Banner Admissions INB Forms Guide - Kent State University · Banner Admissions INB Forms Guide ....
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Title Banner Admissions INB Forms Guide Version v. 1.0 Date 8/16/13 Created by Amber Prekler, Assistant Director, Office of Admissions Kent State University and Sungard Higher Education, 2007 Copyright Process Owner Office of Admissions Dept/Division Enrollment Management and Student Affairs Get help with See last page. this process Get help with Contact the Help Desk, 672-HELP (672-4357) Banner Access Admissions Forms, p. 2-15 Quick Reference p. 16 Processes About WebXtender (Document Archive) p. 17 WebXender Job Aid p. 18 Get Admissions Help p. 19
Transcript of Banner Admissions INB Forms Guide - Kent State University · Banner Admissions INB Forms Guide ....
Title Banner Admissions INB
Forms Guide
Version v. 1.0
Date 8/16/13
Created by Amber Prekler, Assistant Director, Office of Admissions
Kent State University and Sungard Higher Education, 2007 Copyright
Process Owner Office of Admissions
Dept/Division Enrollment Management and Student Affairs
Get help with See last page. this process
Get help with Contact the Help Desk, 672-HELP (672-4357) Banner Access
Admissions Forms, p. 2-15 Quick Reference p. 16 Processes About WebXtender (Document Archive) p. 17
WebXender Job Aid p. 18
Get Admissions Help p. 19
Admissions View Training v. 1, 8/16/13 p. 2 of 20
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SPAIDEN (General Person Identification)
There are seven tabs on this form. You may navigate between each tab to find appropriate
information.
Information located on SPAIDEN includes:
Current Identification: Lists current person information used by all university offices
Alternate Identification: Identifies applicant former name if applicable
Address: Address and telephone number
Telephone: List each telephone number provided
Biographical: Lists biographical data including citizenship, ethnicity, and date of birth
Email: List all email addresses as well as university email address
Emergency Contact: Optional form – may include information
Admissions View Training v. 1, 8/16/13 p. 3 of 20
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SPAIDEN – Biographical Tab
SSN/SIN/TIN – depending on your role with the university this field may or may not be
viewable due to the confidential nature of the information
Admissions View Training v. 1, 8/16/13 p. 4 of 20
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SOAFOLK (Guardian Information) Form used to enter the name and address for the applicant’s next of kin.
Admissions View Training v. 1, 8/16/13 p. 5 of 20
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SAASUMI (Admissions Application Summary) Form provides general overview of applicant information.
Curriculum Summary – curriculum attached to the application highlighted above
Admissions View Training v. 1, 8/16/13 p. 6 of 20
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SAAADMS (Admissions Application) Form where the applicant application data is entered.
Please note – you must verify the active and current curriculum.
Application: Displays information from the application including Admissions Type, Student
Type, Residence, and Application Status. Curriculum may also be viewed from this tab.
Curriculum: Lists applicant program, level, campus, college, and degree. * If you check the
View Current / Active Curriculum box, only the current curriculum will be shown
Fee, Mail Submission, Withdrawal Data: change of campus, change of program, change of
term, or any other additional applicant data.
Checklist: Lists the items that are expected to be received from an applicant before an
admissions decision can be performed.
Sources, Interests, Comments: Used to identify certain extracurricular interests
Admission Type: View campus to which undergraduate applicant applied
Document Archive: You will view scanned application documents through the WebXtender
icons found on the SAAADMS form. See p. 17 for details of how to synch your password with
WebXtender and how to view and print scanned documents.
Admissions View Training v. 1, 8/16/13 p. 7 of 20
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SAAADMS - checklist
Checklist: Lists the items that are expected to be received from an applicant before an
admissions decision can be performed
Admissions Request: Code indicating the checklist item being requested for this
application
Description: Description of the checklist item requested.
Received Date: Date the item is entered into Banner as being received.
Item Description: System generated description of the item.
Mandatory Indicator: Box is checked when the item is required before an application is
considered complete and a decision can be processes.
Admissions View Training v. 1, 8/16/13 p. 8 of 20
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SOAHSCH (High School Information) Form used to enter high school transcript data and college prep units.
High School Details: Lists information from the high school transcript. Also indicates the type
of transcript received.
HST1 – High School transcript at time of application
HSTF – Final High School transcript
HSPO – Portfolio Secondary Coursework – Home Schooled
GEDS – GED Certificate and Score Report
Diploma: Indicates if the high school transcript is in progress or final, if an applicant is
home schooled, or has received a GED
College Preparation: Will be checked is all college preparatory requirements are met.
High School Subjects: Lists the college prep units
Admissions View Training v. 1, 8/16/13 p. 9 of 20
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SOATEST (Test Score Information) Form where all test scores are entered or electronically loaded.
Test Code: Code that indicates the test type
Description: Automatically populates with the test description
Test Score: Actual score entered or loaded
Test Date: Date the test was taken
Admission Request: Automatically populates and is used to complete checklist item
Source: Indicates how the test score was received
Admissions View Training v. 1, 8/16/13 p. 10 of 20
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SOAPCOL (Prior College) All colleges that an applicant has attended are entered on SOAPCOL whether the
attendance was before or after the high school graduation.
Prior College: Displays the name of the college previously attended
* Note: If an applicant has previously attended more than one college, the scroll bar will allow
you to view all entries.
Admissions Request: Defaults to CLT1 and adds the entry on the admissions checklist
Degree: Indicates if a degree was earned at the previous college
UNK - can also refer to having attended but not having received a degree
Transfer Hours: GPA hours from the prior college listed
GPA: Cumulative semester GPA from prior college listed
Note: This is not the cumulative GPA of all prior colleges – The cumulative transfer
semester GPA will be listed under a CUMGPA prior college entry that will then have a
CUMGPA degree record
Note: If there are multiple degree details for a single prior college you may use the scroll
bar for more information
Admissions View Training v. 1, 8/16/13 p. 11 of 20
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SOAPCOL – CUMGPA A CUMGPA is created for every applicant regardless of the number of prior college
records that exist for that applicant.
GPA: The calculated cumulative grade point average of all college course work used for the
admission decision.
* This entry contains only the cumulative GPA – there are no cumulative hours
Admissions View Training v. 1, 8/16/13 p. 12 of 20
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GOAINTL (International Information) Form used for information about permanent residents, including the permanent resident
card number and the nation of citizenship.
Admissions View Training v. 1, 8/16/13 p. 13 of 20
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SUAMAIL (Student Mail)
Indicates the correspondence with an applicant or recruit. This page shows if an
application acknowledgement letter, missing document letter(s), admission decision letter,
etc. has been applied to the applicant record and then, when it was sent (print date). Each
applicant does not receive ALL letters – just the letter appropriate for the specific
application.
Once in the SUAMAIL form – you must next block and press F8 key.
Print date – date the letter is ACTUALLY sent
Correspondence may be hard copy or via email
Admissions View Training v. 1, 8/16/13 p. 14 of 20
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SAAQUAN (Application Questions and Answers)
This form holds the answers to any open-ended question on the admissions application.
You can use the scroll bar on the right to view additional questions and answers. Questions
include: activities, previous address, essay questions, interests, etc.
Note: Not all questions will have answers, since some application types do not require all of
their individual questions to be answered.
Admissions View Training v. 1, 8/16/13 p. 15 of 20
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SOAHOLD (Hold Information)
Displays Student Module holds placed on an applicant record. (Registrar, Bursar,
Residence Services, Financial Aid, Admissions.)
Note – the holds are DATE driven rather than TERM driven. For instance, the hold below
is on the account effective August 27, 2007 and will remain in effect for all terms until
removed rather than for a specific semester or academic term.
(Note: Hold information is also available in Self Service for Advisors and
Faculty Advisors.)
Admissions View Training v. 1, 8/16/13 p. 16 of 20
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Quick Reference Guide
QUESTION WHERE TO LOOK
Do you have my application? SAAADMS – Application tab
Have I been admitted yet? SAAADMS – Application tab
What am I still missing? SAAADMS – Checklist tab
Have you received my transcripts? SAAADMS - Checklist tab
College transcript information. SOAPCOL
High School transcript information. SOAHSCH
Why was I denied admission? SOAHSCH – GPA
SOATEST – Standardized test scores
SOAPCOL – GPA
Why didn’t I get the major I wanted? SOAHSCH – GPA, College Prep Units
SOATEST – Standardized test scores
SOAPCOL – GPA
What are my college and major? SAAADMS – Curriculum tab
What campus will I be attending? SAAADMS – Admit type
Can you verify my personal information? SPAIDEN – Current Identification tab
What address are you using? SPAIDEN – Address tab
Is my telephone number listed correctly? SPAIDEN – Telephone tab
Am I considered an Ohio resident? SAAADMS – Application tab
Am I listed as a U.S. citizen? SPAIDEN – Biographical tab
What is my email address? SPAIDEN – E-mail tab
Admissions View Training v. 1, 8/16/13 p. 17 of 20
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About WebXtender Document Archive
You must synch your password using a one-time procedure, the first time
you use WebXtender (see procedure below).
As transcripts and letters of recommendation are received and scanned, they
may be viewed through SAAADMS in Banner INB.
The SAAADMS checklist tab indicates whether a document has been
received.
Synch your Password for WebXtender (required)
Step Action Icon or Graphic
1 Open Internet Explorer.
2 Browse to your Kent campus home page. 3 Log in to FlashLine 4 Click the My Action Items tab. 5 Locate the My Banner channel.
6 Click the Banner INB link. 7 Type SAAADMS in the Go To... field and
press the Tab key on the keyboard.
8 The SAAADMS form will open. In the
icon bar, locate and click the Banner
WebXtender Solutions icon.
9 A message will appear saying that your password is being synched.
The document viewer may or may not appear.
You might get an error message, ignore the error message.
The purpose of this procedure is to synch the passwords.
10 Exit Banner INB by clicking the Close
icon.
Admissions View Training v. 1, 8/16/13 p. 18 of 20
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WebXtender Job Aid
View and Print Archived Documents
Step Action Icon
1 Open Internet Explorer.
2 Browse to your Kent campus home page. 3 Log in to FlashLine 4 Click the My Action Items tab.
5 Locate the My Banner channel.
6 Click the Banner INB link.
7 Type SAAADMS in the Go To... field and
press the Tab key on the keyboard.
8 Click the options menu arrow next to the
ID field.
9 The Option list will open. Click SOAIDEN.
F8 key or
10 Type the last name, first name, middle
name, and birth date of the person you are
looking up. Press F8 or the execute query
icon.
11 Double-click in the record row of your
person.
12 Click the Next Block icon to populate the
person record.
13 Click the WebXtender Solutions Icon to
open the document viewer. 14 Select a document from the list by clicking
its document icon.
15 Use the viewer Print icon to print the
document if you wish.
16 Click the Close icon to close the viewer
window.
17 Close the document list.
18 Click the exit icon to close the SAAADMS
form.
19 Click the exit icon to close Banner.
Admissions View Training v. 1, 8/16/13 p. 19 of 20
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Admissions INB Help Contact Information
Amber Prekler
Assistant Director, Admissions Office
Kent Campus
330-672-2403
Brian Pekarek
Associate Director, Admissions Office
Kent Campus
330-672-8894
Diane Walker
Director of Student Services
Stark Campus
330-535-3377
Deborah Speck
Director, Enrollment Management and Student Services
Stark Campus
330-535-3377
Julie Kennedy
Training Coordinator
Kent Campus
330-672-1911
Admissions View Training v. 1, 8/16/13 p. 20 of 20
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