Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle...

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Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arby’s Restaurant Group Oracle E-Business Implementation

Transcript of Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle...

Page 1: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

Barbara Wheeler – IT Manager, ERP SolutionsSeptember 21, 2007

Arby’s Restaurant GroupOracle E-Business Implementation

Page 2: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

Topics

What is Arby’s?Organizational StructureScopeTimeline and ApproachCustom iSupport ModuleDataLoadImplementation ChallengesGo LiveWhat’s Next?

Page 3: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

What is Arby’s?

Vision Statement“For people who never settle, Arby’s promises to serve

great- tasting, hand-carved sandwiches, rooted in our one of a kind

roast beef heritage, because Arby’s believes in the maverick spirit in all of us.”

Arby’s Values

Dream Big Have Fun Make a Difference

Play Fair Work Hard Get it Done

Page 4: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

History of Arby’s

History of Arby’s Founded in 1964 by the Rafferty Brothers Arby’s Foundation Purchased by Triarc Companies, Inc. RTM/Arby’s Merger

1000 Company Owned Stores 2500 Franchise Stores

Page 5: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

Organizational Structure

Support CenterATL

West RegionDallas

North RegionCleveland

Central RegionIndianapolis

South RegionNorcross

Franchisee Community

1000+ Company Owned Stores and 2500 Franchised Stores

Page 6: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

Oracle Implementation - Scope

11 Conversions 2 Manual

Conversions 22 Interfaces 9 Extensions 3 Custom Reports Re-mapping to feed

our data warehouse

Scope – Phase 1 General Ledger Accounts Payable Fixed Assets Property Manager Project Accounting Accounts

Receivable Service Contracts Order Management Install Base Advanced Pricing iSupport

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Timeline and Approach

Testing – 8wTesting – 8wRemediation – 2wRemediation – 2w Construction – 10wConstruction – 10w

CRPCRP

Configuration “Locked-Down”

RICE Specifications

RICE Specifications

Production ConfigProduction Config

RICE ConstructionRICE Construction

Testing PreparationTesting Preparation

Policies and Procedures

Policies and Procedures

Go / No-Go Decision

TrainingTraining

Production Cutover/Blacko

ut Period

SupportSupportCRP – 2wCRP – 2w

Training Prep

Training Prep

System Test

System Test

Break – 8wBreak – 8w ConvertConvertTraining – 2.5wTraining – 2.5w

September October November December January February May JuneMarch/April

Integrated Test

Integrated Test

User Acceptance

User Acceptance

Revenue and Royalty

CRP – 1w

CRP – 1w Construction – 9 wConstruction – 9 w Testing –4wTesting –4w Break – 14wBreak – 14w Training – 2.5wTraining – 2.5w ConvertConvert SupportSupport

Page 8: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

iSupport

Current Process: Franchisee manually completes and mails the salescertificate with the royalty check by the 10th of the following month to the lockbox.

New Process:Franchisee enters their sales into iSupport at the beginning of the month. It calculates the royalty fee.Franchisee then mails check to the lockbox, or enters payment through iReceivables.

Page 9: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

iSupport

Page 10: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

DataLoad

DataLoad is a tool that is used to load large amounts

of data into Oracle. This tool helped us with the following:Loading of Projects Job Cost History for Open Projects Conversion Loading of Lease Agreement DetailsCorrection of Converted Asset Master DataKey and Descriptive Flex Field Values for GL and

FA

Page 11: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

Implementation Challenges

Consultant Turnover at 100%Off Shore Development ModelThe 3 Icebergs:

o Close the Bookso SOXo Oracle

Project Participation from the BusinessMinimal Project Team TrainingNo In-House Linux/DBA Expertise

Page 12: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

Go Live

Daily Update Project Meetings the last 45 days

‘Train the Trainer’ Approach to TrainingStaggered Conversion ScheduleMid-Month Go LiveReporting – only the basics

Page 13: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

What’s Next?

Continue to StabilizeiExpenseHuman Capital ManagementPurchasingPortal

Page 14: Barbara Wheeler – IT Manager, ERP Solutions September 21, 2007 Arbys Restaurant Group Oracle E-Business Implementation.

Wrap Up

Any Questions?