Balanced Scorecard for Small Scale Industry Project Report

download Balanced Scorecard for Small Scale Industry Project Report

of 45

Transcript of Balanced Scorecard for Small Scale Industry Project Report

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    1/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 1

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    2/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 2

    EXECUTIVE SUMMARY

    Every organization, regardless of type, needs a clear and cohesive performance measurement

    framework that is understood by all levels of the organization and that supports objectives and

    the collection of results. Leading organizations agree on the need for a structured methodology

    for using performance measurement information to help set agreed-upon performance goals,

    allocate and prioritize resources, confirm or change current policy or program directions to meet

    those goals, and report on the success in meeting those goals. The balanced scorecard is a

    framework for translating an organizations strategic objectives into a set of performance

    indicators distributed among four perspectives: Financial, Customer, Internal Business Processes,

    and Learning and Growth. Through the balanced scorecard, an organization monitors both its

    current performance (finance, customer satisfaction, and business process results) and its efforts

    to improve processes, motivate and educate employees, and enhance information systemsits

    ability to learn and improve. Historically is said that the Strategy Map and Balanced Scorecard

    (BSC) are exclusively for Large Scale Industries. Hopper G.C. said that one accurate

    measurement is worth more than a thousand expert opinions. This as motive and to prove that

    BSC can be implemented in small scale industries this research work was initiated. This research

    work is an attempt to develop a Balanced Scorecard for Small Scale Industry (SSI).

    To develop a BSC, a mineral water plant in northern Karnataka is considered as case for the

    study of SSI. During the course of study I had a personal interview with the managing partners of

    the firm .Then identified the main objectives, problems of the organization. On the basis of the

    interviews the programs and measurements are formulated. The interviews and interactions have

    convinced the Managing Partners to initiate the implementation process on the basis of this

    report.

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    3/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 3

    Contents

    CHAPTER I .................................................................................................................................... 5

    INTRODUCTION .......................................................................................................................... 5

    1.1 The Theme ............................................................................................................................ 5

    1.2 Balanced Scorecard Mechanics ............................................................................................. 5

    1.3 Background of the current work............................................................................................ 5

    1.4 Objectives of the work .......................................................................................................... 6

    1.5 Scope of the work .................................................................................................................. 6

    1.6 Methodology ......................................................................................................................... 6

    CHAPTER II ................................................................................................................................... 7

    LITERATURE REVIEW ............................................................................................................... 7

    2.1 Christian C. Johnson. ............................................................................................................ 7

    2.2 BSC Designer ........................................................................................................................ 7

    2.3 Steve Barclay......................................................................................................................... 7

    2.4 Robert S. Kaplan and David P. Norton ................................................................................. 7

    CHAPTER III ............................................................................................................................... 13

    PROJECT TASK .......................................................................................................................... 13

    3.1 Introduction ......................................................................................................................... 13

    3.2 Objective of the Project ....................................................................................................... 133.3 Data Requirement Analysis ................................................................................................. 13

    3.4 Data collection..................................................................................................................... 13

    3.4.1 Primary data .................................................................................................................. 13

    3.4.2 Secondary data .............................................................................................................. 13

    CHAPTER IV ............................................................................................................................... 14

    BALANCED SCORECARD FOR SMES .................................................................................. 14

    4.1 Balanced Scorecard: ............................................................................................................ 14

    4.2 Characteristics: .................................................................................................................... 14

    4.3 Design: ................................................................................................................................ 15

    4.4 Perspectives: ........................................................................................................................... 16

    4.4.1 The Learning & Growth Perspective ............................................................................ 16

    4.4.2 The Business Process Perspective ................................................................................ 16

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    4/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 4

    4.4.3 The Customer Perspective ............................................................................................ 16

    4.4.4 The Financial Perspective ............................................................................................. 17

    4.5 How to Measure Small Business Success Effectively: ....................................................... 17

    4.6 Formulating Balanced Scorecard Objectives ...................................................................... 18

    4.7 Steps in Building a Balanced Scorecard ............................................................................. 20

    4.8 Good Performance Measures .............................................................................................. 20

    4.9 Building & Implementing a Balanced Scorecard ................................................................ 21

    CHAPTER V ................................................................................................................................ 22

    ANALYSIS AND INTERPRETATION ...................................................................................... 22

    5.1 Organizational Study ........................................................................................................... 22

    5.1.1 Introduction .................................................................................................................. 22

    5.1.2 Organization Structure .................................................................................................. 22

    5.2 Research Matrix .................................................................................................................. 22

    5.2.1 Summary of Interview with Managing Partner ............................................................ 22

    5.2.2 Summary of Interview with Advisor ............................................................................ 24

    5.3 Suggested Balanced Scorecard for M/s. Deepa Aqua Minerals.......................................... 25

    5.4 Linking each perspective to the unit ................................................................................... 29

    5.4.1 Financial performance .................................................................................................. 29

    5.4.2 Customer Service .......................................................................................................... 315.4.3 Internal Process............................................................................................................. 34

    5.4.4 Learning and growth ..................................................................................................... 38

    CHAPTER VI ............................................................................................................................... 40

    FINDINGS AND SUGGESTIONS .............................................................................................. 40

    6.1 Major Findings .................................................................................................................... 40

    6.2 Suggestions.......................................................................................................................... 41

    6.2.1 Framework for implementing programs ....................................................................... 41

    6.2.3 Framework for implementing the balanced scorecard stage wise ................................ 42

    CHAPERTER VII ......................................................................................................................... 44

    SCOPE OF THE FUTURE WORK ............................................................................................. 44

    REFERENCES: ............................................................................................................................ 45

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    5/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 5

    CHAPTER I

    INTRODUCTION

    1.1 The Theme:

    The concept of the project is to develop the Balanced Scorecard. This concept was arrived

    because the implementation of Balanced Scorecard is only limited to large scale industries. This

    project aims at developing the Balanced Scorecard which can be implemented in Small scale

    industries.

    1.2 Balanced Scorecard Mechanics:

    The balanced scorecard (which saw its initial development during the years of 1987 - 1992) links

    performance measures by looking at a business's strategic vision from four different

    perspectives: financial, customer, innovation and learning, and internal business processes. These

    four perspectives do not eliminate, but instead support the goals of various management

    techniques (such as Strategic Planning, Total Quality Management, and Core Competence)

    employed during the several decades surroundings the balanced scorecard's appearance.

    Each of the four perspectives is considered by four parameters. Those parameters are:

    Goals: What do we need to achieve to become successful Measures: What parameters will we use to know if we are successful Targets: What quantitative value will we use to determine success of the measure Initiatives: What will we do to meet our goals

    In the original paper of 1992, Goals and Measures are the only two parameters shown on the

    scorecard. Since then, it is often seen with the additional two parameters, Targets and Initiatives.

    1.3 Background of the current work:

    In current scenario we see that the Balanced Scorecard the measurement system which is mainly

    used in the large scale industries. It is one of the most effective measurement systems as

    compared to other measurement system. At present it is not used in small scale industry but it

    can be implemented. This project work aims to develop the Balanced Scorecard to the small

    scale industries under considering the parameters which are related only to the small scale

    industries.

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    6/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 6

    At present some of the big/large industries like

    TATA CONSULTANCY (IT/Service sector) GODREJ & BOYCE( Appliances) WALMART (Retail industry)

    These above industries are using the Balanced Scorecard as measurement system and are

    successful in implementing it.

    1.4 Objectives of the work:

    To apply the measurement system(Balanced Scorecard) to the small scale industry To evaluate each aspect of the organization (Financial, customer, internal business

    process and learning and growth of the organization) and study its importance and

    contribution

    Establish objectives for financial and nonfinancial measure on the scorecard Developing the Balanced Scorecard for small Scale Industry

    1.5 Scope of the work:

    The scope of the work is limited only for developing the Balanced Scorecard and it is for only

    one industry.

    1.6 Methodology:

    Literature Review Study of organization Establishing the objectives Setting the measurement tools Setting the programs to achieve the objectives Developing the Balanced Scorecard Finding and suggestions

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    7/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 7

    CHAPTER II

    LITERATURE REVIEW

    2.1 Christian C. Johnson states that the balanced scorecard (BSC) is a strategic performance

    management tool - a semi-standard structured report supported by proven design methods andautomation tools that can be used by managers to keep track of the execution of activities by

    staff within their control and monitor the consequences arising from these actions. It is perhaps

    the best known of several such frameworks, and was widely adopted in English speaking western

    countries and Scandinavia in the early 1990s. Since 2000, use of Balanced Scorecard, its

    derivatives (e.g. performance prism), and other similar tools (e.g. Results Based Management)

    have become common in the Middle East, Asia and Spanish-speaking countries also.

    2.2 BSC Designer has made its worth renowned due to its creative designs and robustness

    worldwide. Actually, this is a strategic planning and management tool that is extensively used in

    order to align the organizational activities and performance in a well organized and proficient

    manner. This software involves four general perspectives: The Financial, The Customer, The

    Internal Business Process, and The Learning and Growth Perspectives. The learning and growth

    perspective mainly focuses on job matters. The internal business process entirely focuses on the

    internal functions of a business organization. The customer perspective stresses upon satisfied

    customer service and performance. Finally, the financial perspective pertains to the growth,

    expansion, and development of a business organization.

    2.3 Steve Barclay has stated in his one of the presentation that the scorecard is developed from

    the strategy map and is a way of translating the strategic objectives into a comprehensive set of

    performance measures and targets. This then provides the framework for the organizations

    strategic measurement and management system.

    2.4 Robert S. Kaplan and David P. Norton had explainedabout the balanced scorecard in their

    book Translating strategy into actionThe Balanced Scorecard which states as below

    What is a Balanced Scorecard?

    The Balanced Scorecard (BSC) is a conceptual framework enabling an organization in clarifying

    its vision and strategy, thus effectively translating them into action. This performance

    management approach provides feedback around both the internal processes and external

    outcomes, essentially focusing on four indicators: Customer Perspective, Internal-Business

    Processes, Learning and Growth and Financials.

    http://en.wikipedia.org/wiki/Performance_managementhttp://en.wikipedia.org/wiki/Performance_managementhttp://en.wikipedia.org/w/index.php?title=Performance_prism&action=edit&redlink=1http://en.wikipedia.org/w/index.php?title=Results_Based_Management&action=edit&redlink=1http://www.bscdesigner.com/http://www.bscdesigner.com/http://www.bscdesigner.com/http://en.wikipedia.org/w/index.php?title=Results_Based_Management&action=edit&redlink=1http://en.wikipedia.org/w/index.php?title=Performance_prism&action=edit&redlink=1http://en.wikipedia.org/wiki/Performance_managementhttp://en.wikipedia.org/wiki/Performance_management
  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    8/45

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    9/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 9

    Beyond the Financial Perspective

    In the industrial age, most of the assets of a firm were in property, plant, and equipment and the

    financial accounting system performed an adequate job of valuing those assets. In the

    information age, much of the value of the firm is embedded in innovative processes, customer

    relationships, and human resources. The financial accounting system is not so good at valuing

    such assets.

    The Balanced Scorecard goes beyond standard financial measures to include the following

    additional perspectives: the customer perspective, the internal process perspective, and the

    learning and growth perspective.

    Financial perspective - includes measures such as operating income, return on capitalemployed, and economic value added.

    Customer perspective - includes measures such as customer satisfaction, customerretention, and market share in target segments.

    Business process perspective - includes measures such as cost, throughput, and quality.These are for business processes such as procurement, production, and order fulfillment.

    Learning & growth perspective - includes measures such as employee satisfaction,employee retention, skill sets, etc.

    These four realms are not simply a collection of independent perspectives. Rather, there is a

    logical connection between them - learning and growth lead to better business processes, whichin turn lead to increased value to the customer, which finally leads to improved financial

    performance.

    Objectives, Measures, Targets, and Initiatives

    Each perspective of the Balanced Scorecard includes objectives, measures of those objectives,

    target values of those measures, and initiatives, defined as follows:

    Objectives - major objectives to be achieved, for example, profitable growth. Measures - the observable parameters that will be used to measure progress toward

    reaching the objective. For example, the objective of profitable growth might be

    measured by growth in net margin.

    Targets - the specific target values for the measures, for example, +2% growth in netmargin.

    Initiatives - action programs to be initiated in order to meet the objective.

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    10/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 10

    These can be organized for each perspective in a table as shown below.

    Objectives Measures Targets Initiatives

    Financial

    Customer

    Process

    Learning

    Balanced Scorecard as a Strategic Management System

    The Balanced Scorecard originally was conceived as an improved performance measurement

    system. However, it soon became evident that it could be used as a management system to

    implement strategy at all levels of the organization by facilitating the following functions:

    1. Clarifying strategy - the translation of strategic objectives into quantifiable measuresclarifies the management team's understanding of the strategy and helps to develop a

    coherent consensus.

    2. Communicating strategic objectives - the Balanced Scorecard can serve to translatehigh level objectives into operational objectives and communicate the strategy effectively

    throughout the organization.

    3. Planning, setting targets, and aligning strategic initiatives - ambitious but achievabletargets are set for each perspective and initiatives are developed to align efforts to reach

    the targets.4. Strategic feedback and learning - executives receive feedback on whether the strategy

    implementation is proceeding according to plan and on whether the strategy itself is

    successful ("double-loop learning").

    These functions have made the Balanced Scorecard an effective management system for the

    implementation of strategy. The Balanced Scorecard has been applied successfully to private

    sector companies, non-profit organizations, and government agencies.

    2.5 Performance Management Strategy:

    What is Performance Management?

    There are a wide range of definitions for performance objective, performance goal, performance

    measure, performance measurement, and performance management. To frame the dialog and to

    move forward with a common baseline, certain key concepts need to be clearly defined and

    understood, such as:

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    11/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 11

    Performance objective: This is a critical success factor in achieving the organizations mission,

    Vision, and strategy, which if not achieved would likely result in a significant decrease in

    Customer satisfaction, system performance, employee satisfaction or retention, or effective

    financial management.

    Performance goal: A target level of activity expressed as a tangible measure, against whichactual achievement can be compared.

    Performance measure: A quantitative or qualitative characterization of performance.

    Performance measurement:A process of assessing progress toward achieving predeterminedgoals, including information on the efficiency with which resources are transformed into goods

    and services (outputs), the quality of those outputs (how well they are delivered to clients and the

    extent to which clients are satisfied) and outcomes (the results of a program activity compared to

    its intended purpose), and the effectiveness of government operations in terms of their specific

    contributions to program objectives.

    Performance management:The use of performance measurement information to effect positivechange in organizational culture, systems and processes, by helping to set agreed-upon

    performance goals, allocating and prioritizing resources, informing managers to either confirm or

    change current policy or program directions to meet those goals, and sharing results of

    performance in pursuing those goals.

    Output measure: A calculation or recording of activity or effort that can be expressed in a

    quantitative or qualitative manner.

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    12/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 12

    Performance Management System Goals:

    A leading-edge organization seeks to create an efficient and effective performance management

    system to:

    Translate agency vision into clear measurable outcomes that define success, and that areshared throughout the agency and with customers and stakeholders;

    Provide a tool for assessing, managing, and improving the overall health and success ofbusiness systems;

    Continue to shift from prescriptive, audit- and compliance-based oversight to an ongoing,forward-looking strategic partnership involving agency headquarters and field

    components;

    Include measures of quality, cost, speed, customer service, and employee alignment, motivation, and skills to provide an in-depth, predictive performance management

    system; and

    Replace existing assessment models with a consistent approach to performancemanagement.

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    13/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 13

    CHAPTER III

    PROJECT TASK

    3.1 Introduction:

    The project task is to develop the Balanced Scorecard for the small scale industry (M/s. DeepaAqua Minerals).

    Balanced scorecard is measuring tool. The project mainly focuses on implementing the balanced

    scorecard for small scale industry. In the current scenario balanced scorecard is only used in

    large scale industries.

    The study mainly concentrates on four perspectives which are as follows:

    Financial Performances Customer Service Internal Process

    Learning and Growth Based on these perspectives the objectives are set and tool is developed

    3.2 Objective of the Project:

    The main objective of the project is to develop the Balanced Scorecard for small Scale industry

    (M/s. Deepa Aqua Minerals)

    3.3 Data Requirement Analysis:

    Data required for analysis are journal, books, reports, industrial study i.e., industries which are

    adopted the balanced scorecard.

    These data are required for the analysis and to draw the conclusions.

    3.4 Data collection:

    Data collection for this research work is done by the following methodology:

    Primary data Secondary data

    3.4.1 Primary data

    Personal interview Observation

    3.4.2 Secondary data

    Books Journal and websites

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    14/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 14

    CHAPTER IV

    BALANCED SCORECARD FOR SSI

    4.1 Balanced Scorecard:

    A balanced scorecard is a central list of numbers, which show each key part of an organization'ssuccess, such as financials, people, operations, suppliers, customers, and support systems. The

    numbers should measure not just important outcomes, but also the factors which influence, or

    drive, those outcomes.

    4.2 Characteristics:

    The core characteristic of the Balanced Scorecard and its derivatives are the presentation of a

    mixture of financial and operational measures each compared to a 'target' value within a single

    concise report. The report is not meant to be a replacement for traditional financial or operational

    reports but a succinct summary that captures the information most relevant to those reading it. It

    is the methods by which this 'most relevant' information is determined (i.e. the design processes

    used to select the content) that most differentiates the various versions of the tool in circulation.

    The first versions of Balanced Scorecard asserted that relevance should derive from the corporate

    strategy, and proposed design methods that focused on choosing measures and targets associated

    with the main activities required to implement the strategy. As the initial audiences for this were

    the readers of the Harvard Business Review, the proposal was translated into a form that made

    sense to a typical reader of that journal - one relevant to a mid-sized US business. Accordingly,

    initial designs were encouraged to measure three categories of non-financial measure in addition

    to financial outputs - those of "Customer," "Internal Business Processes" and "Learning and

    Growth." Clearly these categories were not so relevant to non-profits or units within complex

    organizations (which might have high degrees of internal specialization), and much of the early

    literature on Balanced Scorecard focused on suggestions of alternative 'perspectives' that might

    have more relevance to these groups.

    Modern Balanced Scorecard thinking has evolved considerably since the initial ideas proposed in

    the late 1980s and early 1990s, and the modern performance management tools including

    Balanced Scorecard are significantly improved - being more flexible (to suit a wider range of

    organizational types) and more effective (as design methods have evolved to make them easier to

    design, and use).

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    15/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 15

    4.3 Design:

    Design of a Balanced Scorecard ultimately is about the identification of a small number of

    financial and non-financial measures and attaching targets to them, so that when they are

    reviewed it is possible to determine whether current performance 'meets expectations'. The idea

    behind this is that by alerting managers to areas where performance deviates from expectations,

    they can be encouraged to focus their attention on these areas, and hopefully as a result trigger

    improved performance within the part of the organization they lead.

    The original thinking behind Balanced Scorecard was for it to be focused on information relating

    to the implementation of a strategy, and perhaps predictably over time there has been a blurring

    of the boundaries between conventional strategic planning and control activities and those

    required to design a Balanced Scorecard. This is illustrated well by the four steps required to

    design a Balanced Scorecard included in Kaplan & Norton's writing on the subject in the late

    1990s, where they assert four steps as being part of the Balanced Scorecard design process:

    1. Translating the vision into operational goals;2. Communicating the vision and link it to individual performance;3. Business planning; index setting4. Feedback and learning, and adjusting the strategy accordingly.

    These steps go way beyond the simple task of identifying a small number of financial and non-

    financial measures, but illustrate the requirement for whatever design process is used to fit within

    broader thinking about how the resulting Balanced Scorecard will integrate with the wider

    business management process. This is also illustrated by books and articles referring to balanced

    scorecards confusing the design process elements and the balanced scorecard itself. In particular,

    it is common for people to refer to a strategic linkage model or strategy map as being a

    balanced scorecard.

    Although it helps focus managers' attention on strategic issues and the management of the

    implementation of strategy, it is important to remember that the balanced scorecard itself has no

    role in the formation of strategy. In fact, balanced scorecards can comfortably co-exist with

    strategic planning systems and other tools.

    http://en.wikipedia.org/wiki/Strategy_maphttp://en.wikipedia.org/wiki/Strategy_map
  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    16/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 16

    4.4 Perspectives:

    The balanced scorecard suggests that we view the organization from four perspectives, and to

    develop metrics, collect data and analyze it relative to each of these perspectives:

    4.4.1 The Learning & Growth Perspective:

    This perspective includes employee training and corporate cultural attitudes related to both

    individual and corporate self-improvement. In a knowledge-worker organization, people -- the

    only repository of knowledge -- are the main resource. In the current climate of rapid

    technological change, it is becoming necessary for knowledge workers to be in a continuous

    learning mode. Metrics can be put into place to guide managers in focusing training funds where

    they can help the most. In any case, learning and growth constitute the essential foundation for

    success of any knowledge-worker organization.

    Kaplan and Norton emphasize that 'learning' is more than 'training'; it also includes things like

    mentors and tutors within the organization, as well as that ease of communication among

    workers that allows them to readily get help on a problem when it is needed. It also includes

    technological tools; what the Baldrige criteria call "high performance work systems."

    4.4.2 The Business Process Perspective:

    This perspective refers to internal business processes. Metrics based on this perspective allow the

    managers to know how well their business is running, and whether its products and services

    conform to customer requirements (the mission). These metrics have to be carefully designed bythose who know these processes most intimately; with our unique missions these are not

    something that can be developed by outside consultants.

    4.4.3 The Customer Perspective:

    When choosing measures for the Customer perspective of the Scorecard organizations must

    answer two critical questions: Who are our target customers? And what is our value proposition

    in serving them? Sounds simple enough, but both questions present many challenges to

    organizations. Most organizations will state that they do in fact have a target customer audience,

    yet their actions reveal an all things to all customers strategy. Strategy guru Michael Porter

    suggests this lack of focus will prevent an organization from differentiating itself from

    competitors. Choosing an appropriate value proposition poses no less of a challenge to most

    organizations. Many will choose one of three disciplines articulated by Michael

    Treacy and Fred Wiersema in The Discipline of Market Leaders. They are:

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    17/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 17

    Operational excellence: Organizations pursuing an operational excellence disciplinefocus on low price, convenience, and, often, no frills.

    Product leadership: Product leaders push the envelope of their firms products.Constantly innovating, they strive to offer simply the best product in the market. Nike is

    an example of a product leader in the field of athletic footwear.

    Customer Intimacy: Doing whatever it takes to provide solutions for unique customersneeds help define the customer intimate company. They dont look for one-time

    transactions, but instead focus on long-term relationship building through their deep

    knowledge of customer needs. In the retail industry Nordstrom epitomizes the customer-

    intimate organization.

    4.4.4 The Financial Perspective:

    Kaplan and Norton do not disregard the traditional need for financial data. Timely and accurate

    funding data will always be a priority, and managers will do whatever necessary to provide it. In

    fact, often there is more than enough handling and processing of financial data. With the

    implementation of a corporate database, it is hoped that more of the processing can be

    centralized and automated. But the point is that the current emphasis on financials leads to the

    "unbalanced" situation with regard to other perspectives. There is perhaps a need to include

    additional financial-related data, such as risk assessment and cost-benefit data, in this category.

    4.5 How to Measure Small Business Success Effectively:Measuring small business success is by some means a tricky task but it must be carefully planned

    and executed. What all you have to do is to make use of key performance indicators in order to

    measure the activities and performance your small scale industry efficiently. In reality, these are

    measurement tools that will help you to define and measure progress toward the organizational

    goals and objectives. The amazing thing about KPIs is that these are quantifiable measures.

    Therefore, they will help small scale industries to reflect their organizational goals and objectives

    successfully. Further, these can be available in numerous forms or shapes such as business KPI,

    marketing KPI, and supply chain management KPI. Therefore, they can provide plenteous

    advantages to the small scale industry for instance timely evaluation of the business staff,

    customer/employee satisfaction, economies of scale, transparency, immediate assessment of

    overall business sales and returns, and small scale business identity development.

    http://www.measurebusiness.com/how-to-measure-small-business-success-effectively.htmhttp://www.strategy2act.com/solutions/business_strategy_excel.htmhttp://www.strategy2act.com/solutions/business_strategy_excel.htmhttp://www.measurebusiness.com/how-to-measure-small-business-success-effectively.htm
  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    18/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 18

    The second small business measurement tool is called balanced scorecard that has ultimately

    four general perspectives i.e. financial perspective, customer perspective, internal business

    process perspective, and learning and growth perspective. In reality, the balanced scorecard

    designer is a robust and durable measurement tool that can help the small businesses to translate

    their strategy into action. In addition, these scorecard applications can help the small businesses

    to improve their internal and external business process effectively. Thirdly, there is customer

    relationship management (CRM) scorecard that can help the small business industry to manage

    and nurture their interactions with clients and sales prospects efficiently.

    This includes the usage of technology to systematize, mechanize, and harmonize business

    processesmainly sales related activities, but also those for promotion, customer service, and

    technological support. The ultimate goal of using CRM scorecard is to discover new customers

    and competition amongst the all business entities worldwide.

    Finally, the small scale business owners should mull over crisis management scorecards, because

    these are excellent financial measures tools and technologies which can surely do wonders

    regarding the prospect and prosperity of small scale industry. The most noteworthy aspect of

    crisis management scorecard is that it can provide plenteous benefits to the small businesses for

    instance timely evaluation of the companys funds and resources, immediate assessment of

    current and past selling trends, transparency, reimbursement of loans, availability of short term

    and long term small business loans, improved credit report, customer/employee pleasure,

    increased scope of business, financial autonomy, and improved productivity. Nonetheless, these

    all four tools and methods are clearly amongst the most efficient and useful methods for

    measuring the progress and success of small businesses worldwide.

    4.6 Formulating Balanced Scorecard Objectives:

    Formulating balanced scorecard objectives is a must for companies that want to use the Balanced

    Scorecard (BSC) approach to measure company performance.

    Introduced by Robert S. Kaplan and David Norton through some journal articles, the BSC

    approach was designed to check whether both small-scale and large-scale plans are compatible

    with the company's overall strategy and vision. Since its introduction in 1993, this management

    approach had become widely popular and has been used by companies from varying industries.

    The Balanced Scorecard Approach promotes the need for company managers to have a full

    perspective of their overall performance by creating a balance between financial measures as

    http://www.bscdesigner.com/http://www.bscdesigner.com/http://www.bscdesigner.com/
  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    19/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 19

    well as internal processes and results measures. Kaplan and Norton famously likened the BSC to

    the cockpit of an airplane. To be able to fly a plane, pilots need to know about information, such

    as the plane's bearing, altitude, air speed, fuel level, and other indicators that monitor the

    predicted environment. Pilots could not afford to just rely on one instrument. Kaplan and Norton

    contend that the same is also true for other companies. According to them, managers need to

    gather relevant information from four important perspectives to effectively steer their companies

    toward organizational success. These perspectives include internal business perspective,

    customer perspective, financial perspective, and the innovation and learning perspective.

    The internal business perspective takes a look at the internal operations of the companies that are

    critical for them to be able to address customer needs. The question that must be answered in this

    perspective is, "What activities must we excel at?" Customer perspective, on the other hand,

    takes into account the perceptions of target customers of the company. Typical metrics for the

    customer perspective include customer satisfaction and retention as well as market share in target

    segments. The financial perspective, meanwhile, includes looking at financial measures that are

    related to profitability and market share. For both public and private sectors, these financial

    measures are considered to be highly important, especially for stakeholders. Common measures

    under the financial perspective include operating income, economic value added, and return on

    capital employed. Lastly, innovation and learning perspective looks into the ability of companies

    to be able to make improvements within the organization. This perspective answers the question,

    "What can be done to create and improve value of our products and services?" Measures relevant

    to this perspective include employee retention, skill sets, and employee satisfaction.

    Many company managers have been convinced of the effectiveness of the BSC approach, as they

    see that it is very effective in predicting their companies' future performance. In contrast,

    traditional financial reporting seldom takes into account what may happen to the organization in

    the future. Focusing only on the financial perspective will not be advantageous, as it may

    influence managers to make wrong strategic decisions. For example, they might decide to cut

    their operational costs to boost earnings by reducing customer service levels. This decision will

    more likely lead to reduced customer satisfaction. Therefore, when formulating balanced

    scorecard objectives, there is a need for companies to be decisive about what their goals and

    come up with strategies that are aligned with these.

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    20/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 20

    Building Balanced Scorecard:

    Building a balanced scorecard to measure, control and improve company performance

    4.7 Steps in Building a Balanced Scorecard

    Process 1: Strategy formulation. Prepare vision and mission statements

    Process 2: Identify the Objectives of the organization

    Process 3: Deciding for the measurements and Targets. Creating performance indicators.

    4.8 Good Performance Measures:

    Provide a way to see if our strategy is working Focus employees' attention on what matters most to success Allow measurement of accomplishments, not just of the work that is performed Provide a common language for communication Are explicitly defined in terms of owner, unit of measure, collection frequency, data

    quality, expected value(targets), and thresholds

    Are valid, to ensure measurement of the right things Are verifiable, to ensure data collection accuracy

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    21/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 21

    4.9 Building & Implementing a Balanced Scorecard:

    Nine Steps to Success:

    Nine Steps to Success, is a disciplined, practical approach to developing a strategic planning andmanagement system based on the balanced scorecard. Training is an integral part of the

    framework, as is coaching, change management, and problem solving. Emphasis is placed on

    teaching clients to fish, not handing them a fish, so the scorecard system can be sustained.

    A key benefit of using a disciplined framework is that it gives organizations a way to connect

    the dots between the various components of strategic planning and management, meaning that

    there will be a visible connection between the projects and programs that people are working on,

    the measurements being used to track success, the strategic objectives the organization is trying

    to accomplish and the mission, vision and strategy of the organization.

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    22/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 22

    CHAPTER V

    ANALYSIS AND INTERPRETATION

    5.1 Organizational Study:

    5.1.1 Introduction:M/s. Deepa Aqua Minerals is a manufacturing unit. It is unit of packaged drinking water the

    product name is Caribou.

    M/s. Deepa Aqua Minerals is decentralized organization where employees are encouraged to

    participate in every activity of the organization as like in decision making and other activities. It

    is a partnership firm.

    The firm was established in the year 2002 June. It started its operation by manufacturing 20 liter

    cans at initial stage and then started manufacturing 1liter, 2liter, liter and pouches.

    The unit has more than 50 distribution centers covering the area of Districts like Gulbarga,

    Bagalkot, Koppal, Richur, Bijapur, and Gadag.

    It has around 45 employees working in the organization.

    5.1.2 Organization Structure:

    M/s. Deepa Aqua Minerals follow a very simple organization structure which is shown below:

    5.2 Research Matrix:

    Research matrix includes the interaction with the managing partner and the advisor

    Managing Partner

    Accounts

    Department

    Purchase and

    Store Department

    Manufacturing

    Department

    Dispatch

    Department

    Quality Control

    Department

    Subordinators / workers

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    23/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 23

    5.2.1 Summary of Interview with Managing Partner:

    Name and Designation Questions Answers

    Managing Partner Define business? Good things always sells

    Who is the main competitor? Kemps

    How do you distinguish with

    your competitors?

    Quality, Brand name

    Any strategic plans are

    adopted

    No

    Factors for the success of the

    business?

    Sincerity, Open Accounts, and

    good intention

    Any trainings programs

    provided to the employees?

    Only on hygiene but we are

    planning more on it.

    What all extra benefits you are

    providing to your employees?

    Yes, benefits like life

    insurance and provident funds.

    Any problems faced by the

    company?

    Transportation is the main

    problem.

    What is the strength of the

    company?

    Employees are the main

    strength

    Any problems related to the

    operation?

    There is problem of layout

    design on which we are

    working now

    Growth rate of the company? 25% to 30% every year

    How do you estimate the

    demand?

    By past records

    Where you what to see your

    company in next 5 to 10

    years?

    To cover whole Karnataka

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    24/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 24

    5.2.2 Summary of Interview with Advisor

    Name and Designation Questions Answers

    Advisor Define business? Making profit without

    affecting the society

    Define value system? Societal values

    Should not cheat anyone in

    the business

    How do you distinguish with

    your competitors?

    Quality which means

    everything

    Any strategic plans are

    adopted

    No

    Factors for the success of the

    business?

    Quality, common goal of all

    the partners

    Any trainings programs

    provided to the employees?

    We are working on it and we

    want to bring more HR

    aspects

    What all extra benefits you are

    providing to your employees?

    Yes, benefits like life

    insurance and provident funds.

    Any problems faced by the

    company?

    Transportation is the main

    problem.

    What is the strength of the

    company?

    Employees are the main

    strength and our simplicity

    Any problems related to the

    operation?

    Maintenance problem

    Growth rate of the company? 25% to 30% every year

    How do you estimate thedemand?

    Referring past records

    Where you what to see your

    company in next 5 to 10

    years?

    For the present target area we

    want to introduce new

    products

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    25/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 25

    Based on the research matrix the Balanced Scorecard is developed.

    5.3 Suggested Balanced Scorecard for M/s. Deepa Aqua Minerals:

    Financial Performance

    Perspective Objectives Measurements Targets Program

    Financial

    Performance

    IncreaseRevenues

    Increase sales by25%

    Increase the distributionnetwork

    Increase the volume ofsales

    Increase market shareReduce the

    Transportation

    cost

    Reduce the

    transportation

    cost Re. 0.10 perliter

    Use of appropriate vehicleRouting and schedulingHandle optimal QuantityOutsourceReach more customers

    where the road conditionsare good

    Reduce idle time of vehicleand drivers

    Transport other materialson return journey

    Use fuel efficient vehicles Maintaining the scheduleof vehicle properly

    Operating

    Improvements

    Reduce the

    manufacturing

    cost by 10%

    Use economies of scaleOptimum utilization of

    recourse

    Adopting new technologies(automated machines)

    Reduce wastage

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    26/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 26

    Customer Service

    Perspective Objectives Measurements Targets Program

    Customer

    Service

    Improve service

    Quality andValue

    Customer

    feedback

    By taking customerfeedback everyquarterly by Surveymethod and develop

    corrective measures

    Maintain qualitystandards of ISI

    Expand customerbase

    Increase of targetarea of market

    Entering into Newmarket area

    Customer

    Retention

    Evaluate the

    customer database with past

    records

    By being the priceleader

    By building brandname in the market

    ImproveCustomer

    Relations

    Measure thecustomer

    retention

    CRM activities(CustomerRelationship

    Management

    Maximize

    CustomerSatisfaction

    Percentage of

    customersatisfied

    By taking customerfeedback by Survey

    method and

    improving on them

    Delivering the bestquality and

    maintaining the same

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    27/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 27

    Internal Process

    Perspective Objectives Measurements Targets Program

    InternalProcess

    Analyze customerneeds

    Market study Attending the fairsand exhibitionsImproveOperational

    Efficiency

    Measuring overallperformance

    monthly

    Store management EOQ/EPQ

    (economic orderquantity/economic

    production quantity)

    Reducingmanufacturing cycletime

    Adoption of NewTechnology

    Optimum Utilizationof raw material

    (water)

    Minimizing the leadtime orders

    Maximizing thequality standards to

    get ISO certification

    Improve marketing

    activities

    Number of new

    distributioncenters

    Advertising through

    Newspapers Local cable

    channel

    Delivery of product Evaluatingnumber of

    complaints

    received for notdelivering on time

    Taking order well inadvance

    On time delivery ofthe orders

    Use of efficientvehicles for

    transportation

    Quality control andimprovement Comparing withthe qualitystandards of ISI

    Checking qualityevery day

    Optimum

    utilization of space

    Measuring the

    down time Layout Redesign Use of automated

    material handling in

    dispatching section

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    28/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 28

    Learning and growth

    Learning

    and

    Perspective

    Objectives Measurements Targets Program

    Employee

    Satisfaction

    Percentage of

    employees are

    satisfied with thework

    environment

    Feedback fromthe employees

    Recreationactivities

    Training Employee Work efficiency

    of employees

    Training based on

    Safety Hygiene

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    29/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 29

    5.4 Linking each perspective to the unit:

    5.4.1 Financial performance:

    Financial performance can differ considerably at each stage of a businesss life cycle. Business

    strategy theory suggested several different strategies that business units can follow, ranging from

    aggressive market share growth down to consolidation, exit and liquidation. For simplification

    purposes, we can identify just three stages.

    Growth Sustain Harvest

    Financial Performance

    In the financial performance the organization can have the following objectives:

    Increase Revenues Reduce the Transportation cost Operating Improvements

    The organization can achieve these objectives by following the specific program suggested in the

    framework and it can be measured.

    1. Increase Revenues

    To fulfill this objective the following programs should be followed:

    i. Increase the distribution networkii. Increase the volume of sales

    iii. Increase market shareAnd these can be measured or said to be achieved if sales are increased by 25%.

    Increase the distribution network: Presently the firm has 50 distribution centers that are 50

    distributors. By expand the network through entering into new market area will lead to increase

    in the sales and revenue.

    Increase the volume of sales: This program states that by increasing the sales volume the revenue

    can be increased. Sales volume means for the present customers we need to sale more for that we

    need to create the demand for the product in the market and how to create demand is explained in

    one of the further program.

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    30/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 30

    Increase market share: Increase market share means expanding the business in the present

    targeted market. It also means increasing the share of the present market over the competitors.

    This can be done only my quality service.

    2. Reduce the Transportation cost:

    To fulfill this objective the following programs should be followed:

    Use of appropriate vehicles Routing and scheduling Handle optimal Quantity Outsource Reach more customers where the road conditions are good Reduce idle time of vehicle and drivers Transport other materials on return journey Use fuel efficient vehicles Maintaining the schedule of vehicle properly

    These all programs will lead to reduce the transportation cost and it can be measured by reducing

    transportation cost by Re. 0.10 per liter

    Here use of appropriate vehicles can be explained by the example: If an order of 100 boxes of 1

    liter bottles is made by x customer who is 50km away from the factory site. For the

    transportation if the company uses the vehicle which as the capacity of transporting 200 boxes

    for the transportation of 100 boxes then the vehicle is underutilized and cost will be more so,

    they need to use appropriate vehicles.

    Routing and scheduling means the orders should be transported to many distribution centers at a

    time. That is before transporting goods we need to check whether any other distribution center

    has any orders which comes under same rout accordingly we can schedule and transport the

    goods to the distributors.

    Handle optimum quantity this program relates to the previous point that is while transporting we

    need utilize the vehicles appropriately and optimally.

    Outsource: outsourcing of vehicles is more appropriate because it reduces the maintenance cost,

    driver cost etc.

    Reduce the idle time of vehicles and drivers: To use vehicles and driver optimally the

    transportation of goods should be done at night time that is evening time rest of the morning time

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    31/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 31

    the vehicle can be used for the rent by this the income or revenue will be increased and

    transportation cost will be decreased.

    3. Operating Improvements:

    The programs to achieve the objective are as follows:

    Use economies of scale Optimum utilization of recourse Adopting new technologies (automated machines) Reduce wastage

    By using economies of scale we can reduce the production cost. Economies of scale state that

    increasing the production quantity at a time will reduce the cost of production.

    By using adopting new technologies we can reduce the manpower cost and can invest the same

    in R & D department and improve the operation.

    At the end we can measure whether by adopting these programs the operating improvements are

    achieved or not. The measurement standard took for this is Reduction in the manufacturing cost

    by 10%

    5.4.2 Customer Service:

    Recent management philosophy has shown an increasing realization of the importance of

    customer focus and customer satisfaction in any business. These are leading indicators: if

    customers are not satisfied, they will eventually find other suppliers that will meet their needs.Poor performance from this perspective is thus a leading indicator of future decline, even though

    the current financial picture may look good.

    In developing metrics for satisfaction, customers should be analyzed in terms of kinds of

    customers and the kinds of processes for which we are providing a product or service to those

    customer groups.

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    32/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 32

    Customer Service:

    Perspective Objectives Measurements Targets Program

    Customer

    Service

    Improve service

    Quality and

    Value

    Customer

    feedback

    By taking customerfeedback every

    quarterly by Survey

    method and develop

    corrective measures

    Maintain qualitystandards of ISI

    Expand customer

    base

    Increase of target

    area of market

    Entering into New marketarea

    Customer

    Retention

    Evaluate the

    customer data

    base with past

    records

    By being the price leader By building brand name

    in the market

    Improve

    Customer

    Relations

    Measure the

    customer

    retention

    CRM activities(Customer Relationship

    Management)

    Maximize

    Customer

    Satisfaction

    Percentage of

    customer

    satisfied

    By taking customerfeedback by Survey

    method and improving on

    them

    Delivering the bestquality and maintaining

    the same

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    33/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 33

    Customer Service has the following objectives:

    Improve service Quality and Value Expand customer base Customer Retention Improve Customer Relations Maximize Customer Satisfaction

    1. Improve service Quality and Value:

    To achieve this objective the following programs has to be followed:

    By taking customer feedback every quarterly by Survey method and develop correctivemeasures

    Maintain quality standards of ISINow-a-days the companies fail to take the customer feedback because they only concentrate on

    their competitor and try to compete with them without caring what customers need. So we need

    to concentrate on customer needs by taking their feedback which will also helps to improve the

    quality.

    According to ISI there are some specific quality standards which need to be maintained. These

    can be measured by taking the feedback of the customers.

    2. Expand customer base:

    It is one of the objectives which can be achieved by following the program stated below:

    Entering into New market area:

    Entering into new market area means expanding the business that is entering into new market

    and introducing the product in the market. For this first we need to conduct the market study and

    make a research on the new market.

    During this particular target period whether we have entered into new market or can be measured

    by number of new distributors.

    3. Customer Retention:

    To achieve this objective the following programs has to be followed:

    By being the price leader By building brand name in the market

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    34/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 34

    For very company it is very important retain the brand name in the market. To build good brand

    name the company needs to work on many aspects like it needs to develop the good relationship

    with the customers, it should build the CRM activities etc

    And it also important to be a price leader in the market. Here price leader means maintaining the

    same price in the market at all the time with very slight variations with respect to any

    environment conditions.

    Customer retention can measure by analyzing the customer data base with the previous years

    customer data base. Whether number of customer are increased or decreased can be analyzed.

    4. Improve Customer Relations:

    To achieve this objective the company should adopt CRM activities (Customer Relationship

    Management) like providing education facilities to the children of workers, providing hospital

    facilities, conducting some awareness programs like global warming etc.

    It can be measured and we can say that customer relations are good if customers are retained

    with the company.

    5. Maximize Customer Satisfaction:

    To achieve this objective the following programs has to be followed:

    By taking customer feedback by Survey method and improving on them Delivering the best quality and maintaining the same

    Satisfying the customers is the most important job of the company. To check whether thecustomers are satisfied or not can be evaluated by taking the customers feedback by survey

    method and identify if any areas are to be improved. We can measure the customer satisfaction

    by the percentage of customers satisfied with the service.

    5.4.3 Internal Process:

    The internal business process perspective provides a view of what the company must excel at to

    be competitive. The focus of this perspective then is the translation of customer-based measures

    into measures reflecting the company's internal operations. The highest level in this measurable

    should be on customer satisfaction and factors affecting such issues as cycle time, quality,

    employee skills, and productivity. Kaplan and Norton recommend that, "companies also attempt

    to identify and measure their company's core competencies, the critical technologies needed to

    ensure continued market leadership."

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    35/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 35

    Internal Process

    Perspective Objectives Measurements Targets Program

    Internal

    Process

    Analyze customer

    needs

    Market study Attending the fairsand exhibitions

    Improve

    OperationalEfficiency

    Measuring overall

    performancemonthly

    Store management EOQ/EPQ

    (economic order

    quantity/economicproduction quantity)

    Reducingmanufacturing cycle

    time Adoption of New

    Technology

    Optimum Utilizationof raw material(water)

    Minimizing the leadtime orders

    Maximizing thequality standards to

    get ISO certification

    Improve marketing

    activities

    Number of new

    distribution

    centers

    Advertising through

    Newspapers Local cable

    channel

    Delivery of product Evaluating

    number of

    complaintsreceived for not

    delivering on time

    Taking order well inadvance

    On time delivery ofthe orders

    Use of efficientvehicles for

    transportation

    Quality control and

    improvement

    Comparing with

    the quality

    standards of ISI

    Checking qualityevery day

    Optimum

    utilization of space

    Measuring the

    down time Layout Redesign Use of automated

    material handling in

    dispatching section

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    36/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 36

    Internal Process has following objectives:

    Analyze customer needs Improve Operational Efficiency Improve marketing activities Delivery of product Quality control and improvement Optimum utilization of space

    1. Analyze customer needs:

    Fairs and exhibitions means were similar products are exhibited. By attending the fairs and

    exhibitions we can make the comparative study and can understand customers changing needs

    through which we can analyze the customers needs.

    2. Improve Operational Efficiency:

    To achieve this objective we need to follow the following programs:

    Store management EOQ/EPQ (economic order quantity/economic production quantity) Reducing manufacturing cycle time Adoption of New Technology Optimum Utilization of raw material (water) Minimizing the lead time of orders Optimizing the quality standards to get ISO certification

    These all programs aim at improving the operational efficiency and all are interlinked to each

    others. Store management means maintaining the correct stock level which is attained by

    applying the EOQ (economic order quantity).

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    37/45

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    38/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 38

    Cycle time means time period taken for conversion of raw materials to finished good that time

    should be very less. So that it reduces the cost of maintenance, labor etc.

    Here minimizing the lead time orders means minimizing the time period between . For Ex: If we

    order for a box of caps then it will take minimum 3 day to reach us the ordering is done when

    they are required (3 days includes manufacturing and transportation). We can minimize it by

    ordering the caps well in advance so that it reaches the organization well in time without

    affecting the production.

    At present the organization is certified by ISI quality standards. It is aiming to certify the ISO

    quality standards. To achieve ISO certification they have to incur some cost to increase to

    increase the quality and they need to invest in R & D for which organization is willing to invest.

    3.Improve marketing activities:

    Marketing activities mainly includes branding, promotion, advertisement etc. Every product

    needs advertisement. It is one of the mode to compete with competitors here the company can

    use two media for advertisement that are News papers and Local cable channels. These two

    Medias because the product has local target market so, it is better to advertise with local Medias.

    By advertising we can increase the number of distributor.

    5.4.4 Learning and growth:

    Kaplan and Norton underscore the importance of innovation and learning in their statement that,

    "a company's ability to innovate, improve, and learn ties directly to the company's value." While

    the financials perspective deals with the projected value of the company, the innovation and

    learning perspective sets measures that help the company compete in a changing business

    environment. Their focus for this innovation is in the formation of new or the improvement of

    existing products and processes.

    The measures in the Learning and Growth perspective of the Balanced Scorecard are really the

    enablers of the other three perspectives. In essence, they are the foundation upon which the

    Balanced Scorecard is built. Once we identify measures and related initiatives in your Customer

    and Internal Process perspectives, it can be certain of discovering some gaps between your

    current organizational infrastructure of employee skills, information systems, and organizational

    climate (e.g., culture) and the level necessary to achieve the results which we desire. The

    measures we design in this perspective will help us to close that gap and ensure sustainable

    performance for the future.

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    39/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 39

    Learning and growth

    Learning and growth has following Objectives:

    Employee Satisfaction Training Employee

    1. Employee satisfaction:

    For every organization employees are the back bones. Company should satisfy the employees

    first are also known as internal customer if they are satisfied then organization will run smoothly.

    Every monthly we need to take feedback from the employees so that we can identify their needs

    and try to satisfy them. In the same way we need to provide recreation activities for their

    refreshment. This will motivate the employees and we can measure the percentage of employees

    satisfied in the organization by feedback system.

    2. Training Employee:

    Work efficiency of the employees can measure by their performance. To improve the work

    efficiency we need to provide training on different aspect like safety and hygiene. Here in this

    organization hygiene part is most important.

    Perspective Objectives Measurements Targets Program

    Learning

    and growth

    Improve

    management and

    leadership

    competencies

    Employee

    Satisfaction

    Percentage of

    employees are

    satisfied with the

    workenvironment

    Feedback from the

    employees

    Recreation activities

    Training Employee Work efficiency

    of employees

    Training based on

    Safety

    Hygiene

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    40/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 40

    CHAPTER VI

    FINDINGS AND SUGGESTIONS

    6.1 Major Findings:

    Balanced Scorecard is a measurement tool. It can be adopted even for small scaleindustries

    M/s. Deepa Aqua Minerals presently it is not following any strategic planning ormapping. But it needs to have them because those will direct the organization to go in a

    right direction and helps in achieving the goals of the organization

    M/s. Deepa Aqua Minerals follows democratic style of leadership In this organization Quality, Employees and Society are given importance Major Key Performing Areas (Objectives) have been indentified and programs are been

    developed to implement.

    Based on past records following details are calculated during the research work: Economic Order Quantity = Q = Rs. 1, 22,902.27 Order Interval = Q/D = 0.064*365 = 23.36 24days No of order = D/Q = 15.385 16 orders per year Total Cost = 1, 97,097.73 Organization presently incurs total cost of Rs. 3, 20,000 on caps but actual cost

    incurred by adopting EOQ, the total cost is Rs. 1, 97,097.73. Therefore

    organization can save up to Rs. 1, 22,902.27

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    41/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 41

    6.2 Suggestions:

    Some of the suggestions for M/s. Deepa Aqua Minerals for adopting the balanced scorecard are

    as follows:

    6.2.1 Framework for implementing programs:

    Objective:

    How Who What When Where Why

    Program 1:

    Program 2:

    Program 3:

    Program 4:

    Program 5:

    First step is to define the objective for a particular task To achieve a particular objective we need to plan for different programs for accomplish

    the objective

    Then we need to prioritize the programs to be performed like program 1,2 so on Lastly we need to decide on 5W and H. That is

    o How to do?o Who to do?o What to do?o When to do?o Where to do?o Why to do?

    These all steps will help in implementing the programs to achieve to objectives

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    42/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 42

    For Example:

    Objective: Employee Satisfaction

    How Who What When Where Why

    Program 1:

    Feedback

    from the

    employees

    As many

    employees are

    unskilled so, we

    need to take

    feedback orally

    and document

    it.

    HR

    manager

    or top

    level

    employee

    Take

    feedback

    At the end

    of every

    quarter

    In the

    Organization

    To know

    what

    Percentage

    of

    employees

    are satisfied

    with the

    work

    environment

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    43/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 43

    6.2.3 Framework for implementing the balanced scorecard stage wise:

    Stages

    Perspectives

    Stage I Stage II Stage III

    Financial

    Performance

    Reduce the

    manufacturing cost by

    10%

    Reduce the

    transportation cost

    Re. 0.10 per liter

    Increase sales by 25%

    Customer Service Increase of target area

    of market

    Get Customer

    feedback

    Measure the customer

    retention, Percentage

    of customer satisfied

    Internal Process Measuring overall

    performance monthly

    Market study Number of new

    distribution centers,

    Comparing with the

    quality standards of

    ISI, Evaluating

    number of complaints

    received for not

    delivering on time

    Learning and Growth Get employeesfeedback

    Percentage ofemployees satisfied

    with the work

    environment

    Measure the workefficiency of

    employees

    Above table will explain process of implementing the balanced scorecard

    Here stage I includes the time period of 5 to 6 months, Stage II includes 4 to 6 months, Stage III

    includes the time period of 12 months.

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    44/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    BABASAB PATIL Page 44

    CHAPERTER VII

    SCOPE OF THE FUTURE WORK

    This research work is limited only for developing the balanced scorecard.

    The scope of this research work is that it can be implemented and set the targets to measure the

    performance of the organization.

    Based on its performance the other similar small scale industries can develop the balanced

    scorecard and improve their performance.

  • 7/31/2019 Balanced Scorecard for Small Scale Industry Project Report

    45/45

    BALANCED SCORECARD FOR SMALL SCALE INDUSTRY

    REFERENCES:

    1. Robert S. Kaplan and David P. Nortons Translating strategy into action The BalancedScorecard

    2. expert_rwt Articles Balanced scorecard metrics, BSC Designer3. Christian C. Johnson Introduction to the Balanced Scorecard and Performance

    Measurement Systemshttp://www.adb.org/Documents/Books/Balanced-Scorecard/chap1.pdf

    4. Wikipedia5. Henrik Anderson Balanced Scorecard Implementation in SMES

    http://www.2gc.co.uk/pdf/2GC-CP-SMESME-090311.pdf

    6. www.balancedscorecard.org7. Some documents of M/s. Deepa Aqua Minerals

    http://www.scorecardreport.com/author/expert_rwt/http://www.scorecardreport.com/category/articles-on-scorecardhttp://www.scorecardreport.com/tag/balanced-scorecard-metricshttp://www.scorecardreport.com/tag/bsc-designerhttp://www.adb.org/Documents/Books/Balanced-Scorecard/chap1.pdfhttp://www.adb.org/Documents/Books/Balanced-Scorecard/chap1.pdfhttp://www.adb.org/Documents/Books/Balanced-Scorecard/chap1.pdfhttp://www.2gc.co.uk/pdf/2GC-CP-SMESME-090311.pdfhttp://www.2gc.co.uk/pdf/2GC-CP-SMESME-090311.pdfhttp://www.balancedscorecard.org/http://www.balancedscorecard.org/http://www.balancedscorecard.org/http://www.balancedscorecard.org/http://www.2gc.co.uk/pdf/2GC-CP-SMESME-090311.pdfhttp://www.adb.org/Documents/Books/Balanced-Scorecard/chap1.pdfhttp://www.scorecardreport.com/tag/bsc-designerhttp://www.scorecardreport.com/tag/balanced-scorecard-metricshttp://www.scorecardreport.com/category/articles-on-scorecardhttp://www.scorecardreport.com/author/expert_rwt/