentation & Support
Test, Train, Review, Repeat
![Page 30: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/30.jpg)
Disaster RecoveryMust be able to duplicate the
“Value Stack”
Hardware
OS & Updates (Licenses)
Configuration: Users, Groups, etc.
Software & Services (Licenses)
Data
Disaster Recovery is not Backup!
![Page 31: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/31.jpg)
Let's Review The Goals
RPORTO
![Page 32: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/32.jpg)
Let's Review The Goals
RPORTORight StuffSafe & SecureValue Stack
![Page 33: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/33.jpg)
Let's Review The Goals
RPORTORight StuffSafe & SecureValue Stack
BalanceEconomyResponsibilityPeace of Mind
![Page 34: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/34.jpg)
Kim recommends:
► Image hard drives: Symantec, Acronis, Comodo
► Offsite storage: Mozy, SugarSync, FileSafe!
► Written policies: P/W, retention, backup, Internet
► De-Crapify: Current, Archive, Media, E-Mail, etc.
► Encrypt laptop hard drives: Winmagic, TruCrypt
► Document: P/W, providers, licenses, network,
etc.
► Update versions: OS, AV, Browser, Software
► Malwarebytes, OpenDNS, LastPass, LoJack
Visit: ILTSO.ORG
![Page 35: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/35.jpg)
Pop Quiz!
5 – 4 – 3 – 2 – 1
![Page 36: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/36.jpg)
Quiz questions:
What are the five levels of the Value Stack?
![Page 37: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/37.jpg)
Quiz questions:
What are the five levels of the Value Stack?
Hardware OS & Updates (Licenses) Configuration: Users, Groups,
etc. Software & Services (Licenses) Data
![Page 38: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/38.jpg)
Quiz questions:
Four simple questions to ask to perform your own backup audit.
![Page 39: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/39.jpg)
Quiz questions:
Four simple questions to ask to perform your own backup audit.
1. What programs do you use?2. Where does that program store its data?3. When/Where does that data get backed up?4. If you discovered missing or corrupted data, what would you do?
![Page 40: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/40.jpg)
Quiz questions:
The 'Three Threats' data safety model
![Page 41: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/41.jpg)
Quiz questions:
The 'Three Threats' data safety model
1. Acts of God2. Acts of Violence3. Acts of Stupidity
![Page 42: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/42.jpg)
Quiz questions:
The difference between ‘Safety’ and ‘Security’?
![Page 43: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/43.jpg)
Quiz questions:
The difference between ‘Safety’ and ‘Security’?
Safety regards unintentional acts
Security regards intentional acts
![Page 44: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/44.jpg)
Quiz questions:
The one Most Important Thing you can do to keep your data safe:
![Page 45: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/45.jpg)
Quiz questions:
The one Most Important Thing you can do to keep your data safe:
Put Someone in charge of Data Safety & Security!
![Page 46: Basic Data Safety Practices That Can Prevent Malpractice Claims & Ethics Violations](https://reader035.fdocuments.in/reader035/viewer/2022062423/5681497e550346895db6c96c/html5/thumbnails/46.jpg)
These slides and other resources are available online at:
www.FileSafeServer.com
Thank You!