Barge & Rail Information Session

5 juni 2008

Agenda

Electronic Data Exchange No Match – No Access Cargo Opening Time Cargo Opening Deepsea Delta Barge Feeder Terminal (DBFT) Questions Drinks and snacks

Electronic Data Interchange

Ronald van den Broek

EDI: the international standard

EDI stands for Electronic Data Interchange, an international

standard for information exchange.

EDI is used in industries where the accuracy of complex and

high density information exchange among parties is crucial.

EDI has been developed in the 80’s and has become the

international standard for information exchange in the shipping

industry.

Standards have been developed by the Standard Message

Development Group (SMDG) a working group of the United

Nations

EDI in the container business

The increase of container volume requires electronic data exchange.

Even after twenty years, the usage of EDI is not yet fully

incorporated by all parties.

The advantages of EDI can only be realised when the same rules

are applicable to all parties.

EDI reduces the number of mistakes, increases efficiency in the

chain and improves the reliability of information.

European Custom Authorities enforce mandatory electronic data

exchange with the introduction of Export Control System (ECS) in

June 2009

Use of EDI at ECT

Inland Carriers have the possibility to send EDI through:

Portinfolink

EDIFACT

ECT webconverter

Rules around the use of EDI

Send EDI once in one time. Send EDI before sending the hardcopy. Check the EDI with the Inland Carrier

Tool (website) or with the Copino Status Request (EDI).

Feedback: The number of pre-notified containers minus all the negative APERAKS-messages make up the preliminary load/discharge list.

Fase out of the hardcopy

On short notice, inland carriers withhigh quality EDI will be given the opportunity to leave the hardcopy out of the procedure, provided:

ECT will always receive 100% correct EDI, no later than 8 hours prior to ETA CAL/CAR.

Sending of a complementing “object summary” to cross check total numbers and details of specials. Also for prenotification of empty load containers on guideline

Relevant dates

EDI has become mandatory from June 1st. A four month transition period (till October 1st) has

started in order to enable a successful implementation. During this transition period the Quantity and Quality of

your EDI will be monitored more closely than before.The results will be reported to you in order to optimize your pre-notification.

As from the first of October, ECT will exclusively accept EDI pre-notified containers with a matching booking or release number.

No Match – No Access

Ronald van den Broek

Logistiek Concept Delivery

Inlandcarrier

Deepsea

BoxoperatorModality IN

Receipt

Dispatch

Ac

ce

pta

nc

e o

rde

r

Delivery notificationFeeder

3rd party

Inlandcarrier

Matchby booking

number

Modality OUT

Logistiek Concept Pick Up

Deepsea

Feeder

Inlandcarrier

Feeder

Modality IN Modality OUT

Receipt

Dispatch

Boxoperator

3rd party

Inlandcarrier

Re

lea

se

ord

er

Matchby pin code

Pick up notification

ECT Webservices

For delivery and Pick up pre-notification, ECT

offers the following tools available on ECT.NL:

The ECT Webconverter

The Inland Carrier Tool Export and Import

EDI management reports

Daily: standard report illustrating an overview of all handled containers divided into four different categories. Of every category, a list of related container numbers is provided.

Weekly: extended report with special attention to specific trends and structural developments.

Delivery Booking OK

Bookingnot OK

EDI gewenstesituatie

onbekende boeking

Hardcopy manueleinvoer

Geen EDIonjuisteboeking

Delivery OK not OK

EDI preferredsituation

Unknown booking

Hardcopy manualinput

No EDIunknownbooking

Pickup Pin/Release OK

Pin/Releasenot OK

EDI gewenstesituatie

onbekende pin/release

Hardcopy manueleinvoer

Geen EDIonjuiste

pin/release

Pickup Pin/Release OK

Pin/Releasenot OK

EDI preferredsituation

Unknown pin/release

Hardcopy manualinput

No EDIunknown

pin/release

Barge delivery graph

Rail delivery graph

ECT

Matching by booking/release nr

delivery/pick up

pre-notification 2 1 Acc

epta

tie/re

leas

e

ord

er

3 EDI / No EDIMatch / No Match

Feedback on daily basis for all containers

Feedback on daily basis for all containers

Match onBooking/Release nr.

allbox operators

all inland carriers

Inland carrier delivery graph

Inland carrier container list pickup

Plaatje van ene pickup diagram

Cargo Opening Time Cargo Closing Deepsea

Piet van Dijk

Cargo Opening Deep-Sea

As from the 1st of May, ECT only accepts

delivered containers for Deepsea vessels

arriving within 8 days.

This period of 8 days is based on the long

term schedule of Deepsea vessels.

Cargo Closing Deep-Sea

Administrative and physical closing 24 hours

before the deep-sea vessel’s Estimated Time

of Arrival (ETA) as per May 1st 2008.

These procedures are in line with anticipated

EU regulations 2009

Administrative Closing

Lines send load list latest 24 hours before ETA

Load list received by ECT is final.

Load list is complete and accurate.

No changes, no voids, no dummy numbers.

Split call: load terminal leading.

Physical Closing Containers not present are cancelled from load list.

Containers that remain on the load list:

– Containers from objects in operation

– Late Arrival Requests

– Inter terminal transport containers and containers

from depot(s).

– Custom blocked containers

Internal Operational Reality

At a certain moment ECT internally needs to finalize closing

procedure (blocked containers, depots, vessels in operation

etc.). This is done at 6 hours before ETA of vessel (final

closing).

Changes in ETA (>24 hours Cargo Closing Time) of the vessel

result in a change of all deadlines. The processed actions

cannot be changed.

Delta Barge Feeder Terminal (DBFT)

Theo van Zijll

Questions

Contact detailsCommercialRail: Wouter van Dijk 0181-278490Barge: Piet van Dijk 0181-278082

OperationalRail: Jan van de Starre 0181-278324Barge: Theo van Zijll 0181-278908

Quality & OptimizationRail: Roel Kuyper 0181-278796Barge: Ronald v/d Broek 0181-278241

Anton Borel 0181-278116

Drinks and snacks