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BARCODE BASED ATTENDANCE

AND PAYROLL SYSTEM

Guided By:

Ripal Shah

Created by:

Azmina Khanderao(090450116001)Ruhina Shaikh(090450116004)

Jaya Kulchandani(090450116014)

Sahira Maksud(0904501160048)

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INDUSTRIAL DEFINED PROBLEM

Our Project Barcode Based Attendance and Payroll

system is an industrial defined problem.

We analyzed at BLUE STAR LTD that the

attendance and Payroll management is donemanually ,so our guide at BLUE STAR LTD Mr.

Thomas Kuruvilla suggested us to develop an

environment for automatic attendance and payroll

system for temporary employees.

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OVERVIEW

We have divided our project in four phases:

Phase 1:Analysis of company environment and

research work of project.

Phase 2:Documnetation and implementation. Phase 3:Implemenation of database.

Phase 4:Solve errors of complete system if time

persist enhance it with SMS system.

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EXISTING AND PROPOSED SYSTEM

Administrator needs to calculate the employeesattendance percentage and payment throughout the

working period of employee manually and come out

with their own, not standardize employee's

attendance and payroll report.

This system allows employee to easily get their ID

cards scanned by the barcode reader in order to mark

the attendance.

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Administrator can also view employees attendance

percentage by date & control attendance reputation.

This project allows Administrator to get thecalculated attendance as well as payment of each

employee and view the attendance report throughout

the working period of employee.

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FEATURES OF THE PROJECT

Add/Delete/Edit employees records by supervisor. Marking attendanceautomatically using Barcode device

based on the variance of shifts.

Marking holiday/overtimefor a particular day to all

employees.

Automatic leave management considering leave taken

by employee , late entry and early exit.

Manually attendance recording (or Marking)in case ofthe barcode device not working or not available.

Easy to find the background of an employee.

Maintainsthe date of hiring and leaving

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Reusing Barcode I-card byassigning an old id to a

new employee.

Calculation of attendance based on attendance

marked using barcode system.

Calculation of payment of employees considering

regular hours of working and overtime. Generation of report at the end of month.

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ENVIROMENTAL CHARACTERISTICS:

HARDWARE REQUIREMENT :

Processor: Intel Pentium. Hard Disk: 160 GB or Above

RAM: 64 MB or Above

Operating system: Windows XP, Windows 7 or Linux platform

Barcode Reader or scanner Card: Paper laminated / PVC for bar-code

SOFTWARE REQUIREMENT:

Front-end Tool: - Java (Net Beans IDE 7.1.1)

Back-end Tool: - Oracle 9i, Oracle 10g. Documentation Tool: - Microsoft Word 2007.

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FUNCTIONAL REQUIREMENTS

Administrator Module:

Login New Employee registration

Leave/holiday Details management

Salary Details management

Monthly /daily report

Employee Modules

Manual Registration

View Earnings View Deduction

View attendance and salary report

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ASSUMPTION AND DEPENDENCIES

Administrator must have a user ID and password. There can be one/more Administrator (i.e. more than one

person can have rights to manage the system)

All the updates can be made only by Administrator.

Employee must have barcode ID card in order to markattendance using barcode system.

Proper supporting software should be installed.

Attendance of employee will be depended upon particular

shift. Temporary Employee may work for 3 months, 6 months

or above.

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E-R DIAGRAM

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DATA FLOW DIAGRAM

Context flow diagram

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DFD AT LEVEL 0:

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DFD AT LEVEL 1:

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DFD LEVEL 1 (cont)

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DFD LEVEL 2

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DFD LEVEL 3

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DFD LEVEL 4

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ATTENDANCE MANAGEMENT FORMS

ADMINISTRATOR LOGIN

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Admin Homepage:

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Employee Record Form:

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Mark Attendance Automatically:

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Mark A Holiday:

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View Salary Slip

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PAYROLL MANAGEMENT FORMS

Salary Details

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View Monthly Report:

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THANK YOU