based on the EANCOM 1997 Guideline using UN/EDIFACT ... · Copyright © 2016 eVision Page 11...

Copyright © 2016 eVision

Message Implementation Guideline

based on the EANCOM 1997 Guideline using

UN/EDIFACT Directories D.96A

Purchase Order Message

Version 8.4


Revision Control

Version No. Revision Date Updated By Changes

8.0 16/12/2009 S. White Structure updated for Cross Dock Orders

8.1 29/01/2011 S. White Added RFF Segment RFF+SB (Region

Code)

8.2 04/08/2014 A. Billeschou Added RFF Segment

RFF+BO(Commitment Order Number)

8.3 01/10/2015 A. Billeschou Added EQD and HAN Segments on

Header level.

Added EQD and HAN Segments on Detail

level.

8.4 02/08/2016 C O’Reilly Added CR and MP item number type

codes.


Notes:

1. The segments are presented in the sequence in which they appear in the message. The segment or segment group

tag is followed by the Segment Description, the Base Status (M)andatory / (C)onditional indicator, the User Status,

and the maximum number of occurrences.

2.1 (M)andatory data elements in EDIFACT segments retain their status in EANCOM, but reflected in

this document with (R)equired implying Mandatory.

2.2 Additionally, there are five types of status for data elements with a (C)onditional EDIFACT status, whether for

simple, component or composite data elements. These are listed below and can be identified when relevant by the

following abbreviations:

REQUIRED R Indicates that the entity is required and must be sent.

ADVISED A Indicates that the entity is advised or recommended.

DEPENDENT D Indicates that the entity must be sent in certain conditions, as defined by the

relevant explanatory note.

OPTIONAL O Indicates that the entity is optional and may be sent at the discretion of the user.

NOT USED N Indicates that the entity is not used and should be omitted.


ORDERS Purchase Order Message

Introduction: A message specifying details for goods or services ordered under conditions agreed between the seller(vendor) and

the buyer(Spotlight)

Interchange Header:

Seg ID Name Req

Des

Max Use Group Repeat

C UNA Service String Advice M 1

M UNB Interchange Header M 1

Header Section:

Seg ID Name Req

Des


M UNH Message Header M 1

M BGM Beginning of Message M 1

M DTM Date/Time/Period M 35

M FTX Free Text C 4

Segment Group: Name and Address M 99

M NAD Name and Address M 1

Segment Group: Reference C 10

M RFF Reference M 1

Segment Group: Contact Information C 5

M CTA Contact Information M 1

M COM Communication Contact M 5

Segment Group: Currencies C 5

M CUX Currencies M 1

Segment Group: TDT C 99

M TDT Details of Transport C 1

Segment Group: Equipment Details C 10

M EQD Equipment Details M 1

M HAN Handling Instructions C 5

Detail Section:

Seg ID Name Req

Des


Segment Group: Line Item M 200000

M LIN Line Item M 1

C PIA Additional Product Id C 25

C IMD Item Description C 99

C QTY Quantity M 10

Segment Group: Price Details M 25

M PRI Price Details M 1

Segment Group: Reference M 10

M RFF Reference M 1

Segment Group: Place/Location Identification 9999


M LOC Place/Location Identification M 1

M QTY Quantity M 1

Segment Group: Equipment Details C 10

M EQD Equipment Details M 1

M HAN Handling Instructions C 5

Section Control:

Seg ID Name Req Des Max Use Group Repeat

M UNS Section Control M 1

Summary Section:


M MOA Monetary Amount M 1

M CNT Control Total M 1

M UNT Message Trailer M 1

Interchange Trailer:


C UNE Functional Group Trailer C 1

M UNZ Interchange Trailer M 1


Segment: UNA Service Advice String

Position: 0001

Group: Level: 0

Usage: Optional

Max Use: 1

Purpose: To define the characters selected for use as delimiters in the rest of the interchange that follows.

Example:

UNA:+.? '

Data Element Summary

Data

Element

Component

Element

Name Attributes

M COMPONENT DATA ELEMENT

SEPARATOR

M an..1

M DATA ELEMENT SEPARATOR M an..1

M DECIMAL MARK M an..1

M RELEASE INDICATOR M an..1

M RESERVED FOR FUTURE USE M an..1

M SEGMENT TERMINATOR M an..1


Segment: UNB Interchange Header

Position: 0002

Group: Level: 0

Usage: Mandatory

Max Use: 1

Purpose: To start, identify and specify an interchange.

Example:

UNB+UNOA:3+9320136111113:ZZ+9334358000001:ZZ+20080611:1101+902201'


Data

Element

Component

Element

Name Attributes Data

type

M S001 SYNTAX IDENTIFIER Identification of the agency controlling the

syntax and indication of syntax level.

M

0001 Syntax identifier

Coded identification of the agency

controlling a syntax and syntax level used

in an interchange.

UNOA

M an..1

0002 Syntax version number Version number of the syntax identified in

the syntax identifier (0001).

3

M an..1

M S002 INTERCHANGE SENDER

Identification of the sender of the

interchange.

Spotlight EDI GLN

0004 Sender Identification Name or coded representation of the

sender of a data interchange.

ZZ

M an..1

0007 Partner Identification Code Qualifier

Qualifier referring to the source of codes

for the identifiers of interchanging

partners.

M an..4

M S003 INTERCHANGE RECICIPIENT

Identification of the recipient of the

interchange.

Supplier EDI GLN

0010 Recipient Identification

Name or coded representation of the

recipient of a data interchange.

ZZ

M an..35

0007 Partner Identification Code Qualifier

Qualifier referring to the source of codes M an..35


for the identifiers of interchanging

partners.

M S004 DATE/TIME OF PREPARATION

Date/time of preparation of the

interchange.

0017 Date Of Preparation

Local date when an interchange or a

functional group was prepared.

YYMMDD

M an..35

0019 Time of preparation Local time of day when an interchange or

a functional group was prepared.

HHMM

M an..4

M 0020 INTERCHANGE CONTROL

REFERENCE Unique reference assigned by the sender

to an interchange.

M an..14

C 0035 TEST INDICATOR 1 indicates test Message, blank indicates

production message.

C an..1


Segment: UNH Message Header

Position: 0010

Group:

Level: 0

Usage: Mandatory

Max Use: 1

Purpose: A service segment starting and uniquely identifying a message. The message type code for the Purchase

order message is ORDERS.

Example:

UNH+902201+ORDERS:D:96A:UN:EAN008'


Data

Element

Component

Element

Name Attributes Data

type

M 0062 MESSAGE REFERENCE NUMBER

Unique message reference assigned by the

sender. Senders unique message reference. Sequence number of the messages in the interchange. DE 0062 in the UNT will be exactly the same. Sender generated.

EDI message unique identifier ( EDI

control reference number)

M an..14

M S009 MESSAGE IDENTIFIER

Identification of the type, version etc. of

the message being interchanged.

M an..6

M 0065 Message type identifier

Code identifying a type of message and

assigned by its controlling agency.

ORDERS

M an..6

M 0052 Message type version number

D

M an..3

M 0054 Message type release number

96A

M an..3

M 0051 Controlling agency

UN

M an..2

M 0057 Association assigned code

EAN008

M an..6


Segment: BGM Beginning of Message

Position: 0020

Group:

Level: 0

Usage: Mandatory

Max Use: 1

Purpose: A segment by which the sender must uniquely identify the order by means of its name and number and

when necessary its function.

Example:

BGM+220+4500010609+9'


Data

Element

Component

Element

Name Attributes

M/U C002 DOCUMENT/MESSAGE

Identification of a type of document/message by

code or name. Code preferred.

M/U 1001 Document/message name, coded

Document/message identifier expressed in code.

220 - Order (Standalone Order)

50E – Cross docking order

C an..3

M/U 1004 DOCUMENT/MESSAGE NUMBER

Reference number assigned to the document/message by the issuer.

Spotlight Order Number

C an..35

M/U 1225 MESSAGE FUNCTION, CODED

Code indicating the function of the message.

9 - original

C an..3


Segment: DTM Date/Time/Period

Position: 0030

Group:

Level: 1

Usage: Mandatory

Max Use: 4

Purpose: A segment specifying general dates and, when relevant, times related to the whole message. This will

specify some or all of the following dates:

Order Date

Do not deliver before

Do not deliver after

Advertise date

Delivery date requested for (prior to and including)

Planned Date for Start of Shipment

Example:

DTM+137:20080611:102'

DTM+64:20030507:102 - Not Before

DTM+63:20030516:102 - Not After

DTM+10:20030516:102 - Planned Date for Start of Shipment


Data

Element

Component

Element

Name Attributes

M C507 DATE/TIME/PERIOD

Date and/or time, or period relevant to the

specified date/time/period type

M

M 2005 Date/time/period qualifier 137 – order date

64 – do not deliver before date

63 – do not deliver after

15 – advertise date

10 – planned date for start of shipment

M an..3

M 2380 Date/time/period

The value of a date, a date and time, a time or of a

period in a specified

M an..35

M 2379 Date/time/period format qualifier

Specification of the representation of a date, a date and time or of a period.

102 - CCYYMMDD

M an..3


Segment: FTX Free Text

Position: 0070

Group:

Level: 1

Usage: Conditional (Optional)

Max Use: 4

Purpose: A segment with free text information, in coded or clear form, used when additional information is needed

but cannot be accommodated within other segments. Contains general comments for the response.

Example:

FTX+PUR+++ENSURE ALL PRODUCTS ARE CLEARLY MARKED


Data

Element

Component

Element

Name Attributes

M 4451 TEXT SUBJECT QUALIFIER

Code specifying subject of a free text.

PUR Purchasing information

M an..3

N/U 4453 TEXT FUNCTION, CODED

Code specifying how to handle the text. C an..3

N/U C108 TEXT LITERAL C

4440 Free text M an..70


Group: NAD Segment Group 2: Name and Address

Position: 0110

Group: Segment Group 2 (Name and Address)

Level: 1


Max Use: 99

Purpose: A group of segments identifying the parties with associated information.

Segment Summary

Pos No Seg ID Name Req Des Max Use Group

Repeat

M 0120 NAD Name and Address M 1

C 0150 Reference Group C 1

C 0210 Contact Information Group C 1

C 0280 Currencies Group C 1


Segment: NAD Name and Address

Position: 0120 (Trigger Segment)

Group: Segment Group 2 (Name and Address) Conditional (Optional)

Level: 1

Usage: Mandatory

Max Use: 1

Purpose: A segment identifying names and addresses of the parties (ship to, carrier and supplier information).

Examples:

NAD+SU+100372::92'

NAD+ST+A002::92’

NAD+CA+202367::92’


Data

Element

Component

Element

Name Attributes

M 3035 PARTY QUALIFIER

Code giving specific meaning to a party.

SU – supplier number

ST – ship to stored code

(Blank Ship To or No ST Segment Indicates Direct

To Store)

CA – carrier number

M an..3

M C082 PARTY IDENTIFICATION DETAILS

Identification of a transaction party by code. C

M 3039 Party id, identification Code identifying a party involved in a transaction.

Supplier Number or Ship To Store Code

M an..35

N/U 1131 Code list qualifier

Identification of a code list. C an..3

M/U 3055 Code list responsible agency, coded

Code identifying the agency responsible for a code

list.

92

C an..3

C C058 NAME AND ADDRESS C

M 3124 Address Line M an..35

C 3124 Address Line C an..35




C C080 PARTY NAME C

M 3036 Party Name M an..35

C 3036 Party Name C an..35





C C059 STREET C

M 3042 Street and number/p.o. box M an..35

C 3042 Street and number/p.o. box C an..35



C 3164 CITY NAME C an..35

C 3229 COUNTRY SUB-ENTITY IDENTIFICATION C an..9

C 3251 POSTCODE IDENTIFICATION C an..9

C 3207 COUNTRY, CODED C an..3


Group: RFF Segment Group 3: Reference

Position: 0150

Group: Segment Group 3 (Reference)

Level: 1


Max Use: 10

Purpose: A group of segments for giving references and where necessary, their dates, relating to the whole message

e.g. contract number, import/export license number, reservation number. Only generate this segment under Name

and Address group for Ship To party.

Segment Summary


Repeat

M 0160 RFF Reference M 3


Segment: RFF Reference


Group: Segment Group 3 (Reference) Conditional (Optional)

Level: 1

Usage: Mandatory

Max Use: 3

Purpose: Contains Spotlight department information.

Example:

RFF+SD:3000'

RFF+SB:R006'

RFF+BO:4900002432 '


Data

Element

Component

Element

Name Attributes

M C506 REFERENCE

Identification of a reference

M

M 1153 Reference qualifier

Code giving specific meaning to a reference

segment or a reference number. SD - Sales Department

SB – Sales Region

BO – Commitment Order Number

M an..3

M/U 1154 Reference number

Department name/no

Region Number

Commitment Order Number

C an..35


Group: CTA Segment Group 5: Contact Information

Position: 0210

Group: Segment Group 5 (Contact Information)

Level: 1


Max Use: 10

Purpose: A group of segments to identify a person or a department to whom communication should be directed.

Segment Summary


Repeat

M 0220 CTA Contact Information M 1

C 0230 COM Communication Contact 5


Segment: CTA Contact Information


Group: Segment Group 5 (Contact Information) Conditional (Optional)

Level: 1

Usage: Mandatory

Max Use: 1

Purpose: Contains Spotlight contact information.

Example:


Data

Element

Component

Element

Name Attributes

C 3139 Contact function, coded Code specifying the function of a contact (e.g. department or person). LO – Place of collection contact ZZZ – Mutually defined

C an..3

C C506 DEPARTMENT OR EMPLOYEE DETAILS


C

C 3413 Department or employee identification

Specify the department where the contact person is

working or the contact person's internal id number,

if known.

C an..17

C 3412 Department or employee identification Specify the name of the contact person

C an..35


Segment: COM Communication Contact

Position: 0230

Group: Segment Group 5 (Contact Information) Conditional (Optional)

Level: 1

Usage: Mandatory Max Use: 1

Purpose: To identify a communication number of a department or a person to whom communication should be directed.

Example:


Data

Element

Component

Element

Name Attributes

M C076 COMMUNICATION CONTACT Communication number of a department or employee in a specified channel.

M

M 3148 Communication number The communication number

M an..512

M 3155 Communication channel qualifier Code identifying the type of communication channel being used

TE – Telephone number

FX – Fax number

M an..3


Group: CUX Segment Group 7: Currencies

Position: 0280

Group: Segment Group 7 (Currencies)

Level: 1


Max Use: 10

Purpose: To specify currencies used in the transaction and relevant details for the rate of exchange.

Segment Summary


Repeat

M 0290 CUX Currencies M 1


Segment: CUX Currencies


Group: Segment Group 7 (Currencies) Conditional (Optional)

Level: 1

Usage: Mandatory

Max Use: 1

Purpose: To specify currencies used in the transaction and relevant details for the rate of exchange.

Example:


Data

Element

Component

Element

Name Attributes

C C504 CURRENCY DETAILS The usage to which a currency relates.

C

M 6347 Currency details qualifier Specification of the usage to which the currency relates. 2

M an..3

C 6345 Currency, coded Identification of the name or symbol of the monetary unit involved in the transaction.

C an..3


Group: TDT Segment Group 9: Details of Transport

Position: 0370

Group: Segment Group 9 (Details of Transport)

Level: 1


Max Use: 99

Purpose: To specify the transport details such as mode of transport, means of transport, its conveyance reference number and the identification of the means of transport.

Segment Summary


Repeat

M 0380 TDT Details of Transport M 1


Segment: TDT Details of Transport


Group: Segment Group 9 (Details of Transport) Conditional (Optional)

Level: 1

Usage: Mandatory

Max Use: 1

Purpose: To specify the transport details such as mode of transport, means of transport, its conveyance reference number and the identification of the means of transport.

Example:

TDT+20++:Sea'


Data

Element

Component

Element

Name Attributes

M 8051 TRANSPORT STAGE QUALIFIER

Qualifier giving specific meaning to the transport

details. 20 – first main carriage

M an..3

C 8028 CONVEYANCE REFERENCE NUMBER

Trip number assigned by the carrier M an..17

M C220 MODE OF TRANSPORT

Identification of a charge

M

C 8067 Mode of Transport, Coded

Coded method of transport used for the carriage of

the goods

C an..3

C 8066 Mode of Transport

Method of transport used for the carriage of the

goods

C an..17


Group: EQD Segment Group 14: Equipment Details

Position: 0530

Group: Segment Group 14 (Equipment Details)

Level: 1


Max Use: 10

Purpose: To identify a unit of equipment.

Segment Summary


Repeat

M 0540 EQD Equipment Details M 1


Segment: EQD Equipment Details


Group: Segment Group 14 (Equipment Details) Conditional (Optional)

Level: 1

Usage: Mandatory

Max Use: 1


Example:

EQD+SPP'


Data

Element

Component

Element

Name Attributes

M 8053 EQUIPMENT QUALIFIER

Code identifying type of equipment.

SPP – Identified special pallet

M an..3


Segment: HAN Handling Instructions

Position: 0550


Level: 1

Usage: Mandatory

Max Use: 5

Purpose: To specify handling and where necessary, notify hazards.

Comments:

Notes: This segment is used to specify how dangerous goods should be handled.

Valid values for component element 4079 are “Z00”, “Z01” and “Z02”. The corresponding values for component element 4078 are “SRG Hazardous”, “SRG MPI” and “SRG MPI/Hazardous”.

Example:

HAN+Z00:183:92:SRG Hazardous'


Data

Element

Component

Element

Name Attributes

C C524 HANDLING INSTRUCTIONS M

C 4079 Handling instructions, coded

Identification of the instructions on how specified

goods, packages or containers should be handled.

C an..3

C 1131 Code list qualifier Identification of a code list.

183 – Dangerous goods packing type

C an..3

C 3055 Code list responsible agency, coded


list.

92 – Assigned by buyer

C an..3

C 4078 Handling instructions

Instructions on how specified goods, packages or

containers should be handled.

C an..70


Group: LIN Segment Group 25: Line Item

Position: 0930

Group: Segment Group 25 (Line Item)

Level: 1


Max Use: 200000

Purpose: A group of segments providing details of the individual ordered items.

Note: It is possible spotlight will issue a purchase order with no items to confirm with the vender that all lines on

the purchase are no longer required.

Segment Summary


Repeat

M 0940 LIN Line Item M 1

C 0950 PIA Additional Product Id C 25

C 0960 IMD Item Description C 99

C 0980 QTY Quantity C 10

C 1180 Segment Group: Price Details C 25

C 1240 Segment Group: Reference C 10

C 1400 Segment Group: Place/Location

Identification

C 9999


Segment: LIN Line Item


Group: Segment Group 25 (Line Item) Conditional (Optional)

Level: 1

Usage: Mandatory

Max Use: 1

Purpose: A segment identifying the line item by the line number and configuration level, and additionally,

identifying the product or service ordered. Other product identification numbers e.g. Buyer product number, etc. can

be specified within the following PIA segment.

Comments:

Notes: This segment is used to identify the item being ordered.

The detail section of the Purchase Order is formed by a repeating group of segments, always starting with the LIN segment.

Example:

LIN+00100++2050000002106:EN'


Data

Element

Component

Element

Name Attributes

M/U 1082 LINE ITEM NUMBER

Serial number designating each separate item

within a series of articles. Application generated number of the count of the order lines.

C n..6

D C212 ITEM NUMBER IDENTIFICATION

Goods identification for a specified source. C

M/U 7140 Item number

Item Number EAN-13, EAN-8 or UPC-A

C an..35

M/U 7143 Item number type, coded

EN - International Article Numbering Association

C an..3


Segment: PIA Additional Product Id

Position: 0950


Level: 2


Max Use: 25

Purpose: A segment providing either additional identification to the product specified in the LIN segment (e.g.

Harmonized System number), or provides any substitute product identification.

Example:

PIA+1+4907812:CR::ZZZ+00100:MP::ZZZ

PIA+5+76543:VN::ZZZ’

PIA+5+SK22524:IN::ZZZ’


Data

Element

Component

Element

Name Attributes

M 4347 PRODUCT ID. FUNCTION QUALIFIER

1 - Additional identification

5 - Product identification

M an..3

M/U C212 ITEM NUMBER IDENTIFICATION

Goods identification for a specified source. M


A number allocated to a group or item. C an..35


Identification of the type of item number.

CR – Contract Number

IN - Buyer’s (Spotlight) Item Number Code

VN - Supplier’s/Vendor’s Item Number/Code

C an..3

N/U 1131 Code list qualifier Identification of a code list.

C an..3


ZZZ - Mutually Defined

C an..3

D C212 ITEM NUMBER IDENTIFICATION

Goods identification for a specified source. C


A number allocated to a group or item. C an..35


Identification of the type of item number.

MP - Product/service identification number

C an..3

N/U 1131 Code list qualifier

Identification of a code list. C an..3


ZZZ - Mutually Defined

C an..3


Segment: IMD Item Description

Position: 0960


Level: 2


Max Use: 10

Purpose: A segment to describe an item in either an industry or free format.

Comments:

Examples:

IMD+F++:::AC STRETCHED CANVAS PANEL, 30X40CM'


Data

Element

Component

Element

Name Attributes

C 7077 Item description type, coded Code indicating the format of a description. F – Freeform

C an..3

C 7081 ITEM CHARACTERISTIC, CODED C an..3

C C273 ITEM DESCRIPTION Description of an item.

C

C 7009 Item description identification C an..17

C 1131 Code list qualifier C an..3

C 3055 Code list responsible agency, coded C an..3

C 7008 Item description Free text description

C an..35


Segment: QTY Quantity

Position: 0980


Level: 2

Usage: Conditional (Optional) Max Use: 10

Purpose: A segment identifying the product quantities e.g. ordered quantity.

Comments:

Notes: This segment is used to specify the total quantity ordered for the current line identified in the LIN

segment. If split deliveries are being used, the quantities for the split delivery are specified in segment group 33. The totals for all quantities expressed in the QTY's at segment group level must equal the value in this QTY segment.

Example:

QTY+21:67:PK'


Data

Element

Component

Element

Name Attributes

M C186 QUANTITY DETAILS

Quantity information in a transaction, qualified

when relevant.

M

M 6063 Quantity qualifier

Code giving specific meaning to a quantity.

21 – Total Order Quantity.

M an..3

M 6060 Quantity

Numeric value of a quantity.

Total Quantity Of Previous LIN Item

M n..15

C 6411 Measure unit Qualifier

C an..3


Group: PRI Segment Group 28: Price Details

Position: 1180

Group: Segment Group 28 (Price Details)

Level: 2


Max Use: 25

Purpose: A group of segments identifying the relevant pricing information for the goods or services ordered.

Segment Summary


Repeat

M 1190 PRI Price Details M 1


Segment: PRI Price Details


Group: Segment Group 28 (Price Details) Conditional (Optional)

Level: 2

Usage: Mandatory

Max Use: 2 (for each LIN segment)

Purpose: A segment to specify the price type and amount. The price used in the calculation of the line amount will

be identified as 'price'.

Example:

PRI+AAA:16.25:::12:EA Wholesale Price per 12 consumer unit is $16.25

PRI+RTP:35.00::::EA Retail price per 1 consumer unit is $35.00

Please Note:

Australian Stores :

Wholesale Price currency is AUD and excludes GST

Retail Price currency is AUD and includes GST

New Zealand Stores:

Wholesale Price currency is NZD and excludes Taxes

Retail Price currency is NZD and includes Taxes

Singapore Stores:

Wholesale Price currency is AUD and excludes GST/Taxes

Retail Price currency is SGD and includes Taxes


Data

Element

Component

Element

Name Attributes

M/U C509 PRICE INFORMATION

Identification of price type, price and related

details.

C

M 5125 Price qualifier

Identification of a type of price.

AAA - Wholesale Price Excluding GST

RTP - Retail Price Inclusive of GST

M an..3

M/U 5118 Price

The monetary value associated with a purchase or

sale of an article, product or service.

M n..15

D 5284 Unit price basis Basis on which the unit price/rate applies.

Blank assumes 1.

C n..9

D 6411 Measure unit qualifier

Indication of the unit of measurement in which

weight (mass), capacity, length,

area, volume or other quantity is expressed.

M An..3


Group: RFF Segment Group 29: Reference

Position: 1240

Group: Segment Group 29 (Reference)

Level: 2


Max Use: 10

Purpose: A group of segments for giving references and where necessary, their dates, relating to the whole message

e.g. contract number, import/export license number, reservation number. Only generate this segment under Name

and Address group for Ship To party.

Segment Summary


Repeat

M 1250 RFF Reference M 1


Segment: RFF Reference


Group: Segment Group 29 (Reference) Conditional (Optional)

Level: 2

Usage: Mandatory

Max Use: 1

Purpose: Contains Spotlight department information.

Example:


Data

Element

Component

Element

Name Attributes

M C506 REFERENCE


M

M 1153 Reference qualifier

Code giving specific meaning to a reference

segment or a reference number.

PD – Promotion Number

M an..3

M/U 1154 Reference number

Promotion/Advertising no C an..35


Group: LOC Segment Group 33: Place/Location Identification

Position: 1400

Group: Segment Group 33 (Place/Location Identification)

Level: 2

Usage: Mandatory

Max Use: 9999 (per LIN segment)

Purpose: A group of segments specifying destination and quantity details for consignments involving multi-

destination deliveries.

Segment Summary


Repeat

M 1400 LOC Place/Location Identification M 1

C 1420 QTY Quantity M 1


Segment: LOC Place/Location Identification


Group: Segment Group 33 (Place/Location Identification) Conditional (Optional)

Level: 2

Usage: Mandatory

Max Use: 1

Purpose: A segment indicating the location to which part of the consignment is to be delivered.

Comments:

Notes: This segment is used to identify the location of delivery for a split delivery order.

Example:

LOC+7+340::92’


Data

Element

Component

Element

Name Attributes

M 3227 PLACE/LOCATION QUALIFIER

Code identifying the function of a location.

7 - Place of delivery

M an..3

M/U C517 LOCATION IDENTIFICATION

Identification of a location by code or name. M

M/U 3225 Place/location identification

Identification of the name of place/location, other

than 3164 City name.

Spotlight Store Code

C an..25

3055 Code list responsible agency, coded


list.

92 - Assigned By Buyer

C an..3


Segment: QTY Quantity

Position: 1420

Group: Segment Group 33 (Place/Location Identification) Conditional (Optional)

Level: 2


Max Use: 1

Purpose: A segment specifying the quantity to be delivered to the identified location.

Comments:

Notes: This segment is used to indicate the delivery quantity for the delivery location specified in the

previous LOC segment. The total of all quantities specified in segment group 33 for the line, must equal the value for the total quantity detailed in the QTY segment at line level.

Example:

QTY+11:10

QTY+54:15

(Note: This will only be used where a variance to the ordered Qty is permitted)

The “11” qualifier will always be transmitted with or without the “54” qualifier, when a product is deemed

a variable qty product then the “54” qualifier will be used to specify the maximum acceptable delivery qty.


Data

Element

Component

Element

Name Attributes

M C186 QUANTITY DETAILS M

M 6063 Quantity qualifier

Quantity information in a transaction, qualified

when relevant.

11 - Split Quantity (Mandatory)

M an..3

M 6060 Quantity

Numeric value of a quantity. M an..15


Group: EQD Segment Group 48: Equipment Details

Position: 1870

Group: Segment Group 48 (Equipment Details)

Level: 2


Max Use: 10


Segment Summary


Repeat

M 0540 EQD Equipment Details M 1


Segment: EQD Equipment Details



Level: 2

Usage: Mandatory

Max Use: 1


Example:

EQD+SPP'


Data

Element

Component

Element

Name Attributes

M 8053 EQUIPMENT QUALIFIER

Code identifying type of equipment.

SPP – Identified special pallet

M an..3


Segment: HAN Handling Instructions

Position: 1890


Level: 2

Usage: Mandatory

Max Use: 5

Purpose: To specify handling and where necessary, notify hazards.

Comments:

Notes: This segment is used to specify how dangerous goods should be handled.

Valid values for component element 4079 are “Z00”, “Z01” and “Z02”. The corresponding values for component element 4078 are “SRG Hazardous”, “SRG MPI” and “SRG MPI/Hazardous”.

Example:

HAN+Z00:183:92:SRG Hazardous'


Data

Element

Component

Element

Name Attributes

C C524 HANDLING INSTRUCTIONS M

C 4079 Handling instructions, coded

Identification of the instructions on how specified

goods, packages or containers should be handled.

C an..3

C 1131 Code list qualifier Identification of a code list.

183 – Dangerous goods packing type

C an..3

C 3055 Code list responsible agency, coded


list.

92 – Assigned by buyer

C an..3

C 4078 Handling instructions

Instructions on how specified goods, packages or

containers should be handled.

C an..70


Segment: UNS Section Control

Position: 2090

Group:

Level: 0

Usage: Mandatory

Max Use: 1

Purpose: A service segment placed at the start of the summary section to avoid segment collision.

Comments:

Notes: This segment is used to separate the detail and summary sections of the ORDERS message.

Example : UNS+S'


Data

Element

Component

Element

Name Attributes

M 0081 SECTION IDENTIFIER

A character identifying the next section in a

message.

M a1


Segment: MOA Monetary Amount

Position: 2100

Group:

Level: 1

Usage: Mandatory

Max Use: 1

Purpose: A segment to specify a monetary amount.

Comments:

Notes:

Example:


Data

Element

Component

Element

Name Attributes

M C516 MONETARY AMOUNT Amount of goods or services stated as a monetary amount in a specified currency.

M

M 5025 Monetary amount type qualifier Indication of type of amount

M an..3

C 5004 Monetary amount Number of monetary units

C n..18

C 6345 Currency, coded Identification of the name or symbol of the monetary unit involved in the transaction.

M an..3


Segment: CNT Control Total

Position: 2110

Group:

Level: 1

Usage: Mandatory Max Use: 1

Purpose: A segment by which control totals may be provided by the sender for checking by the

receiver.

Comments:

Notes: This segment is used to provide message control totals.

Example:

CNT+2:4' There are four LIN segments in the current message.


Data

Element

Component

Element

Name Attributes

M C270 CONTROL

Control total for checking integrity of a message or

part of a message.

M

M 6069 Control qualifier

Determines the source data elements in the

message which forms the basis for

6066 Control value.

2 -Total Number of LIN Segments In This

Message

M an..3

M 6066 Control value

Value obtained from summing the values specified

by the Control Qualifier

throughout the message (Hash total).

Actual LIN Segment Count

M n..18


Segment: UNT Message Trailer

Position: 2160

Group:

Level: 0

Usage: Mandatory

Max Use: 1

Purpose: A service segment ending a message, giving the total number of segments in the message and the control

reference number of the message.

Comments:

Notes: The UNT segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message.

Example:

UNT+48+ME000001'


Data

Element

Component

Element

Name Attributes

M 0074 NUMBER OF SEGMENTS IN A MESSAGE

Control count of number of segments in a

message.

M n..6

M 0062 MESSAGE REFERENCE NUMBER

Unique message reference assigned by the sender. The message reference number detailed here should equal the one specified in the UNH segment.

M an..14


Segment: UNZ Interchange Trailer

Position: 2160

Group:

Level: 0

Usage: Mandatory

Max Use: 1

Purpose: This is the last segment in the interchange.

Example:

UNZ+1+001000062’


Data

Element

Component

Element

Name Attributes

M 0036 INTERCHANGE CONTROL COUNT

Total number of messages in this interchange. M n..6

M 0020 INTERCHANGE CONTROL REFERENCE Unique message reference assigned by the sender. The message reference number detailed here should

equal the one specified in the UNB segment.

M an..14


Sample CPO Order with region code

UNA:+.? '

UNB+UNOA:3+9320136000004T:ZZ+9334358000001:ZZ+101019:1855+27902656++++1++1' UNH+27902656+ORDERS:D:96A:UN:EAN008'

BGM+50E+3300000414+9'

DTM+137:20101019:102'

DTM+63:20101026:102'

DTM+64:20101019:102'

NAD+SU+100803::92'

NAD+ST+DS60::92'

RFF+SD:016'

RFF+SB:R006' < Region Code = R006

RFF+BO:4900002432'

CTA+ZZZ'

COM+ph (03) 96754400:TE' COM+fax (03) 93696147:FX'

CUX+2:AUD'

LIN+1++9320200232768:EN'

PIA+5+80159758:IN::ZZZ'

IMD+F++:::COMING UP ROSES DAISY, MUSTRD, 112CM'

QTY+21:40:MTR'

PRI+AAA:3.2:::1:MTR'

LOC+7+S052::92'

QTY+11:8'

LOC+7+S084::92'

QTY+11:8' LOC+7+S104::92'

QTY+11:24'

LIN+2++9320200232751:EN'

PIA+5+80159759:IN::ZZZ'

IMD+F++:::COMING UP ROSES DAISY, PINK, 112CM'

QTY+21:136:MTR'


LOC+7+S052::92'

QTY+11:8'

LOC+7+S084::92'

QTY+11:104'

LOC+7+S104::92' QTY+11:24'

LIN+3++9320200232744:EN'

PIA+5+3368:VN::ZZZ'

PIA+5+80159863:IN::ZZZ'

IMD+F++:::CHRISTMAS SANTA SHEER, WHITE, 150CM'

QTY+21:130:MTR'


LOC+7+S052::92'

QTY+11:10'

LOC+7+S084::92'

QTY+11:100' LOC+7+S104::92'

QTY+11:20'

LIN+4++9320200232720:EN'


PIA+5+3036:VN::ZZZ'

PIA+5+80159866:IN::ZZZ'

IMD+F++:::PROVINCIAL SWIRL, MELON, 112CM'

QTY+21:136:MTR'


LOC+7+S052::92' QTY+11:8'

LOC+7+S084::92'

QTY+11:104'

LOC+7+S104::92'

QTY+11:24'

LIN+5++9320200226842:EN'

PIA+5+2966:VN::ZZZ'

PIA+5+80160288:IN::ZZZ'

IMD+F++:::RED HOT POPLIN, FLORAL, 112CM'

QTY+21:120:MTR'


LOC+7+S052::92' QTY+11:12'

LOC+7+S084::92'

QTY+11:84'

LOC+7+S104::92'

QTY+11:24'

LIN+6++9320200226835:EN'

PIA+5+2965:VN::ZZZ'

PIA+5+80160289:IN::ZZZ'

IMD+F++:::RED HOT POPLIN, GEO, 112CM'

QTY+21:60:MTR'

PRI+AAA:2.95:::1:MTR' LOC+7+S052::92'

QTY+11:12'

LOC+7+S084::92'

QTY+11:24'

LOC+7+S104::92'

QTY+11:24'

UNS+S'

MOA+86:1811.20:AUD'

CNT+2:6'

UNT+88+27902656'

UNZ+1+27902656'

based on the EANCOM 1997 Guideline using UN/EDIFACT ... · Copyright © 2016 eVision Page 11...

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Transcript of based on the EANCOM 1997 Guideline using UN/EDIFACT ... · Copyright © 2016 eVision Page 11...