Banner Advancement at Higher Colleges of Technology

Banner Advancement at Higher Colleges of Technology

Middle East Users Group 2009 SMEUG 2009 Platinum Sponsor

Khalid Tariq Head of Enterprise Systems

Sabeena KM Enterprise Systems Coordinator

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Middle East Users Group 2008

Agenda

Introduction to HCT

Features available in Banner advancement

HCT implementation of Advancement

Alumni portal

Q & A

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INTRODUCTION TO HCT

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HCT in Numbers

Started in 1988 with 239 students and 4 colleges Today …. Biggest institution of Higher Education in UAE with more

than 18,000 students Using Banner Student, HR, Finance, and Advancement Modules First institution in the Middle East to go live with Banner 7.x Third Institution in the world to go live with Banner 8

Enrollment: 18000+Colleges: 17Graduates: 31K+Credentials awarded: 45K+ Programs offered in 2009: 90+Graduates every year: 4K+

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HCT Locations

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BASELINE FEATURES AVAILABLE IN BANNER

ADVANCEMENT

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Banner Advancement Starts where Banner Student Stops.

Finance

HR

Student

Advancement

WHY DO WE NEED BANNER ADVANCEMENT?

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BANNER ADVANCEMENT

Staying in Connection and Friend-raising

Fund-raising

Constituent Organization Membership Events Management

Alumni Self-Service

Prospect Management Designation Campaign Pledge Gift

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ADVANCEMENT INDIVIDUAL FORMS FLOW

APAIDEN (CREATE A PERSON RECORD)

APACONS (MAKE THE PERSON A CONSTITUENT)

APAADEG (ENTER THE DEGREE INFORMATION OF CONSTITUENT)

APACMNT (ENTER COMMENTS FOR CONSTITUENT)

APAEHIS (ENTER EMPLOYMENT HISTORY FOR CONSTITUENT)

APAXREF (ENTER CROSS REFERENCE INFORMATION FOR CONSTITUENT)

APACONT (ENTER THE CALL REPORT)

APAIGRP (ENTER THE INTERESTS FOR CONSTITUENT

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ADVANCEMENT ORGANIZATION FORMS FLOW

APAIDEN (CREATE A NON PERSON RECORD)

AOAORGN (MAKE THE NON PERSON AN ORGANIZATION)

APAXREF (ENTER CROSS REFERENCE INFORMATION)

AOAJPST (ENTER THE JOB POSTINGS)

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MEMBERSHIP FORMS FLOW

AAAMEMB (CREATE PROGRAM MEMBERSHIP)

AAAMSHP (MEMBERSHIP PROGRAM HEADER)

AAAMINT (CREATE MEMBERSHIP PROGRAM INTERESTS)

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INTERFACE TO OTHER BANNER SYSTEMS

Interface to the Banner Finance System

The Advancement Interface to Finance provides an automated flow of pledge and gift information from Banner Advancement to Banner Finance. It also allows pledges, gifts and dues data to flow automatically to a site-specific finance system via a generic feed table.

Interface to the Banner Human Resource System

This interface allows for deductions from payroll in Banner HR to become gifts/installment payments in Banner Advancement. The interface runs two ways: Banner Advancement first feeds pledges to Banner HR, and then Banner HR feeds the deductions back to create the gift/installment payment records.

Interface to the Banner Student System

This interface adds records to Banner Advancement from Banner Student that define individuals as constituents, and updates information on existing constituents. The interface selects individuals who meet criteria based on the values entered.

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SHORTCOMINGS OF BASELINE BANNER ADVANCEMENT

No automated process to create constituent records in Banner Advancement from Banner HR

Inability of Alumni to be able to upload their CVs

Inability of alumni officers to search and submit graduates CVs to employers

The Employment History Form in Advancement is very basic

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HCT IMPLEMENTATION OF BANNER ADVANCEMENT

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HCT Implementation of Banner Advancement

• Went live in 5 days• Configured all constituent

and organization validation tables

• Created 25,000+ Alumni records

Friend-Raising

• Upload CV function• Graduates Officer interface

for Employment information of Alumni

• Alumni Portal

Enhancements for Graduates • 5 days training

• Configured all campaigns, designation, gifts, pledges validation tables

• Loaded data for HCT foundation in the system

Fundraising

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ALUMNI PORTAL

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HCT CORPORATE WEBSITE

www.hct.ac.ae

http://www.hct.ac.ae/

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ALUMNI E-CAMPUS

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ALUMNI E-CAMPUS SITE

http://graduates.hct.ac.ae/sites/ECampus/Pages/index1.aspx#

http://graduates.hct.ac.ae/sites/ECampus/Pages/index1.aspx

http://graduates.hct.ac.ae/sites/ECampus/Pages/index1.aspx

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GRADUATE/ALUMNI SERVICES

Graduate/Alumni Services is designed for HCT Alums to share their after graduation information with HCT and their batch mates

My Interests

HCT Alums can share with HCT their interests or activities they like to do now

My Directory Preferences

This feature enables HCT Alums to control the display of their profile to other Alums and Alumni Officers.

Find a Classmate

Find a Classmate helps HCT Alums to reestablish their contacts with their classmates or batch mates.

Life After HCT

HCT Alums are given 2 options under this feature, to add their class notes and to view other alums class notes.

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Respond to a Survey

Alums can use this facility to respond to those simple surveys set by Alumni Officers.

My Contact Details

Alums can use this facility to update their contact information like Address, Telephone number, email address etc if it has changed after they graduated from HCT.

Post/Edit Job Vacancies

This facility can be used by HCT Alums to post any vacancies available in the company or organization they are working in.

Search for Jobs

All alums can use this feature to search for all the opportunities posted by other alums, HCT Alumni Officers

Give Back to HCT

HCT Alums can express their interest in volunteer opportunities through this option.

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My Career Profile

This feature enables alums who are job seekers to set up their job profile and they can also specify whether HCT Alumni Officers can share their profile with employers and other interested organizations.

My Career Success

This feature can be used by HCT alums to share their career information with HCT.

My CV

HCT alums can upload their CV here and can specify whether they allow to share this CV with employers.

Live Mail

HCT alums get a lifelong email account ([email protected]) and the username and initial password to access live mail is displayed to alums.

mailto:[email protected]

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HCT PORTAL

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ALUMNI OFFICER SERVICES

Alumni Officer Services is designed for HCT Alumni Officers to stay in touch with our alums and also to help them in their career.

View/Add Employer Discussion Notes/Details

Alumni Officers can use this option for maintaining the existing relationships the college has with the current and potential employers.

Search for Graduates and Employers

This search function helps them to access details on their graduates or employers by their name, assigned ID and a variety of descriptive details

Search for Jobs

Alumni Officers can search jobs advertised through Banner Alumni by using the search criteria.

Post/Edit Job Vacancies

Alumni Officers can post job vacancies for any of the employers in our database here.

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Review Class Notes

Alumni Officers can use the ‘Review Class Notes’ to review the class notes entered by their college alums and can then publish them to other graduates.

Graduate Employment Module

Alumni Officers can use this feature to contact their graduates and to get info about their current working status for HCT to derive its working graduate’s statistics.

Send Employers Graduates’ CV

Alumni Officers can search for their campus alums CV based on different criteria and can select and sent alums CV to employers based on their request for CV’s.

View Sent/Hired Graduates CV

This acts like a track record for Alumni officers where they can track the alums CV’s that they have sent to the employer as hired or not.

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Review Job Postings

Alumni officers can review the job postings done by alumni and can then publish the jobs to other alums.

Graduation Ceremony Attendance Confirmation

Alumni officers can use this option to track the recent graduates who will attend the graduation ceremony organized by HCT.

Graduate Survey Completion on behalf of graduate

Alumni officers can use this option to fill in the graduate survey on behalf of the graduate if they are unable to login to the survey or by some urgency cannot do it online.

Reset Graduate Password

Alumni Officers can use this option to reset graduates password if their password expired or they forgot their password.

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Alumni Information Collection Tool

HCT alumni officers are constantly in touch with our alums and need an effective tool to update their personal, career and academic information and finally achieved it with this option.

Reports

Various reports related to alumni data is available for alumni officers.

Graduate Survey Statistics

Distinguished Alumni Report

Graduate Survey Detailed Statistics etc…

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Q & A

Thank you for listening and please let me know your comments and questions via email:

Central Academic and Student Services

Higher Colleges of Technology

http://www.hct.ac.ae

[email protected] Tariq

Head of Enterprise Systems

[email protected] KM

Enterprise Systems Coordinator

http://www.hct.ac.ae/



Banner Advancement at Higher Colleges of Technology

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