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The following options under the Financial area will be available on the Web as of the February 2016 Release.

Please Note: They will not be going away on PaC.

Bank Reconciliation Overview

Check Reconciliation Overview

Check Register Overview

Purchase Order Entry Overview

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Bank Reconciliation Overview The Bank Reconciliation process allows users to reconcile their Skyward cash accounts to

their physical bank statements. Navigate to Financial Management>Accounts Payable>Bank

Reconciliation.

Transition from PaC to Web If you’ve been using Bank Reconciliation in PaC, you will need to complete a Transitional

Bank Reconciliation to start using Bank Reconciliation on the Web. The Transitional Bank

Reconciliation acts as an initial reconciliation for the Web. The Bank Statement Closing Date

will default to the statement date of the last reconciliation completed in PaC. A manual

Adjustment may be required in order to make the variance zero.

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Reconciling your Bank Statement The Bank Reconciliation screen is split into two parts:

1. Reconcile Your Bank Statement Balance (top) – This section will contain the Ending

Balance from the statement you are reconciling, outstanding amounts (posted in

Skyward but not represented on the bank statement), and Adjustments.

2. Ending Cash Balance in the system (bottom) – This section contains the Beginning

Cash Balance in Skyward, the total cash activity broken down by source, and the

Month End Balance. Adjustments cannot be made to this area. Any corrections to the

totals in this section must be made via a transaction update in the system (Journal

Entry for example).

3. The statement may be marked as reconciled when the variance equals $0.00.

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New Web Functionality Bank Reconciliation on the Web does not require the selection of manual and automatic

sources for reconciliation like PaC did. All sources with activity for the month being

reconciled will display. Sources with no activity for that month will not be displayed making

reconciliation easier.

Amounts for each source are captured at the time the reconciliation for that month was

created. If there are transactions entered into the Skyward system after the reconciliation is

created, the Recalculate Amounts button will need to be used to capture the new

transactions.

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Check Reconciliation Overview The purpose of the Check Reconciliation module is to hold and maintain information on

checks produced through the Skyward Accounts Payable system. Navigate to Accounts

Payable > Check Reconciliation.

Not only is check information listed, but the invoices producing the check can be viewed

from here as well.

Statement dates for cleared checks can be entered one at a time, in mass, or can even be

automatically entered by a file received from your bank (Auto Rec from Bank File).

Check Reconciliation can also be used in conjunction with Bank Reconciliation for

streamlining the month end process.

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Check Register Overview The Check Register process allows users to create Accounts Payable checks and post them

to the general ledger. Navigate to Accounts Payable > Payment Processing > Check

Register.

Use this screen to create the check register, run reports, print checks and update.

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New Web Functionality For security reasons, users are required to enter a password to view their file of checks

created on the web. This is because a PDF could potentially be saved and emailed to other

users. The “other user” would need to enter the password in order to open the file.

Once submitted, the PDF will open allowing you to review the checks before printing.

Users no longer need a Skyward password to clear an existing check register. Simply

navigate to Accounts Payable > Utilities and clear the check register yourself. This option is

security enabled.

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Purchase Order Entry Overview The Purchase Order Entry browse allows users to enter a Purchase Order directly into the

system. Access to this area is typically limited because of the ability to create Purchase

Orders without having them go through an established approval process. Navigate to

Financial Management > Purchasing > Purchase Order Entry.

Use the options at the top of the screen to control the records that display in the browse

and the options on the right to do other actions such as add, edit, delete and batch update.

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During the Purchase Order add process, the PO Master Information needs to be completed

first. This will hold information such as the PO Group and Fiscal Year, which are used to

generate the PO Number, Vendor, Ship To address, and other important information. When

the Master Information is complete use the buttons on the right to add Detail and/or

Account Distribution.

Enter the PO Detail Lines to identify the actual items being ordered. The Save & Again

button can be used when multiple detail lines are needed. When all detail lines have been

entered, click Save.

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Add Account Distribution to identify the accounts that will be used on the Purchase Order.

Account Distribution can be split between multiple accounts, but must add up to 100%.

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Use the Save button to save the Purchase Order and return to the Purchase Order Entry

browse. Use the Save & Again button to save the Purchase Order and start a new one.

Districts Using the Inventory Module

With the February release users will not be able to add or edit a PO used for restocking a

warehouse. Users will still be allowed to enter these as requisitions, but edits will be

required from Pac once they’re in PO status.