BalCarryFwd F.07

Title: Balance Carry Forward AR and AP 11/20/07 Functional Area : Finance

Process : General Ledger

File name: ~BPP_FI_GL_F.07_BALANCE_CARRYFORWARD_AR_AP_112007.DOC

Version: 08 SBBC Final Review Last Modified: 11/28/2007

Work Instruction / 14

Work Instruction

Balance Carry Forward AR and AP 11/20/07 F.07

Purpose

Use this procedure to carry forward the customer and vendor balances of the previous fiscal year to the new fiscal year. The amounts of the open balances will be carried forward and are reflected in the “Balance Carryforward” amount when displaying a particular customer or vendor balance display.

The program can be executed as often as necessary. If this program has not been executed, transactions can still be posted to the customer or vendor account in the old fiscal year but the carry forward balance will not be reflected in their account balance.

Trigger

Perform this procedure at the beginning of a new fiscal year. After this process is run, if posting has occurred to customer or vendor accounts in the previous fiscal year, then this process must be run again to bring the correct balance forward.

Prerequisites

• There must be customer and vendors established in SAP.

Menu Path

Use the following menu path(s) to begin this transaction:

• Select SAP Menu Accounting Financial Accounting Accounts Receivable Periodic Processing Closing Carry Forward F.07 – Balance Carryforward.

Transaction Code

F.07

Helpful Hints

This process should be run at part of the year end process.






Procedure

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

2. Double-click .






Carry Forward Receivables/Payables

3. As required, complete/review the following fields:

Field Name R/O/C Description

Company code R The Company Code is an organizational unit within financial accounting.

Broward County Public Schools (BCPS) is only using one company code. This field should always be SBBC.

Example: SBBC

Carryforward to fiscal year

R Description of the Carryforward to fiscal year.

Example: 2008






4. Click to carry forward balances for customers.

5. Click to carry forward balances for vendors.

6. Click to run process in a test to ensure there are no errors before running process in production.

7. Click to provide details in regards to the process.

8. Click to execute program in the test mode.

Carry Forward Receivables/PayaFor the Year 2008 Test Run

This screen shows a list of vendor and customer balances to be carried forward.






9. Click to return to the Carry Forward Receivables/Payables screen.


10. Click to unselect.

11. Click to run process in production.






Carry Forward Receivables/PayaFor the Year 2008 Upd. run

12. Use the page down scroll bar to view the remainder of the information.







13. Continue scrolling down until you view the entire information.







14. Click to return to the Carry Forward Receivables/Payables screen.







15. Click until you return to the SAP Main Menu.

16. Click .






SAP Easy Access

17. Click .






SAP Easy Access

18. Double-click . For this example, vendor 100011 was selected to verify that the balances for the new fiscal year was carried forward correctly.






Vendor Balance Display

19. As required, complete/review the following fields:

Field Name R/O/C Description

Vendor R A business partner to whom amounts are payable for goods delivered or services performed.

Example: 100011

Company code R The Company Code is an organizational unit within financial accounting. Example: SBBC

Fiscal year R A period of usually 12 months, for which the company produces financial statements and takes inventory. A fiscal year need not correspond to a calendar year.

Example: 2008






20. Click to execute Vendor Balance Display.


Notice that the Carry Forward balance is reflected.

21. Click to return to the Vendor Balance Display screen and change the fiscal year to 2007 to verify the ending balance. Refer to the screen below.







22. You have completed this transaction.

Result

You have successfully perform the Balance Carry Forward process to the new fiscal year for customers and vendors.

Comments

BalCarryFwd F.07

Documents

Transcript of BalCarryFwd F.07