Barcode Use in Fairs 04-10-2012

PowerPoint Presentation

D:\My Documents\My Pictures\CAR\06-14-2011 CAR Seed Fair Seko\CAR Seed Fair 053.JPGSandra BasgallMonitoring & Evaluation
Regional Technical Advisor
CARO

CRS logo whiteUsing Barcodes for EFFICIENT Beneficiary and Vendor IDENTIFICATION:

Central African Republic Case Study

OR DashevskySolution Architect GKIM

Give hope to a world of need

www.crs.org

Problem

Beneficiary Registration

Beneficiary Tracking

Lack of accurate, timely data

How do we solve these problems?

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Solution

Barcoded Cards

iFormBuilder

iPods

Barcode Reader

IMG_0015.PNGwww.crs.orgGive hope to a world of need

Architecture Overview


Methodology

D:\My Documents\My Pictures\CAR\Seed Fair Locations.pngwww.crs.orgGive hope to a world of need

Barcoding a Beneficiary Family


GPS:Their home is identified using a GPS coordinates (CRS HQ +39.291933,-76.619161)

These GPS coordinates can then be placed on a map so we know where all of our beneficiaries are located.

Barcode: A barcode is made using any geographic divisions needed by the project. My example below is broken down by:State (Maryland is the 7th state to enter the Union),

Size of town (Baltimore is the largest town so is 1st by population),

Neighborhoods (Baltimore has 9 distinct neighborhoods),

GPS coordinates using only the last three numbers of the latitude and longitude.

Barcode Identification


Process Overview

Provide Beneficiary Card

Collect basic Beneficiary information

Beneficiaries Registration Distribution of the vouchers to beneficiaries

Voucher DistributionProvide Vendor registration card

Register Vendor and collect basic information

Vendor RegistrationProvide payment to vendors based on coupons received

Vendor CheckoutInterview beneficiaries

Interview vendors

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Process

Register Beneficiaries

D:\My Documents\My Pictures\CAR\IForm Beneficiary Questionnaire.pngwww.crs.orgGive hope to a world of need

Beneficiary Report


Seed Fair

D:\My Documents\My Pictures\CAR\06-09-2011 CAR Seed Fair Kaga Bandoro\CAR Seed Fair 154.JPGwww.crs.orgGive hope to a world of need

Process continues

Check-in Beneficiaries


Process continues

D:\My Documents\My Pictures\CAR\06-11-2011 CAR Seed Fair Grimari\CAR Seed Fairs Grimari beneficiaries looking at their seed fair vouchers.JPGVoucher Distribution


Process continues

Register Vendors

D:\My Documents\My Pictures\CAR\06-14-2011 CAR Seed Fair Seko\CAR Seed Fair 017.JPGC:\Users\sbasgall\Pictures\2012-03-27\044.JPGwww.crs.orgGive hope to a world of need

Process continues

Check-out Vendors

Pay Vendors

D:\My Documents\My Pictures\CAR\06-07-2011 CAR Seed Fair Sibut\Sibut, CAR Seed Fair vendor payment.JPGwww.crs.orgGive hope to a world of need

Reporting


Outcomes


Outcomes Continued


Hypothesis Results

Barcodes saved time in registering beneficiaries,

Barcodes save time in validating beneficiaries

Barcodes reduce time needed in paying venders


Assumption Results

Voucher more accurately and efficiently calculated

Barcode and scanner system can be easily used and accepted

Equipment was robust enough to continue to work effectively with limited maintenance


What to improve

Be able to check data daily to correct for errors.

Picture when scanned for identification.

Develop upload/download mechanism such as a hot spot so iPods can be synced immediately.

Either find a fix for the iPods when scanning vouchers or purchase a couple of hand-held, wireless scanners from which the information then could be entered in the iPod.


How we addressing this issues

DREAM Mini Server

Synchronize data between devices with out internet connection

Access Reports with out need for internet connection

Modify Forms offline


Next Steps

Pilot a more complex project.

Include task as well as beneficiary.


Thank you

D:\My Documents\My Pictures\CAR\06-08-2011 CAR Seed Fair Travel\CAR Seed Fair 029.JPGwww.crs.orgGive hope to a world of need

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Barcode Use in Fairs 04-10-2012

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