BAHAUDDIN ZAKARIA UNIVERSITY, MULTAN INSTITUTE OF ......b) Tender documents can be purchased till...

BAHAUDDIN ZAKARIA UNIVERSITY, MULTAN

INSTITUTE OF MOLECULER BIOLOGY AND BIO TECHNOLOGY bzU MULTAN

INVITATION FOR BIDS

Bahauddin Zakaria University, Multan intends to establish Institute Of Moleculer Biology And Bio Technology

Bzu Multan. Applications for SINGLE STAGE TWO ENVELOPES BIDDING PROCEDURE from

interested firms / companies / contractors registered with Pakistan Engineering Council (PEC) in category C-3 &

above for academic Block and C-4 & above for Hostel Block and Animal Farm,Green House,Gen set Room, (CE-

10) for above cited Building works as per RFP/TENDER documents are invited. As per PPRA-2014 Rule No.

38(2a) “Single Stage, Two Envelops” bidding procedure shall be adopted as follows:

a) The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain

separately the financial proposal and the technical proposal;

b) The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in

bold and legible letters to avoid confusion;

c) Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened and the envelope

marked as “FINANCIAL PROPOSAL” shall be retained in the custody of the procuring agency without

being opened;

d) The procuring agency shall evaluate the technical proposal in a manner prescribed in advance, without

reference to the price and reject any proposal which does not conform to the specified requirements;

e) During the technical evaluation no amendments in the technical proposal shall be permitted;

f) After the evaluation and approval of the technical proposal, the procuring agency shall open in the

presence of intending tenderers the financial proposal of the technically accepted bids, at time, date &

venue announced and communicated to the bidders in advance, within the bid validity period.

g) The financial proposal of bids found technically non-responsive shall be returned un-opened to the

respective bidders; and the lowest evaluated bidder shall be awarded the work.

The Technical Bid shall consist of following documents:

1) Name of firm/contractor with year of establishment along with Postal Address and telephone number.

2) Partnership deed of the firm

3) (a) Name of Technical Supervisory Staff along with their qualification/experience & proof for their stay

with the firm, with fresh affidavit as per criteria specified in RFP documents.

(b) Permanent staff, business management staff, finances management staff & technical staff.

4) Detail of Machinery such as shuttering, mixer machines, concrete vibrators, compactors, water lorries

etc. complete in all respect giving their model, make, condition (certificate from Govt. department should

be attached) & location. Proof of possession of such machinery is also required.

5) Detail of similar work especially construction of Building Works under taken/in hand.

a. Year of establish of firm.

b. No. of project of similar nature. (Details should be given as mentioned in RFP documents)

c. Financial outlay amount of similar/specialized.

6) Details of General work experience as per criteria specified in RFP document.

7) Registration/Clearance from Income Tax Department.

8) Detail of Court cases if any/arbitration cases etc.

9) Enlistment with concerned Government Departments.

10) Detail of financial soundness (Bank statement of 03 years + Bank limit available).

11) Undertaking on judicial paper that the firm was never black listed by any Government, Semi Govt.

Organization.

12) Copy of Valid Registration with Pakistan Engineering Council up to 31.12.2019. Any additional

information with documents in addition to the above that the firm might like to furnish in support of their

application.

13) All documents should be attached with the application strictly in the same order as per demand.

The Financial bid not accompanied with Earnest money @ of 2% of the estimate amount in shape of CDR/ Bank

Draft/Cashier’s cheaque and attested copies of registered partnership deed and power of attorney (if applicable)

in case of firm will not be entertained.

(ii)

TENDER DOCUMENT

a) Tender documents are available in the office of the undersigned and the same may be obtained subject

to the payment of the cost of printing and provision of the documents which is Rs. 10000/- (Non

refundable).

b) Tender documents can be purchased till 04:00 PM of 19-02-2019 and submitted till 12:00 AM of the 20-

02-2019, which will be opened (Only technical bids) on the same day at 12.30 AM, in the presence of

intending tenderers, in committee room of BZU Multan. After the approval of technical bid evaluation

report, only financial bids of the tenderers whom will be qualified technically will be opened in the

presence of technically qualified tenders. Financial bids of technically non qualified tenderers will be

handed over unopened to the tenderers.

Sr.# Name of Work Estimate Cost

Earnest

Money/

Bid

Security

(2% of

Estimate

Cost)

Tender

Fee Rs.

Time

Limit

Last date

of

Issuance

Tenders

T.S No’s

& Date

Last Date

of

Receipt/

Opening

of

Tenders

1 2 3 4 5 6 7 8 9

1

CONSTRUCTION OF

ACADEMIC BLOCK OF

INSTITUTE OF

MOLECULAR BIOLOGY &

BIO- TECHNOLOGY

BAHAUDDIN ZAKARIYA

UNIVERSITY MULTAN

Rs.111,302,328/- 2% Rs.10000/- 18

Month 19-02-19

241-

D/PD

dated

17-01-19

20-02-

2019

Receipt

12:00 PM

Opening

12:30 PM

2

CONSTRUCTION OF

HOSTEL BLOCK OF

INSTITUTE OF

MOLECULAR BIOLOGY &

BIO- TECHNOLOGY

BAHAUDDIN ZAKARIYA

UNIVERSITY MULTAN

Rs.67,217,045/- 2% Rs.10000/- 12

Month 19-02-19

242-

D/PD

dated

17-01-19

20-02-

2019

Receipt

12:00 PM

Opening

12:30 PM

3

CONSTRUCTION OF GREEN

HOUSE ,ANIMAL FARM

&GEN. SET ROOMS OF

INSTITUTE OF

MOLECULAR BIOLOGY &

BIO- TECHNOLOGY

BAHAUDDIN ZAKARIYA

UNIVERSITY MULTAN

Rs.11,129,605/- 2% Rs.10000/- 06

Month 19-02-19

243-

D/PD

dated

17-01-19

20-02-

2019

Receipt

12:00 PM

Opening

12:30 PM

RULES AND REGULATIONS.

1. Any concealment about the information / detail mentioned above will result in disqualification of the

firm/contractor

2. In case of incomplete information, bid will be rejected and will not be considered for evaluation.

3. Applicant firm/contractors are required to give guarantee/undertaking that they have carefully studied

the tender document and they will abide by the rules and regulation.

4. Contract will be awarded to lowest bidder as per PPRA-2014 Rule No. 55.

5. The procuring agency reserves the rights to reject all applications at any time prior to their acceptance as

per PPRA-2014 Rule No. 35 6. In case if lowest bid amount will be less than 5% of the estimated cost of the work (tender amount

floated), the contractor/firm shall have to deposit additional performance security bond in shape of Bank guarantee (from any schedule Bank of Pakistan)/CDR/ Cashier’s cheque as detailed in tender documents. Further, for the projects costing Rs. 50 (M) or more the contractor/ lowest bidder will be bond to deposit performance security bond in shape of Bank guarantee (from any schedule Bank of Pakistan).

7. No tender will be issued to any contractor on the date of receiving of tender. 8. The contractors involved in any litigation and blacklisted/de-listed debarred from any Govt. Department

and Pakistan Engineering Council are not eligible to participate in tenders.

(iii)

9. Tender rates and amounts should be filled in figures as well as in words and tenders should be singed as

per general directions given in the tender documents/PPRA. No rebate on tender rates will be acceptable.

10. Cumulative comparative statement (Technical+ Financial) will be prepared on least cost method.

11. This is with the approval of competent authority that bid evaluation report will be subsequently forwarded

to Higher Education Commission Pakistan for final approval. Work order will not be issued till the

approval of HEC even if the bid validity period expired and tenderers will be bound to accept the work

order.

University Engineer,

Bahauddin Zakariya University,

Multan

(iv)

REQUEST OF PROPOSAL (RFP)

(Civil Works)

For

Construction of Academic/Research Block

January 25, 2019

Institute of Molecular Biology and Biotechnology,

Bahauddin Zakariya University, Multan.

Phone# 0092-061-9210071

2

TABLE OF CONTENTSINVITATION FOR BIDS

TABLE OF CONTENTSINVITATION FOR BIDS ........................................................................................... 2

INSTRUCTIONS TO BIDDERS .................................................................................................................... 4

INSTRUCTIONS TO BIDDERS ................................................................................................................ 5

A. GENERAL ............................................................................................................................. 5

B. BIDDING DOCUME.NTS ........................................................................................................... 6

C. PREPARATION OF BIDS ............................................................................................................ 6

D. SUBMISSION OF BIDS ............................................................................................................ 11

E. BID OPENING AND EVALUATION .......................................................................................... 13

F. AWARD OF CONTRACT .......................................................................................................... 16

BIDDING DATA ...................................................................................................................................... 19

Bidding Data ...................................................................................................................................... 20

SCOPE OF WORK ................................................................................................................................... 22

SCOPE OF WORK ............................................................................................................................... 22

Time Period ....................................................................................................................................... 22

Technical and Financial Evaluation Criteria .......................................................................................... 23

The weightage given to the Technical & Financial Proposal............................................................. 24

Annex-A: Undertaking ........................................................................................................................... 28

Annex-B: Technical Proposal Submission Form (Part of Technical Bid Envelope) ................................ 29

Annex-C: Technical Proposal Forms ...................................................................................................... 30

Tech Form 1: Bidder’s Organization ...................................................................................................... 30

Tech Form 2: General Information ....................................................................................................... 31

Tech Form 3: Financial Capability of Single Entity ................................................................................ 32

Tech Form 4: Financial Capability of JV / Consortium of Firms ............................................................ 33

Annex-D: Technical Proposal Checklist ................................................................................................. 34

Annex-E: Financial Capacity of the Bidder ............................................................................................ 35

Annex -F: Special Stipulations ............................................................................................................... 36

Annex -H: Proposed Construction Schedule ........................................................................................ 38

Annex -I: Method of Performing the Work ........................................................................................... 39

Annex -J: List of Major Equipment ........................................................................................................ 40

Annex -K: Construction Camp and Housing Facilities ........................................................................... 41

Annex -L: List of Subcontractors ........................................................................................................... 42

Annex -M: Estimated Progress Payments ............................................................................................. 43

Annex -N: Integrity Pact ....................................................................................................................... 44

3

Annex-O: List of Approved Manufacturers ........................................................................................... 45

Annex-P: Form of Performance Security .............................................................................................. 50

Annex- Q: Mobilization Advance Guarantee/Bond ................................................................................. i

4

INVITATION FOR BIDS

Date: ______________

Loan / Credit No. ______________

Bid Reference No.: ______________

1. The Institute of Molecular Biology and Biotechnology, Bahauddin Zakariya

University, Multan (the Employer”) has received a grant from the Higher Education

Commission (HEC) towards the cost of PC-1 titled “Strengthening of Institute of

Biotechnology at Bahauddin Zakariya University, Multan” and it is intended that part

of the proceeds of the budget will be applied to eligible payments under the Contract

for the Construction of Academic/ Research Block, Researcher /Faculty Hostel, Animal

House, Glass house, And Gen. set room. Bidding is open to all eligible Bidders.

2. The Employer invites sealed bids from eligible firms or persons licensed by the Pakistan

Engineering Council in the appropriate category for the Works. A foreign bidder is

entitled to bid only in a joint venture with a Pakistani constructor in accordance with

the relevant provisions of PEC bye-laws.

3. Bidders may obtain further information from, inspect at and acquire the Bidding

Documents from the University Engineer Office of the Employer, at Bahauddin

Zakariya University, Multan

4. Bidding shall be conducted through Open Competitive Bidding (Single Stage-Double

Envelope) procedures specified in the Punjab Procure Rules PPR 2014 (amended till

date), and is open to all eligible bidders as defined in the bidding document.

A complete set of Bidding Documents may be purchased by an interested bidder on

submission of a written application to the above office and upon payment of a non-

refundable fee of Rs.10000/- (Ten thousand only).

5. All bids must be accompanied by a Bid Security/ Earnest Money @2 % of the estimate

amount in shape of CDR/ Bank Draft/ Cashier’s Cheques or an equivalent amount in a

freely convertible currency, and must be delivered to University Engineer Office,

Bahauddin Zakariya University, Multan at or before 12:00pm hours, on 20-02-2019.

Bids will be opened at 12.30pm hours on the same day, in the presence of bidder’s

representatives who choose to attend at the Committee Room, BZU, Multan

6. The bidders are requested to give their best and final prices as no negotiations are

expected.

7. Taxes will be deducted as per applicable government rules. NTN and Sales Tax

registration certificate must be provided.

8. For obtaining any further information or clarifications, please contact the person named

below:

University Engineer Office


Ph. No. +92-61-9210057; UAN: +92-61-111 22 99 88 Ext. 1410

4

INSTRUCTIONS TO BIDDERS

5


(Note: These Instructions to Bidders along with Bidding Data will not be part of the Contract

and will cease to have effect once the contract is signed.)

A. GENERAL IB.1 Scope of Bid

1.1 The Employer as defined in the Bidding Data hereinafter called “the Employer” wishes

to receive bids for the construction and completion of works as described in these

Bidding Documents, and summarised in the Bidding Data hereinafter referred to as the

“Works”.

1.2 The successful bidder will be expected to complete the Works within the time specified

in Annex-F

IB.2 Source of Funds

2.1 The Employer has received a budget from the source indicated in the Bidding Data in

Pak rupees towards the cost of the project specified in the Bidding Data and it is

intended that part of the proceeds of this budget will be applied to eligible payments

under the Contract for which these Bidding Documents are issued.

IB.3 Eligible Bidders

3.1 This Invitation for Bids is open to all bidders meeting the following requirements:

a. Duly licensed by the Pakistan Engineering Council (PEC) in the

category relevant to the value of the Works.

b. An applicant must not be black listed by any government / semi

government / autonomous body in Pakistan and anywhere in the world.

c an applicant should be registered with Federal Board of Revenue

Pakistan (NTN) and Punjab Revenue Authority (PRA) and submit

documentary evidence as per clause IB 26.6.

d the bidder shall submit all the documents mentioned in Annex-D and

mentioned in bidding data sheet.

IB.4 One Bid per Bidder

4.1 Each bidder shall submit only one bid either by himself, or as a partner in a joint

venture. A bidder who submits or participates in more than one bid (other than

alternatives pursuant to Clause IB.16) will be disqualified.

IB.5 Cost of Bidding

5.1 The bidders shall bear all costs associated with the preparation and submission of their

respective bids and the Employer will in no case be responsible or liable for those costs,

regardless of the conduct or outcome of the bidding process.

IB.6 Site Visit

6.1 The bidders are advised to visit and examine the Site of Works and its surroundings and

obtain for themselves on their own responsibility all information that may be necessary

for preparing the bid and entering into a contract for construction of the Works. All cost

in this respect shall be at the bidder’s own expense.

6.2 The bidders and any of their personnel or agents will be granted permission by the

Employer to enter upon his premises and lands for the purpose of such inspection, but

only upon the express condition that the bidders, their personnel and agents, will release

and indemnify the Employer, his personnel and agents from and against all liability in

respect thereof and will be responsible for death or personal injury, loss of or damage

to property and any other loss, damage, costs and expenses incurred as a result of such

inspection.

6

B. BIDDING DOCUME.NTS IB.7 Contents of Bidding Documents

7.1 The Bidding Documents, in addition to invitation for bids, are those stated below and

should be read in conjunction with any Addenda issued in accordance with Clause IB.9.

1) Instructions to Bidders.

2) Bidding Data.

3) General Conditions of Contract,

4) Form of Bid & Appendices to Bid.

5) Bill of Quantities.

6) Drawings.

7.2 The bidders are expected to examine carefully the contents of all the above documents.

Failure to comply with the requirements of bid submission will be at the Bidder’s own

risk. Pursuant to Clause IB.26, bids which are not substantially responsive to the

requirements of the Bidding Documents will be rejected.

IB.8 Clarification of Bidding Documents

8.1 Any prospective bidder requiring any clarification (s) in respect of the Bidding

Documents may notify the Employer in writing at the Employer’s address indicated in

the Invitation for Bids. The Employer will respond to any request for clarification which

he receives earlier than 08 days prior to the deadline for submission of bids.

Copies of the Employer’s response will be forwarded to all purchasers of the Bidding

Documents, including a description of the enquiry but without identifying its source.

IB.9 Amendment of Bidding Documents

9.1 At any time prior to the deadline for submission of bids, the Employer may, for any

reason, whether at his own initiative or in response to a clarification requested by a

prospective bidder, modify the Bidding Documents by issuing addendum.

9.2 Any addendum thus issued shall be part of the Bidding Documents pursuant to Sub-

Clause 7.1 hereof and shall be communicated in writing to all purchasers of the Bidding

Documents. Prospective bidders shall acknowledge receipt of each addendum in

writing to the Employer.

9.3 To afford prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may extend the deadline for submission

of bids in accordance with Clause IB.20

C. PREPARATION OF BIDS

IB.10 Language of Bid

10.1 The bid and all correspondence and documents related to the bid exchanged by a bidder

and the Employer shall be in the bid language stipulated in the Bidding Data.

Supporting documents and printed literature furnished by the bidders may be in any

other language provided the same are accompanied by an accurate translation of the

relevant parts in the bid language, in which case, for purposes of evaluation of the bid,

the translation in bid language shall prevail.

7

IB.11 Documents Accompanying the Bid

11.1 Each bidder shall:

a. Name of firm/contractor with year of establishment along with Postal Address

and telephone number.

b. Partnership deed of the firm

c. Name of Technical Supervisory Staff along with their qualification/experience

& proof for their stay with the firm, with fresh affidavit as per criteria

d. Permanent staff, business management staff, finances management staff.(proof)

e. Detail of Machinery such as shuttering, scaffolding, water Lorries, concrete

mixer machines, concrete vibrators, plate compactor complete in all respect

giving their model, make, condition & location. Proof of possession of such

machinery is also required.

f. Year of establish of firm.

g. No. of project of similar nature and general works in hand and completed.

(Details should be given)

h. Financial outlay amount of similar/specialized.

i. Registration/Clearance from Income Tax Department.

j. Detail of Court cases if any/arbitration cases etc.

k. Enlistment with concerned Government Departments.

l. Detail of financial soundness.

m. Undertaking on judicial paper that the firm was never black listed by any

Government, Semi Govt. Organization.

n. Copy of Valid Registration with Pakistan Engineering Council. Any additional

information with documents in addition to the above that the firm might like to

furnish in support of their application.

o. Furnish a technical proposal taking into account the various Appendices

specially the following:

▪ Proposed Construction Schedule

▪ Method of Performing the Work

▪ List of Major Equipment

▪ Organization Chart for Supervisory Staff

11.2 Bids submitted by a Joint Venture / Consortium shall include a copy of the Joint

Venture / Consortium Agreement entered into by all partners. Alternatively, a Letter of

Intent to execute a Joint Venture / Consortium Agreement can be submitted at the time

of bid submission, however in the event of a successful bid, successful bidder shall

submit an agreement signed by all partners and submit it before signing of agreement

with Employer. The role to be played by each partner to be specified therein. Bids

submitted by a joint venture / consortium of two (2) or more firms shall comply with

the following requirements: Bids submitted by a joint venture of two (2) or more firms

shall comply with the following requirements:

(a) the bid and in case of a successful bid, the Form of Contract Agreement shall

be signed so as to be legally binding on all partners;

(b) one of the joint venture partners shall be nominated as being in charge; and this

authorization shall be evidenced by submitting a power of attorney signed by

legally authorized signatories of all the joint venture partners;

(c) the partner-in-charge shall always be duly authorized to deal with the Employer

regarding all matters related with and/or incidental to the execution of Works as

8

per the terms and Conditions of Contract and in this regard to incur any and all

liabilities, receive instructions, give binding undertakings and receive payments

on behalf of the joint venture;

(d) all partners of the joint venture shall at all times and under all circumstances be

liable jointly and severally for the execution of the Contract in accordance with

the Contract terms and a statement to this effect shall be included in the

authorization mentioned under Sub-Para(b) above as well as in the Form of Bid

and in the Form of Contract Agreement (in case of a successful bid); and

(e) a copy of the agreement entered into by the joint venture partners shall be

submitted with the bid stating the conditions under which it will function, its

period of duration, the persons authorized to represent and obligate it and which

persons will be directly responsible for due performance of the Contract and

can give valid receipts on behalf of the joint venture, the proportionate

participation of the several firms forming the joint venture, and any other

information necessary to permit a full appraisal of its functioning. No

amendments / modifications whatsoever in the joint venture agreement shall be

agreed to between the joint venture partner without prior written consent of

the Employer.

11.3 Bidders shall also submit proposals of work methods and schedule, in sufficient detail

to demonstrate the adequacy of the Bidders’ proposals to meet the technical

specifications and the completion time referred to in Sub-Clause 1.2 hereof.

IB.12 Bid Prices

12.1 Unless stated otherwise in the Bidding Documents, the Contract shall be for the

whole of the Works as described in Sub-Clause 1.1 hereof, based on the unit

rates and / or prices submitted by the bidder.

12.2 The bidders shall fill in rates and prices for all items of the Works described in

the Bill of Quantities. Items against which no rate or price is entered by a bidder

will not be paid for by the Employer when executed and shall be deemed

covered by rates and prices for other items in the Bill of Quantities.

12.3 All duties, taxes and other levies payable by the Contractor under the Contract,

or for any other cause, as on the date 01 days prior to the deadline for submission

of bids shall be included in the rates and prices and the total Bid Price submitted

by a bidder.

Additional / reduced duties, taxes and levies due to subsequent additions or

changes in legislation shall be reimbursed / deducted as per Clause 55 of the

General Conditions of Contract Part-I.

12.4 The rates and prices quoted by the bidders are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 55 of

the Conditions of Contract.

9

IB.13 Currencies of Bid and Payment

13.1 The unit rates and the prices shall be quoted by the bidder entirely in Pak rupees.

13.2 The rates of exchange to be used by the bidder for currency conversion shall be

the TT&OD Selling Rates published or authorized by the State Bank of Pakistan

prevailing on the date 01 days prior to the deadline for submission of bids.

13.3 For the purpose of payments, the exchange rates used in bid preparation shall

apply for the duration of the Contract.

IB.14 Bid Validity

14.1 Bids shall remain valid for the period stipulated in the Bidding Data after the

Date of Bid Opening specified in Clause IB.23.

14.2 In exceptional circumstances, prior to expiry of the original bid validity period,

the Employer may request that the bidders extend the period of validity for a

specified additional period which shall in no case be more than the original bid

validity period. The request and the responses thereto shall be made in writing.

A bidder may refuse the request without forfeiting his Bid Security. A bidder

agreeing to the request will not be required or permitted to modify his bid, but

will be required to extend the validity of his Bid Security for the period of the

extension, and in compliance with Clause IB.15 in all respects.

IB.15 Bid Security

15.1 Each bidder shall furnish, as part of his bid, a Bid Security in the amount

stipulated in the Bidding Data in Pak Rupees

15.2 The Bid Security shall be, at the option of the bidder, in the form of Deposit at

Call or a Bank Guarantee issued by a Scheduled Bank in Pakistan or from a

foreign bank duly counter guaranteed by a Scheduled Bank in Pakistan in favour

of the Employer valid for a period 28 days beyond the Bid Validity date.

15.3 Any bid not accompanied by an acceptable Bid Security shall be rejected by the

Employer as non-responsive.

15.4 The bid securities of unsuccessful bidders will be returned as promptly as

possible, but not later than 28 days after the expiration of the period of Bid

Validity.

15.5 The Bid Security of the successful bidder will be returned when the bidder has

furnished the required Performance Security and signed the Contract

Agreement.

15.6 The Bid Security may be forfeited:

(a) if the bidder withdraws his bid except as provided in Sub-Clause 22.1;

(b) if the bidder does not accept the correction of his Bid Price pursuant to

Sub-Clause 27.2 hereof; or

(c) In the case of successful bidder, if he fails within the specified time limit

to:

(i) furnish the required Performance Security; or

(ii) sign the Contract Agreement.

10

IB.16 Alternate Proposals by Bidder

16.1 Not Acceptable

IB.17 Pre-Bid Meeting

17.1 The Employer may, on his own motion or at the request of any prospective

bidder(s), hold a pre-bid meeting to clarify issues and to answer any questions

on matters related to the Bidding Documents. The date, time and venue of pre-

bid meeting, if convened, is as stipulated in the Bidding Data. All prospective

bidders or their authorized representatives shall be invited to attend such a pre-

bid meeting.

17.2 The bidders are requested to submit questions, if any, in writing so as to reach

the Employer not later than seven (07) days before the proposed pre-bid

meeting.

17.3 Minutes of the pre-bid meeting, including the text of the questions raised and

the replies given, will be transmitted without delay to all purchasers of the

Bidding Documents. Any modification of the Bidding Documents listed in Sub-

Clause 7.1 hereof which may become necessary as a result of the pre-bid

meeting shall be made by the Employer exclusively through the issue of an

Addendum pursuant to Clause IB.9 and not through the minutes of the pre-bid

meeting.

17.4 Absence at the pre-bid meeting will not be a cause for disqualification of a

bidder.

IB.18 Format and Signing of Bid

18.1 Bidders are particularly directed that the amount entered on the Form of Bid

(Financial Proposal) shall be for performing the Contract strictly in accordance

with the Bidding Documents.

18.2 All documents submitted with bid including appendices and schedules to bid

are to be properly completed, signed and stamped.

18.3 No alteration / cutting / over writing is to be made in the Financial Proposal nor

in the Appendices and Schedules thereto except in filling up the blanks as

directed. If any such alterations be made or if these instructions be not fully

complied with, the bid may be rejected.

18.4 The Bidder shall prepare one original of the Technical Proposal and one original

of the Financial Proposal comprising the Bid as described in Bidding Data Sheet

against IB 11 and clearly mark it “ORIGINAL TECHNICAL PROPOSAL” and

“ORIGINAL FINANCIAL PROPOSAL” both hard and soft copy (CD) In

addition, the Bidder shall submit two (2) copies (both technical and financial

proposal in hard as well as Soft copy (CD) of the Bid one “copy of technical

proposal” and other “copy of financial proposal” and clearly mark each of them

“COPY.” In the event of any discrepancy between the original and the copies

11

in hard, the original electronic version shall prevail.

18.5 The original and all copies of the bid shall be typed or written in indelible ink

(in the case of copies, Photostats are also acceptable) and shall be signed by a

person or persons duly authorized to sign on behalf of the bidder pursuant to

Sub- Clause 11.1(a) hereof. All pages of the bid shall be initialed and stamped

by the person or persons signing the bid.

18.6 The bid shall contain no alterations, omissions or additions, except to comply

with instructions issued by the Employer, or as are necessary to correct errors

made by the bidder, in which case such corrections shall be initialed by the

person or persons signing the bid.

18.7 Bidders shall indicate in the space provided in the Form of Bid their full and

proper addresses at which notices may be legally served on them and to which

all correspondence in connection with their bids and the Contract is to be sent.

18.8 Bidders should retain a copy of the Bidding Documents as their file copy.

D. SUBMISSION OF BIDS

IB.19 Sealing and Marking of Bids

19.1 Each bidder shall submit his bid as under:

(a) ORIGINAL and each copy( electronic/ soft and hard copy) of the Bid

shall be separately sealed and put in separate envelopes and marked as

such.

(b) The envelopes containing the ORIGINAL and copies will be put in one

sealed envelope and addressed / identified as given in Sub- Clause 19.2

hereof.

(c) The Technical Proposal (Envelope-A) & the Financial Proposal

(Envelope-B) should comprise of documents listed in bidding data sheet

which shall be placed in separate envelopes in accordance with IB 11.1.

19.2 The inner and outer envelopes shall:

(a) be addressed to the Employer at the address provided in the Bidding

Data;

(b) bear the name and identification number of the contract as defined in the

Bidding Data; and

(c) provide a warning not to open before the time and date for bid opening,

as specified in the Bidding Data.

19.3 In addition to the identification required in Sub- Clause 19.2 hereof, the inner

envelope shall indicate the name and address of the bidder to enable the bid to

be returned unopened in case it is declared “late” pursuant to Clause IB.21

12

19.4 If the outer envelope is not sealed and marked as above, the Employer will

assume no responsibility for the misplacement or premature opening of the Bid.

IB.20 Deadline for Submission of Bids

20.1 (a) Bids must be received by the Employer at the address specified no later

than the time and date stipulated in the Bidding Data.

(b) Bids with charges payable will not be accepted, nor will arrangements

be undertaken to collect the bids from any delivery point other than that

specified above. Bidders shall bear all expenses incurred in the

preparation and delivery of bids. No claims will be entertained for

refund of such expenses.

(c) Where delivery of a bid is by mail and the bidder wishes to receive an

acknowledgment of receipt of such bid, he shall make a request for such

acknowledgment in a separate letter attached to but not included in the

sealed bid package.

(d) Upon request, acknowledgment of receipt of bids will be provided to

those making delivery in person or by messenger.

20.2 The Employer may, at his discretion, extend the deadline for submission of bids

by issuing an amendment in accordance with Clause IB.9, in which case all

rights and obligations of the Employer and the bidders previously subject to the

original deadline will thereafter be subject to the deadline as extended.

IB.21 Late Bids

21.1 (a) Any bid received by the Employer after the deadline for submission of

bids prescribed in Clause IB.20 will be returned unopened to such

bidder.

(b) Delays in the mail, delays of person in transit, or delivery of a bid to the

wrong office shall not be accepted as an excuse for failure to deliver a

bid at the proper place and time. It shall be the bidder’s responsibility to

determine the manner in which timely delivery of his bid will be

accomplished either in person, by messenger or by mail.

IB.22 Modification, Substitution and Withdrawal of Bids

22.1 Any bidder may modify, substitute or withdraw his bid after bid submission

provided that the modification, substitution or written notice of withdrawal is

received by the Employer prior to the deadline for submission of bids.

22.2 The modification, substitution, or notice for withdrawal of any bid shall be

prepared, sealed, marked and delivered in accordance with the provisions of

Clause IB.19 with the outer and inner envelopes additionally marked

“MODIFICATION”, “SUBSTITUTION” or “WITHDRAWAL” as

appropriate.

13

22.3 No bid may be modified by a bidder after the deadline for submission of bids

except in accordance with Sub-Clauses 22.1 and 27.2.

22.4 Withdrawal of a bid during the interval between the deadline for submission of

bids and the expiration of the period of bid validity specified in the Form of Bid

may result in forfeiture of the Bid Security in pursuance to Clause IB.15.

E. BID OPENING AND EVALUATION

IB.23 Bid Opening

23.1 The Employer will open the bids, including withdrawals, substitution and

modifications made pursuant to Clause IB.22, in the presence of bidders’

representatives who choose to attend, at the time, date and location stipulated in

the Bidding Data. The bidders’ representatives who are present shall sign a

register evidencing their attendance.

23.2 Envelopes marked “MODIFICATION”, “SUBSTITUTION” or

“WITHDRAWAL” shall be opened and read out first. Bids for which an

acceptable notice of withdrawal has been submitted pursuant to Clause IB.22

shall not be opened.

23.3 The bidder’s name, total Bid Price and price of any Alternate Proposal(s), any

discounts, bid modifications, substitution and withdrawals, the presence or

absence of Bid Security, and such other details as the Employer may consider

appropriate, will be announced by the Employer at the opening of bids.

23.4 Employer shall prepare minutes / proceedings of the bid opening, including

the information disclosed to those present in accordance with the Sub-Clause

23.3.

23.5 Bids complying with the bidding data and other requirements / eligibility criteria

mentioned in IB 3 shall be opened for technical evaluation

IB.24 Process to be Confidential

24.1 Information relating to the examination, clarification, evaluation and

comparison of bid and recommendations for the award of a contract shall not be

disclosed to bidders or any other person not officially concerned with such

process before the announcement of bid evaluation report which shall be done

at least ten (10) days prior to issue of Letter of Acceptance. The announcement

to all Bidders will include table(s) comprising read out prices, discounted prices,

price adjustments made, final evaluated prices and recommendations against all

the bids evaluated. Any effort by a bidder to influence the Employer’s

processing of bids or award decisions may result in the rejection of such bidder’s

bid. Whereas any bidder feeling aggrieved may lodge a written complaint not

later than fifteen (15) days after the announcement of the bid evaluation report;

however mere fact of lodging a complaint shall not warrant suspension of the

procurement process.

14

IB.25 Clarification of Bids

25.1 To assist in the examination, evaluation and comparison of bids, the Employer

may, at his discretion, ask any bidder for clarification of his bid, including

breakdowns of unit rates. The request for clarification and the response shall be

in writing but no change in the price or substance of the bid shall be sought,

offered or permitted except as required to confirm the correction of arithmetic

errors discovered by the Employer in the evaluation of the bids in accordance

with Clause IB.28.

IB.26 Examination of Bids and Determination of Responsiveness

26.1 Prior to the detailed evaluation of bids, the Employer will determine whether

each bid is substantially responsive to the requirements of the Bidding

Documents.

26.2 The Employer shall confirm that all the documents and information have been

provided for evaluation of Technical Proposals as mentioned in clause IB 3 &

Annex-D.

26.3 A substantially responsive bid is one which (i) meets the eligibility criteria; (ii)

has been properly signed; (iii) is accompanied by the required Bid Security; and

(iv) conforms to all the terms, conditions and specifications of the Bidding

Documents, without material deviation or reservation. A material deviation or

reservation is one (i) which affect in any substantial way the scope, quality or

performance of the Works; (ii) which limits in any substantial way, inconsistent

with the Bidding Documents, the Employer’s rights or the bidder’s obligations

under the Contract; or (iii) adoption/rectification whereof would affect unfairly

the competitive position of other bidders presenting substantially responsive

bids.

26.4 At the end of the evaluation of the Technical Proposals, the Employer will invite

only those bidders who have submitted substantially responsive Technical

Proposals and who have been determined as being qualified to attend the

opening of the Financial Proposals.

The date, time, and location of the opening of Financial Proposals will be

communicated in writing by the Employer. Bidders shall be given reasonable

notice for the opening of Financial Proposals.

26.5 The Employer will notify Bidders in writing who have been rejected on the

grounds of their Technical Proposals being substantially non-responsive to the

requirements of the Bidding Document and return their Financial Proposals

unopened before inviting others determined as being qualified, to attend the

opening of Financial Proposals.

26.6 The Employer shall conduct the opening of Financial Proposals of all Bidders

who submitted substantially responsive Technical Proposals and technically

qualified, publicly in the presence of Bidders` representatives who choose to

attend at the address, date and time specified by the Employer. The Bidders’

representatives who are present shall be requested to sign a register/sheet

evidencing their attendance.

26.7 Envelopes containing Financial Proposals shall be opened one at a time and

the following read out and recorded:

(a) The name of the Bidder;

(b) The Financial Proposals, including any discounts; &

15

(c) Any other details as the Employer may consider appropriate.

Only Financial Proposals and discounts, read out and recorded during the

opening of Financial Proposals shall be considered for evaluation.

26.8 If a bid is not substantially responsive, it will be rejected by the Employer, and

may not subsequently be made responsive by correction or withdrawal of the

non-conforming deviation or reservation.

IB.27 Correction of Errors

27.1 Bids determined to be substantially responsive will be checked by the Employer

for any arithmetic errors. Errors will be corrected by the Employer as follows:

(a) where there is a discrepancy between the amounts in figures and in

words, the amount in words will govern; and

(b) where there is a discrepancy between the unit rate and the line item total

resulting from multiplying the unit rate by the quantity, the unit rate as

quoted will govern, unless in the opinion of the Employer there is an

obviously gross misplacement of the decimal point in the unit rate, in

which case the line item total as quoted will govern and the unit rate will

be corrected.

27.2 The amount stated in the Form of Bid will be adjusted by the Employer in

accordance with the above procedure for the correction of errors and with the

concurrence of the bidder, shall be considered as binding upon the bidder. If the

bidder does not accept the corrected Bid Price, his Bid will be rejected, and the

Bid Security shall be forfeited in accordance with Sub- Clause 15.6(b) hereof.

IB.28 Evaluation and Comparison of Bids

28.1 The Employer will evaluate and compare only the Bids determined to be

substantially responsive in accordance with Clause IB.26.

28.2 In evaluating the Bids, the Employer will determine for each Bid the evaluated

Bid Price by adjusting the Bid Price as follows:

(a) making any correction for errors pursuant to Clause IB.27;

(b) excluding Provisional Sums and the provision, if any, for contingencies

in the Summary Bill of Quantities, but including competitively priced

Daywork; and

(c) making an appropriate adjustment for any other acceptable variation or

deviation.

28.3 The estimated effect of the price adjustment provisions of the Conditions of

Contract, applied over the period of execution of the Contract, shall not be taken

into account in Bid evaluation.

28.4 If the Bid of the successful bidder is seriously unbalanced in relation to the

Employer’s estimate of the cost of work to be performed under the Contract, the

Employer may require the bidder to produce detailed price analyses for any or

all items of the Bill of Quantities to demonstrate the internal consistency of

16

those prices with the construction methods and schedule proposed. After

evaluation of the price analyses, the Employer may require that the amount of

the Performance Security set forth in Clause IB.32 be increased at the expense

of the successful bidder to a level sufficient to protect the Employer against

financial loss in the event of default of the successful bidder under the Contract

IB-29 Post Qualification of the Bidder

29.1 The Employer shall determine to its satisfaction whether the Bidder that is

selected as having submitted the lowest evaluated and substantially responsive

Bid is qualified to perform the Contract satisfactorily.

29.2 The determination shall be based upon an examination of the documentary

evidence of the Bidder’s qualifications submitted by the Bidder.

29.3 An affirmative determination shall be a prerequisite for award of the Contract

to the Bidder. A negative determination shall result in disqualification of the

Bid, in which event the Employer shall proceed to the next lowest evaluated bid

to make a similar determination of that Bidder’s capabilities to perform

satisfactorily.

F. AWARD OF CONTRACT

IB.30 Award

30.1Subject to Clauses IB.31 and IB.35, the Employer will award the Contract to the

bidder whose bid has been determined to be substantially responsive to the

Bidding Documents and who has offered the lowest evaluated Bid Price, provided

that such bidder has been determined to be eligible in accordance with the

provisions of Clause IB.3 and qualify pursuant to Sub-Clause IB 30.2.

30.2 The Employer, at any stage of the bid evaluation, having credible reasons for or

prima facie evidence of any defect in supplier’s or contractor’s capacities, may

require the suppliers or contractors to provide information concerning their

professional, technical, financial, legal or managerial competence whether

already pre-qualified or not:

Provided that such qualification shall only be laid down after recording reasons

therefor in writing. They shall form part of the records of that bid evaluation

report.

IB.31 Employer’s Right to Accept any Bid and to Reject any or all Bids

31.1 Notwithstanding Clause IB.30, the Employer reserves the right to accept or

reject any Bid, and to annul the bidding process and reject all bids, at any time

prior to award of Contract, without thereby incurring any liability to the affected

bidders or any obligation except that the grounds for rejection of all bids shall

upon request be communicated to any bidder who submitted a bid, without

justification of grounds. Rejection of all bids shall be notified to all bidders

promptly.

32.1 At the time the Contract is awarded, the Employer reserves the right to increase

or decrease the quantity of work originally specified in Delivery and

Completion Schedules, provided this does not exceed the percentages indicated

in the Bidding Data, and without any change in the unit prices or other terms

17

and conditions of the Bid and the Bidding Document.

IB.32 Notification of Award

32.1Prior to expiration of the period of bid validity prescribed by the Employer, the

Employer will notify the successful bidder in writing (“Letter of Acceptance”)

that his Bid has been accepted. This letter shall name the sum which the Employer

will pay the Contractor in consideration of the execution and completion of the

Works by the Contractor as prescribed by the Contract (hereinafter and in the

Conditions of Contract called the “Contract Price”).

32.2 No Negotiation with the bidder having evaluated as lowest responsive or any

other bidder shall be permitted, however, Employer may have clarification

meetings to get clarify any item in the bid evaluation report.

32.3 The notification of award and its acceptance by the bidder will constitute the

formation of the Contract, binding the Employer and the bidder till signing of

the formal Contract Agreement.

32.4 Upon furnishing by the successful bidder of a Performance Security, the

Employer will promptly notify the other bidders that their Bids have been

unsuccessful and return their bid securities.

IB.33 Performance Security

33.1 The successful bidder shall furnish to the Employer a 5 % of bid price as

Performance Security in the form and the amount stipulated in the Bidding Data

and the Conditions of Contract within a period of 28 days after the receipt of

Letter of Acceptance.

33.2 Failure of the successful bidder to comply with the requirements of Sub-Clause

IB.33.1 or Clauses IB.34 or IB.36 shall constitute sufficient grounds for the

annulment of the award and forfeiture of the Bid Security.

IB.34 Signing of Contract Agreement

34.1 Within 14 days from the date of furnishing of acceptable Performance Security

under the Conditions of Contract, the Employer will send the successful bidder

the Contract Agreement in the form provided in the Bidding Documents,

incorporating all agreements between the parties.

34.2 The formal Agreement between the Employer and the successful bidder shall

be executed within 14 days of the receipt of the Contract Agreement by the

successful bidder from the Employer.

IB.35 General Performance of the Bidders

The Employer reserves the right to obtain information regarding performance of the

bidders on their previously awarded contracts/works. The Employer may in case of

consistent poor performance of any Bidder as reported by the employers of the

18

previously awarded contracts, interalia, reject his bid and/or refer the case to the

Pakistan Engineering Council (PEC). Upon such reference, PEC in accordance with its

rules, procedures and relevant laws of the land take such action as may be deemed

appropriate under the circumstances of the case including black listing of such Bidder

and debarring him from participation in future bidding for similar works.

IB.36 Integrity Pact

The Bidder shall sign and stamp the Integrity Pact provided at Annex-M to Bid in the

Bidding Documents for all Federal Government procurement contracts exceeding

Rupees ten million. Failure to provide such Integrity Pact shall make the bidder non-

responsive.

IB.37 Instructions not Part of Contract

Bids shall be prepared and submitted in accordance with these Instructions which are

provided to assist bidders in preparing their bids, and do not constitute part of the Bid

or the Contract Documents.

IB-38 Margin of Preference

Unless otherwise specified in the Bidding Data, no margin of preference shall apply.

19

BIDDING DATA

20

BD-2

Bidding Data Clause Reference

1.1 Name and address of the Employer:

Bahauddin Zakariya University Address: University Engineer Office, Bahauddin Zakariya University, Multan.

Ph. No. +92-61-9210057; UAN: +92-61-111 22 99 88 Ext. 1410

1.1 Name of the Project & Summary of the Works:

PC1- Strengthening of Institute of Biotechnology at Bahauddin Zakariya University,

Multan

2.1 Name of the Funding Agency:

Higher Education Commission, Pakistan

3.1 Language:

The language shall be English.

4.1 (b & c) Furnish with Technical Proposal

The bidder shall furnish its technical proposal taking into account the following

Annexures & forms;

i. Annex-A: Undertaking

ii. Annex-B: Technical Proposal Submission Form

iii. Annex-C Tech Form 1: Technical Proposal Forms

iv. Tech Form 2: General Information

v. Tech Form 3: Financial Capability of Single Entity (if applicable)

vi. Tech Form 4: Financial Capability of JV / Consortium of Firms (if

applicable)

vii. Annex-D: Technical Proposal Checklist

viii. Annex-E: Financial Capacity of the Bidder

ix. Annex-F: Special Stipulations

x. Annex-G: Bill of Quantities

xi. Annex-H: Proposed Construction Schedule

xii. Annex-I: List of Major Equipment

xiii. Annex-K: Construction camp and housing Facilities

xiv. Annex L: List of Sub-Contractors

xv. Annex M: Estimates Progress Payments

xvi. Annex-N: Integrity Pact

5.1 Currencies of Bid and Payment

The unit rates and the prices shall be quoted by the Bidder entirely in Pak Rupees

(PKR)

6.1 Period of Bid Validity

The period of Bid Validity shall be 90 days after the opening of Bid.

7.1 Amount of Bid Security

All bids must be accompanied by a Bid Security/ Earnest Money @2 % of the estimate




8.1 Pre-Bid Meeting

Pre-Bid meeting will be scheduled on 15-02-2019 at 1100 hours in Committee Room

of Bahauddin Zakariya University, Multan

21

9.1 Employer's address for the purpose of Bid submission:

University Engineer Office, Bahauddin Zakariya University, Multan at or before

12:00pm hours, on 20-02-2019

10.1 (b)Name and Number of the Contract:



Ph. No. +92-61-9210057; UAN: +92-61-111 22 99 88 Ext. 1410

11.1(a)Deadline for submission of bids:

Before 12:00pm hours, on 20-02-2019BD-4

12.1 Venue, time, and date of Bid opening:

Committee Room Bahauddin Zakariya University, Multan at 12:30pm hours, on 20-

02-2019

22

SCOPE OF WORK

SCOPE OF WORK The overall objectives of the project are to establish Institute of Molecular Biology and

Biotechnology at Bahauddin Zakariya University, Multan and , Researcher / Faculty hostel

for the students of the institute.

Time Period Name of Work Time Limits form the award of tender

Construction of Academic Block of Institute

of Molecular Biology and Biotechnology at

Bahauddin Zakariya University

18 Month

Construction of Researcher/ Faculty Hostel

Block of Institute of Molecular Biology and

Biotechnology at Bahauddin Zakariya

University

12 Month

Construction of Green House, Animal farm

House and Gen Set room of Institute of

Molecular Biology and Biotechnology at


06 Months

23

Technical and Financial Evaluation Criteria

24

The weightage given to the Technical & Financial Proposal Technical Proposal: To technically qualify, a firm/ Company/JV/ Consortium shall

obtain at least overall 70% score with at least 50% score on each

sub-component (a+b+c+d+e) of the proposal

Financial Proposal: The selection will be made on the basis of lowest financial bid

among the technically qualified firms

1 Technical Proposal The bidders are required to submit following basic documents for technical assessment:

1- Bidder details including name of the Company/ JV/Consortium registered and mailing

address, year of establishment and number of years in experience.

2- Technical capabilities in terms of human resources including owner/ director bio data etc.

3- National Tax Number /Tax registration and Sales Tax certificate of the Manufacturer /

Authorized Dealer.

4- Plan for Construction of required building blocks.

5- Audited Financial Statements (complete) of Accounts for last 3 years;

6- Undertaking that the firm has not been blacklisted or debarred by any government

organization in Pakistan and anywhere in world;

Note: In addition to the above documents, Employer may require additional documents in

support of evidence against technical evaluation criteria as mentioned in this document.

2 Financial Proposal

The financial proposal must be submitted in a separate sealed envelope on letterheads,

indicating the name of the bidder.

Note: In addition to the above documents, Purchaser may require additional documents in

support of evidence against financial evaluation criteria as mentioned in this document.

3 Technical Evaluation Criteria

(Please fill out the details in this section and provide required documents/proofs if you are

manufacturer or authorize dealer of weighing equipment)

The Employer will evaluate bids based on the following technical evaluation criteria:

Sr.No. Category Weightage/Marks

a. Experience Record 35

b. Personnel Capabilities 15

c Equipment Capabilities 20

d Financial Soundness 25

e HSE Statement 05

Total: 100

Note: Technical soundness shall be decided on the basis of Pass/Fail basis. The applicant

must secure at least 50% score in each category and overall 70% score.

a. Relevant Experience and PEC Requirement Maximum Point 35

Sr.

No.

Type of Work PEC Requirement Prior Experience

1. Building Works Category as per tender C-3 or

above with PEC Code CE-10

Minimum 5 similar projects of

125 Million or above in past 10

years

General Experience

Credit Marks for experience shall be awarded on the basis of following

qualifications:

25

Sr.

No.

Description Maximum

Points

Marks

obtain

i) 5 Projects of similar nature (Bio-safety Level (BSL) II and

BSL-III laborites0) and complexity completed over last 10

years (3 points for each project of 125 million or above of

building works, otherwise proportionate marks will be

given. Projects below 100 million will be awarded zero

marks). (Supporting documents including work order and

completion certificate are mandatory)

15

ii) 2 Projects of similar nature and complexity in hand (5

points for each project of 125 million or above of building

works, otherwise proportionate marks will be given.

Projects below 100 million will be awarded zero marks).

(Supporting documents including work order are

mandatory)

10

iii) General experience 5 projects over last 10-years (1 point

for each project of 125 million or above of any type of civil

work otherwise proportionate marks will be given. Projects

below 100 million will be awarded zero marks).

(Supporting documents including work order and


5

iv) Status of enlistment with Govt. Organization & other

agencies (2.5 marks for each).

5

Sub-total: 35

b. Personnel Capabilities

Credit Marks shall be awarded under this category using the following

criteria:

Sr.

No.

Description Maximum

Points

Marks

obtain

i) Graduate Engineer (CV, PEC Reg. & Signed Affidavit is

mandatory)

a) Number of Engineers (3-Marks for each Civil

Engineer with building work experience)

b) Experience of Civil Engineer: - experience in

number of years (1.5 marks for 5-year experience in

building work. Marks for less experience will be

given proportionately).

6

3

ii) DAE Associate Engineer (Civil) (CV, Educational Docs. &

Signed Affidavit is mandatory).

a) Number of Engineers (2-Marks for each with

building work experience.)

b) Experience of DAE Engineer: - experience in

number of years (1 mark for 10-year experience in



4

2

Sub-total: 15

c Equipment Capabilities

Credit Marks shall be granted on the basis of the following criteria for

26

various kinds of equipment relevant for each category of the Project:

Sr.

No.

Equipment Type and

Characteristics

Maximum

Marks

Marks

obtain

1. Shuttering + Scaffolding (15000 Sft) 6

2. Concrete Mixer minimum 2 bags equipment (2 nos.) 6

3. Concrete Vibrator +Plate Compactor (2+2 nos.) 4

4. Tractor + Water Tankers (2+2 nos.) 4

Sub-total: 20

d Financial Position

Proportionate Credit Marks shall be awarded on the basis of the following

criteria:

Sr.

No.

Description Maximum

Marks

Marks

obtain

i) Audited Report of last 3-years showing Average Annual

Turnover of 150 million will be awarded full marks but for

less than 125 million proportionate marks will be given.

7

ii) Available Bank Credit line.

Full marks for 25 million limits but less than 25 million

proportionate marks will be given.

7

iii) Litigation History in which Decision has been given against

the firm. (In case the firm is involved in any litigation, no

marks will be given and 5 points will be given in case

affidavit of no litigation is attached)

5

iv) Net Worth (Total Assert- Total Liabilities) 6

Sub-total: 25

e HSE Policy 05

Total Marks 100 Note: The prospective bidder must obtain minimum 70% Marks (i.e. 70 Marks) or more score to

qualify technical evaluation with at least 50% or above from each of the above components

(a+b+c+d+e)

4 Financial Evaluation Criteria

The prospective technically qualified bidder whose financial bid is lowest would be declared as

successful bidder.

27

FORM OF BID

AND

APPENDICES

28

Annex-A: Undertaking

UNDERTAKING

It is certified that the information furnished here in and as per the document submitted is true

and correct and nothing has been concealed or tampered with. We have gone through all the

conditions of tender and are liable to any punitive action for furnishing false information /

documents.

Dated this ______day of ______20 __

Signature ……………………………

(Company Seal)

In the capacity of Duly authorized to sign bids for and on behalf of:

29

Annex-B: Technical Proposal Submission Form

(Part of Technical Bid Envelope)

Technical Proposal Submission Form

To _ (Name and address of Employer/ Client)

[Location, Date]

Dear Sir,

We, the undersigned, offer to provide the (insert title of assignment) in accordance with your

Request for Proposal dated (insert date) and our Proposal. We are hereby submitting our

Proposal, which includes the Technical Proposal and the Financial Proposal sealed in two

separate envelopes.

We undertake, if our Proposal is accepted, to construct the required building Blocks within

prescribed period.

We also confirm that the Government of Pakistan / Punjab has not declared us ineligible on

charges of engaging in corrupt, fraudulent, collusive or coercive practices. We furthermore,

pledge not to indulge in such practices in competing for or in executing the Contract, and we

are aware of the relevant provisions of the Proposal Document.

This Technical Proposal forms part of our Bid and comprised the documents duly completed

including all Annexures.

We certify that the following Addenda have been received and are accepted as a part of the Bid

Documents

Addendum No. Date

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature

(In full and initials)

Name and Designation of Signatory

Name of Firm

Address

30

Annex-C: Technical Proposal Forms

Tech Form 1: Bidder’s Organization

Provide a brief (maximum 5 pages) description of the background and

organization of your firm and each partner for this assignment [Provide here

description of the background and organization of your firm/entity and each

associate for this assignment.] 1. Firm Structure:

2. Firm Background:

3. Chief Executive Officer:

4. Board of Directors / Partners

.

________________________ (Seal)

(Signature of Authorized Signatory)

(Name, Title, Address, Date)

31

Tech Form 2: General Information

All individual firms and each partner of a joint venture / consortium applying for

qualification are requested to complete the information in this form

. 1. Name of Firm

2. Head Office Address

3. Telephone

Landline #:

Mobile #:

Contact Person:

Name:

Title:

4. Fax: E-mail:

5. Place of Incorporation/Registration Year of incorporation/registration (Attach proof)

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________

Stamp

32

Tech Form 3: Financial Capability of Single Entity

(Net Worth)

All individual firms and all partners of a joint venture are requested to complete the information

in this form. The information supplied should be the net worth of the Applicant, in terms of the

amounts billed to Purchasers for each year for work in progress or completed over the past five

years.

Use a separate sheet for each partner of a joint venture.

Description

Net Worth (PKR.

Millions)

2018-19 2017-18 2016-17

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________

Name of Applicant

33

Tech Form 4: Financial Capability of JV /

Consortium of Firms

Names of all Partners of a Joint Venture

1. Lead Partner

2. Partner

3. Partner

4. Partner

Net Worth

Equity Share

(%) Net Worth

2018-19 (PKR.

Millions)

Net Worth

2017-18 (PKR.

Millions)

Net Worth

2016-17 (PKR.

Millions)

Member 1

(Consortium /

JV)

Member 2

(Consortium /

JV)

Member 3

(Consortium /

JV)

Member 4

(Consortium /

JV)

Total

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________

34

Annex-D: Technical Proposal Checklist

The following data form shall be filled out by the Bidder; and by all partners in case of a Joint

Venture, with supporting documents for evidence. The Purchaser reserves the right to request

additional information for values/information entered by the Bidder against any criteria.

Sr. No Description Remarks 1. Year of registration with evidence State No. of years

_______

2. Organization Profile Yes/ No

3. Technical Personals Details Yes/No

4. NTN certificate Yes/ No

5. Punjab Revenue Authority (PRA) registration number Yes/No

6 Net Worth PKR. ___________

7. Audited Financial Statement (complete) for last Three

Years

Yes/ No

8. Valid Bid Security Yes/No

9. Documentary evidences to support your claim for

technical evaluation (such as contract agreements/letter

of award/completion certificates)

Yes/No

10. CVs of proposed Human Resource Yes/No

11. Submission of all annexures, affidavits, forms etc. with

bid (signed & stamped)

Yes/No

12. MOU or Agreement, in case bidder is JV / Consortium

of Firms

Yes/No

13. Completion Schedule (signed and stamped) Yes/No

14 Filled technical evaluation criteria mention on page

#24-26

Yes/No

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________

35

Annex-E: Financial Capacity of the Bidder

Additionally, the following financial data form shall be filled out by the Bidder; and by all

partners in case of a Joint Venture and along with one summary form for all partners. The

Employer reserves the right to request additional information about the financial capacity of

the Bidder. A Bidder that fails to demonstrate through its financial records that it has the

financial capacity to perform the required Supply & Services may be disqualified.

Financial

Information

Provide the required information for the previous three years.

(Most recent to oldest).

Also attach Audited Financial Statements for last Three (03)

Years

Year 1 (2018-19) Year 2 (2017-2018) Year-3 (2016-17)

Information from Balance Sheet

(1) Total Assets (TA)

(2) Current Assets

(CA)

(3) Total Liabilities

(TL)

(4) Current

Liabilities (CL)

Information from Income Statement:

(5) Total Revenue

(TR)

(6) Profits before

Taxes (PBT)

Net Worth (1) – (3)

Current Ratio (2) /

(4)

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________

36

Annex -F: Special Stipulations

Clause

Conditions of Contract 1. Amount of Performance Security 05% of Contract Price stated in the Letter of

Acceptance.

2. Time for Furnishing Programme Within 14 days from the date of receipt of


3. Time for Commencement Within 14 days from the date of receipt of

Engineer’s Notice to Commence which

shall be issued within fourteen (14) days

after signing of Contract Agreement.

4. Time for Completion 18 months for Academic block, from the

date of receipt of Engineer’s Notice to

Commence.

5. Amount of Liquidated Damages Rs._........._for each day of delay in

completion of the Works subject to a

maximum of 10% of Contract Price stated

in the Letter of Acceptance.

6. Defects Liability Period 365 days from the effective date of Taking

Over Certificate.

7. Percentage of Retention Money 05 % of the amount of Interim Payment

Certificate.

8 Limit of Retention Money 05 % of Contract Price stated in the Letter

of Acceptance.

9. Minimum amount of Interim Payment

Certificates (Running Bills)

10 Time of Payment from delivery of Engineer’s

Interim Payment Certificate to the Employer.

30 days

11 Mobilization Advance * (Interest Free) 15 % of Contract Price stated in the Letter

of Acceptance. And would be adjusted with

the 1st bill for payment

*

37

Annex -G: Bill of Quantities

A. Preamble

1. The Bill of Quantities shall be read in conjunction with the Conditions of Contract,

Specifications and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional, and are

given to provide a common basis for bidding. The basis of payment will be the actual

quantities of work executed and measured by the Contractor and verified by the

Engineer and valued at the rates and prices entered in the priced Bill of Quantities,

where applicable, and otherwise at such rates and prices as the Engineer may fix as per

the Contract.

3. The rates and prices entered in the priced Bill of Quantities shall, except insofar as it is

otherwise provided under the Contract include all costs of Contractor’s plant, labour,

supervision, materials, execution, insurance, profit, taxes and duties, together with all

general risks, liabilities and obligations set out or implied in the Contract. Furthermore,

all duties, taxes and other levies payable by the Contractor under the Contract, or for

any other cause, as on the date 28 days prior to deadline for submission of Bids, shall

be included in the rates and prices and the total Bid Price submitted by the Bidder.

4. A rate or price shall be entered against each item in the priced Bill of Quantities,

whether quantities are stated or not. The cost of items against which the Contractor will

have failed to enter a rate or price shall be deemed to be covered by other rates and

prices entered in the Bill of Quantities.

5. The whole cost of complying with the provisions of the Contract shall be included in

the items provided in the priced Bill of Quantities, and where no items are provided,

the cost shall be deemed to be distributed among the rates and prices entered for the

related items of the Works.

6. General directions and description of work and materials are not necessarily repeated

nor summarised in the Bill of Quantities. References to the relevant sections of the

Bidding Documents shall be made before entering prices against each item in the priced

Bill of Quantities.

38

Annex -H: Proposed Construction Schedule

Pursuant to Clause 36 of the General Conditions of Contract, the Works shall be completed on

or before the date stated in Annex-F. The Bidder shall provide as Annex-H, the Construction

Schedule in the bar chart (CPM, PERT or any other to be specified herein) showing the

sequence of work items and the period of time during which he proposes to complete each

work item in such a manner that his proposed programme for completion of the whole of the

Works and parts of the Works may meet Employer’s completion targets in days noted below

and counted from the date of receipt of Engineer’s Notice to Commence (Attach sheets as

required for the specified form of Construction Schedule):

Description Time for Completion

a) Whole Works __________________ days

b) Part-A __________________ days

c) Part-B __________________ days

d) ___________ __________________ days

e) ___________ __________________ days

39

Annex -I: Method of Performing the Work

[The Bidder is required to submit a narrative outlining the method of performing the Work.

The narrative should indicate in detail and include but not be limited to:

1. Organization Chart indicating head office and field office personnel involved in

management and supervision, engineering, equipment maintenance and purchasing.

2. Mobilization in Pakistan, the type of facilities including personnel accommodation,

office accommodation, provision for maintenance and for storage, communications,

security and other services to be used.

3. The method of executing the Works, the procedures for installation of equipment and

machinery and transportation of equipment and materials to the site.

40

Annex -J: List of Major Equipment

Owned

Purchased

or Leased

Description of Unit

(Make, Model,

Year)

Capacity

HP Rating

Condition Present

Location or

Source

Date of

Delivery at

Site

Period of

Work on

Project

1 2 3 4 5 6 7

a. Owned

b. To be

Purchased

c. To be

arranged

on Lease

41

Annex -K: Construction Camp and Housing

Facilities

The Contractor in accordance with Clause 32 of the Conditions of Contract shall provide

description of his construction camp’s facilities and staff housing requirements.

The Contractor shall be responsible for pumps, electrical power, water and electrical

distribution systems, and sewerage system including all fittings, pipes and other items

necessary for servicing the Contractor’s construction camp.

The Bidder shall list or explain his plans for providing these facilities for the service of the

Contract as follows:

1. Site Preparation (clearing, land preparation, etc.).

2. Provision of Services.

a) Power (expected power load, etc.).

b) Water (required amount and system proposed).

c) Sanitation (sewage disposal system, etc.).

3. Construction of Facilities

a) Contractor’s Office. Workshop and Work Areas (areas required and proposed

layout, type of construction of buildings, etc.).

b) Warehouses and Storage Areas (area required, type of construction and layout).

c) Housing and Staff Facilities (Plans for housing for proposed staff, layout, type

of construction, etc.).

4. Construction Equipment Assembly and Preparation (detailed plans for carrying out this

activity).

5. Other Items Proposed (Security services, etc.).

42

Annex -L: List of Subcontractors

I/We intend to subcontract the following parts of the Work to subcontractors. In my/our

opinion, the subcontractors named hereunder are reliable and competent to perform that part of

the work for which each is listed.

Enclosed are documentation outlining experience of subcontractors, the curriculum vitae and

experience of their key personnel who will be assigned to the Contract, equipment to be

supplied by them, size, location and type of contracts carried out in the past.

Part of Works

(Give Details)

Subcontractor

(With Complete Address)

1 2

43

Annex -M: Estimated Progress Payments

Bidder’s estimate of the value of work which would be executed by him during each of the

periods stated below, based on his Programme of the Works and the Rates in the Bill of

Quantities, expressed in thousands of Pakistani Rupees:

Quarter/ Year/ Period Amounts

(1,000 Rs.)

1 2

Ist Quarter

2nd Quarter

3rd Quarter

4th Quarter

5th Quarter

6th Quarter

Bid Price

44

Annex -N: Integrity Pact

DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC.

PAYABLE BY THE SUPPLIERS OF GOODS, SERVICES & WORKS IN

CONTRACTS WORTH RS. 10.00 MILLION OR MORE

Contract No.________________ Dated __________________

Contract Value: ________________

Contract Title: _________________

………………………………… [name of Supplier] hereby declares that it has not obtained or

induced the procurement of any contract, right, interest, privilege or other obligation or benefit

from Government of Pakistan (GoP) or any administrative subdivision or agency thereof or any

other entity owned or controlled by GoP through any corrupt business practice.

Without limiting the generality of the foregoing, [name of Supplier] represents and warrants

that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and

not given or agreed to give and shall not give or agree to give to anyone within or outside

Pakistan either directly or indirectly through any natural or juridical person, including its

affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or

subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described

as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a

contract, right, interest, privilege or other obligation or benefit in whatsoever form from GoP,

except that which has been expressly declared pursuant hereto.

[name of Supplier] certifies that it has made and will make full disclosure of all agreements and

arrangements with all persons in respect of or related to the transaction with GoP and has not

taken any action or will not take any action to circumvent the above declaration, representation

or warranty.

[name of Supplier] accepts full responsibility and strict liability for making any false

declaration, not making full disclosure, misrepresenting facts or taking any action likely to

defeat the purpose of this declaration, representation and warranty. It agrees that any contract,

right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall,

without prejudice to any other rights and remedies available to GoP under any law, contract or

other instrument, be voidable at the option of GoP.

Notwithstanding any rights and remedies exercised by GoP in this regard, [name of Supplier]

agrees to indemnify GoP for any loss or damage incurred by it on account of its corrupt business

practices and further pay compensation to GoP in an amount equivalent to ten time the sum of

any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as

aforesaid for the purpose of obtaining or inducing the procurement of any contract, right,

interest, privilege or other obligation or benefit in whatsoever form from GoP.

Name of Buyer: ……………… Name of Seller/Supplier: …………

Signature: …………………… Signature: …………………………

[Seal] [Seal]

45

Annex-O: List of Approved Manufacturers

The manufacturer references provided here below are indicative of minimum quality and

specifications required for such materials. Any other manufacturer items having at least the

same quality and specifications are acceptable subject to the approval of the

Employer/Engineer.

The Contractor shall submit literature/catalogue/samples etc. of all the items from each of the

specified manufacturers to the Engineer who shall then decide and send his recommendations

for final selection by Employer. Where the item involves any finishes such as paints, external

coating, etc. the Contractor shall erect mock-up samples of the specified manufacturers for the

selection and approval of the Engineer and Employer.

The responsibility lies with the Contractor for establishing the genuineness of any

material/product/item for its make and origin as specified below: -

S.NO

.

ITEM SOURCE / MANUFACTURER

1 Crushed Stone

Aggregate

Source as approved by the Engineer Incharge

2 Reinforcement Steel Fazal, Karachi, Ittehad, Pak Steel Or equivalent as per

approval of Engineer In charge

3 Sand Source as approved by the Engineer Incharge

4 Cement Best-way, Maple Leaf , D.G, Fauji Or equivalent as per


5 G.I. Pipes IIL, Jamal. Or equivalent as per approval of Engineer

In charge

6 G.I. Pipes (Specials) Chinese (Imported) Or equivalent as per approval of

Engineer In charge

7 Anti termite Termikil, Frontline, Chloroplus Or equivalent as per


8 Bituminous Felt HYgrip, Delta shield company Or equivalent as per


9 Water Proofing Agent

and Admixture

FEB, SIKA, PAGEL, FOSROC Or equivalent as per


10 Aluminum ALCOP, Chawla, Prime, Pakistan Cable Or equivalent

as per approval of Engineer In charge

11 Paint ICI, Jottun Berger, Master Or equivalent as per approval

of Engineer In charge

12 Ceramic Tile Master, Sonnex, Imported China Or equivalent as per


13 PVC Pipe and Fitting DADEX, Beta, Shavyl, Galco Or equivalent as per


14

Door Lock/Door

Closer /Floor Hinge

Machines

Yale, Dortec, New star, Triple Five Or equivalent as per


46

S.No EQUIPMENT/MATERIAL MANUFACTURER/SUPPLIER

1 Main panel, distribution boards,

telephone distribution boards

Capital Electro (Pakistan) South Asian Electrical Concern (Pakistan) Bilal Switchgear Engineering (Pakistan) JEI (Pakistan) Or equivalent as per approval of Engineer In charge

2 Circuit breakers MCCBs, MCBs Legrand (EU origin) Schneider Electric (EU origin) ABB (EU origin) Or equivalent as per approval of Engineer In charge

3 Current Transformers Fico (Pakistan) Circutor (Spain) Revalco (Italy) Lovato (Italy) Or equivalent as per approval of Engineer In charge

4 Meters Analogue Hobut (UK) Revalco (Italy) Sew (Taiwan) Or equivalent as per approval of Engineer In charge

5 Meters Digital ENTES (Turkey) Revalco (Italy) Socomec (France) Or equivalent as per approval of Engineer In charge

6 CAM/Selector Switched (Ammeter

Selector) ASS

(Voltmeter Selector)VSS

Breter (Italy)

Kraus & Niamer (New Zealand)

Bremas (Itlay)

Or equivalent as per approval of Engineer In

charge

7. Indication Lamps Telemechanique (EU origin) Maruyasu (Japan) LOvato (Italy) Or equivalent as per approval of Engineer In

charge

8. Terminal Blocks/Connectors Onka (Turkey) Ciama (Spain) Conta Clip (Germany) Or equivalent as per approval of Engineer In charge

9. LT/HT Cables, Single Core & Multi

Core

Pakistan Cables (Pakistan) FAST Cables (Pakistan) Or equivalent as per approval of Engineer In charge

10. Wiring Accessories (Switches, Sockets) Clipsal (by Schneider Electric (Australia)) Legrand (France) ABB (EU Origin) Bticino (EU origin) Or equivalent as per approval of Engineer In charge

47

11. ON/OFF Push Buttons Maruyasu (Japan) Legrand (France) Fuji (Japan) Or equivalent as per approval of Engineer In charge

12. PVC Conduits & accessories Dadex Beta AdamJee (Pakistan) Or equivalent as per approval of Engineer In charge

13. FANS (Ceiling, Brackets, Exhaust) Royal (Pakistan) Pak Fan (Pakistan) Or equivalent as per approval of Engineer In charge

14. Lighting Fixtures Philips (Pakistan/China) Pierlite (Pakistan/China) NVC (Pakistan/China) Osram (Pakistan/China) Or equivalent as per approval of Engineer In charge

15. Cable Tray Capital Electro (Pakistan) South Asian Electric Concern (Pakistan) Bilal Switchgear Engineering (Pakistan) JEI (Pakistan) Or equivalent as per approval of Engineer In charge

16. GI Poles (Street Lighting) Jamal Pipes (Pakistan) Bashir Pipes (Pakistan) Ashraf Industries (Pakistan) Or equivalent as per approval of Engineer In charge

17. Lighting Protection System & Earthing Furse (UK) Erico (Germany) Applicaciones Tecnologicas (Spain) Or equivalent as per approval of Engineer In charge

18 Multi mode relays and sockets Finder (Italy) Fuji (Japan) Zahra (Germany) Or equivalent as per approval of Engineer In charge

19 Contactors Hitachi (Japan) Schneider Electric ( EU origin) ABB ( EU origin) Or equivalent as per approval of Engineer In charge

20 UPS GE (EU Orgin) APC by Schneider Electric (EU Origin) Eaton (EU Origin) Energen ( EU Origin) Or equivalent as per approval of Engineer In charge

48

21 Data Networking Switches CISCO ( EU Origin) HP ( EU Origin) Panduit ALCATEL ( EU Origin) Or equivalent as per approval of Engineer In charge

22 Overload Relays Zahra (Germany) Fuji (Japan) Hitachi (Japan) Or equivalent as per approval of Engineer In charge

23 Fixing Clamps/ Hangers Etc Fischer Hilti Spit Or equivalent as per approval of Engineer In charge

24 Telephone/ Data System 3M (EU Origin) Schneider Electric ( EU origin) Norden (EU Origin) Panduit Or equivalent as per approval of Engineer In charge

25 Generator Set ( Coupler/ Engine/

Alternator)

SDMO ( John Deere/ Leroy Somer)-EU origin Cummins ( Cummins/ Stamford)-EU origin Caterpillar ( Caterpillar/ Leroy Somer )-EU origin Or equivalent as per approval of Engineer In charge

26 Conference System

Paso(EU Origin) BOSCH (EU Origin) Televic (EU Origin) Braehler (EU Origin) Or equivalent as per approval of Engineer In charge

27 LED Display Sony

Samsung Or equivalent as per approval of Engineer In charge

28 COMPUTER SYSTEM HP ( EU Origin)

DELL ( EU Origin)

Sony


charge

29 Fire Alarm System Siemens

Bosch

Notifier by Honeywell (EU Origin)


charge

30 Computer System HP

Dell

Sony


charge

49

31 Fire Alarm System Siemens ( EU Origin)

Bosch ( EU Origin)

Notifier by Honeywell ( EU Origin)


charge

32 Junction Box/Floor Box Clipsal (Australia)

FabTech (EU Origin)

Legrand (EU Origin)


charge

33 Transformer/Sub-Station PEL (Pakistan)

Transfo-power (Paksitan)

Elmetec (Pakistan)


charge

Authorized Signature and official Seal: ___-

_____________________________________

___________________________________________________________________________

_____

Name: ___________________________________________________________________

Date:

___________________________________________________________________

Authorized Signature and Official Seal_________________________________________

Name:_____________________________________________________________________

__

Date: ___________________________________________________

50

Annex-P: Form of Performance Security

(Bank Guarantee)

Guarantee No.____________________

Executed on _____________________

Expiry date _____________________

[Letter by the Guarantor to the Employer]

Name of Guarantor (Bank) with address:_______________________________________

(Scheduled Bank in Pakistan)

Name of Principal (Contractor) with address:____________________________________

________________________________________________________________________

Penal Sum of Security (express in words and figures)_____________________________

________________________________________________________________________

Letter of Acceptance No. ________________________________Dated ______________

KNOW ALL MEN BY THESE PRESENTS, that in pursuance of the terms of the Bidding

Documents and above said Letter of Acceptance (hereinafter called the Documents) and at the

request of the said Principal we, the Guarantor above named, are held and firmly bound unto

the __________________________________________________ (hereinafter called the

Employer) in the penal sum of the amount stated above for the payment of which sum well and

truly to be made to the said Employer, we bind ourselves, our heirs, executors, administrators

and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has

accepted the Employer's above said Letter of Acceptance for ________

________________________________ (Name of Contract) for the _______________

_______________________________ (Name of Project).

NOW THEREFORE, if the Principal (Contractor) shall well and truly perform and fulfill all

the undertakings, covenants, terms and conditions of the said Documents during the original

terms of the said Documents and any extensions thereof that may be granted by the Employer,

with or without notice to the Guarantor, which notice is, hereby, waived and shall also well and

truly perform and fulfill all the undertakings, covenants terms and conditions of the Contract

and of any and all modifications of said Documents that may hereafter be made, notice of which

modifications to the Guarantor being hereby waived, then, this obligation to be void; otherwise

to remain in full force and virtue till all requirements of Clause 49, Defects Liability, of

Conditions of Contract are fulfilled.

Our total liability under this Guarantee is limited to the sum stated above and it is a condition

of any liability attaching to us under this Guarantee that the claim for payment in writing

shall be received by us within the validity period of this Guarantee, failing which we shall be

discharged of our liability, if any, under this Guarantee.

51

We, ____________________________________ (the Guarantor), waiving all objections and

defences under the Contract, do hereby irrevocably and independently guarantee to pay to the

Employer without delay upon the Employer's first written demand without cavil or arguments

and without requiring the Employer to prove or to show grounds or reasons for such demand

any sum or sums up to the amount stated above, against the Employer's written declaration

that the Principal has refused or failed to perform the obligations under the Contract which

payment will be effected by the Guarantor to Employer’s designated Bank & Account Number.

PROVIDED ALSO THAT the Employer shall be the sole and final judge for deciding whether

the Principal (Contractor) has duly performed his obligations under the Contract or has

defaulted in fulfilling said obligations and the Guarantor shall pay without objection any sum

or sums up to the amount stated above upon first written demand from the Employer forthwith

and without any reference to the Principal or any other person.

IN WITNESS WHEREOF, the above-bounden Guarantor has executed this Instrument under

its seal on the date indicated above, the name and corporate seal of the Guarantor being hereto

affixed and these presents duly signed by its undersigned representative, pursuant to authority

of its governing body.

_______________

Guarantor (Bank)

Witness:

1. _______________________ Signature _______________

_______________________ Name __________________

Corporate Secretary (Seal)

Title ___________________

2. _______________________

_______________________ _______________________

Name, Title & Address Corporate Guarantor (Seal)

Annex- Q: Mobilization Advance Guarantee/Bond

Guarantee No._________________________ Date ______________________________

WHEREAS ______________(hereinafter called the 'Employer') has entered into a Contract for

___________________________________________________________

(Particulars of Contract)

with _________________ (hereinafter called the "Contractor').

AND WHEREAS, the Employer has agreed to advance to the Contractor, at the Contractor's

request, an amount of Rupees _________________________ (Rs _________ ) which amount

shall be advanced to the Contractor as per provisions of the Contract.

AND WHEREAS, the Employer has asked the Contractor to furnish Guarantee to secure the

mobilization advance for the performance of his obligations under the said Contract.

AND WHEREAS, ________________________________________________________ (Scheduled Bank in Pakistan or Insurance Company acceptable to the Employer)

(hereinafter called the “Guarantor”) at the request of the Contractor and in consideration of the

Employer agreeing to make the above advance to the Contractor, has agreed to furnish the said

Guarantee.

NOW, THEREFORE, the Guarantor hereby guarantees that the Contractor shall use the

advance for the purpose of above mentioned Contract and if he fails and commits default in

fulfilment of any of his obligations for which the advance payment is made, the Guarantor shall

be liable to the Employer for payment not exceeding the aforementioned amount.

Notice in writing of any default, of which the Employer shall be the sole and final judge, on

the part of the Contractor, shall be given by the Employer to the Guarantor, and on such first

written demand, payment shall be made by the Guarantor of all sums then due under this

Guarantee without any reference to the Contractor and without any objection.

This Guarantee shall remain in force until the advance is fully adjusted against payments from

the Interim Payment Certificates of the Contractor or until

_______________________________________whichever is earlier.

(Date)

The Guarantor's liability under this Guarantee shall not in any case exceed the sum of Rupees

_______________________________________(Rs _______________________).

This Guarantee shall remain valid up to the aforesaid date and shall be null and void after the

aforesaid date or earlier if the advance made to the Contractor is fully adjusted against

payments from Interim Payment Certificates of the Contractor provided that the Guarantor

agrees that the aforesaid period of validity shall be deemed to be extended if on the above

mentioned date the advance payment is not fully adjusted.

GUARANTOR

1. Signature _________________

2. Name _________________

3. Title _________________

WITNESS

1. ______________________

______________________


2. _______________________ __________________________

(Name Title & Address) Corporate Guarantor(Seal)

NAME OF WORK: - CONSTRUCTION OF ACADEMIC BLOCK,

INSTITUTE OF MOLECULAR BIOLOGY & BIOTECHNOLOGY, BZU MULTAN.

Amount of Work: Rs. 111,302,328/- EARNEST MONEY: - Rs. 22,26,047/-

TIME LIMIT: - 18 Months SCHEDULE-ITEMS

Percentage above /below on composite items rates notified by the Finance Department Government of the Punjab on website www.punjab.govt.pk for MRS, 1st BI-ANNUAL-2019 (1st

JANUARY-2019 to 30th JUNE-2019) DISTRICT MULTAN Sr.#

Discription of Item Qty Unit Rate

(NON- SCHEDULE-ITEMS)

1.

Providing and laying ceramic cft matt tiles texture light color for flooring size 12"x12”x3/8" laid over 3/4" thick cement sand mortar (1:2) i/c filling joints in white cement and matching pigment i/c cutting charges complete in all respect as approved & directed by the engineer in-charge. (Master, Shabbir Tiles or equivalent)

1628.34 Sft P.Sft

2

Providing and ceramic premium tiles texture light color for skirting / dado size 8"x12”x3/8" laid over 3/4" thick cement sand mortar (1:2) i/c filling joints in white cement and matching pigment i/c cutting charges complete in all respect as approved & directed by the engineer in-charge. (Master, Shabbir Tiles or equivalent)

5999.00 Sft P.Sft

3

Providing and laying Master tiles 16" X 16"Granite effect, GEM series Polished (Dark color) SB laid in white cement on a bed of 3/4" thick cement mortar 1:2 and filling the joints with white cement pigment with matching colour, complete in all respects of quality as approved by the Engineer Incharge.( Floor tile)

38481.18 Sft P.Sft

4

Providing & Fixing 12mm thick Glass door i/c 3"x 1-1/2" 16 swg steel pipe outer frame & 3"x 1-1/2" (48 D) Aluminium section inner frame with floor machine, handle, lock i/c all accessories etc complete in all respect as approved by the Eng incharge.

168 Sft P.Sft

5 Providing and fixing vinylo(PVC Door) hinges white ore baige complete in all respect as approved by architact / engineer incharge.

738.50 Sft P.Sft

6

Providing and fixing 5 mm thick tempered glass partition (Ghani or equivalent) fixed in 2mm aluminum section frame i/c the cost of holding the frame, rubber gasket & hardware etc. complete in all respect as per drawing & specifications/standard as per instruction of Engineer In-charge.

618.38 Sft P.Sft

7

Providing And Fixing M.S. Hollow PressD Doors (Chowkhat for 9” Wall only) of 18 SWG welded with MS Holdfast 9" long , including filling chowkhat and emending holdfast in Cement Concrete 1:2:4 Single/Double Rebate including Painting Chowkhat 3 coats complete in all respect of the Design and Quality as approved by Engineer Incharge /PD.

2282.00 Sft P.Sft

8

Providing And Fixing M.S. Hollow PressD Doors (Chowkhat for 4.5" Wall only) of 18 SWG welded with MS Holdfast 9" long , including filling chowkhat and emending holdfast in Cement Concrete 1:2:4 Single/Double Rebate including Painting Chowkhat 3 coats complete in all respect of the Design and Quality as approved by Engineer Incharge / PD.

630.00 Sft P.Sft

9

Providing and laying Bootisina/Verona or Equivalent (Approved by Architact / Engineer) Marble 3/4" thick upto

Width of 12" and Length from 1ft to 6 ft pre-polish laid over a

bed of 3/4" thick cement sand mortar 1:2 and filling the joints with

white cement pigment with matching colour, . complete in all

respects of quality as approved by the Engineer Incharge.

1253.35 Sft P.Sft

10

Providing and laying Bootisina/tavera or Equivalent Marble 3/4" thick for stair marble top upto 6 ft length and above 1 ft. wide pre-polish laid over a bed of 3/4" thick cement sand mortar 1:2 and filling the joints with white cement pigment with matching colour, . complete in all respects of quality as approved by the Engineer Incharge.

110.50 Sft P.Sft

11 Providing and applying (Primer coat) Flood coat of Hot Bitumen mixing 10/20 + 80/100 including pasting of polythene sheet complete in all respect.

1365.00 Sft P.Sft

12

Providing and errection of fiber glass shed including frame of M.s pipe of 18 swg 1''X1'' with door ,2mm thick fiber glass complete in all respect as per drawing & as approved by engineer incharge.

420.00 Sft P.Sft

13 P/L External Graphic Coating with Acrylic Marble Chips1-1/2mm to 2mm thick i/c preming and other necessary material as required at site complete in all respect.

47513.11 Sft P.Sft

14 P/F Lemination Board 3/4" thick Cabinet i/c with Hnadle, Hinges, Screws etc compplete in all respect as approved by the engineer incharge..lower portion

2117.93 Sft P.Sft

15

Providing and laying Teflon sheet 1mm thick on RCC counter slab including binding material and leveling with binding material complete in all respect as approved & directed by the engineer incharge.

3666.00 Sft P.Sft

16

Providing and installation of Hinges Door and door frame for Cold Room Insulation material polyurethane, Size: 3'x7', Door thickness 100mm, Average Density: 45 kg/m³ ±2, complete in all respect as per design and instructions of Engineer In-charge.

01 No Each

17

PROVIDING AND FIXING GRILL CONSISTING OF FRAME M.S.SQUARE PIPE 1"X1" 16 GAUGE & M.S SQUARE PIPE 1/2"X1/2" 18 GAUGE 6" C/C IN DIAGONAL BOTH SIDE INCLUDING FIXING IN POSITION AND PAINTINGS 03 COAT COMPLETE IN ALL RESPECT AS APPROVED BY ENGINEER INCHARGE.

4820.00 Sft P.Sft

18

P/f glazed earthen english commode with flush tank (fantasy/op6 by master) or equivalent including double seat cover (master/imported), tumble complete in all respect of colour and design as approved by engineer incharge/PD.

20 Nos Each

19

Providing and fitting glazed earthen ware water closet, (master or equilvent ) squatter type (orisa pattern) combined with foot rest. Faisal or equivalent as approved by the Engineer incharge/PD.

20 Nos Each

20

P/F of wash hand basin with pedestal (fantasy or equilvent by master) including all accessories for drain system like waste pipe, waste coupling complete in all respect of colour and design as approved by engineer incharge / PD.

27 Nos Each

21

Providing & Fixing of Bathroom Accessories and Fitting complete set ( Master, Dawn , Equivelent ) comprising of looking glass,shelf, towel rail, brush stand, 2 soap dish,small hook etc as approved by engineer incharge.

27 Nos Each

22 P/F Master Tee Stop Cock (3091-A) or equivalent etc Complete in all respect as approved by engineer incharge.

100 Nos Each

23 P/F Muslim shower with double bib cock complete in all respect as approved by engineer incharge.

50 Nos Each

24 Providing and fixing chroumim plated mixing valve for wash hand basin,sinks or shower faisal or equivalent complete with all respects as apprroved by the engineer incharg :

30 Nos Each

25

Providing, fixing, jointing and testing Polypropylene Random (PPR) pipes or approved equivalent pressure pipe for hot water as per DIN 8077-8078,PN-20 for pipes and DIN 16962,PN-25 for fittings (polyfusion welded joints) inside building including fittings and specials (sockets, tees, elbows, bends, crosses, reducers, adaptor, plugs and union etc.) supported on walls or suspended from roof slab or run in chases including pipe hangers, supports, cutting and making good the chases and holes, complete in all respects.as approved by engineer incharge /PD.

3/4'' dia 1000 Rft P.Rft

1'' dia 600 Rft P.Rft

26

Providing, fixing, cutting, jointing and testing uPVC sewerage, Drainage & vent piping conforming to ISO 3633:1991 including uPVC Drainage fittings with solvent cement jointing include cost of clamping to walls and ceiling, hangers, supports, cutting through walls and providing sleeves through concrete slabs for pipelines and pipe fittings of the following diameter complete in all respect.

4" dia 1400 Rft P.Rft


27 Providing and fixing plastic body flush cistern slim line 13.63 litter capacity (3 gallon) by master or equivalent etc complete in all respect as approved by engineer incharge/pd.

18 Nos Each

28 P/F Steel Waste jali etc complete in all respect as approved by engineer incharge/PD.

40 Nos Each

29 P/F Female Elbow for PPR Pipe 20mm as approved by engineer incharge.

40 Nos Each

30 P/F of valve for PPR pipes 20 mm as approved by engineer incharge. a) 3/4 inch

150 Nos Each

31 Providing and fixing best quality bowel wiyh drain bord i/c bracket set and waste coupling etc complete in all respect.as approved by engineer incharge.

50 Nos Each

32 P/F mixing valve best quality Three way (3-way) etc complete in all respect as approved by the Engineer Incharge.

50 Nos Each

33

Supply at site, fabrication, installation, testing and commissioning of Main Distribution Board (MDB) , made of sheet steel 14 SWG, degreased and derusted, with 2 coats of antirust paint, 2 coats of powder coated paint of approved colour, protection classification IP-44, totally enclosed indoor floor mounting cubicle type in free standing design, with hinged door, handle including cost of all auxiliaries, internal wiring, designation lables on MCCBS, grounding bar suitable for system Voltage 415 V, 50 Hz, 3 Phase and neutral bus bars of 99.9% electrolytic copper, including cost of cable terminal blocks wiring from breakers, brass cable glands, all accessories complete in all respects. All incoming and outgoing breakers shall be accessible only by opening the front door having further M.S. sheet cover gaskets shall also be provided where necessary.

01 No Each

All MCCBs shall be suitable to operate without any derating at 40°C ambient temperature and shall be of one make only. The sides of MDB shall also have louvers at bottom and top on sides of panel for hot air exhaust, wire mesh etc. The back of the panel shall be lockable door instead of bolted and shall conform to single line diagram

MAIN DISTRIBUTION BOARD ( MDB )

INCOMING

1 No 400 ATP MCCb (65 KA) HITACHI)

OUTGOING FOR POWER LOAD

2 Nos 200 ATP MCCb (18 KA) (HITACHI)


OUTGOING FOR LIGHT LOAD


1 No 50 ATP MCCb (10 KA) (HITACHI)



M.S Box 14 SWG 5"x3"x1.5" board fabricated of 14 swg steel sheet with electosataic paint of color and suitable for system voltage 400/230.50 Hz 3 phase and neutral link earthing link internal wiring. board shall have Voltmeter /selector switch on incoming and desiegned for following 3 phase moulded case circuit breaker as specified as per dawing and as approved by the engineer incharge complete in all respect.

34

DISTRIBUTION BOARD BBP-N1 & BBP-E1

05 Nos Each

Description same as item no:A01 but with following components.

INCOMING

01-200 Amps TP MCCB RC=18KA

03 - 2 Amps Protection fuses.

03- R-Y-B indication lamps.

05 No Cu. Bus bars ( 3P & 1N & 1E) of appropriate sized with heat shrinkable insulation and 24 number of holes for 25sqmm cable at each bus bar and all necessary accessories / wiring, complete in all respects.

35 DISTRIBUTION BOARD DB-LGF1,DB-LFF1,DB-LGF-2,DB-LFF-2

04 Nos Each

Fabrication, supply at site, installation and commissioning of Distribution Boards (DB) concealed type back box made of sheet steel 16 SWG and door of 18 SWG, with flexible earthing straps, degreased and de-rusted, zinc phosphated, finished with electro-static powder coating of 15 micron thickness in approved color, panel housing to comply with protection class IP-54, concealed type, with hinged door, lockable handle, all auxiliaries, internal wiring, designation labels on MCCBS, earthing bar, numbering beads on the control wires, panel suitable for system Voltage 415 V, 50 Hz, 3 Phase and neutral, bus bars of 99.8% purity electrolytic copper, including cost of cable termination lugs, brass cable glands for incoming & outgoing cables, wiring from breakers, indication lamps, instruments and control all accessories complete in all respects. All incoming and outgoing breakers shall be accessible by opening the front door having additional M.S. sheet cover on breakers.

Gaskets shall also be provided where necessary. All MCCBs shall be suitable to operate without any de-rating at 40°C ambient temperature and shall be of one make only and not a mixture of more than one make. Circuits layout shall conform to the single line diagrams

INCOMING

01-40Amps TP MCCB RC=18KA



OUTGOING

06-10Amps SP MCB RC=10kA



01- 20 Amps TP MCB RC=10 KA

36

DISTRIBUTION BOARD DB-PGF1,DB-PFF1,DB-PGF2,DB-PFF2

04 Nos Each


INCOMING




OUTGOING





37

DISTRIBUTION BOARD DB-OD1

02 Nos Each


INCOMING

1 No. 40 Amps TP MCCB RC 10kA

3 Nos. Phase indication lamps of colour Red, Yellow, Blue.

01 No. 0-500 VAC Voltmeter

01 No. Voltmeter selector switch

3 Nos. 2 Amps fuses

OUTGOING

01 Nos. 10 Amps TP MCB RC 10kA

03 Nos. 16 Amps TP MCB RC 10kA

03 Nos. 10 Amps SP MCB RC 10kA (Sapre)

38 DISTRIBUTION BOARD DB-N-RT 01 No Each


INCOMING




OUTGOING





39

DISTRIBUTION BOARD DB-LAB

09 Nos Each


INCOMING




OUTGOING





40

Suuply & Erection of Ceiling down light 6" dia with 12 watt LED Philips or equivalent etc complete as approved by the engineer incharge.

720 Nos Each

41 S/E of LED light pannel 24"x24" as approved by engineer Inchrage / Pd.

20 Nos Each

42 S/E of LED light /Security light 100 watt as approved by engineer Inchrage / Pd.

20 Nos Each

43

Supply and erection of Delux ModelCeiling Fan 56” Sweep complete with Capacitor ,Hanging Rod, Canopy, Blades, Dimmer. Nut Bolts Complete in all respect as approved by Engineer incharge.

180 Nos Each

44

Supply and erection of 18" dia bracket fan with fan brackets and controlling cord. Fan shall be made with 99% purity Copper windings Complete in all respect as approved by Engineer incharge.

20 Nos Each

45

Supply and erection of 12 '' dia exhaust fan with metallic body fan blades and louvers Complete in all respect as approved by Engineer incharge.

42 Nos Each

46 P/F Fan Box (Papular) complete in all respect as approved by engineer incharge

180 Nos Each

47

Supply and Erection 10 Amps, 250Volts one way, Four gang light control switches including appropriate size concealed MS, powder coated back box complete in all respect as approved by engineer incharge.

270 Nos Each

48

Supply and Erection 10 Amps, 250Volts one way, Six gang light control switches including appropriate size concealed MS, powder coated back box complete in all respect as approved by engineer incharge.

130 Nos Each

49

Supply and Erection 10 Amps, 250Volts one way, Eight gang light control switches including appropriate size concealed MS, powder coated back box complete in all respect as approved by engineer incharge.

80 Nos Each

50

Supply and Erection 10 Amps, 250Volts one way, Ten gang light control switches including appropriate size concealed MS, powder coated back box complete in all respect as approved by engineer incharge.

40 Nos Each

51

S/E of 10 Amps, 250Volts, 3 pin switch socket unit round pin including appropriate size MS, powder coated back box complete in all respect as approved by engineer incharge.

672 Nos Each

52


672 Nos Each

53

S/E of Earthing consiting of copper wire, copper rod i/c G.I pipe boring & testing etc copmlete in all respect as approved by Enginner Incharge.

04 Nos Each


(Civil Works)

For

Construction of Researcher and Faculty Hostel

January, 2019



Phone# 0092-061-9210071

2





A. GENERAL ............................................................................................................................. 5

B. BIDDING DOCUMENTS ............................................................................................................ 6





BIDDING DATA ...................................................................................................................................... 19

Bidding Data ...................................................................................................................................... 20

SCOPE OF WORK ................................................................................................................................... 22

SCOPE OF WORK ............................................................................................................................... 22

Time Period ....................................................................................................................................... 22


The weightage given to the technical and Financial Proposal .......................................................... 24









Annex F: Bill of Quantities .................................................................................................................... 37

Annex G: Proposed Construction Schedule ......................................................................................... 38

Annex H: Method of Performing the Work .......................................................................................... 39

Annex I: List of Major Equipment ......................................................................................................... 40

Annex J: Construction Camp and Housing Facilities ............................................................................. 41

Annex K: List of Subcontractors ............................................................................................................ 42

Annex L: Estimated Progress Payments ................................................................................................ 43

Annex M: Integrity Pact ....................................................................................................................... 44

3

INVITATION FOR BIDS

Date: ______________

Loan / Credit No. ______________







for the Construction of Researcher /Faculty Hostel, Bidding is open to all eligible

Bidders.





















expected.




below:



Ph. No. +92-61-9210057; UAN: +92-61-111 22 99 88 Ext. 1410

4


5








“Works”.


in Annex-F








c. Duly licensed by the Pakistan Engineering Council (PEC) in the


d. An applicant must not be black listed by any government / semi















IB.6 Site Visit











inspection.

6





8) Bidding Data.




12) Drawings.































7
















































8


















the Employer.




IB.12 Bid Prices











by a bidder.







9








IB.14 Bid Validity











IB.15 Bid Security











Validity.



Agreement.






to:



10


16.1 Not Acceptable







bid meeting.



meeting.







meeting.


bidder.



















11




















such.



hereof.






Data;


Bidding Data; and






12














sealed bid package.







IB.21 Late Bids



bidder.














appropriate.

13







IB.23 Bid Opening
















23.3.

















14








with Clause IB.28.




Documents.



Annex-D.










bids.























15

















be corrected.














Daywork; and

(d) making an appropriate adjustment for any other acceptable variation or

deviation.








16
















satisfactorily.


IB.30 Award













report.








promptly.





17






































18










responsive.







19

BIDDING DATA

20

BD-2




Ph. No. +92-61-9210057; UAN: +92-61-111 22 99 88 Ext. 1410



Multan



3.1 Language:




Annexures & forms;

xvii. Annex-A: Undertaking

xviii. Annex-B: Technical Proposal Submission Form

xix. Annex-C Tech Form 1: Technical Proposal Forms

xx. Tech Form 2: General Information

xxi. Tech Form 3: Financial Capability of Single Entity (if applicable)

xxii. Tech Form 4: Financial Capability of JV / Consortium of Firms (if

applicable)

xxiii. Annex-D: Technical Proposal Checklist

xxiv. Annex-E: Financial Capacity of the Bidder

xxv. Annex-F: Special Stipulations

xxvi. Annex-G: Bill of Quantities

xxvii. Annex-H: Proposed Construction Schedule

xxviii. Annex-I: List of Major Equipment

xxix. Annex-K: Construction camp and housing Facilities

xxx. Annex L: List of Sub-Contractors

xxxi. Annex M: Estimates Progress Payments

xxxii. Annex-N: Integrity Pact



(PKR)








8.1 Pre-Bid Meeting



21



12:00pm hours, on 20-02-2019




Ph. No. +92-61-9210057; UAN: +92-61-111 22 99 88 Ext. 1410





02-2019

22

SCOPE OF WORK








18 Month




University

12 Month





06 Months

23


24











Authorized Dealer.





















e HSE Statement 05

Total: 100



b. Relevant Experience and PEC Requirement Maximum Point 35

Sr.

No.


1. Building Works Category as per tender C4 or


Minimum 5 similar projects of 75

Million or above in past 10 years

General Experience


qualifications:

Sr. Description Maximum Marks

25

No. Points obtain

i) 5 Projects of similar nature and complexity completed over

last 10 years (3 points for each project of 75 million or

above of building works, otherwise proportionate marks

will be given. Projects below 50 million will be awarded

zero marks). (Supporting documents including work order

and completion certificate are mandatory)

15



works, otherwise proportionate marks will be given.

Projects below 50 million will be awarded zero marks).


mandatory)

10



work otherwise proportionate marks will be given. Projects

below 50 million will be awarded zero marks). (Supporting

documents including work order and completion certificate

are mandatory)

5



5

Sub-total: 35



criteria:

Sr.

No.

Description Maximum

Points

Marks

obtain


mandatory)

c) Number of Engineers (3-Marks for each Civil


d) Experience of Civil Engineer: - experience in

number of years (1.5 marks for 5-year experience in



6

3



c) Number of Engineers (2-Marks for each with


d) Experience of DAE Engineer: - experience in




4

2

Sub-total: 15




26

Sr.

No.

Equipment Type and

Characteristics

Maximum

Marks

Marks

obtain





Sub-total: 20



criteria:

Sr.

No.

Description Maximum

Marks

Marks

obtain




7




7





5


Sub-total: 25

e HSE Policy 05



(a+b+c+d+e)



successful bidder.

27

FORM OF BID

AND

APPENDICES

28


UNDERTAKING




documents.



(Company Seal)


29





[Location, Date]

Dear Sir,




separate envelopes.


prescribed period.








Documents

Addendum No. Date


We remain,

Yours sincerely,




Name of Firm

Address

30







2. Firm Background:



.

________________________ (Seal)



31




. 1. Name of Firm


3. Telephone

Landline #:

Mobile #:

Contact Person:

Name:

Title:

4. Fax: E-mail:


Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________

Stamp

32


(Net Worth)




years.


Description

Net Worth (PKR.

Millions)

2018-19 2017-18 2016-17

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________

Name of Applicant

33


Consortium of Firms


1. Lead Partner

2. Partner

3. Partner

4. Partner

Net Worth

Equity Share

(%) Net Worth

2018-19 (PKR.

Millions)

Net Worth

2017-18 (PKR.

Millions)

Net Worth

2016-17 (PKR.

Millions)

Member 1

(Consortium /

JV)

Member 2

(Consortium /

JV)

Member 3

(Consortium /

JV)

Member 4

(Consortium /

JV)

Total

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________

34






_______





6 Net Worth PKR. ___________


Years

Yes/ No





Yes/No




Yes/No


of Firms

Yes/No



#24-26

Yes/No

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________

35







Financial

Information




Years

Year 1 (2018-19) Year 2 (2017-2018) Year-3 (2016-17)



(2) Current Assets

(CA)


(TL)

(4) Current

Liabilities (CL)


(5) Total Revenue

(TR)

(6) Profits before

Taxes (PBT)


Current Ratio (2) /

(4)

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________

36


Clause


Acceptance.







4. Time for Completion 12 months for Researcher Hostel block from

the date of receipt of Engineer’s Notice to

Commence.

5. Amount of Liquidated Damages Rs. _for each day of delay in





Over Certificate.


Certificate.


of Acceptance.





30 days




*

37


A. Preamble








the Contract.



















Bill of Quantities.

38












b) Part-A __________________ days

c) Part-B __________________ days

d) ___________ __________________ days

e) ___________ __________________ days

39











40


Owned

Purchased

or Leased

Description of Unit

(Make, Model,

Year)

Capacity

HP Rating

Condition Present

Location or

Source

Date of

Delivery at

Site

Period of

Work on

Project

1 2 3 4 5 6 7

a. Owned

b. To be

Purchased

c. To be

arranged

on Lease

41


Facilities




















activity).


42








Part of Works

(Give Details)

Subcontractor


1 2

43






(1,000 Rs.)

1 2

Ist Quarter

2nd Quarter

3rd Quarter

4th Quarter

5th Quarter

6th Quarter

Bid Price

44







Contract Title: _________________

















or warranty.















[Seal] [Seal]

45





Employer/Engineer.








S.NO

.


1 Crushed Stone

Aggregate





4 Cement Best-way, Maple Leaf , D.G, Fauji Or equivalent as per



In charge


Engineer In charge






and Admixture





11 Paint ICI, Jottun Berger, MasterOr equivalent as per approval






14

Door Lock/Door

Closer /Floor Hinge

Machines



46










Selector) ASS

(Voltmeter Selector)VSS

Breter (Italy)


Bremas (Itlay)


charge


charge



Core



47








18 Multi-mode relays and sockets Finder (Italy) Fuji (Japan) Zahra (Germany) Or equivalent as per approval of Engineer In charge



48






Alternator)




27 LED Display Sony



DELL ( EU Origin)

Sony


charge


Bosch



charge


Dell

Sony


charge

49


Bosch ( EU Origin)



charge


FabTech (EU Origin)

Legrand (EU Origin)


charge



Elmetec (Pakistan)


charge


_____________________________________

___________________________________________________________________________

_____

Name: ___________________________________________________________________

Date:

___________________________________________________________________


Name:_____________________________________________________________________

__

Date: ___________________________________________________

50


(Bank Guarantee)

Guarantee No.____________________

Executed on _____________________

Expiry date _____________________





________________________________________________________________________


________________________________________________________________________












_______________________________ (Name of Project).














51

















_______________

Guarantor (Bank)

Witness:

1. _______________________ Signature _______________

_______________________ Name __________________


Title ___________________

2. _______________________

_______________________ _______________________





___________________________________________________________



AND WHEREAS, the Employer has agreed to advance to the Contractor, at the Contractor's

request, an amount of Rupees _________________________ (Rs _________ ) which amount

shall be advanced to the Contractor as per provisions of the Contract.






Guarantee.

NOW, THEREFORE, the Guarantor hereby guarantees that the Contractor shall use the

advance for the purpose of above mentioned Contract and if he fails and commits default in

fulfilment of any of his obligations for which the advance payment is made, the Guarantor shall

be liable to the Employer for payment not exceeding the aforementioned amount.

Notice in writing of any default, of which the Employer shall be the sole and final judge, on

the part of the Contractor, shall be given by the Employer to the Guarantor, and on such first

written demand, payment shall be made by the Guarantor of all sums then due under this

Guarantee without any reference to the Contractor and without any objection.

This Guarantee shall remain in force until the advance is fully adjusted against payments from

the Interim Payment Certificates of the Contractor or until


(Date)


_______________________________________(Rs _______________________).


aforesaid date or earlier if the advance made to the Contractor is fully adjusted against

payments from Interim Payment Certificates of the Contractor provided that the Guarantor

agrees that the aforesaid period of validity shall be deemed to be extended if on the above

mentioned date the advance payment is not fully adjusted.

GUARANTOR

1. Signature _________________

2. Name _________________

3. Title _________________

WITNESS

1. ______________________

______________________


2. _______________________ __________________________


CONSTRUCTION OF HOSTEL BLOCK, INSTITUTE OF MOLECULAR

BIOLOGY & BIOTECHNOLOGY, BZU MULTAN AMOUNT OF WORK: - Rs. 67,217,045/- EARNEST MONEY: - Rs. 13,44,341/-

TIME LIMIT: - 12 Months

SCHEDULE-ITEMS Percentage above /below on composite

items rates notified by the Finance Department Government of the Punjab on website www.punjab.govt.pk for MRS, 1st BI-ANNUAL-2019 (1st JANUARY-2019 to

30th JUNE-2019) DISTRICT MULTAN

Sr.# Discription of Item Qty Unit Rate


1

Providing and laying Master tiles 16" X 16"Granite effect, GEM series Polished (Dark color) SB laid in white cement on a bed of 3/4" thick cement mortar 1:2 and filling the joints with white cement pigment with matching colour, complete in all respects of quality as approved by the Engineer Incharge.( Floor tile)

21117.35 Sft P.Sft

2

Providing and laying ceramic cft matt tiles texture light color for flooring size 12"x12”x3/8" laid over 3/4" thick cement sand mortar (1:2) i/c filling joints in white cement and matching pigment i/c cutting charges complete in all respect as approved & directed by the engineer in-charge. (Master, Shabbir Tiles or equivalent)

474.81 Sft P Sft

3

Providing and ceramic premium tiles texture light color for skirting / dado size 8"x12”x3/8" laid over 3/4" thick cement sand mortar (1:2) i/c filling joints in white cement and matching pigment i/c cutting charges complete in all respect as approved & directed by the engineer in-charge. (Master, Shabbir Tiles or equivalent)

4555.5 sft P Sft

4

Providing and laying Bootisina/Verona or Equivalent (Approved by Architact / Engineer) Marble 3/4" thick upto Width of 12" and Length

from 1ft to 6 ft pre-polish laid over a bed of 3/4" thick

cement sand mortar 1:2 and filling the joints with white

cement pigment with matching colour, . complete in all

respects of quality as approved by the Engineer

Incharge.

1391.63 Sft P.Sft

5

Providing and laying Bootisina/tavera or Equivalent Marble 3/4" thick for stair marble top upto 6 ft length and above 1 ft. wide pre-polish laid over a bed of 3/4" thick cement sand mortar 1:2 and filling the joints with white cement pigment with matching colour, . complete in all respects of quality as approved by the Engineer Incharge.

734 Sft P.Sft

6

Providing And Fixing M.S. Hollow PressD Doors (Chowkhat for 9” Wall only) of 18 SWG welded with MS Holdfast 9" long , including filling chowkhat and emending holdfast in Cement Concrete 1:2:4 Single/Double Rebate including Painting Chowkhat 3 coats complete in all respect of the Design and Quality as approved by Engineer Incharge /PD.

385 Sft P.Sft

7

Providing And Fixing M.S. Hollow PressD Doors (Chowkhat for 4.5" Wall only) of 18 SWG welded with MS Holdfast 9" long , including filling chowkhat and emending holdfast in Cement Concrete 1:2:4 Single/Double Rebate including Painting Chowkhat 3 coats complete in all respect of the Design and Quality as approved by Engineer Incharge / PD.

2345 Sft P.Sft

8

Providing & Fixing 12mm thick Glass door i/c 3"x 1-1/2" 16 swg steel pipe outer frame & 3"x 1-1/2" (48 D) Aluminium section inner frame with floor machine, handle, lock i/c all accessories etc complete in all respect as approved by the Eng incharge.

84 Sft P.Sft

9 Providing and fixing vinylo(PVC Door) hinges white ore baige complete in all respect as approved by architact / engineer incharge.

626.5 Sft P.Sft

10

P/F Lemination Board 3/4" thick Cabinet i/c with Hnadle, Hinges, Screws etc compplete in all respect as approved by the engineer incharge..lower portion

411.25 Sft P.Sft

11

PROVIDING AND FIXING GRILL CONSISTING OF FRAME M.S.SQUARE PIPE 1"X1" 16 GAUGE & M.S SQUARE PIPE 1/2"X1/2" 18 GAUGE 6" C/C IN DIAGONAL BOTH SIDE INCLUDING FIXING IN POSITION AND PAINTINGS 03 COAT COMPLETE IN ALL RESPECT AS APPROVED BY ENGINEER INCHARGE.

2794 Sft P.Sft

12

P/f glazed earthen english commode with flush tank (fantasy/op6 by master) or equivalent including double seat cover (master/imported), tumble complete in all respect of colour and design as approved by engineer incharge/PD.

13 No Each

13

Providing and fitting glazed earthen ware water closet, (master or equilvent ) squatter type (orisa pattern) combined with foot rest. Faisal or equivalent as approved by the Engineer incharge/PD.

9 No Each

14

Providing and fixing plastic body flush cistern slim line 13.63 litter capacity (3 gallon) by master or equivalent etc complete in all respect as approved by engineer incharge/pd.

9 No Each

15


13 No Each

16

Providing & Fixing of Bathroom Accessories and Fitting complete set ( Master, Dawn , Equivelent ) comprising of looking glass,shelf, towel rail, brush stand, 2 soap dish,small hook etc as approved by engineer incharge.

25 No Each

17 P/F Master Tee Stop Cock (3091-A) or equivalent etc Complete in all respect as approved by engineer incharge.

70 No Each

18 P/F Muslim shower with double bib cock complete in all respect as approved by engineer incharge.

25 No Each

19

Providing and fixing chroumim plated single lever by faisal oe equivalent comprising wall shower ,wash basin mixer t cock,double bib cok, muslam shower,waist basian complete with all respects as apprroved by the engineer incharg :

10 No Each

20

Providing and fixing chroumim plated mixing valve for wash hand basin,sinks or shower faisal or equivalent complete with all respects as apprroved by the engineer incharg :

20 No Each

21 P/F Steel Waste jali etc complete in all respect as approved by engineer incharge/PD.

20 No Each

22


6 No Each

23

Providing, fixing, jointing and testing Polypropylene Random (PPR) pipes or approved equivalent pressure pipe for hot water as per DIN 8077-8078,PN-20 for pipes and DIN 16962,PN-25 for fittings (polyfusion welded joints) inside building including fittings and specials (sockets, tees, elbows, bends, crosses, reducers, adaptor, plugs and union etc.) supported on walls or suspended from roof slab or run in chases including pipe hangers, supports, cutting and making good the chases and holes, complete in all respects.as approved by engineer incharge /PD.

2 inch i/d 50mm 250 Rft Rft

1 1/2 inch i/d 40mm 163 Rft Rft

1 inch i/d 25 mm 156 Rft Rft

3/4 " inch 20 mm 728 Rft Rft

24

Providing, fixing, cutting, jointing and testing uPVC sewerage, Drainage & vent piping conforming to ISO 3633:1991 including uPVC Drainage fittings with solvent cement jointing include cost of clamping to walls and ceiling, hangers, supports, cutting through walls and providing sleeves through concrete slabs for pipelines and pipe fittings of the following diameter complete in all respect.

DO i) 150 (6") mm i/d 165 Rft Rft

DO ii) 100 (4") mm i/d 310 Rft Rft

DO iii) 80 (3") mm i/d 260 Rft Rft

DO iv) 50 (2") mm i/d 100 Rft Rft

25 P/F of valve for PPR pipes 20 mm as approved by engineer incharge. a) 3/4 inch

80 No Each

Supply at site, fabrication, installation, testing and commissioning of Main Distribution Board (MDB) , made of sheet steel 14 SWG, degreased and derusted, with 2 coats of antirust paint, 2 coats of powder coated paint of approved colour, protection classification IP-44, totally enclosed indoor floor mounting cubicle type in free standing design, with hinged door, handle including cost of all auxiliaries, internal wiring, designation lables on MCCBS, grounding bar suitable for system Voltage 415 V, 50 Hz, 3 Phase and neutral bus bars of 99.9% electrolytic copper, including cost of cable terminal blocks wiring from breakers, brass cable glands, all accessories complete in all respects. All incoming and outgoing breakers shall be accessible only by opening the front door having further M.S.

sheet cover gaskets shall also be provided where necessary.

All MCCBs shall be suitable to operate without any derating at 40°C ambient temperature and shall be of one make only. The sides of MDB shall also have louvers at bottom and top on sides of panel for hot air exhaust, wire mesh etc. The back of the panel shall be lockable door instead of bolted and shall conform to single line diagram

26

MAIN DISTRIBUTION BOARD ( MDB )

INCOMING

02 No 200 Amps TP MCCB RC 18hA (Adjustatise)

1 No Digital Voltmeter Scaled 0.500 Volts of appionate sizes

1 No Voltmeter Selector Switch

03 Nos Air Cooled ringType comet transformer 500Amps having suitable

1 No Airmeter Selector Switch

1 No Digital Airtmeter Scaled 0.400 Amps of appionate sizes

06 Nos Single pole 6 Amp ………

03 Nos R.Y.B Indication Lamps

04 Nos insulated copper bus bars electrolytic supper 99.9%

01 No surge protective device (SPO) 3P&1N type …. And 40KA reted

01 No Each

05 Nos Phase Future and Phase reversal relay …… Germany

01 No thermostatically controlled 230 Volts cubist Exhaust fan 6”x8” dia to be installed on Of MOB for hot air Exhaust including cost of ON-OFF switch wire mesh and necessary accessories / wiring complete in al respect.

OUTGOING






03-50 Amps TP MCCB RC=18KA,(03 Spare Spare)

Brass cable stands suitable for 4 core PVC ………cable 600/1000 V grade as per drawings

01 Distribution Board (5’x4’x1-1/2”)

27

DISTRIBUTION BOARD BBP-N1&E1

02 No Each

SUPPLY AND ERECTION OF DISTRIBUTION BOARD 16SWG 18"X 24" INCLUDING CIRCUIT BREAKER ,FITTING COMPLETE IN ALL RESPECT AS APPROVED BY ENGINEER INCHARGE.

INCOMING




05 No Cu. Bus bars ( 3P & 1N & 1E) of appropriate sized with heat shrinkable insulation and holes for 16 and 25sqmm cable at each bus bar and all necessary accessories / wiring, complete in all respects.

28

DISTRIBUTION BOARD DB-LGF1,DB-LFF1,DB-LGF-2,DB-LFF-2

04 No Each


INCOMING




OUTGOING




29

DISTRIBUTION BOARD DB-PGF1,DB-PFF1,DB-PGF2,DB-PFF2

04 No Each


INCOMING




OUTGOING




30

DISTRIBUTION BOARD DB-OD1

01 No Each


INCOMING

1 No. 40 Amps TP MCCB RC 10kA

3 Nos. Phase indication lamps of colour Red, Yellow, Blue.

01 No. 0-500 VAC Voltmeter

01 No. Voltmeter selector switch

3 Nos. 2 Amps fuses

OUTGOING

01 Nos. 10 Amps SP MCB RC 10kA

03 Nos. 16 Amps SP MCB RC 10kA

03 Nos. 10 Amps SP MCB RC 10kA (Sapre)

31

DISTRIBUTION BOARD DB-N-RT

01 No Each


INCOMING




OUTGOING




32

Suuply & Erection of Ceiling down light 6" dia with 12 watt LED Philips or equivalent etc complete as approved by the engineer incharge.

150 No Each

33

S/E Energy sever 23 watt philips made or equvelent Complete in all respect as approved by Engineer incharge,

210 No Each

34 S/E of LED light pannel 24"x24" as approved by engineer Inchrage / Pd.

60 No Each

35 S/E of LED light /Security light 100 watt as approved by engineer Inchrage / Pd.

24 No Each

36

Supply and erection of Delux ModelCeiling Fan 56” Sweep complete with Capacitor ,Hanging Rod, Canopy, Blades, Dimmer. Nut Bolts Complete in all respect as approved by Engineer incharge.

180 No Each

37

Supply and erection of 18" dia bracket fan with fan brackets and controlling cord. Fan shall be made with 99% purity Copper windings Complete in all respect as approved by Engineer incharge.

15 No Each

38

Supply and erection of 12 '' dia exhaust fan with metallic body fan blades and louvers Complete in all respect as approved by Engineer incharge.

26 No Each

39 P/F Fan Box (Papular) complete in all respect as approved by engineer incharge

180 No Each

40

Supply and Erection 10 Amps, 250Volts one way, Four gang light control switches including appropriate size concealed MS, powder coated back box complete in all respect as approved by engineer incharge.

80 No Each

41

Supply and Erection 10 Amps, 250Volts one way, Ten gang light control switches including appropriate size concealed MS, powder coated back box complete in all respect as approved by engineer incharge.

40 No Each

42

Supply and Erection 10 Amps, 250Volts one way, Six gang light control switches including appropriate size concealed MS, powder coated back box complete in all respect as approved by engineer incharge.

40 No Each

43

Supply and Erection 10 Amps, 250Volts one way, Eight gang light control switches including appropriate size concealed MS, powder coated back box complete in all respect as approved by engineer incharge.

80 No Each

44


180 No Each

45


180 No Each

46

S/E of Earthing consiting of copper wire, copper rod i/c G.I pipe boring & testing etc copmlete in all respect as approved by Enginner Incharge.

04 No Each


(Civil Works)

For

Construction of Animal House, Glass house and Gen. Set room

January , 2019



Phone# 0092-061-9210071

2





A. GENERAL ............................................................................................................................. 5

B. BIDDING DOCUME.NTS ........................................................................................................... 6





BIDDING DATA ...................................................................................................................................... 19

Bidding Data ...................................................................................................................................... 20

SCOPE OF WORK ................................................................................................................................... 22

SCOPE OF WORK ............................................................................................................................... 22

Time Period ....................................................................................................................................... 22


The weightage given to the Technical & Financial Proposal............................................................. 24




Tech Form 1: Bidder’s Organization ...................................................................................................... 30






Annex -F: Special Stipulations ............................................................................................................... 36

Annex -G: Bill of Quantities .................................................................................................................. 37

Annex -H: Proposed Construction Schedule ........................................................................................ 38

Annex -I: Method of Performing the Work ........................................................................................... 39

Annex -J: List of Major Equipment ........................................................................................................ 40

Annex -K: Construction Camp and Housing Facilities ........................................................................... 41

Annex -L: List of Subcontractors ........................................................................................................... 42

Annex -M: Estimated Progress Payments ............................................................................................. 43

3

Annex -N: Integrity Pact ....................................................................................................................... 44

Annex-O: List of Approved Manufacturers ........................................................................................... 45

Annex-P: Form of Performance Security .............................................................................................. 50

Annex- Q: Mobilization Advance Guarantee/Bond ................................................................................ 2

INVITATION FOR BIDS

Date: ______________

Loan / Credit No. ______________







for the Construction of Animal House, Glass house, And Gen. set room. Bidding is

open to all eligible Bidders.





















expected.




below:



Ph. No. +92-61-9210057; UAN: +92-61-111 22 99 88 Ext. 1410

4


5








“Works”.


in Annex-F








e. Duly licensed by the Pakistan Engineering Council (PEC) in the


f. An applicant must not be black listed by any government / semi















IB.6 Site Visit











inspection.





14) Bidding Data.




18) Drawings.































Engineer Incharge Contractor

































































the Employer.




IB.12 Bid Prices











by a bidder.















IB.14 Bid Validity











IB.15 Bid Security











Validity.



Agreement.






to:




16.1 Not Acceptable







bid meeting.



meeting.







meeting.


bidder.







































such.



hereof.






Data;


Bidding Data; and



















sealed bid package.







IB.21 Late Bids



bidder.















appropriate.







IB.23 Bid Opening
















23.3.
























with Clause IB.28.




Documents.



Annex-D.










bids.








































be corrected.














Daywork; and

(e) making an appropriate adjustment for any other acceptable variation or

deviation.























satisfactorily.


IB.30 Award













report.








promptly.














responsive.








BIDDING DATA

BD-2




Ph. No. +92-61-9210057; UAN: +92-61-111 22 99 88 Ext. 1410



Multan



3.1 Language:




Annexures & forms;

xxxiii. Annex-A: Undertaking

xxxiv. Annex-B: Technical Proposal Submission Form

xxxv. Annex-C Tech Form 1: Technical Proposal Forms

xxxvi. Tech Form 2: General Information

xxxvii. Tech Form 3: Financial Capability of Single Entity (if applicable)

xxxviii. Tech Form 4: Financial Capability of JV / Consortium of Firms (if

applicable)

xxxix. Annex-D: Technical Proposal Checklist

xl. Annex-E: Financial Capacity of the Bidder

xli. Annex-F: Special Stipulations

xlii. Annex-G: Bill of Quantities

xliii. Annex-H: Proposed Construction Schedule

xliv. Annex-I: List of Major Equipment

xlv. Annex-K: Construction camp and housing Facilities

xlvi. Annex L: List of Sub-Contractors

xlvii. Annex M: Estimates Progress Payments

xlviii. Annex-N: Integrity Pact



(PKR)








8.1 Pre-Bid Meeting






12:00pm hours, on 20-02-2019




Ph. No. +92-61-9210057; UAN: +92-61-111 22 99 88 Ext. 1410





02-2019

SCOPE OF WORK








18 Month




University

12 Month





06 Months











Authorized Dealer.





















e HSE Statement 05

Total: 100



c. Relevant Experience and PEC Requirement Maximum Point 35

Sr.

No.


1. Building Works Category as per tender C4 or


Minimum 5 similar projects of 12

Million or above in past 10 years

General Experience


qualifications:

Sr. Description Maximum Marks


No. Points obtain

i) 5 Projects of similar nature (Glass house, Animal House)

and complexity completed over last 10 years (3 points for

each project of 12 million or above of building works,

otherwise proportionate marks will be given. Projects

below 05 million will be awarded zero marks). (Supporting

documents including work order and completion certificate

are mandatory)

15



works, otherwise proportionate marks will be given.)


mandatory)

10



work otherwise proportionate marks will be given.).

(Supporting documents including work order and


5



5

Sub-total: 35



criteria:

Sr.

No.

Description Maximum

Points

Marks

obtain


mandatory)

e) Number of Engineers (6-Marks for each Civil


f) Experience of Civil Engineer: - experience in

number of years (3 marks for 5-year experience in



6

3



e) Number of Engineers (2-Marks for each with


f) Experience of DAE Engineer: experience in




4

2

Sub-total: 15




Sr.

No.

Equipment Type and

Characteristics

Maximum

Marks

Marks

obtain





Sub-total: 20



criteria:

Sr.

No.

Description Maximum

Marks

Marks

obtain




7




7





5


Sub-total: 25

e HSE Policy 05



(a+b+c+d+e)



successful bidder.


FORM OF BID

AND

APPENDICES


UNDERTAKING




documents.



(Company Seal)







[Location, Date]

Dear Sir,




separate envelopes.


prescribed period.








Documents

Addendum No. Date


We remain,

Yours sincerely,




Name of Firm

Address







2. Firm Background:



.

________________________ (Seal)







. 1. Name of Firm


3. Telephone

Landline #:

Mobile #:

Contact Person:

Name:

Title:

4. Fax: E-mail:


Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________

Stamp


(Net Worth)




years.


Description

Net Worth (PKR.

Millions)

2018-19 2017-18 2016-17

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________

Name of Applicant



Consortium of Firms


1. Lead Partner

2. Partner

3. Partner

4. Partner

Net Worth

Equity Share

(%) Net Worth

2018-19 (PKR.

Millions)

Net Worth

2017-18 (PKR.

Millions)

Net Worth

2016-17 (PKR.

Millions)

Member 1

(Consortium /

JV)

Member 2

(Consortium /

JV)

Member 3

(Consortium /

JV)

Member 4

(Consortium /

JV)

Total

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________






_______





6 Net Worth PKR. ___________


Years

Yes/ No





Yes/No




Yes/No


of Firms

Yes/No



#24-26

Yes/No

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________








Financial

Information




Years

Year 1 (2018-19) Year 2 (2017-2018) Year-3 (2016-17)



(2) Current Assets

(CA)


(TL)

(4) Current

Liabilities (CL)


(5) Total Revenue

(TR)

(6) Profits before

Taxes (PBT)


Current Ratio (2) /

(4)

Signature : ____________________

CNIC/Passport # : ____________________

Name : ____________________

Designation : ____________________

Address : ____________________


Clause


Acceptance.







4. Time for Completion 06 months for Green house, Animal House

and Gen. set room from the date of receipt

of Engineer’s Notice to Commence.

5. Amount of Liquidated Damages Rs………_for each day of delay in





Over Certificate.


Certificate.


of Acceptance.





30 days




*



A. Preamble








the Contract.



















Bill of Quantities.












b) Part-A __________________ days

c) Part-B __________________ days

d) ___________ __________________ days

e) ___________ __________________ days


Owned

Purchased

or Leased

Description of Unit

(Make, Model,

Year)

Capacity

HP Rating

Condition Present

Location or

Source

Date of

Delivery at

Site

Period of

Work on

Project

1 2 3 4 5 6 7

a. Owned

b. To be

Purchased

c. To be

arranged

on Lease



Facilities




















activity).









Part of Works

(Give Details)

Subcontractor


1 2







(1,000 Rs.)

1 2

Ist Quarter

2nd Quarter

3rd Quarter

4th Quarter

5th Quarter

6th Quarter

Bid Price







Contract Title: _________________

















or warranty.















[Seal] [Seal]






Employer/Engineer.








S.NO

.


1 Crushed Stone

Aggregate





4 Cement Best-way, Maple Leaf, D.G, Fauji or equivalent as per



In charge


Engineer In charge






and Admixture





11 Paint ICI, Jottun Berger, Master Or equivalent as per approval






14

Door Lock/Door

Closer /Floor Hinge

Machines












Selector) ASS

(Voltmeter Selector) VSS

Breter (Italy)


Bremas (Itlay)


charge


charge



Core











18 Multi mode relays and sockets Finder (Italy) Fuji (Japan) Zahra (Germany) Or equivalent as per approval of Engineer In charge








Alternator)




27 LED Display Sony



DELL ( EU Origin)

Sony


charge


Bosch



charge


Dell

Sony


charge



Bosch ( EU Origin)



charge


FabTech (EU Origin)

Legrand (EU Origin)


charge



Elmetec (Pakistan)


charge


_____________________________________

___________________________________________________________________________

_____

Name: ___________________________________________________________________

Date:

___________________________________________________________________


Name:_____________________________________________________________________

__

Date: ___________________________________________________


(Bank Guarantee)

Guarantee No.____________________

Executed on _____________________

Expiry date _____________________





________________________________________________________________________


________________________________________________________________________












_______________________________ (Name of Project).














PS-2


















_______________

Guarantor (Bank)

Witness:

1. _______________________ Signature _______________

_______________________ Name __________________


Title ___________________

2. _______________________

_______________________ _______________________





___________________________________________________________



AND WHEREAS, the Employer has agreed to advance to the Contractor, at the Contractor's request,

an amount of Rupees _________________________ (Rs _________ ) which amount shall be

advanced to the Contractor as per provisions of the Contract.






Guarantee.

NOW, THEREFORE, the Guarantor hereby guarantees that the Contractor shall use the advance for

the purpose of above-mentioned Contract and if he fails and commits default in fulfilment of any of

his obligations for which the advance payment is made, the Guarantor shall be liable to the Employer

for payment not exceeding the aforementioned amount.

Notice in writing of any default, of which the Employer shall be the sole and final judge, on the part

of the Contractor, shall be given by the Employer to the Guarantor, and on such first written demand,

payment shall be made by the Guarantor of all sums then due under this Guarantee without any

reference to the Contractor and without any objection.

This Guarantee shall remain in force until the advance is fully adjusted against payments from the

Interim Payment Certificates of the Contractor or until


(Date)


_______________________________________(Rs _______________________).


aforesaid date or earlier if the advance made to the Contractor is fully adjusted against payments

from Interim Payment Certificates of the Contractor provided that the Guarantor agrees that the

aforesaid period of validity shall be deemed to be extended if on the above mentioned date the

advance payment is not fully adjusted.

GUARANTOR

1. Signature _________________

2. Name _________________

3. Title _________________

WITNESS

1. ______________________

______________________


2. _______________________ __________________________



NAME OF WORK CONSTRUCTION OF GREEN HOUSE, ANIMAL FARM &

GEN-SET ROOMS, INSTITUTE OF MOLECULAR BIOLOGY & BIOTECHNOLOGY, BZU MULTAN

AMOUNT OF WORK: - Rs. 1,11,29,605/-

EARNEST MONEY: - Rs. 2,22,592/- TIME LIMIT: - 6 Months.

SCHEDULE-ITEMS Percentage above /below on composite items

rates notified by the Finance Department Government of the Punjab on website

www.punjab.govt.pk for MRS, 1st BI-ANNUAL-2019 (1st JANUARY-2019 to 30th JUNE-2019)

DISTRICT MULTAN

Sr.# Description of Item Qty Unit Rate


1

Providing and laying Master tiles 16" X 16"Granite

effect, GEM series Polished (Dark color) SB laid in

white cement on a bed of 3/4" thick cement mortar 1:2

and filling the joints with white cement pigment with

matching colour, complete in all respects of quality as

approved by the Engineer Incharge.( Floor tile)

674.08 Sft P.Sft

2

Providing and laying Bootisina/Verona or Equivalent

(Approved by Architact / Engineer) Marble 3/4" thick

upto Width of 12" and Length from 1ft to 6 ft pre-

polish laid over a bed of 3/4" thick cement sand mortar

1:2 and filling the joints with white cement pigment

with matching colour, . complete in all respects of

quality as approved by the Engineer Incharge.

58.50 Sft P.Sft

3

Providing and laying Bootisina/tavera or Equivalent

Marble 3/4" thick for stair marble top upto 6 ft length

and above 1 ft. wide pre-polish laid over a bed of 3/4"

thick cement sand mortar 1:2 and filling the joints with

white cement pigment with matching colour, .

complete in all respects of quality as approved by the

Engineer Incharge.

288.29 Sft P.Sft

4

Providing & Fixing 12mm thick Glass door i/c 3"x 1-

1/2" 16 swg steel pipe outer frame & 3"x 1-1/2" (48

D) Aluminium section inner frame with floor machine,

handle, lock i/c all accessories etc complete in all

respect as approved by the Eng incharge.

700.00 Sft P.Sft

5

PROVIDING AND FIXING GRILL CONSISTING

OF FRAME M.S.SQUARE PIPE 1"X1" 16 GAUGE &

M.S SQUARE PIPE 1/2"X1/2" 18 GAUGE 6" C/C IN

DIAGONAL BOTH SIDE INCLUDING FIXING IN

POSITION AND PAINTINGS 03 COAT

COMPLETE IN ALL RESPECT AS APPROVED BY

ENGINEER INCHARGE.

372.00 Sft P.Sft

6

Providing and fixing 12 mm thick tempered glass

(Ghani or equivalent) fixed in 2mm aluminum section

frame i/c the cost of holding the frame, rubber gasket &

hardware etc i/c cost of M.S Hollow section at base and

base plates, nuts & bolts & painting 3 coats complete in

all respect as per drawing & specifications/standard as

per instruction of Engineer In-charge.

1885.00 Sft P.Sft

7

P/L External Graphic Coating with Acrylic Marble

Chips1-1/2mm to 2mm thick i/c preming and other

necessary material as required at site complete in all

respect.

5199.11 Sft P.Sft

8

P/F of wash hand basin with pedestal (fantasy or

equilvent by master) including all accessories for drain

system like waste pipe, waste coupling complete in all

respect of colour and design as approved by engineer

incharge / PD.

02 Nos Each

9

Providing and fixing chroumim plated mixing valve for

wash hand basin,sinks or shower faisal or equivalent

complete with all respects as apprroved by the engineer

incharg :

02 Nos Each

10

UPVC Multi Floor Trap (110x75mm) including

strainer; making required number of connections;

breaking concrete or masonry work & then making it

good; etc. of approved make.

08 Nos Each

11

Providing, fixing, jointing and testing Polypropylene

Random (PPR) pipes or approved equivalent pressure

pipe for hot water as per DIN 8077-8078,PN-20 for

pipes and DIN 16962,PN-25 for fittings (polyfusion

welded joints) inside building including fittings and

specials (sockets, tees, elbows, bends, crosses, reducers,

adaptor, plugs and union etc.) supported on walls or

suspended from roof slab or run in chases including pipe

hangers, supports, cutting and making good the chases

and holes, complete in all respects.as approved by

engineer incharge /PD.

1 1/2" inch i/d 50mm 50 Rft P.Rft

3/4 " inch 25 mm 270 Rft P.Rft

12

Providing, fixing, cutting, jointing and testing uPVC

sewerage, Drainage & vent piping conforming to ISO

3633:1991 including uPVC Drainage fittings with

solvent cement jointing include cost of clamping to

walls and ceiling, hangers, supports, cutting through

walls and providing sleeves through concrete slabs for

pipelines and pipe fittings of the following diameter

complete in all respect.

6" dia 50 Rft P.Rft


13 P/F of valve for PPR pipes 20 mm as approved by

engineer incharge. a) 3/4 inch 08 Nos Each

14 DISTRIBUTION BOARD DB-GF & AF 01 No Each


Supply at site, fabrication, installation, testing and

commissioning of Main Distribution Board (MDB) ,

made of sheet steel 14 SWG, degreased and derusted,

with 2 coats of antirust paint, 2 coats of powder coated

paint of approved colour, protection classification IP-44,

totally enclosed indoor floor mounting cubicle type in

free standing design, with hinged door, handle including

cost of all auxiliaries, internal wiring, designation lables

on MCCBS, grounding bar suitable for system Voltage

415 V, 50 Hz, 3 Phase and neutral bus bars of 99.9%

electrolytic copper, including cost of cable terminal

blocks wiring from breakers, brass cable glands, all

accessories complete in all respects. All incoming and

outgoing breakers shall be accessible only by opening

the front door having further M.S. sheet cover gaskets

shall also be provided where necessary.

All MCCBs shall be suitable to operate without any

derating at 40°C ambient temperature and shall be of one

make only. The sides of MDB shall also have louvers at

bottom and top on sides of panel for hot air exhaust, wire

mesh etc. The back of the panel shall be lockable door

instead of bolted and shall conform to single line

diagram

DISTRIBUTION BOARD DB-LGF1,DB-LFF1,DB-

LGF-2,DB-LFF-2

SUPPLY AND ERECTION OF DISTRIBUTION

BOARD 16SWG 18"X 24" INCLUDING CIRCUIT

BREAKER ,FITTING COMPLETE IN ALL RESPECT

AS APPROVED BY ENGINEER INCHARGE.

INCOMING




OUTGOING





15 DISTRIBUTION BOARD DB-PGF1,DB-PFF1,DB-

PGF2,DB-PFF2

1 No Each

SUPPLY AND ERECTION OF DISTRIBUTION

BOARD 16SWG 18"X 24" INCLUDING CIRCUIT

BREAKER ,FITTING COMPLETE IN ALL RESPECT

AS APPROVED BY ENGINEER INCHARGE.

INCOMING




OUTGOING




16

Suuply & Erection of Ceiling down light 6" dia with 12

watt LED Philips or equivalent etc complete as

approved by the engineer incharge.

20 Nos Each

17 S/E of LED light /Security light 100 watt as approved

by engineer Inchrage / Pd. 10 Nos Each

18

Supply and erection of Delux ModelCeiling Fan 56”

Sweep complete with Capacitor ,Hanging Rod, Canopy,

Blades, Dimmer. Nut Bolts Complete in all respect as

approved by Engineer incharge.

10 Nos Each

19

Supply and erection of 18" dia bracket fan with fan

brackets and controlling cord. Fan shall be made with

99% purity Copper windings Complete in all respect as


2 Nos Each

20

Supply and erection of 12 '' dia exhaust fan with metallic

body fan blades and louvers Complete in all respect as


10 Nos Each

21 P/F Fan Box (Papular) complete in all respect as

approved by engineer incharge 10 Nos Each

22

Supply and Erection 10 Amps, 250Volts one way, Ten

gang light control switches including appropriate size

concealed MS, powder coated back box complete in all

respect as approved by engineer incharge.

10 Nos Each

23

Supply and Erection 10 Amps, 250Volts one way, Eight

gang light control switches including appropriate size

concealed MS, powder coated back box complete in all

respect as approved by engineer incharge.

10 Nos Each

24

S/E of 20 Amps, 250Volts, 3 pin switch socket unit

round pin including appropriate size MS, powder coated

back box complete in all respect as approved by

engineer incharge.

10 Nos Each

25

S/E of 10 Amps, 250Volts, 3 pin switch socket unit

round pin including appropriate size MS, powder coated

back box complete in all respect as approved by

engineer incharge.

10 Nos Each

26

S/E of Earthing consiting of copper wire, copper rod i/c

G.I pipe boring & testing etc copmlete in all respect as

approved by Enginner Incharge.

2 Nos Each


(REVISED)

TENDER / AGREEMENT DOCUMENTS

BAHAUDDIN ZAKARIYA

UNIVERSITY, MULTAN. Name of Work:_______________________________________________________________________________________

_______________________________________________________________________________________

Name of Contractor:__________________________________________________________________________________ Estimated

Cost of Work Rs.:____________________________________________________________________________ Amount of Earnest

Money Rs.:_________________________________________________________________________ Deposit at Call

No.:__________________________________________________________________________________ Time

Limited:_________________________________________________________________________________________

CONTRACT FORM FOR EXECUTION OF WORKS

FORM B&R 10

Bahauddin Zakariya University, Multan. Notice inviting percentage Rates Tenders

Amount of works Rs.

1. Tenders are, hereby invited from the Contractors the approved list of Contractors for

2. Tenders will be received by the University Engineer B.Z. U. Multan at Hours on the

………………... and will be opened by him, on the same date the same time the presence of

any tenders or their agents who may like to be present tenders must be delivered in person

by the intending contractor or his agent to the

3. Earnest Money amounting to Rs…………….. in the shape of Deposit- at-Call of any

Government Bank must accompany each tender and each tender is to be in a sealed Cover

superscribed ‘Tender for the said work’ and address to the University Engineer B.Z.U.

Multan.

4. Tenders are to be on the prescribed from F1 (percentage rate. Tender and co for works which.

Can be obtained from the office of the University Engineer B.Z.U. Multan…………….. the

prescribed form contains the Conditions of Contract to the complied with be the persons whose

tender may be accepted Applicant will be required to affix revenue stamps to the value of

Rs. Up to 50,000 = 100/-

50,000 to.5,00 000 = 200/-

5,00,000 to 15,00, 000 = 500/-

15,00,000 to 25,00,.000 =

750/- Above to

25,.00,000 == 1000/-

5. Further information can be obtained and a schedule of the quantities the detail plans and

specification can be seen at the University Engineer between the office working hours every

day except Fridays and Public Holidays.

6. Tenders should be made at a percentage rate above or below the schedule of Rates’ Volume-

II Part-II. Composite Schedule of Rates 1978 with amendments issued by the Standing Rates

Committee Upto the date of receipt of tender. Edition in the details of Estimate (paragraph 12

below) and the contractor should state the period within he agrees to carry out work.

7. Each tender shall gave proof to the entire satisfaction of the University Engineer Concerned

that he has in his possession shall the PWD Specification as per Retail

given in the Additional Condition shall be liable to be rejected.

8. Title acceptance of tender will rest with the University Engineer who does not bend himself

to accept the lowest tender and reserves to himself the authority to reject any or all of the

tenders received without the assignment of a reason. All tenders in which above the

conditions are not allied will be rejected.

9. The Divisional office, reserves to himself the right of issuing his own material at dates that

can be as curtained at his office.

10. The lenders shall initial all Corrections in his lender as regards percentage time etc. Non

compliance with this condition will render the tender unable to rejection.

11. The contractor whose tender is accepted will be required to contract a deed on the prescribed

term mentioned in paragraph 4 above and will be required to famish security for the due

fulfillment of his contract. This security will consist of a deduction ten percent from the

monthly payments to be made on account of work done. The earnest money mentioned in

Paragraph 3 above) will be treated as Part of the security.

Contractor Engineer In charge


1. General Directions for the Guidance of the Tenderer 9-12 2. Tender for works 13-14 3. Memorandum of work 15 4. Bid Schedule 16-18

INDEX Page No.

Page

GENERAL DIRECTIONS FOR THE TENDERS

1 Preparation and submission of tender 2 2. Purchase of contract documents. 2 3. Cost of preparation and submission of tender 2 4. Tender to include only one work 2 5. Schedule of material and equipment to be supplied by Government 2 6. Responsibility for qualify and specifications 2 7. Inspection of site 2-3 8. Rates in Ihe bid schedule 3 9. Amount of tender 3-4 10. Addition and alteration in the bide schedule 2-4 1. Unattested corrections 4 12. Additional clauses 4 13. Quantities in bid schedule for comparing tenders 3-4 14. Earnest money 5 I5. Forfeiture of earnest money 5 16. Signing of tender 6 17. Sufficiency of lender 6 18. Modification and withdrawal of lender/validity period of tender 6 19. Tender to be in sealed cover 6 20. Tender to give his address 7 21. Presentation of tender implies acceptance of conditions 7 22. Late tender 7 23. Opening of tender 7 24. Evaluation and comparison of tenders 7 25. Process to be confidential 7 26. Clarification of bids after opening tender 7-8 27. Rejection of tender 28. Tender amount includes all taxes. duties and obligations 8 29. Notification of award 8 30. Singing of contract agreement 8 31. Notifications of successful and un-successful tenders 8 32. Reckoning of completion period 33. Contractor may obtain a copy of contract agreement at his cost. 8

TENDER FOR WORK

6. Contract agreement 20 7. Performance security 21 8. Programme of work to be furnished. if so required by the Engineer in charge 21

Action when programme not submitted in time 22 9. Setting out. 22 10. Work to be executed in accordance with the specifications, drawings. orders.

etc. 22

11. Action where no specifications are provided 22 12. Work to be under directions of Engineer in charge 23 13. Lighting at night work 23 14. Arrangement to safeguard danger to unfinished work 23 15. Contractor to supply plant, Ladders, scaffoldings, etc. 23

Contractor liable to pay damages arising from non-provision of lights, fencing, etc. 23 16. Notice to be given before the work is covered up 23-24 17. Contractor’s employees , 24 18. Whole time qualified technical personnel for supervision of work 24 19. Opportunities for other Contractors 24 20. Damage to persons and property 24-25

Indemnity by Government 25 21. Work to be open to inspection 25

Contractor or his responsible agent “to be present 25 22. Giving of notices and payment of fees 26

Compliance of statutes, regulations, etc. 26

Payment of income tax and other taxes 26 23. Cost of bonds 26 24. Change in the constitution of firm 26 25. Photographs and advertisements 26

DEFINITIONS AND INTERPRETATIONS Clause No.

1. Definitions 19-20 2. Marginal headings for information 20 3. Terms to include designation of corresponding posts 20

CONTRACT DOCUMENTS

4. Documents mutually explanatory 19-20 5. Custody of drawings 20

Classified drawings 21

One copy of drawings to be kept on site 21

Further drawings and instructions 21

GENERAL OBLIGATIONS


26.

ASSIGMENT AND SUBLETTING

Assignment

26 27. Subletting 26-27

MATERIALS AND WORKMANSHIP

28.

Quality of material and workmanship and tests

27

Cost of samples 27 29.

Cost of tests.

Cost of tests not provided for

Constructional materials, fittings. to confirm to representative samples

27

Approved by the Engineer-in-charge 27 30. Stores and equipment to be supplied ‘by Government 27 31. Action and compensation payable in case of bad work. 28

LABOUR

32. Application of labour laws rules. 28 33. Contractor liable for payment of compensation to Injured workman or in case of death to his relations. 28-29 34. Use of donkeys and other animals. 29

COMMENCEMENT, TIME AND DELAYS

35. Commencement of work 29 36. Time for completion 29 37. Extension of time for completion 29 38. No work at night or on Sunday/Public Holidays. 29 39. Compensation for delay 30

Rate of progress

CERTIFICATE OF COMPLETION 40. Certification of completion of work. 30

ALTERATIONS, ADDITIONS AND OMISSIONS

41. Alterations in specifications and drawings 31 Alterations omissions, substitutions do not invalidate the contract 31

Extension of time inconsequence of alterations 31

Rates of works not in schedule of rates bit schedule or in the estimates. 31 42. No compensation for alteration in or restriction of 32

work to be carried out if variation does not exceed 20% 32

variation Exceeding 20% 32

MAINTENANCE AND DEFECTS

43. Period of maintenance 32 Execution of works of repair, etc. 32

Cost of execution of works of repair, etc. 32

Remedy on contractor’s. failure to carry out work required. 33

44. Contractor liable to make good damages, and for any imperfection

noticed during period of maintenance. 33

ADVANCES TO CONTRACTOR 45. Secured advance on materials brought to site. 33

PAYMENTS

46. Bills to be on prescribed from 33 47. Bills to be submitted monthly. 34 48. Deduction of security deposit. 34 49. Conversion of security deposit into profit bearing securities. 34 50. Refund of security deposit. 34

Refund of security deposit on production of a bank guarantee. 34

Refund of security deposit of maintenance and repair work. 34 51. Payment on intermediate certificate to be regarded as advances 35 52. Final bill to be submitted within one month. 35 53. Procedure for payment to firms 35 54. Sums payable by way of compensation 10 be considered as reasonable compensation without reference to actual loss. 35

VARIATION IN PRICES OF SPECIFIED MATERIALS

55. Price variation 35

CLAIMS OF CONTRACTOR

56. Bills to be submitted monthly 36 57. Claims for payment of extra ordinary nature job referred to government. for decision. 37 58. Time limit for unforeseen claims 37 59. Claims for compensation for delay in the execution of works, 37

REMEDIES AND POWERS

60. Action where whole of security deposit is forfeited 37 61. Work at the risk and expense of contractor 37 62. Contractor remains liable to pay compensation if action not taken under clauses. 38

Power to take possession of or require removal of or sell contractor’s plant, etc. 38 63. Contract may be rescinded and security forfeited for subletting, bribing or if contractor becomes insolvent 39 64. Deduction of amount due to government on any account whatsoever to be permissible from sums payable to the contractor 39


SETTLEMENT OF DISPUTES

65. Procedure in disagreement 39 Contract to dissatisfied with the decision of the Project Director. 40

Increase in amount of claim once Preferred not allowed 40

Reference to arbitration 40

Dispute for Arbitration limited 40

Arbitration. 40

Schedule of materials to be supplied by Government 40

Schedule of equipment to be supplied by the govt. 40

Names of manufactures of specified materials for base rates 40

Contract agreement 50

Specimen of Bank Guarantee to be furnished by the Contractor in lieu of performance security 51-54

Specimen of Bank Guarantee for release of security deposit 55-56

Specimen of Bank Guarantee for mobilization advance 57

Stereo I.B. No. 286 (Revised)

Stereo I.B. No. 389 (Revised)

Stereo B&R No. 28 (Revised)

Stereo B&R No. 29 (Revised)

______________________________________

______________________________________

______________________________________

______________________________________

Agreement No._________________________

PERCENTAGE/ITEM RATE TENDER AND CONTRAC FOR WORKS 1. Name of work

_______________________________________________________________________________________________

_______________________________________________________________________________________________ _

2. Estimated cost Rs._____________________________________________ Rs.____________________

(both in figures and words)

2 . Time for completion ________________________________________________________________________

3. Amount of earnest money Rs.____________________________________________________

(In figures)

Rupess_________________________

(In words)

4 Call Deposit No.:_____________________________________________________________________________

_______________________________________________________________________________________________ _

5. Issued to ___________________________________________________________________________ _

(Name of the contractor)

_______________________________________________________________________________________________ _

6. Issue on usual payment of tender Fee_______________________________________________________

_______________________________________________________________________________________________ _

Signature_______________________

(Official issuing the form)

Dated_________________________

Office Stamp____________________

Note: The officer opening the tender shall reject the tender which does not bear the stamp and

signature of the issuing official and which is not submitted by the same contractor to whom

the tender form was issued.

(This page is to be filled in by the issuing official).


GENERAL DIRECTIONS FOR THE GUIDANCE OF

THE TENDERER 1. These directions are provided to assist the tenderer in preparing and submitting his tender.

The tender shall contain all information and data required to be furnished and shall be prepared

and submitted in accordance with the instructions set forth herein.

2. All necessary documents, such as copies of specifications (excluding standard specification

books, composite schedule of rates, etc.), contract documents, including bill of quantities,

estimated scheduled rates and any other documents required in connection with the

preparation of tender or execution of works, signed, by the Engineer-in-change will

accompany the tender form and the cost. of such annexed documents will reflected in the cost

of the tender form.

3 . The tender will not be reimbursed for any costs of any kind, whatsoever, incurred in

connection with the preparation and submission of his tender.

4. No single tender shall include more than one work: A tenderer who wishes to tender for two

or more works shall submit tender for each work, separately.

5. The memorandum of work tendered for, and the schedule of materials and equipment to be

supplied by the Engineer-n-charge and the rates at which they are to be charged for (annexed

hereto) shall be filled in the offlce of the engineer -in-charge before the tender form is issued.

At this stage the tenderer should ensure that the tender form so issued is complete in all

respects.

6. The tenderer shall note that tile ultimate responsibility for the quality of work and its

conformity with the specifications and drawings rests solely with the successfu1 bidder

whose tender is accepted.

7. The tenderer shall, at his own expense, inspect and examine the site and surroundings and

obtain for himself, on his own responsibility, all information that may be necessary for

preparing the tender and entering into contract, and shall determine and satisfy himself by

such means as he may consider necassary or desirable as to all matters pertaining to the

tender. The tenderer shall also satisfy himself before submitting his tender as to the nature

of grounds, hydrological and climatic conditions, the form and nature of the site, the nature

and layout of the terrain, the availability of labour, water, electric power and transportation

facilities in the area. The tenderer shall specially investigate into the sources of materials to

be used for the works and satisfy himself about the quality and quantities of materials to be

used for the works and satisfy himself about the quality and quantities of materials available

for the completion of the work and the means of access to the site, the accommodation he may

require and, in general, shall himself obtain all necessary information, as to the risks,

contingencies and other circumstances which may influence or affect his tender. The

engineer in charge shall not assume any responsibility regarding information gathered,

interpretation or deduction which the tenderer may arrive at, from the data that may be

furnished with the contract documents.

8 (a) The tenderer shall fill up the bid schedule and indicate the percentage rate above or below

the schedule of rates for the “Schedule items” on which he is willing to undertake each item of

work. No premium will be quoted by the contractor against non scheduled/items rates, for

which the rate and amount has already been filled in by the engineer-in-charge in the bid

schedule,

8. (b) 1n case tenders are called on item rate basis, the tenderer shall quote his own unit rate in

the bid schedule on which he is willing to undertake each item of work,

9. (i) The tenderer shall work out the amount against each item of work in the bid schedule and

will indicate the total. amount of his tender (including the cost o non- scheduled/items rates

for which the rate and amount has already been filled in by the engineer- in-charge in the bid

schedule) on which he is will to complete the works. The total amount worked out in the bid

schedule shall be entered by the tenderer in his tender as his tender price for the work. In case

of discrepancy between amounts in figures and in words the amount in, words shall prevail.

(ii) Should any discrepancy be found in the amount of pay items or if a column of amount is found

blank after filling in a unit rate, the unit rate filled, by the tenderer will be extended in working

out of the amount of the tender and the total amount of the bid schedule will be adjusted

accordingly.

(iii) If a unit rate is left blank, but the amount against the item is filled, the unit rate will be worked

out on the basis of the amount divided by the quantity of the item shown in the bid schedule.

(iv) If it is found that the tenderer has not entered any unit rate and amount against any of the pay

items of the bid schedule, the engineer in charge shall fill in the blanks by nothing the word

“Nil” in such blanks at the time of opening of the tender. Such pay items shall be deemed to

be covered by the rates of other items.

(v) If the tenderer does not accept the adjusted/corrected amount of tender according to the

above provision, his tender shall be rejected and the earnest money forfeited.

10. The tender which proposes any alteration in the works specified in the bid schedule or in

the time allowed for carrying out the works or in any other condition mentioned by the

engineer-in-charge, will be liable to rejection, The tenderer shall sign each and every page of

the tender and contract documents, without making any alteration. All enclosures issued with

the contract documents, shall be attached with the tender duly signed by the tenderer. Any

addition or alteration made after filling the form shall be duly attested by the tenderer.

Non- compliance of this condition shall render the tender liable to rejection.

11. The tenderer shall fill in the tender documents in ink: Errors, if any, shall be scored out and

corrections rewritten legibly and attested by the tenderer. Any addition or alteration made

after the filling the form shall be duly attested by the tenderer. Non compliance of this

condition shall render the tender liable to rejection. Any tender with unattested correction

shall be attested by the tenderer in the presence of other tenderers at the time of opening

of the tender except that no correction shall be permissible in the rate or amount of the bid


schedule or in the tendered price after the opening of the tender.

12. Additional clause(s) for a particular work shall be typed on separate sheets by the engineer-

in-charge, which will be annexed to the contract delete any additional clause(s) in the

additional clauses(s) sheet(s), provided by the engineer in charge.

13. The quantities mentioned in the bid schedule are estimated quantities, to be used for preparing

tenders, and the engineer-in-charge does not expressly nor by implication agree that the actual

amount of works to be performed will correspond therewith. No payment will be made on

account of anticipated profits for work covered by the contract which, is not performed, nor

will any adjustment in the unit rates set forth in the bid schedule be made because of an

increase or decrease in the actual quantities from the estimated quantities indicated therein,

except as determined in accordance with the provisions of clause 42 of the general conditions

of contract.

14. No tender without earnest money shall be entertained. Earnest money, calculated @ 2% of

the estimated cost of the work (rounded suitably), shall be in the form of ‘deposit at call receipt’.

The earnest money of the unsuccessful tenderers shall normally be returned by the engineer-

in-charge within a week of opening of the tenders and in any case not later than thirty (30)

days following the date set for opening of tenders except in cases where the tenders are to be

accepted by the University Engineer, in those cases the earnest money of only the three lowest

bidders will be retained and returned to the unsuccessful bidders not later than sixty (60) days

of opening of the tenders. In the event of the tender being accepted, a receipt for the earnest

money forwarded therewith, shall there upon be given to the contractor. The earnest money

of the successful tenderer on execution of the contract covering work will be adjusted towards

the amount of security deposit to be retained from the first amount(s) payable to the

contractor under the contract.

15. The successful tenderer will be required to enter into a contract, furnish the performance

security (wherever required) and to commence the work within the times specified in the

memorandum of work. Should the successful tenderer refuse or fail for any reason to enter into

contract, or to furnish the performance security or to commence the work within the time

specified in the memorandum of work, it should constitute a just cause for the annulment of the

award and in the event of such annulment, the entire earnest money shall be forfeited to

Government, as compensation for such default.

16. (i) The tender shall be signed by the person(s) duly authorised to do so. In the event of a tender

being submitted by a firm, it shall be signed separately by each member thereof, or in the

event of the absence of any partner, it shall be signed on his behalf by a person holding a

power of attorney authorising him to do so. Such power of attorney should be produced with

the tender and it must disclose that the firm is duly registered under the partnership Act, 1932

or any other law in force.

(ii) The tender submitted by a joint venture of two or more firms shall be accompanied by a

document of formation of the join venture, duly registered and authenticated by a competent

court, in which shall be stated precisely, the conditions under which it shall function, its

period of validity, the person(s) authorised to represent it and accept its obligations the

participation of several firms forming the joint venture and any other information necessary

to permit a full appraisal of its function.

(iii) A tender submitted by a corporation must bear the seal of the corporation and be attested

by Its Secretary. (iv) In all cases, the tender must be signed by an individual or individuals

having powers to legally bind the firm, joint venture, corporation’ or companies on whose behalf they are signing.

17. Each tenderer shall be deemed to have satisfied himself before tendering as to the correctness

and sufficiency of his tender and of the rates and prices stated in the bid schedule, which rates

and prices shall, except in so far as it is otherwise expressly provided in the contract, cover

all obligations under the contract and all matters and things necessary for the proper

completion and maintenance of the work.

18. The tenderer may modify or withdraw his tender after submission, provided that the

modification or notice of withdrawal is received in writing by the Engineer-in-charge prior

to the prescribed deadline for submission of tenders. The tenderer’s modification or notice

of withdrawal shall be prepared, sealed, marked and delivered, with the inner envelopes

additionally marked MODIFICATION’ or :WITHDRAWAL” as appropriate. No tender may

be modified subsequent to the deadline for submission of tenders. Withdrawal of a tender

during the interval between the deadline for submission of tenders and the expiration of the

period of tender validity i.e., sixty (60) days as specified by the tenderer in the form of

Tender may result in the forfeiture of the tender security.

19. The tenderer shall submit the original tender Documents complete in all respects and keep a

copy of the tender for his own record. The original should be sealed in an inner and an outer

envelope, duly marking the envelopes as “ORIGINAL”. The inner and outer envelopes

shall: (a) be addressed to, (b) and bear the following identifications: Tender for (Name of

Contract) (Reference Number of Tender), and the words “DO NOT OPEN BEFORE (Time

and date, set for opening)”. The inner envelopes shall indicate the name and address of the

tenderer to enable the tender to be returned unopened in case it is declared to have been

received late is otherwise unacceptable. If the outer envelope is not sealed and marked as

instructed above, the Engineer-incharge will assume no responsibility for the misplacement

or premature opening of the tender submitted. A tender opened prematurely because of

improper identification will be rejected.

20. The tenderer shall indicate in the space provided in the tender his full and proper address at

which notice may be legally served on him and at which all correspondence in connection

with his tender and the contract is to be sent.

21. The presentation of tender implies full acceptance on the part of the tenderer of these

instructions and all other conditions set forth in the contract document.

22. Any tender received by the University Engineer (Engineer-in-charge after the deadline for

submission of tenders prescribed in the Notice Inviting Tenders will be returned unopened to


the tenderer.

23. The Engipeer-in-charge or his duly authorised office (not below the rank of Assistant Engineer

will open tenders in the presence of intending tenderers or their authorized agents, who may

be present at the time. The officer opening the tender, will announce the names of the

tenderer, tender rates and the presence of requisite tender security.

24. Promptly after the opening of Tenders, the Engineer-in-charge will undertake a detailed

evaluation of tenders.

The Engineer-in-charge will determine whether each tender is substantially responsive to the

requirements of the tender documents and conforms to all the terms, conditions and

specifications of the tender documents without material deviation or reservation. If a tender

is not substantially responsive to the requirements of the tender documents, it will be rejected

by the Engineer in-charge, and may not subsequently be made responsive by the tenderer

having corrected or withdrawn the non-confirming deviation or reservation

25. Except for information to be read out by the Engineer-in-charge at the time of opening

tenders in accordance with para 23 above, no information relating to the examination,

clarification, evaluation and comparison of tenders and recommendations concerning the

award of contract shall be disclosed to tenderers or other persons not officially concerned

with such process. Any effort by a tenderer to influence the process of examination,

clarification, evaluation and comparison of tenders, and in decisions concerning award of

contract, may result in the _rejection of his tender.

26. To assist in the examination, evaluation and comparison of tenders, the Engineer-in charge

may.. ask tenderers individual1y for clarification of their tenders, including breakdowns of

unit rates. The request for clarification

.and1he response shall be in writing or by cable, but no change in the price or substance of

the tender shall be sought, offered or permitted except as required to .cot;1firm the correction

of arithmetical errors discovered by the Engineer-in-charge during the evaluation of the

tender.

27. The Engineer-in-charge shall have the right of rejecting all or any of the tenders without

assigning any reason thereof. The Engineer-in-charge will not be bound to award the contract

to the lowest or to any other tenderer.

28. The unit rates and prices entered in the .bid schedule will be the rates at which the contractor

will be paid (Subject to the adjustment .specified in clause 55 of the annexed conditions) and

shall be deemed to include all costs of performing the work, including income tax, super tax,

and/or other charges, duties and taxes of the government, autonomous, semi autonomous

and local. bodies, profits and costs of accepting the general risk, liabilities and obligations

set forth in or implied from the contract.

29. Prior to the expiration of the period of tender validity (60 days) prescribed in the tender form

or any extension thereof that may have been granted by the tenderer, the Engineer-in-charge

will notify the successful. tenderer by cable and confirm in writing by registered letter that

his tender. has been accepted. This letter of acceptance shall name the sum which will be paid

in consideration of the execution, completion and maintenance of the woks as prescribed in the

contract, (hereinafter called the contract price) The notification of. award will constitute the

formation of the contract.

30. At the time, the Engineer-in-charge notifies’ acceptance of the tender to the tenderer he will

send the tenderer the form of agreements between the parties, Within fifteen (l.5) days of

receipt of the form of agreement, the successful. tenderer shall furnish the performance

security (10% of the contract price) and sign the contract in the presence of the Engineer-in-

charge.

31. After the successful tenderer has signed. the contract and furnished adequate performance

Security the Engineer- in-charge will notify to the unsuccessful tenderers that they were

unsuccessful.

32. The completion period will be reckoned from the date of delivering the award or the handing

over of the site to the contractor, which ever is later.

33. A copy of the contract agreement may be obtained by the contractor at his own cost.


TENDER FOR WORK

To

The University Engineer,

_____________________________

_____________________________

Dear Sir

1/We____________________________________________________________________________________________

(Name of the contractor)

the undersigned tenderer, having examined the conditions of contract, specifications, drawings, bid schedule and

addenda Nos.______________________________ thereto, for the work of_______________________________________

(Name of the work)

_____________________________________________________________________________________________________ _

and the works associated therewith, and having examined the site of the above named woks, or having caused the site

to be visited on our behalf by my/our competent and reliable agent, and having satisfied myself/ourselves as to all

condition under which the above named work must be performed, hereby offer to execute, complete and maintain the

whole of the above mentioned work including its ancillary works associated therewith, in accordance with the said

contract documents, including the addenda indicate above, as a tender price of Rs.____________________________

(Rupees)_______________________________________________________ or such other sums as may be ascertained in

accordance with the said conditions of contract and the rates, and the prices set forth in the bid schedule.

2. As security for the due performance of the undertaking and obligations of this tender l/We submit herewith a

deposit at call receipt No. dated in the amount of Rs. (Rupees)

___________________________________________________ from the Bank________________________________________

branch drawn in your favour or made payable to you as earnest money, the full value

of which will be absolutely forfeited to Government, should l/We withdraw or modify the tender within its validity

period of sixty (60) days, following the date of receipt of tender.

3. I/We understand that if my/our tender is accepted, the full value of the earnest money as attached with the

tender shall be detained by University towards the amount of security, deposit. specified in clause 48 of the said

conditions of contract and item(d) of the memorandum of work.

4. Should this tender be accepted by you l/We hereby undertake:-

(a). to sign all the necessary documents for entering into a contract agreement in the form set out in the contract

document within fifteen(15) days following your notification of such acceptance.

(b). to commence the work within the stipulated time named in item( t) of memorandum hereto annexed following

the date of issuance of. your order to proceed with or the handing over of the site, whichever is later and in

the event of my/our failure to do so, the entire amount of earnest money deposited by me/us for which

deposit at call receipt is enclosed herewith ‘is to be absolutely forfeited to the University. On the

commencement of the work, I/we hereby also agree to abide by and fulfil all the terms or provisions of the

said conditions of the contract annexed hereto so far as applicable and in default thereof, to forfeit and pay

to University the sums of money mentioned in the said conditions.

(c). to complete and deliver the whole of the work comprised in the contract within the time stipulated in item

No. (g) of the memorandum hereto annexed, subject to such extension in the time limit as may be granted

under the conditions of contract.

(d). the furnishing of performance security under item(h) of the memorandum annexed hereto, in

the sum equal to 10 (ten) percent of the cost of the work In the same form an on the same conditions as are

prescribed by and to the satisfaction of the Engineer-in-charge.

5. I/We also agree that when materials and/or equipment for the work are provided by the Government the rates to

be paid for them shall be as provided in appendices annexed hereto.

6. I/We agree to abide by this t5nder for the period of sixty (60) days following the date set for receiving of tenders

and it shall remain binding upon me/us and may be accepted by you at any time before the expiration of that period.

7. Unless and until a formal agreement is prepared and executed, this tender, together With your written acceptance

thereof, shall constitute a binding contract between us, and shall be deemed for all- purposes to be the contract

agreement.

8. I/We, understand that you are not bound to accept the lowest or any tender you may received, and that you will

not defray any expenses incurred by me/our in tendering.

Thanking you,

Yours Faithfully,

_______________________________________

(Signature of Tenderer)

Name__________________________________________

Dated this_______________ day Address______________________________________

of__________________ 20_____ ______________________________________________ _

The above tender/agreement is hereby accepted by me on behalf of Goverment.

_______________________________________

(Signature Engineer Incharge)

_______________________________________

*In case the above address is changed, the contractor will immediately notify in wrinting to the University

Engineer, his new address.


MEMORANDUM OF WORK (To be filled in by the Government Department)

a) General Description_______________________________________________________________________________

(If several sub works are included, they should be detailed in a separate sheet)

______________________________________________________________________________________________ _ __

b) Estimated cost. Rs.________________________________________________________________________________

______________________________________________________________________________________________ _ __

c) Amount of earnest money to

accompany the tender Rs.__________________________________________________________________________

(to be furnished by the tenderer in the

shape of deposit at call from a scheduled Bank of Pakistan)

d) Percentage of security deposit to be

retained from the bill.

i) On the amount of work done upto

Rs. 5 million = Ten (10) percent.

ii) on the amountof work done beyond

Rs. 5 million = Five (5) percent

e) Minimum amount of interim running bills Rs._________________________________________________________

f) Mobilization period_________________________________________________________________________ _ days.

g) Time allowed to complete the work after the expiry

of mobilization period___________________ days.

h) Amount of performance____________________________________________________________________________

Security in the form of Bank Guarantee (See Contract Conditions Clause 7)

Ten (10) percent of the accepted tender price in the case of tender with cost exceeding Rs. 25 millions

Rs. _________________________________________________________________________________________ _

i) Period of maintenance.

(after the date of issuance of

certificate of completion___________________________________________________________________________

16

BID SCHEDULE

1. Schedule Items NAME OF WORK___________________________________

Sr. No.

Items in the Schedule of rates

Page No. Serial No.

Description of item

Estimated

Quantity

Unit

of

Rate

Schedule Rate Amount

(Rs.) Labour Composite

1 2 3 4 5 6 7 8 9

Contractor

Engineer Incharge

17

Co

ntra

cto

r

BID SCHEDULE (Cont).

1. Other than Schedule Items/Items Rates NAME OF WORK___________________________________

Sr. No.

Pay item No.

Or reference

to special

supplied

Description of

Items

Estimated

Quantity

Unit

of

Rate

Unit Rate

(To be filled in by the Contractor where

not already filled by the University

Engineer ——————————————

in figures in words

Amount

(To be filled in by the contractor when not

already filled in by the University Engineer

for items against which the unit rate have

already been filled in by him

1 2 3 4 5 6 7 8

Attached

Total cost of other than Schedule Items/Item Rates.

Rs.___________________________

18

BID SCHEDULE (Contd)

NAME OF WORK___________________________________

Total tender amount of the work

(To be filled in by the Tender)

1. Total cost of Schedule items. Rs.____________________________________

2.

Total cost of other than Schedule items/item rates.

Grand Total

Rs.____________________________________

Rs.____________________________________

_______________________________________

(in words) Rupees

Rs.____________________________________

_______________________________________

19

Contractor

Engineer Incharge

GENERAL CONDITIONS OF CONTRACT

DEFINITIONS AND INTERPRETATIONS

Definitions Clause 1:

In the contract (as herein after defined) the following words and expressions shall have the meanings hereby assigned

to them, except where the context otherwise requires:-

(1) “Agent means the person appointed by the contractor to act on his behalf in his

absence;

(2) “Certificate of completion” means the certificate of completion given by the engineer-in-charge pursuant to

clause 40 of these conditions;

(3) “Contract” means the contract agreement, the documents set out therein and includes the conditions of contract,’

the tender and acceptance thereof, the specifications, the drawings, the bid schedule, schedule of rates and the

prices;

(4) “Contractor” means the person or persons, firm or company whose tender has been accepted by the engineer-

in-charge, and shall include the contractors duly authorized representative, successor and assigns.

(5) “Contract price” means the sum named in the tender, subject to such addition thereto or deductions therefrom

as may be made under the provisions of the contract;

(6) “Constructional Plant” means all appliances, or things required in or about the execution, completion, or

maintenance of the works or temporary works, but does not include the materials or other things intended to

form or forming part of permanent or temporary works;

(7) “Drawings” means the drawing(s) referred to in the contract documents and any modifications of such drawing(s)

as may from time to time be furnished or approved in writing by the engineer-in-charge;

(8) “Engineer Incharge” means the University engineer or any other officer who for the time being and from time to

time in charge of the works and includes an officer appointed by the University to act as engineer -in-charge for

the purposes of the contract;

(9) “University” means University Authorities of Bahauddin Zakariya University, Multan.

(10) “Period of maintenance” means the period during which the contractor is obliged to guarantee the work or

defined portions o work against -defect and during which he is obliged to perform any maintenance procedure

that may be specified by the engineer-in-charge and shall be calculated from the date of the certificate of

completion given by the engineer-in-charge under the said clause from the respective dates so certified.

(11) “Maintenance” means the repairs, amendment, reconstruction and includes the rectification of defects imperfections,

shrinkages and other faults except fair wear and tear as may be required of the contractor in writing by the

engineer- in-charge during the period o~ maintenance;

(12) “Programme of work” means the programme of work submitted by the contractor and approved by the engineer-

in-charge and includes and amendment thereto made from time to time and approved by the engineer-in-charge;

(13) “Schedule of rates” means the schedule of rates issued by the government and as in force on the date of receipt

of the tender;

(14) “Site means the lands and other places on, at, over under, in or through which the works are to be executed or

carried out in pursuance of the, contract or any adjacent land, or path or street, which may be allotted or used for

the purpose of carring out the contract or any lands or, places provided by the engineer-incharge for the

purpose of the contract together with such other places as may be specifically designated in or pursuant to the

contract as forming part of the site.

(15) “Specifications” means the specification referred to in the tender and any ‘modification thereof or addition

thereto as may from time to time be furnished or approved in writing by the engineer-in-charge;

(16) “Temporary Works” means all temporary works of every kind required in or about the construction, completion

or maintenance of the works;

(17) “Works” means the works to be executed in accordance with the contract ,and includes any permanent works as

required for the pel1ormance of the contract;

Marginal

heading for

information

only

Terms to include

designations of

corresponding

post

Clause 2:

The Marginal headings, ,the words, notes, titles and phrases used in these general conditions and

documents attached hereto are strictly for information and direction of the reader with regard to the

contents of the said documents and shall by no means be invoked for interpretation of the said

clauses nor shall they be deemed to be part thereof or be taken into consideration in the

interpretation thereof or of the contract.

Clause 3:

The term “University Engineer and Project Director” used in the contract and the document attached

thereto, shall respectively be taken to include the terms and the holder of the corresponding posts

in relation to the work.

CONTRACT DOCUMENTS

Documents

mutually

explanatory

Custody of

drawings

Clause 4:

Except if arid to the extent otherwise provided by the contract, the conditions of contract. and

additional conditions annexed hereto shall prevail over those of any other document forming part

of the contract. Subject t? the foregoing, the several documents forming the contract are to be

taken as mutually explanatory of one another; but in case of any error~ omission, ambiguity or

discrepancy’ is found between these documents the same shall be reported to the engineer-in-

charge who shall correct such error or omission or explain and adjust the ambiguity or discrepancy,

as because may be, and shall thereupon issue to the contractor instructions directing in what

manner the work is to be carried out. Provided always that if in the opinion of the engineer-in-

charge compliance with any such instructions shall involve the contractor in any expenses which

by reason to anticipate, the engineer-incharge shall pay such additional sums as he shall certify

to be reasonable to cover such expenses. Provided further that any work done by the contractor,

which perpetuates or adds to any error, omission, ambiguity or discrepancy, already discovered

and pointed out, shall be considered to have been done at the contractor,’ s own risk.

Clause 5:

(1) The drawings shall remain in the sole custody of the engineer-in-charge but two sets of the

detailed or working drawings will be obtained by the contractor free of cost from the engineer-in-

Charge after acceptance of his tender. The contractor shall provide and make at his own expense

any further copies required by him. On the completion of the [ contract, the contractor shall return

to the engineer-in-charge all drawings provided to him under the contract.

21

Contractor

Engineer Incharge

Classified

Drawings

One copy of

drawing to be

kept on site

Further drawing

and instructions

(2) If so instructed, the contractor shall undertake not to disclose details of classified drawings,

other than to men in his employ, and will given an undertaking to the engineer-in-charge that these

drawings are not replicated or passed on to others or used by any other agency/person. One copy

of the ,drawings furnished to the contractor as aforesaid shall

(3) be kept by the .contractor at site and the same shall at all reasonable times also be made

available for inspection and’ used by the engineer-in-charge or by any of his superior officer, or by

any other person authorised by the engineer-in-charge in writing

(4) The engineer-in-charge shall supply to the contractor, from time to time during the progress of

the works, such further drawings and instructions as shall be necessary for the purpose of the

proper and adequate execution and maintenance of the works, and the contractor shall carry out

and be bound by the same. The contractor shall give adequate notice. in writing, to the engineer-

in-charge of any such further drawing and instructions that the contractor may require for execution

of works or otherwise under the contract.

GENERAL OBLIGATIONS

Contract

Agreement

Performance

Security

Programme of

work to be

furnished if so

required by

engineering

charge

Clause 6:

The contractor shall, when called upon so to do by the engineer-in-charge enter into and execute

a c0ntract agreement in the form annexed.

Clause 7:

The contractor shall (a) within 15 days of the receipt by him of the notification of the acceptance of

his tender furnish to the engineer-in-charge in cash, bank draft, Cashier’s Cheque or payment

order or Bank Guarantee from the bank of Punjab or any scheduled bank of Pakistan or approved

Insurance Companies in Pakistan, the amount to make up the full performance security’ where

required and specified in the tender and/or (b) permit Government at the time of the making any

payment to him for work done under the contract to deduct such sum as specified in item (h) of

memorandum and moneys or deductions so paid or made shall be held as additional security

deposit. All compensation or ,other sums of money payable by the contractor under the terms of

this contract may be deducted from, or paid by the sale of a sufficient part of his performance

security, and in the event of his performance security reduced by reason :of any such deduction or

sale as aforesaid, the contractor shall within ten days thereafter make good in cash or other

securities as aforesaid any Sum or sums which may have been deducted from or raised by sale of

performance security or any part thereof.

If the amount of the performance security is not furnished within the period specified at (a) above

the tender already accepted shall be considered as cancelled and the tender security will be

confiscated by the engineer-in-charge. The performance security deposit 10Bged by a contract (in

cash or/other form or retained in installments from his bills) shall. be refunded to I him after the

expiry of three months from the date on which the work is accepted, or along with the final bill if it

is prepared after that period on account of some unavoidable circumstances.

Clause 8:

(1) The contractor shall, if .so required by the engineer in charge submit in writing to the engineer-

in-Charge within the period specified by him for his approval a programme showing the order of

procedure and the method in which he proposes to carry out the works. The time and progress

chart shall be prepared in direct relation to the time period stated in. item (g) of the memorandum

hereto annexed for the completion of individual items thereof and the works as a whole. It shall

indicate the forecast of the dates for commencement and completion of various trade process for

section of the works, and shall be amended as may be required by agreement between the engineer-

incharge and the contractor within the limitation of time imposed in the contract documents.

(2) The contractor shall also, whenever required by the engineer-incharge, furnish for his information

full particulars in writing of the organization and staff by which he proposes to direct and administer,

his performance of the contract and also such further information concerning the contract’s

arrangements for the carrying out of the work and of the constructional plants or temporal-Y works

which the contractor intends to supply, use or construct, as the case may be.

Action when

programme not

submitted in time.

Setting Out

Wok to be

executed in

accordance with

the specifications

drawings, orders,

etc.

Action where no

specifications are

provided

(3) The submission to and approval by the engineer-in-charge of such programme, or the furnishing

of such particulars or information shall not relieve the contractor of .any of his duties or

responsibilities under the contract.

(4) In the event of the non-submission of the programme or revised/amended programme of work

by the contractor for approval by the engineer-in-charge with in the period specified by the

engineer-in-charge, the contractor shall be liable to pay as compensation an amount, eqt1al to 1%

per day or such smaller amount as the engineer-in-charge (whose decision in writing shall be final)

may decide on the total tendered amount of the work, subject to a maximum of 2% of contract

amount.

Clause 9:

The contractor shall be responsible for the true and proper setting out of the work in relation to

original points lines and levels of reference given by the engineer-in-charge in writing, and for the

correctness (subject as above mentioned) of the position, levels, dimensions and alignments of all

parts of the works and for the provision of all necessary instruments, appliances and labour in

connection therewith. If at any time during the progress of the work, any error shall appear or arise

in the position, levels, dimensions, or alignments of any part of the works, the contractor on being

required so to do by the engineer-in-charge, shall at his own expense, rectify such error to the

satisfaction of the engineer-in-charge, unless such error is based on incorrect data, supplied in

writing by the engineer-in-charge, in which case .the expenses of rectifying the same shall be borne

by the Government. The checking of any setting out or of any line or levels by the engineer-in-

charge shall not in any way relieve the contractor of his responsibility for the correctness thereof,

and the contractor shall carefully protect and preserve all points, marks, lines, levels, bench marks,

site-rai1s, pegs, slope-stakes; batten-boards. stakes for location, and other things used in setting

out the work.

Clause 10:

The contractor shall execute the whole and evey part of the works in the most substantial and

workman-like manner, and both as regards material and otherwise in every respect in strict

accordance with the specifications The work executed by the contractor shall also confirm to the

design(s) and/or drawings and instructions in writing relating to the work signed by the engineer-

in-charge and lodged in his office, and to which the contractor shall be entitled to have access as

such office, or on the site of the work fl1r the purpose of inspection during office hours. The

contractor shall.. if so required, by entitled at his own expenses to take or cause to he made copies

of specifications.. and of all such designs, drawings and instructions as aforesaid.

Clause 11:

In the case of any class of work for which there is no such specification as is mentioned is para 2

of the general Directions for the guidance of the tenderer annexed hereto, such work shall be

carried out in accordance with the prescribed standard specification and in the event of there being

no such specifications, in accordance with the specifications attached with the tender, if however

there is no standard specification or specifications attached with the tender, the work shall be

carried out, in all respects in accordance with the instructions and requirements of the engineer -in-

charge

23

Contractor

Engineer Incharge

Works to be

under direction

of engineer-in-

charge

Lighting at

night work

Watching and

lighting

Arrangements of

safe guard danger

to unfinished

work

Contractor to

supply plant,

ladders

scaffolding etc.

Contractor liable

to pay damages

arising from non-

provision of

lights fencing etc.

Notice to be

given before the

work is covered

up

Clause 12:

All works to be executed under the contract shall be executed under the directions and subject to

the approval in all respects, of the engineer-in-charge who shall be entitled to direct at what point

or points, and in what manner they are to be commenced and from time to time carried on

Clause 13:

In the event of night work being carried on, the contractor shall provide and maintain such good

and sufficient lights as will enable the work to proceed with satisfactorily and without danger

Similarly, the approach to the site and works where the night work is being carried out shall be

efficiently lighted. All arrangements adopted for such lighting shall be to the satisfaction of the

engineer-in-charge.

(2) The contractor shall in connection with the works provide and maintain at his own cost all

lights, warning lights, caution boards, attendants, guard fencing and watch men, when and where

necessary or required by the engineer-in-charge, for the protection of the work or for the safety

and convenience of the, public or others

Clause 14:

The, contractor is expected to make himself acquainted with the. weather conditions, etc,; and

make his arrangements in such a manner that unfinished work is not In danger from storms, floods,

etc. a claim by the contractor for a loss caused by any such eventuality will not be entertained by

the University.

Clause 15:

The contractor shall supply at his own cost all materials (except such materials, if any, as may in

accordance with the contract be supplied from the department store) constructional plants, tools,

appliances, imp1ements, ladders, cordage, tackles, scaffoldings and temporary works, requisite or

proper for the execution of the works, whether original, altered or substituted, and whether included

in the specification or other documents forming part of the contract referred to in these conditions

or not or which may be necessary for the purpose of satisfying or complying with requirements of

the engineer-in-charge as any matter as to which under these conditions he is entitled to be

satisfied, or which he is entitled to require together with carriage therefore, to and from the work.

The contractor shall also supply without charge, the requisite number of persons with the means

and materials necessary for the purpose of setting out works, and counting, weighing, and assisting

in measurement or examination at any time, and from time to time of the work or materials. Failing his

so doing the same may be provided by the engineer-in-charge at the expense of the contractor, and

the expenses may be deducted from any money due to the contractor under the contract, or from

his security deposit. The contractor shall also provide all necessary fencing and lights required to

protect the public from accident, and shall be bound to bear the expenses of defence of every suit

action or other proceedings at law that may be brought by any person for injuries sustained by him

owing to neglect in taking the above precautions and 10 pay any damages and costs which may be

awarded in any such suit, action or proceedings to any such person, or which may with the consent

of the contractor be pa1d to compromise any claim by any such person

Clause 16:

The contractor shall give not less than five days notice in writing to the engineer-in-charge of his

subordinates in charge of the work, before covering up or otherwise placing beyond the reach of

measurement any work in order that the same may be measured, and correct dimensions thereof be

taken before the same is so covered up or placed beyond the reach of measurement and shall not

cover up or place beyond the reach of measurement any work without the consent in writing of the

engineer-in-charge of his subordinate in charge of the work. If any work is covered up or placed

beyond the reach of measurement, without such notice having been given and consent obtained,

the same shall be uncovered at the contractor’s expenses, and no payment or allowance shall be

made for such work or the materials with which the same was executed.

Clause 17:

(1) The contractor shall provide and employee on the site for the purpose of and in connection with

the execution and maintenance of the work under the contract:- (a) Only such engineer and technical assistance as are skilled and experienced in their

respective callings, and such sub-agents, foremen and leading hands as are competent to give

proper supervision of the work, they are required to supervise, and

(b) Such skilled, semi-skilled and unskilled labour as is necessary for the proper and

timely execution and maintenance of work under the contract.

(2) (i) The engineer-in-charge shall have full power at the times to object to the employment

and to require the contractor to remove forthwith from the site, the agent, workman, foreman or

any other person employed by the contractor or any sub-contractor, who in the opinion of the

engineer-in-charge misconduct himself or is incompetent or negligent in the proper

performance of his duties or whose employment is otherwise considered by the engineer-in-

charge to be undesirable, and the contractor shall comply with the request forthwith.

(ii) No such agent, workman foreman or other employees after his removal from the

work by request of the engineer-in-charge shall be re-employed or reinstated by he contractor

for the purposes of and in connection with the contract at any time, except with the prior

approval in writing of the engineer-in-charge

Contract or’s

employees

Whole time

qualified technical

personnel for

supervision of

work Opportunities for other contractors Damage to persons and property

Charge 18:

(a) The contractor shall employ for each contract, whole time qualified technical personal

to the satisfaction of the engineer-in-charge for the supervision of the work at the scale

given below:-

On contracts value:- One diploma Engineer

(i) Upto Rs. 7.5 million

engineer.

(ii) exceeding Rs. 7.5 million ……..One senior graduate engineer

One junior graduate engineer

b) If the contractor fails to employ the qualified technical personnel to the above scale,

the engineer-in-charge shall, after giving the contractor 15 days notice to this effect,

have the option to employ to make up the deficiency in the number of such person at

the risk and cost of the contractor.

Clause 19:

The contractor shall in accordance with the requirements of the engineer-in-charge afford

all reasonable opportunities for carrying out the work by any other contractor(s)

specialist contractor(s) executing a part of the original work or ancillary to the work,

employees/workmen of such contractor(s) or those of the Government, who may be

employed in execution of, or near the site of work not included in the contract. If,

however, the contractor provides any material services/ assistance or facilities to any

such contractor or to the government on the written request of the engineer-in-charge,

he shall be paid a reasonable sum as determined by the engineer-in-charge or paid

according to provision in bid schedule if already made therein.

Clause 20:

(1) The contractor shall indemnify and keep indemnified in University against all losses

and claims for injuries or damage caused to any person or any property whatever,

(other than surface or other damage to land or crops being on the site suffered by

tenants or occupants) which may arise out

25

Contractor

Engineer Incharge

of or in consequence of the construction and maintenance of the works and against all claims,

demands, proceedings, damages, costs, charges and expenses whatever in respect of or in relation

thereto. Provided always that nothing herein contained shall be deemed to render the contractor

liable fore, or in respect of, or to indemnify the government against any compensation or damages

for or with respect to:-

(a) The permanent use or occupation of land by the works or any part thereof or (save as

hereinafter provided) surface or other damage as aforesaid

(b) The right of the government to construct the works or any part thereof on over under in

or through any land

(c) Interference whether temporary or permanent with any right of light, air, way or water, or

other assessment of quash easement which is the unavoidable result of the construction

of the works in accordance with the contract.

(d) Injuries or damage to persons or property resulting from any act or neglect done or

committed during the currency of the contract of the University it agents, servants or

other contractors (not being employed by the contract) or for respect of any claims,

demands, prceedings, damages, costs charges, and expenses in respect thereof or in

relation thereto.

Provided further that for the purposes of this clause the expression the site shall be deemed to be

limited to the Area defined in the specification or shown on the drawings in which and crops will be

disturbed or damaged as an inevitable consequence of carrying out the works.

indemnity by the

government (2) The University will indemnify the Contractor for the against all claims, demands, proceedings,

damages costs, charges and expenses in respect of the matters referred to in the provision to sub

clause (1) of this clause.

Note: The limite of various departments for the application of this clause is as follows:-

1. Buildings contractors exceeding Rs. 5 million

2. Public Health Engineering contracts exceeding Rs. 5 million

3. Highways, contracts exceeding Rs. 10 million

4. Irrigation The clause would not apply

5. Housing and Physical Planning Contract exceeding Rs. 5 million

The clause may be adopted in contracts of smaller amount wherever so directed by the University

Authorities.

work to be open

to inspection

Contractor or his

responsible

agent to be

present

Clause 21:

All works under or in the course of execution or executed in pursuance of the contract, shall at all

time be open to inspection and supervision of the engineer-in-charge or his subordinate and the

contractor shall at all times during the usual working hours and at all other times for which reasonable

notice of the intention of the engineer -in-charge, ‘his senior or his subordinate to visit the works

senior shall have been given to the contractor; either himself be present to receive orders and

instructions or have an agent, duly accredited in writing, present for that purpose. Orders given to

the Contractor’s agent shall be considered to have the same force as if they have been given to the

contractor himself.

Giving of notices

and payment of

fees

Compliance with

statutes

regulations etc.

Payment of

income tax and

other taxes

Cost of bonds.

Change in the

constitution of

firm.

Photographs &

Advertisments

Assignment

Subletting

Clause 22:

(l) The contractor shall give all notices, and at his own cost pay all fees, required to be

given ‘or paid by any national or state statute, ordinance or other laws or any regulation

or bye-laws of any local or other duly constituted authority in relation to the execution

of the works or. of any temporary works and by the rules and regulations of all public

bodies and companies whose property or rights are affected or may be affected in any

way by the works or any temporary works.

(2) The Contractor shall conform in all respects with the provisions of any such federal,

provincial and local statutes, ordinance or law as aforesaid and” the regulations or by-

lays of any local or other duly constituted authority, which may be applicable to the

works, or to any temporary works and with such rules and regulations of Public Bodies

and companies as aforesaid ‘and shall keep the government indemnified against all

penalties and liabilities of every kind for breach of any such statutes, ordinance or law,

regulation or by-laws.

(3) The contractor shall be responsible for the payment of all income tax, super tax and

other government or local taxes arising out of the contract, which shall not be re-

imbursed to him by the government and the rates and prices stated in the bid schedule

shall be deemed to cover all such taxes.

Clause 23:

The cost of various bonds to be entered into and executed between the contractor and the engineer-

in-charge shall be in all respects, at the expense of the contractor.

Clause 24:

In the case of tender by partners, any change in the constitution of the firm, joint venture, company

or corporation shall be forthwith notified by the contractor to engineer-in charge for his information.

Clause 25:

Photographs of the works shall be taken by permission of the engineer-in-charge. Only signs or

other advertisement approved by the engineer-in-charge may be displayed at or near the works.

Photographs of the works shall not be published without prior written approval of the University

Engineer which shall not be unreasonably withheld.

ASSIGNMENT AND SUB-LETTING Clause 26:

The contractor shall not assign the contract or any part thereof or any benefit or benefit or interest

or there under without the prior written consent of the engineer-in-charge.

Clause 27:

The contractor shall not sublet the works or any part thereof except where otherwise provided by

the contract, without the prior written consent of the engineer-in-charge and such consent, if

given, shall not relieve the contractor from any liability or obligation under the contract and he

shall be responsible for the acts, defaults and negligence and any sub-contractor, his agents,

servants or workmen as if they were the acts, defaults or neglects of the contractors, his agents,

servants or workmen. Provided always that the provision of labour as a piecework basis shall not

be deemed to be a subletting under this clause.

27

Contractor

Engineer Incharge

that the provision of labour as a piecework basis shall not be deemed to be a subletting under this

clause

MATERIAL AND WORKMANSHIP

Quantity of

materials and

workmanship

and test.

Cost of samples

Cost of tests

Cost of tests etc.

not providede for

Constructional

material fittings

etc. to conform to

representative

samples

approved by

Engineer-in-

charge.

Stores to be

supplied by

government

Clause 28:

(1) All materials and workmanship shall be of the respective kinds described in the contract

and in accordance with the instructions of the engineer-in-charge and shall be subjected

from time to time, to such tests as the engineer-in-charge may direct at the place of

manufacture or fabrication or on the site or at all or any of such places. The contractor

shall provide such assistance, instruments, machines, labour and materials as are normally

required for examining, measuring and testing any work and the quality, weight or

quantity of any material used and shall supply samples ;of materials before incorporation

in the works for testing as may be selected and required by the engineer-in-charge.

(2) All samples shall be supplied by the contractor at his own cost if the supply thereof is

clearly intended by or provided for in the specifications or bill of quantities but if not

then at the cost of the government.

(3) The cost of making any test shall be borne by the contractor .if such test is clearly

intended by or provided for in the specification or bill of quantities and (in the cases

only of a test under load or of a test to ascertain whether the design or any finished or

partially finished work is appropriate for the purposes which it was intended to fulfil is

particularised in the specification or bill of quantities in sufficient detail to enable the

contractor to price or allow for the same in his tender.

(4) If any test is ordered by the engineer-in-charge which in either:-

(a) not so intended by or provided for; or

(b) (in the cases above mentioned) is not so particularised; or

(c) Through so intended or provided for is ordered by the engineer-in-charge to be

carried out by an independent person at any place other than the site or the place

of manufacture or fabrication of the materials tested.

Then the cost of such test shall be borne by the contractor if the test shows the workmanship or

materials not to be in accordance with the provisions of the contract or the instructions of the

engineer -in-charge but otherwise by the University.

Clause 29:

Before any constructional material, fittings is brought to the site of work, the contractor shall

submit to the engineer-in-charge representative samples of the material fittings, etc., the proposes

to use. The samples after approval will be retained by the engineer-in-charge in his custody and the

contractor shall be responsible for ensuring that materials and fitting, etc., conforming to such

samples are used through out the contract, failing which the material, fittings, etc., will not be

accepted and shall be removed forthwith from the site of work if so desired by the engineer-in-

charge.

Clause 30:

If the specification or the estimate of the work provides for the use of any special description of

material and equipment to be supplied from the engineer-in-charge’s store or if it is required that

the contractor shall use certain stores to be provided by the engineer-in-charge (such materials,

stores and equipment and the prices to be charged therefore as hereinafter mentioned being so far

as practicable for the convenience of the contractor but not so as in any way to control the

meanings of effect of this contract specified in the schedule of memorandum hereto annexed), the

contractor shall be supplied with such materials and stores as required from time to time to be used

by him for the purpose of the contract only, and the value of the full quantity of materials and

stores so supplied at the rates specified in the said schedule or memorandum may be set off or

deducted from any sums due or to become due, to the contractor, under the contract or otherwise

or against or from the security deposit. All materials supplied to the contractor shall remain the

absolute property of the government, and shall not, on any account be removed from the site of

works without the written permission of the engineer-in-charge and shall at all times be open to

inspection of the engineer-in-charge. Any such material unused or in perfectly good condition at

the time of the completion of termination of the contract, shall be returned to the engineer-in-

charge’s store, if by a notice in writing under his hand he shall so require, but the contractor shall

not be entitled to return any such materials unless with such consent, and shall have no claim for

compensation on account of any such materials so supplied to him as aforesaid being unused by

him, or for any wastage in or damage to any such materials.

Action and

compensation

payable in case

of bad work.

Application of

labour laws and

rules.

Contractor liable

for payment of

compensation to

injured workman,

or in case of

death to his

relations.

Clause 31:

If it shall appear to the engineer-in-charge, or to his subordinate in charge of the work, that any

work has been executed with unsound, imperfect, or unskillful workmanship or that any materials

or articles provided by him for the execution of. the work are unsound, or of a quality inferior to that

contracted for, or otherwise not in accordance with the contract the contractor shall on demand in

writing from the engineer-in-charge specifying the work, materials or articles complained of not

withstanding that the same may have been inadvertently passed, certified and paid for, forthwith

rectify, remove and reconstruct the work so specified in whole or in part, as .the case may require,

or as the case may be, remove the materials or articles so specified and provide materials as

originally contracted or articles at his own proper charge and cost, and in the event of his failing to

do so within a period to be specified by the engineer-in-charge in his demand aforesaid, then the

engineer-in-charge may rectify or remove and re-execute the work, remove and replace with others,

the materials and articles complained of as the case may be, by his own workman or by other

contractor and recover from the contractor towards the cost thereof a sum equal to the sum

actually incurred by .the engineer-in-charge (whose certificate as to the amount of the work shall

be final and binding on the parties plus departmental charges on the amount so incurred equal 10

ten (10) per cent or such smaller amount as the engineer-in-charge (whose decision in writing shall

be final may decide, and deduct the same from any money, due or that becomes due to the contractor

under this contract or on any account whatsoever, due by University to the contractor, Measures

of rectification will be decided by the engineer-in-charge and .may include additional work necessary

to strengthen or set right the unusual work carried out by the contractor,

LABOUR Clause 32:

The contractor shall employ labour, provide all facilities and pay wages to his work people or

employees in accordance with the labour laws or enactments relating thereto and rules framed

there under, in force from time to time.

Clause 33:

(1) In every case in which by virtue of the provision of Section 12; sub (I) of the workman’s

Compensation Act 1923, government is obliged to pay Compensation to a workman by

the contractor in execution of the works, University will recover from the contractor the

amount of the compensation so paid and without prejudice to the rights of the

government under section 12, sub section 92) of the said Act. Government shall be at

29

Contractor

Engineer Incharge

liberty to recover such amount or any part thereof, by deducting it from the security

deposit or fro111 any sum due by Government to the contractor, whether under the

contract or otherwise.

(2) University shall not be bound to contest any claim made against it under section 12,

sub section (1) of the said Act, except on the written request’ of the contractor and

upon his giving to the government full security for all costs for which government right

become liable in consequence of contesting such claims.

Use of donkeys

and other

animals

Commencement

of work.

Time for

completion

Extension of

time for

completion

No work at night

or on Friday

public holidays

Clause 34:

(i) No contractor shall use donkeys or other animals with breaching of string or thin

rope. The breaching must be at least 75mni wide and should of tape (Nawar).

(ii) No animals suffering from sores, lameness or emaciation or which is immature shall

be used on the work.

COMMENCEMENT, TIME AND DELAYS Clause 35:

The contractor shall. commence the works on the site within the period named in the memorandum,

after the .receipt by, him of an order in writing to this effect from the engineer-in-charge and shall

proceed with the same with due diligence and without delay, except as may be expressly sanctioned

or ordered by the engineer-in-charge or be wholly beyond the contractor’s control.

Clause 36:

Subject to any requirements in the specification as to the completion of any portion of the works

before completion of the whole, the whole of the works shall be completed within the time stated in

the memorandum or such extended time as may be allowed under clause 37 hereof.

Clause 37:

If by reasons of the amount of extra or additional work of any kind or variation of form, quality or

quantity of the works or any part thereof ordered by the engineer-in-charge, or on the ground of his

having been unavoidable hindered in the execution of the work or on any other ground or other

special circumstances of any kind whatsoever, or any cause beyond the reasonable control of the

contractor, the work is delayed or impoded or the contracted prevented from whether by the

engineer-in-charge or otherwise howsoever, or hindered in the execution or completion of the work

or any part thereof whether such delay or impediment or prevention or hindrance occurs before or

after the time or extended time fixed for completion the contractor shall apply in writing to the

engineer-in-charge within thirty days of the date of such circumstances, the full and detailed

particulars of his claim on account of which he desires an extension as aforesaid. The engineer-in-

charge shall if in his opinion (which shall be final) reasonable grounds shown therefore by the

contractor are such as fairly to entitle the contractor to an extension of time for the completion of

the work, authorize him from time to time in writing, either prospectively or retrospectively, such

extension of time for the completion of the work or any part thereof, as may in his opinion be

necessary or proper.

Clause 38:

Subject to any provision to the contrary contained in the contract, none of the permanent work

shall save as here in after provided be carried on during the night or on Friday or public holidays

without the permission in writing of the engineer-in-charge save when the work is unavoidable or

absolutely necessary for the save of life or property or for the safety of the works in which case the

contractor shall immediately advise the engineer-in-charge. Provided always that the provisions of

this clause shall not be applicable in the case of any work which it is customary to carry out by

rotary or double shifts

Compensation

for delay

Certification

of completion

of work

Clause 39:

(a) The time allowed for carrying out the work as entered in the tender shall be strictly

observed by the contractor. The works shall throughout the stipulated period of the contract

be proceeded with all due diligence in accordance with the programme of work, as approved

by the engineer-in-charge or any amended programme or work approved by the engineer-

in-charge from time to time (time and quality being deemed to be the essence of the contract

on the part o the contractor) and the contractor shall pay as compensation amount equal to

one per cent of the amount of contract, subject to a maximum of 10% or such smaller amount

as the engineer-in-charge (whose decision in writing shall be final) may decide, on the amount

of the estimated cost stated in item(b) of the memorandum of work annexed hereto for every

day that the work remains uncommenced or unfinished after the proper date.

(b) In order to ensure good progress during the execution of the work the contractor shall be

bound, in all cases in which time allowed for any work exceeds thirty days, to complete

each part of the work or its component, as per programme of work or any revision or

amendment to it approved by the engineer-in-charge. In the event of the contractor failing

to comply with this condition, without sufficient reasons acceptable to the engineer-in-

charge, he shall be liable to pay as compensation an amount equal to one per cent or such

smaller amount as the engineer-incharge (whose decision in writing shall be final) may

decide on the estimated cost of the work as named in the item(b) of the memorandum hereto

annexed for every day that the due quantity. or work remains incomplete. Provided always

that the entire amount of the compensation to be paid under the provisions of this clause

shall not exceed ten per cent of the estimated cost stated in item(b) of the memorandum of

work annexed hereto.

CERTIFICATE OF COMPLETION

Clause 40:

Without prejudice to the right of the under any such clause(s) herein contained, as soon as

in the opinion of the engineer-in-charge, the works shall have been substantially completed

and shall have satisfactorily passed any final test that may be prescribed by the contract, the

engineer-incharge will issue to the contractor as certificate of completion in respect of the

work, and the period of maintenance of work shall commence from the date of such certificate,

provided that he engineer- in-charge may give such a certificate with respect to any

independent part of the works before the completion of the whole of the works, and when

any such certificate is given in respect of such a part of the works, such part shall be

considered as completed and the period of maintenance of such part shall commence from

the date of such certificate. Provided also that a certificate of completion given in

accordance with the foregoing provisions of any part of the works shall not be deemed to

certify completion ‘of any ground or surface requiring reinstatement, unless such certificate

shall expressly so state. Provided’ further that no such certificate shall be given nor shall the

works or any of its parts be considered to be complete until the contractor shall have removed

from the premises on which the works or any such parts shall be executed, all scaffoldings,

surplus materials of all kinds and rubbish, buildings and other construction materials of all

kinds and cleaned off the dirt from all woodwork, doors windows, walls, floors, or other parts

of any building or buildings, or road works and road structures, water supply, sewerage or

drainage works, sanitary installations, gas and electric fittings, in, upon, or about which the

works are to be executed, or which he may have had possession for the purpose of the

execution c thereof, nor until the works shall have been measured by the engineer-in-charge

whose measurements shall be binding and conclusive against the contractor.

If the contractor shall fail to comply with the requirements of this clause as to the removal

of

.

31

Contractor

Engineer Incharge

scaffoldings, surplus material of all kinds and rubbish as aforesaid and cleanings of dirt on or

before the date fixed for the completion of the works, the engineer-in-charge may at the expense of

the contractor, remove such scaffoldings or surplus materials of all kinds and rubbish and dispose

of the same as he thinks fit, and clean off such dirt as aforesaid and .the contractor shall forthwith

pay the amount of all expenses so incurred, and shall have no claim in respect of any such

scaffoldings or surplus materials of all kinds as aforesaid, except for any sum actually realised by

sale thereof.

ALTERATIONS, ADDITIONS AND OMISSIONS

Alterations in

specifications

and drawings

Alterations

omissions or

substitutions do

not invalidate the

contracts.

Extension of time

in consequence

of alterations

Rate of works no

in schedule of

rates, bind

schedule or in the

estimates

Clause 41:

The engineer-in-charge shall have power to make any alteration in, omission, from, addition to, or

substituted for, the original specification, drawing, designs and instructions that may appear to

him to ‘be necessary or advisable during the progress of the work, and the contractor shall be

bound to’ carry out the works in accordance with any instructions which may be given to him in

writing signed by the engineer-in-charge, and such alterations, omissions, additions or substitutions

shall not invalidate the contract, and any altered, additional or substituted work which the contractor

may be directed to do in manner above specified as part of the work, shall be carried out by the

contractor on the same conditions in all respects on which he agreed to do the main work, and at

the same rates as are specified in the tender (bid schedule for the main work). The time for the

completion of the work shall be extended in the proportion that the altered, additional or substituted

work bears to the original contract work and the certificate of the engineer-in-charge shall be

conclusive as to such proportion.

And, if the altered, additional. or substituted work includes any item of work, for which no rate is

specified in this contract, then such items or work shall be carried out at the rates entered in the

schedule of rates, which was in force at the time of acceptance of the contract, minus/plus the same

percentage deduction or additions which the total tender amount of the schedule items in the bid

schedule bears to the cost of these schedule items calculated at par with the schedule of rates, with

reference to which the tender for the work was submitted by the contractor.

If such altered, additional or substituted item(s) of work is not entered in the said schedule of rates

or the bid schedule, then the contractor shall within seven days of. the date of receipt of the orders

to carry out the work inform the engineer-in-charge of the rate which it is his intension to charge for

such items of work, and if the engineer-in-charge does not agree to this rate, or the approval to this

rate (or the negotiated rate, if any), is not communicated to the contractor within a period of thirty

(30) days reckoned from the date -of receipt by the engineer-in-charge of the proposed rate, the

engineer-in charge shall by a notice in writing be at liberty to cancel his order to carry out such item

of work and arrange to carry it out in such a manner as he may consider advisable, provided always

that if the contractor shall commence work or incur an expenditure in regard thereto, before the

rates shall have been determined as lastly hereinafter mentioned, he shall do so at his own risk and

cost.

No deviation from specification stipulated in the contract or additional items of work shall be

carried out by the contractor unless the rate of the substituted, altered or additional items have

been approved in writing failing which government will not be bound to entertain any claim on this

account. The interpretation of the engineer-in-charge in the event of any dispute due to any

ambiguity in the specification or nomenclature shall be binding and final.

Clause 42:

If at any time after the commencement. of the work, the engineer-in-charge shall for any reason

whatsoever, not require the whole thereof as specified in the tender (bid schedule annexed hereto)

No compensation

for alteration in or

restriction of

work to be carried

out, if variation

does not exceed

20%

Variation

exceeding 20%

to be carried out, or increase or decrease in the quantity or work included in the contract or omit

any such work, or change the contract or quality or kind of any such work, or change the levels,

lines position and dimensions of .any part of the works, or require the contractor to execute

additional work of any kind necessary for the completion of the work, the engineer-in-charge shall

give notice in writing of this fact to the contractor, who shall have no claim to any payment or

compensation whatsoever on account of any, profit or advantage which he might have derived

from the execution of the work in full, but which he did not derive in consequence of the full amount

of the work not having been carried out, neither shall he have any claim for compensation by

reasons of any alteration having been made in the original specifications, drawings, designs, and

instructions which shall involve any curtailment or increase of the work, as originally contemplated;

nor shall the contractor be entitled to any adjustment in the unit rate/price or amount of the

contract, if the aggregate effect of all such alterations, additions, omissions, or adjustments (other

than those arising out by reasons of price variation under clause 55 hereof) on completion of the

whole of the works, does not exceed 20 per cent of the sum named in paragraph pf 1 (one) of this

tender.

If, on completion of the whole of the works, it shall be found that a reduction or increase greater

than 20 per cent of the sum named in paragraph 1 of the tender results from the aggregate effect of

all increases, decreases, omissions or adjustments (other than those arising out because of price

variation under clause 55 hereof), as a result of the requirement of the engineer-in-charge, the

amount of the contract price shall be adjusted by such sum(s) as may be determined by the

engineer-in-charge and the contractor, In the event of disagreement, the engineer-in-charge shall

fix such sum as shall, in his opinion, be reasonable and proper, regard being had to all materials and

relevant factors including the contractor’s cost and overheads.

Clause 43:

MAINTENANCE AND DEFECTS

Period of

maintenance

Execution or

work of repair,

etc.

Cost of execution

of works of repair,

etc.

(1) The period of maintenance mentioned in item (I) of the memorandum hereto annexed

shall be calculated from the date of completion of the works certified by the engineer-in-

charge in accordance with clause 40 hereof or in the event of more than one certificate

having been issued by the engineer-in-charge under the said clause, from the respective

dates so certified, and in relation to the period of maintenance the expression the ‘work’

shall be construed accordingly.

(2) The works shall at or as soon as practicable ‘after expiration of the .period of maintenance

be delivered to the engineer-in-charge in as good and perfect condition (fair wear and

tear excepted) to the satisfaction of the engineer-in-charge as that in which they were at

the commencement of the period of maintenance, the contractor shall execute all such

works of repair, amendment, reconstruction, rectification and making good of defects,

imperfection, shrinkage or other faults as may be required of the contractor in writing

by the engineer-in-charge during the period of maintenance or within fourteen days

after its expiration as a result of an inspection made by or on behalf of the engineer-in-

charge prior to its expiration.

(3) All such works shall be carried out by the contractor at his own expense, if the necessity’

thereof shall, in the opinion of the engineer-in-charge, be due to use of materials or

workmanship not in accordance with the contract or to neglect or failure on the part of

the contractor to comply with any obligation expressed or implied on the contractor’s

pan under the contract. If in the opinion of the engineer-in-charge such necessity shall

be due to any other .cause, the value of such work shall be ascertained and paid for, as

if it were an additional work.

33

Contractor

Engineer Incharge

Remedy of

contractor’s

failure to carry

out work

required

Secure advance

on materials

brought to site

Bills to be on

prescribed form

(4) If the contractor shall fail to do any such work as aforesaid, required by the engineer-in-

charge, the engineer-in-charge shall be. entitled to carry out such work by his own

workmen or by other contractor(s) and if such work is a work which the contractor

should have carried out at the contractor’s own cost, shall be entitled to recover from

the contractor towards the cost thereof a sum equal to the actual expenditure so incurred

by the engineer-in-charge (whose certificate a~ to the amount of the work shall be final

and binding on the parties) may deduct the same from any moneys due or that may

become due to the contractor.

Clause 44:

If the contractor or his work people, or servant shall break, deface, injure or destroy any part of a

building in which they may be working or any building, road, road-work, road structure, water

supply, sewerage, and drainage works, sanitary fittings and electric installations, fences, enclosures,

water pipes, cables, drains, electric or telephone posts or any works, trees, grass or grass land, or

cultivated ground contiguous to the premises on which the work, or any part of its is being

executed, or if any damage shall happen to the work, while in progress from any cause whatsoever

or any imperfections become apparent in it within the specified period of maintenance in item No.

(1) of the memorandum hereto annexed after a certificate, final or otherwise of its completion shall

have been given by the engineer-in-charge as aforesaid, the contractor shall make the same good

at his own expense, or in default, the engineer-in-charge may cause the same to the made good by

other workmen, and deduct the expenses (of which the certificate of the engineer-in-charge shall be

final) from any sums that may then, or at any time thereafter may become due to the contractor, or

from his security deposit.

ADVANCES TO CONTRACTORS Clause 45:

Should the contractor, whose contract is for finished work require an advance on the security of

material of imperishable nature brought by him to the site, the engineer-in-charge shall assess the

value of such materials and the contractor may be paid an advance upto an amount not exceeding

seventy five per cent (the decision of the engineer-in-charge as to this percentage shall be final) of

the value of the materials assessed by the engineer-in-charge. The materials shall remain the

property of the government and the contractor shall not remove it from the site without the written

permission of the engineer-in-charge. The contractor shall be responsible for any loss to the

materials due to the contractor postponing the execution of the work or to the shortage of or misuse

of the materials and against the expenses entailed for their proper watch and safe custody.

The recovery of the amount of such advance shall be made from the contractor’s bill for the work

done, as the materials are used in the work.

PAYMENTS Clause 46:

The contractor shall submit all bills on the form prescribed by the engineer-in-charge to be had on

applicantion at the office of the engineer-in-charge and the charges in the bills shall always be

entered at the rates specified in the tender (bid schedule) or in the case of any extra work ordered

in pursuance of the conditions and not mentioned or provided for in the tender, at the rate hereinafter

provided for such works.

Bills to be

submitted

monthly

Deduction

security deposit

Conversion of

security deposit

into profit

bearing

securities.

Refund of

security deposit

Clause 47:

The contractor shall submit each month on or before the date fixed by engineer-in-charge a bill, on

the basis of measurements carried out by the contractor through his own staff for all works

executed in the previous month, and the engineer-in-charge shall take or cause to be taken the

requisite measurements for the purpose of having the same verified and the claim, as far as admissible

adjusted, if possible, before the expiry of ten days from presentation of the bill subject to the

condition laid down in item(s) of the memorandum of work. If the contractor does not submit the bill

within the time fixed as aforesaid, the engineer-in-charge may depute a subordinate to measure up

the work in the presence of the contractor of otherwise and the engineer-in-charge may prepare a

bill from such measurements, which shall be binding on the contractor in all respect.

Clause 48:

At the time of making any payment to the contractor for the work done under this contract, the

engineer-in-charge shall retain from the amount so payable to the contractor, the amount of security

deposit at the percentage rate specified in item9d) of the memorandum of work annexed hereto. The

earnest money of the contractor one execution of the contract, will however, be adjusted towards

the amount of such security deposit to be retained from the amount of his first bill of the work done

by him and payable to the contractor under this contract.

All compensation of other sums of money payable by the contractor to the government under the

terms of this contract may be deducted from the amount of his security deposit of the contract or

from any sums which may be due or may become due to the contractor by the government on any

account whatsoever and in the event of his security deposit being reduced by such deductions, the

contractor shall within ten days thereafter make good in cash any sum or sum which may have been

deducted sums which may have been deducted from his security deposit, or may be made good

through additional deductions from his bill or dues.

Clause 49:

If the contractor so desires and makes a written request to the engineer-in-charge to the effect that

the amount of security deposit retained from the bills of the contractor may be converted into the

recognised form of profit bearing security at the cost of the contractor. the amount of security

deposit retained from bills ,of the contractor shall be deposited in any of the following banks :-

1. National Bank of Pakistan Ltd.

2. Habib Bank Ltd.

3. United Bank L~d.

4. Muslim Commercial Bank Ltd.

5. Allied Bank of Pakistan Ltd.

6. The Bank of Punjab.

And pledged in the name of the executive engineer concerned.

Clause 50:

(a) The amount retained as security deposits shall not be refunded to the contractor in the

case of maintenance works twelve (12) months in the case of original works valuing

upto 5,000,000/- or even more are twelve (12) months, as may be determined by the

Engineer-in-charge with the prior approval of the Project Director after the issue of

the certificate of completion of the work under clause 40 hereof by the engineer-in-

charge. Provided that in case the contractor is required by the engineer-in-charge to

rectify any imperfection, damage, defects or other faults in work, etc. during the period of

maintenance, the security deposit shall not be refunded till the contractor has fulfilled

his obligations under clause 43 and 44 hereof to the satisfaction of :” the engineer-in-

charge

35

Contractor

Engineer Incharge

(b) Should the contractor so apply in writing to the engineer-in-charge, the amount

of security deposit will be refunded to the contractor three (3) months after the issue of

certificate of completion of work by the engineer-in-charge under clause 40 subject to the

production of bank guarantee from a scheduled bank in Pakistan to the satisfaction of and

in the form suitable to the engineer-in-charge, for the same amount covering the balance

of period of maintenance, to the effect that the contractor shall fulfil his obligations under

:

Payment on

intermediate

certificate to be

regarded as

advances.

Payable.

Final bill to be

submitted within

one month.

Procedure for

payment to firms.

Sums payable by

way of

compensation to

be considered as

reasonable

compensation

without reference

to actual loss

Price after

variation.

Clause 51:

The contractor shall on submitting the bill be entitled to receive a monthly payment proportionate

to the part thereof then approved and passed by the engineer-in-charge, subject to the condition

laid down in item (s) of the memorandum, whose certificate of such approval and passing of the

sum so payable, such be final and conclusive against the contractor. But all such intermediate

payments shall be regarded as payment by way of advance against the final payment only, and not

as payment for work actually done and completed and shall not preclude the requiring of bad,

unsound, imperfect or unskillful work to be removed and taken away arid reconstructed, or re-

erected or be considered as an admission of the due performance of the contract or any party

thereof in any respect or the accruing of any claim nor shall it conclude, determine, or affect in any

way the power of engineer-in-charge, under these conditions of any of them as to the final settlement

and adjustment of the accounts or otherwise, or in any other way very or affect the contract.

Clause 52:

The final bill shall be submitted by the contractor within one month of the date foxed for completion

of the works, otherwise the engineer-in-charge’s certificate of the measurement and of the total

amounts payable for the works accordingly, shall be final and binding on all parties.

Clause 53:

The department may refuse or suspend payment on account of a work when executed by a firm, or

by a contract described in their tender as a firm, unless receipts are signed by all the parties, or one

of the partners of some other person producing power of attorney enabling him to give actual

receipts on behalf of the firm.

Clause 54:

All sums payable by way of compensation under any of these conditions, shall be considered as

reasonable compensation to be applied to the use of government, without reference to the actual

loss or damage sustained, and whether or not any damage shall have been sustained.

VARIATION IN PRICES OF SPECIFIED

MATERIALS Clause 55:

(1) Where any variation (increase or decrease), to the extent of 5% or more, in the price of

any of the item mentioned in sub-clause (2) below takes place after the acceptance of

tender and before the completion of contract, the amount payable under the contract

shall be adjustable to the extent of the actual variation in the cost of the item concerned.

(2) No price variation under this clause shall be admissible. except in respect of the following

items:-

1) cement

2) steel

a. M.S. Bars (Plain and deformed)

b. M.S. sections.

c. High Tensile steel wire.

d. M.S and G.I. Pipes.

3) Asbestos cement pipes

4) P.V.C pipes.

5) R.C.C, P.C.C.

(3) The base price for the purposes of calculation of the price variation shall be the price

prevalent in the month during which the last day of the submission of tender falls.

(4) The price variation under this clause shall be worked out on the basis of the price of the

item .concerned prevalent of the first day of each month as per the price list of such

manufacturers of suppliers at such places as are notified by the government form time

to time. The price of the manufacturer or supplier at the place so notified shall be

applicable for the whole of the Punjab.

(5) If on notification in respect of any of the item mentioned in sub- clause (2) is issued

under sub-clause (4) no price variation shall be admissible ,in respect of that item

during that month.

(6) (1) The amount payable or deductable in respect of item No. (i) ii (b, c & d) iii & iv of

sub clause 2 shall be calculated on the basis of the quantity actually consumed on

the work during the month.

(2) The percentage increase/ decrease in the price over the base price notified by M/

S Pakistan Steel Mills Karachi would be applicable to the quantities of all specified

size of item No. ii viz M.S bars (plain & deformed) actually consumed on the work

each month. (Finance Department Notification No. RO (Tech) FD-102/90 dated 20-

6-1991 ).

(6) The amount payable or deductable in respect of items No. (i) to (iv) of sub-clause (2)

8hall be calculated on the basis of the quantity or the item actually consumed on the

work during the month.

(7) The amount payable or deductable in respect of item No, (v) of sub- clause (2) shall be

calculated on the basis of the actual quantity or cement and steel bars used in the

manufacture of the pipes during the month.

(8) No escalation shall be allowed to the contractor in respect of the period extended for

the completion of the work due to his own fault.

(9) If, under the existing codal rules, secured advanced is on all or any of the imperishable

items mentioned at (ii) to (v) in sub-clause (2) above, no price variation shall be admissible

on such item(s) in respect of the quantity or quantities for which secured advance has

been paid to the contractor.

CLAIMS OF CONTRACTOR

Bills to be

submitted

monthly.

Clause 56:

The contractor shall deliver in the office of the engineer-in-charge on or before the 10th day of

every month during the continuance of the work covered by this contract a return in such form as

the engineer-in-charge may from time to time prescribe showing details of any rate, amount and

work claimed as extra, and such return shall also contain the value of such work which the contractor

may consider himself to be entitled upto the end of the previous month, which value shall be based

upon the rates and prices mentioned in the contract (bid schedule) or the rate determined pursuant

37

Contractor

Engineer Incharge

to clause 41 hereof. The contractor shall include in such monthly returns particulars of all claims of

whatsoever kind and howsoever arising, which at the date thereof he has or may claim to have,

against the engineer-in-charge under or in respect of, or in any manner arising out or, the execution

of the works, and the contractor shall be deemed to have waived all claims not included in such

return and will have no right to enforce any claim not so included, whatsoever be the circumstances.

claims for

payment of extra

ordinary nature.

Time limit for

unforeseen

claims

Claim for

compensation

for delay in the

execution of

work.

Action when

whole of security

deposit is

forfeited.

Clause 57:

No claim for payment of extra ordinary nature, such as claim of a Bonus for extra labour employed

in completion of the work before the expiry or the contractual period at the request of the engineer-

in-charge, or claim for compensation where the work has been temporarily brought to a stand still

through no fault of the contractor, shall be allowed, unless and to the extent that the same shall

have been expressly sanctioned by the Punjab Government.

Clause 58:

Under no circumstances whatsoever shall the contractor be entitled to any compensation on

account of the contract unless the contractor shall have submitted a claim in writing to the engineer-

in-charge within one month of the cause of such claim occurring.

Clause 59:

No compensation shall be allowed for any delay in execution of the work on account of water

standing in borrow pits or compartment. The rates inclusive for hard or rocky soil, excavation had,

sub soil water or water standing in borrow pits, and no claim for extra rate shall be entertained,

unless expressly verified by engineer-in-charge and confirmed by Project Director.

REMEDIES AND POWERS Clause 60:

In any case in which under any clause or clauses of the Contract, the contractor shall have

rendered himself liable to pay compensation amounting to whole of the security deposit or in the

opinion of the engineer-in-charge has abandoned the contract, or is not executing the works in

accordance with the contract or is persistently or flagrantly neglecting to carry out his obligations

under the contract, or if the contractor employs any employee of the Government in defiance to the

provisions of clause 32 thereof, the engineer-in-charge on behalf of the government, may, after

giving fourteen days notice in writing to the Contractor, rescind the Contract (of which rescision

notice in writing to the Contractor under the hand of the engineer-in-charge shall be conclusive

evidence and in which case the security deposit of the Contractor; shall stand forfeited, should be

absolutely at the disposal of Government. And in case the Contract shall be rescinded under the

provisions aforesaid):-

(i) the contractor shall have no claim to compensation for any loss sustained by him by

reasons of his having purchased or procured any materials, or entered into any

engagement, or made any advances on account of or with a view to the execution of the

works or the performance of the contract.

(ii) Certified, after deducting there from the amount of aforesaid compensation and other

charges duly ascertained and certified by the engineer-in-charge to be payable by the

contractor. But if such sum payable by the contractor for any losses, compensation or

any other charge shall exceed and certified by the engineer-in-charge, the amount of

such excess shall be deemed a debt due by the contractor to the University and shall be

recovered accordingly.

Work at the risk

and expense of

the contractor.

Contractor

remains liable to

pay compensation

if action not taken

under clauses

Power to take

possession or

require removal

of or sell

contractors plant,

etc.

Clause 61:

In every case in which the contract should be rescinded under clause 60 hereof and in the opinion

of the engineer-in-charge such work should be done at the risk and expense of the contractor

without thereby avoiding the contract of relieving the contractor without thereby avoiding the

contractor or relieving the contractor from any of his obligation or liabilities under the contract or

affecting of the rights and powers conferred on the government or the engineer-in-charge by the

contract, the engineer-in-charge on behalf of the government, after giving fourteen days notice in

writing to the contractor, shall have powers to adopt any of the following courses, as may in the

opinion of the engineer-in-charge be desirable.

(1) To measure up the work of the contractor and to take such part thereof, as shall executed

out of his hands and to give it to another contractor to complete, in which case any

expenses which may be incurred in excess of the sum which would have been paid to

the original contractor, had the whole of the work been executed by him (of the amount

of which excess, the certificate in writing of the engineer-in-charge shall be final and

conclusive) shall be borne and paid by the original contractor, and may be deducted

from any money due to him by the Government, under the contract or otherwise, or from

his security deposit or from the value of the performance security given by the contractor

under clause 7 hereof.

(2) To employ labour paid by the department and to supply materials or supply/ arrange

tools and plants to carry out the works or any part of the works, debiting the contractor

with the cost of the labour and the price of the materials and cost of supply/arrangement,

operation and maintenance of tools and plants of the amount of which cost and price,

a certificate of the engineer-in-charge shall be final and conclusive against he contractor),

plus departmental charges on the amount so incurred equal to ten per cent or such

smaller amount as the engineer-in-charge, (whose decision i writing shall be final) may

decide, and crediting him with the value of the work done, in all respect, in the same

manner and at the same time and rates, as if it had been carried out by the contractor

under the terms of his contract, the certificate of the engineer-in-charge as to the value

of the work done shall be final and conclusive against the contractor.

In the event of any of the above courses mentioned in this clause being adopted by the

engineer-in-charge, the contractor shall have no claim to compensation for any loss

sustained by him by reason of his having purchased or procured any materials, or

entered into any engagement, or made any advances on account of, be with a view to,

the execution of the works or the performance of the contract.

Clause 62:

In any case in which any of the powers. Conferred upon the engineer-in-charge by clause 60 or by

para. (a) of clause 61 hereof, shall have become exercisable and the same shall not be exercised, the

non-exercise thereof shall not constitute a waiver of any of the conditions hereof, and such powers

shall notwithstanding be exercisable in the event of any future case of default by the contractor for

which, by any clause or clauses hereof he is declared liable to pay compensation amounting to the

whole of his security, deposit and the liability of the contractor for past and future compensation

shall remain unaffected.

In the event of the engineer -in-charge putting in force either of the power vested in him under

clause 60 or para (a) of the preceding clause, he may, if he so desires, take possession of all or any

tools, constructional plants, materials and stores, in or upon the works, or the site thereof, or

belonging to the contractor, or procured by him and intended to be used for the execution of the

work or any part thereof, paying or allowing for the same in account at the contract rates, or, in case

of those not being applicable at current market rates to be certified by, the engineer-in-charge

whose certificate shall be final: otherwise the engineer-in-charge, may by notice in writing to the

contractor or his clerk of the works, foreman or other authorized agent, require him to remove such

39

Contractor

Engineer Incharge

tools, construction plants, materials, or stores from the premises (within a time to be specified in

such notice) and in the event, of the contractor failing to comply with any such requisition, the

engineer- in-charge may remove them at the account of the contractor and at his risk in all respects

and the certificate of the engineer-in-charge as to the expenses of any such removal, and the

amount of the proceeds and expenses of any such sale, shall be final and conclusive against the

contractor.

authorised agent, require him to remove such tools, construction plants, materials, or stores from

the premises (within a time to be specified in such notice) and in t;-. ‘j event of the contractor failing

to comply with any such requisition, the engineer-in-charge may remove them at the contractor’s

expense or sell them by auction or private sale on account of the contractor and at his risk in all

respects and the certificate of the engineer-in-charge as to the expenses of any such removal, and

the amount of the proceeds and expenses of any such sale, shall be final and conclusive against

the contractor.

Contract may be

rescinded and

security deposit

forfeited for

subletting

bribing or if

contractor

becomes

insolvent

Deduction of

amount due to

Government on

any account

whatsoever to

be permissible

from any sums

payable to the

contractor.

Procedure

disagreement

Clause 63:

If the contractor shall, in defiance of the engineer-in-charge’s instructions to the contrary or

without his written approval, assign or sublet his contract or attempts to do so; or become insolvent,

or commence any insolvency proceedings or make any composition with his creditors, or attempts

80 to do; or if any bribe, gratuity, gift, loan prerequisite, reward or advantage, pecuniary or otherwise

shall either directly or indirectly be given, promised or offered by the contractor, or his servants or

agents to any way relating to his office, or employment; or if any such officer or person shall

become in any way directly or indirectly interested in the contract; the engineer-in-charge may

thereupon by notice in writing rescind the contract, and the security deposit of the contractor shall

thereupon stand forfeited and be absolutely at the disposal of University and the same consequence

shall ensue as if the contract had been rescinded under clause 60 hereof and in addition to the

contractor shall not be entitled to receive or be paid for any work therefore actually performed

under the contract.

Clause 64:

Any excess payment made to the contractor inadvertently or otherwise, under this contract or on

any account whatsoever, and any other Slim found to be due to the University by the contractor in

respect of this contract, or any other contract or work order, or on any account whatsoever, may be

deducted from any sum whatsoever payable by University to the contractor, either in respect of

this contract or any work order or contract, or on any other account by any other department of the

government; or recovered from the contract or as arrears of land revenue.

SETTLEMENT OF DISPUTES Clause 65:

Iu the event of any disagreement between the engineer-in-charge and the contractor arising out of

the contract, the matter shall first be referred to the superintending engineer for decision who shall,

after making such enquiries as he may deem fit, give his decision in writing hot later than three

months after the reference is made to him. The period for decision of the case by the superintending

engineer may, however, be extended by the Project Director under special conditions according to

the circumstances, justification, available in each case. The contractor shall forthwith give effect to

the decision of the Project Director and shall proceed with due diligence, whether arbitration is

intended or not.

If the contractor be dissatisfied. with the decision of the Project Director or if his decision is not

forthcoming within the stipulated or extended period periods and desires arbitration under the

arbitration clause as hereinafter provided, he shall give notice in, writing of such intention to the

Contractor dis-

satisfied with

the decision of

superintending

Increase in

amount of claim

once preferred

not allowed.

Reference to

arbitration

disputes for

arbitration

limited

Project Director within a period of twenty eight days of the receipt of the Project Director decision

or in case no decision is given, at the end of the period or periods within which the superintending

engineer was to give his decision. The said notice shall contain the cause, of action. Material facts

of the cast and relief sought, failing which the, decision of the Project Director shall become final,

conclusive and binding, and the contractor shall be deemed to have forfeited or departed from the

claim in excess of that allowed by the Project Director. The subsequent inflation/increase in the

amount of claim once preferred in the said notice shall not be allowed nor shall any other claim in

respect of the same work be entertained from the contractor at any later stage.

A reference to arbitration shall be made by the contractor in writing hot later than three months

after the completion of the work. Failure to make such a reference within this period shall be

deemed to mean that the contractor has waived all claims in respect of all disputes.

(a) disputes which may be referred to arbitration shall be limited to:-

(1) any question, difference, or objection, whatsoever which shall arise in any way,

connected with or arising out of the contract; or/ and

(2) The meanings of the operation of any part of the contract; or/and

(3) The rights, duties and liabilities of either party to the contract, or/and

(4) Whether the contract should be terminated or has been rightly terminated and as

regards the rights and obligations of the parties as a result of such termination.

(b) excluded from arbitration.

(c) The venue of arbitration shall be in Punjab.

In the event of any dispute arising in accordance with the limitations provided in sub-

clause (a) of this clause, the same shall be referred to the decisions of a sole arbitrator

to be appointed by the Project Director in charge of the wing from among the officers of

the department not below the rank of University Engineer, and other than the University

Engineer in charge of the work. In case the claim preferred is for an amount upto half a

million rupees, the decision of the sole arbitrator in such cases

(d) shall be final and binding on the parties concerned.

In case the amount of the claim preferred is over half a million rupees, the dispute shall

be referred to the award of two arbitrators, to be appointed from the University Engineer

of the department, other than the University Engineer in charge of the work, one to be

nominated by the Project Director of the wing concerned and the other by the contractor.

In the case of the said two arbitrators not agreeing, the case shall be referred to the

award of an umpire who shall be an officer of the department not below the rank of P.D.

to be appointed by the University in the administrative department. The decision of the

two arbitrators/umpire, as the case may be shall be final and binding on the parties

concerned. Where the matter involves claim for the payment of recovery or deduction

of money only, the amount, if any, awarded in the arbitration shall be recoverable in

respect of the matter so referred.

41

Contractor

Engineer Incharge

ADDITIONAL CONDITIONS

1. The contractor shall quote rates of premium/abatement for building portion and electric portion separately on

the following enforced Schedule of Rates:-

GOVERNMENT OF THE PUNJAB, SCHEDULE OF

RATES VOL III, PART II (COMPOSITE) SCHEDULE

OF RATES 1998 WITH AMENDMENTS ISSUED

UPTO THE DATE OF RECEIPT OF TENDER.

2. Any type of mistake detected in respect of schedule of rates shall be amended according to the correct Schedule

of Rates with the amendments issued up to the date of receipt of tender.

3. Conditional tenders or tenders without treasury challan or deposit at call will not be considered/entertained.

4. The programme for the execution of work, The arrangement of transport, machinery, materials and labour will

have to be submitted along with ~he’, tenders or immediately after it, to the Engineer-in-charge.

5. The contractor shall be expected to make himself acquainted with local features and weather conditions etc, and

make his arrangements in such a manner that unfinished work is in no danger from storms, floods, etc, Claims

from the contractor on account of loss arising from weather abnormalities shall not be considered by the

Department,

6. The Percentage premium tendered by the contractor will be applied on the gross amount (Value of finished work

including cost of material whether purchased from Government or directly).

7. The rates given in the tender call notice of items for which composite rates are applicable include all carriage and

handing of material to the site of work, No extra payment for carriage of material for such items either arranged

by the contractor or supplied by the department will be made.

8. The department reserves the right to reject any or all the tenders without assigning any reason.

9. If the contractor withdraws his tender within 60 days of the date of the opening of the tender, his earnest money

will be forfeited to University.

10. In case of firm/company, the constitution of the firm/company along with the names of the attorney/ attorneys

of the form/ company authorized to represent the firm/ company and to receive the cheque along with power of

attorney must be provided at the time of submitting the tenders.

11. Before any constructional material is brought to the site of work, the contractor shall submit to the Engineer- in-

charge, representative samples of material he proposes to use. The samples after approval will be retained by the

Engineer-in-Charge in his custody and the contractor shall be responsible for ensuring that material conforming

to such samples are used throughout the contract failing which the material will not be accepted and on written

or verbal direction of the Engineer-in-Charge must be removed forthwith from the site of the Work.

12. Sample of door and window fittings which the contractor proposes to use should be got approved in advance

from the Engineer-incharge who would approve these keeping in view the samples approved by the Project

Director. Approved samples shall be retained by the Engineer-in-charge in his custody and the contractor shall

be responsible for ensuring that material conforming to such samples are used throughout the contract failing

which the material will not be accepted and on written or verble direction of the Engineer-in-charge must be

removed forth with from the site of the work.

13. The contractor shall be responsible for housing, sanitation and medical treatment of the labour employed by him

and shall carry out all the departmental rules framed on the subject.

14. Should an accident occur and a claim for compensation be instituted the contractor shall have to pay compensation

to the injured workmen or in case of death to their hundred and twenty three Contractor should, therefore, in

their own interest take all precautions to guard against accident on their work.

15. Labour will be paid by the contractor regularly. Any complaint of arrears due to labour will make the contractor

liable to stoppage of payment from the department.

16. If the work is not started within 15 days from the date of acceptance letter, the earnest money will stand forfeited

to University.

17. The contractor, shall before commencement of any work set out accurately the position as shown in the layout

play and other drawings. He shall whenever directed establish permanent bench mark out the work the page and

other marks ,shall be checked by the assistant Engineer who shall then certify in writing that the work is correctly

set out and that the construction may commence. Any work done in contravention to this, shall entirely be

contractor’s responsibility and may be dismantled if required by the Engineer-in-charge at the cost of the

contractor.

18. The contractor will have to make his own arrangement for water and in case water is used from University taps

the contractor will be responsible to pay the charges as fixed by the officer incharge of the water supply and the

same will be deducted from the bills of the contractor if the fails to pay the water charges.

19. Foundation trenches shall have to be got inspected and approved by the Engineer-in-charge before the

foundations are laid.

20. No masonry work on lean concrete will be taken in hand unless the concrete is approved by the Assistant

Engineer Incharge.

21. The contractor will make his own arrangement at his cost for scaffolding, Shullering and centring etc, required

for the execution of the work.

22. The cost of material received from dismantling, if any, will be deducted from the bill of the concractor at market

rates (as decided by the Project Director whose decision shall be final), if it is used by him on construction work.

If the contractor does not return the unused dismantled materials, its cost will be recovered from his bill at

double the market rates.

23. All rates unless otherwise specified .include the cost of the following and any fluctuation thereof:-

Royalty, mal kana, octrol, terminal tax, sales tex, water super tax customs and excise duty, emergency tax,

water tax, and any other tolls taxes and levies imposed by Central or provincial Government and Local

Authorities.

24. The contractor shall study the drawing and bending schedules and report any accuracy in dimensions or is

concordance.

25. The quantities of items shown in the bid schedule and the estimated cost of tender can be decreased or

increased by the Engineer-in-charge (the increase in amount being limited to twenty five percent of the estimated

cost of tender) or to take away any item or part of work at any time if it is deemed necessary by him without

assigning any reason and reallot it to any other agency after giving notice to the contractor and this shall ‘:tot

invalidate the tender nor effect the tendered rates in any case, nor any claim on this account shall be entertained.

26. The contractor shall faithfully carry out the work as per plan supplied to him and no deviation or alternation will

be accepted unless executed with the written permission of the Engineer-incharge.

27. The department reserves the right to arrange and issue any material available in stores at stock issue rates plus

storage charge as approved by the Engineer-in-charge or at the market rates which ever is more, for bonafide use

on work.

43

Contractor

Engineer Incharge

28. It shall be the responsibility of the contractor to remove debris from’ the site of works and leave the place neat

and tidy after the completion of work. Nothing extra shall be paid for it.

29. The contractor shall be responsible to the department for giving exact account of materials issued from Government

stores is any used by him on the construction work. In case of excessive use of material or some pilferage or

outside sale by the contractor having been detected, the contractor shall have to pay the cost of such material

at penal rates which shall be double the issue rates plus ten percent supervision charges in addition to the

storage charges as worked out and approved by the Engineer-in-charge.

30. The plant and machinery such as mechanical concrete mixer, band mixers, vibrators, water pumping sets, screens,

measuring boxes, compaction and gradation control equipment, steel moulds for cubes etc, required for the work

shall be arranged by the contractor himself at his own cost. Any plant, and machinery, if available with the

department may be issued to the contractor, at the discretion of the Engineer-in-charge on hire, at approved

rates and the contractor will be responsible for its carriage from the place, it is delivered and returning it in

working condition. He will also be responsible for the working charges of crew and hire charges. The idle days

which happen to occur on account of natural causes or major break down in machinery will be charged to the

contractor provided the Sub Divisional officer certifies such period.

31. Any amount due to the Government from the contractor for this work or otherwise will be recovered from any

amount due to him from any work in the same will be recovered as arrears of Land revenues in case of default by

the contractor.

32. The contractor shall make adequate arrangements for proper curing through pumping sets, hose pipes etc, of all

cement concrete, reinforced cement concrete and brick work etc.

33. Consumption of cement brought by the contractor will be controlled by the Engineering-in-charge. However,

watch and ward of the stores shall be the responsibility of the contractor.

34. The contractor shall uncover any part or parts of the works or make openings in or through the work or search

for the cause of any defects, imperfection or faults in the works as the Engineer-in-charge may from time to time

direct and shall reinstate and make good after such un coverings, openings, to the satisfaction of the Engineer-

in-charge. Nothing extra be payable on this account.

35. The washing platforms, water tanks, stacking platforms and material bins for storing screened and washed

material will have to be provided by the contractor at site at their own cost in size and number sufficient to be

adequate for construction purposes.

36. The proper type of screens, test sieves, templates and measuring boxes will be arranged by the contractor at

their own cost and got approved from the Engineer-in-charge before using those at site.

37. No item of work will be commenced unless Engineer-in-charge for is informed before hand and he authorizes

commencement after satisfying that the arrangements with regard to setting out, materials, labour, machinery

and T & P etc, are completed and adequate in all respect.

38. Any other item not provided in the B.O.Q. can be got executed at the tendered premium if it is a schedule item.

In case of non schedule items, the same shall also be executed by the contractor after getting the non schedule

rate approved from Project Director.

39. The work of building construction will have to be co-ordinated with the work of water supply, sanitary and

electrification. Nothing extra shall be payable to any contractor on this regard.

40. The security deducted from the bills of the contractor may be deposited with National Bank of Pakistan as

interest bearing security, if the contractor makes written request in this regard.

41. G.I pipe manufactured by the Government owned institutions like Pioneer steel Mills, PECO, Karachi Pipe etc.,

will be used and payment shall be released only on the production of memos from authorized dealers of

manufactures.

42. All sanitary ware shall be I.C.L., Karamcara make or from similar approved manufacture of the same standard.

Where China ware flushing tank is not being proposed, plastic flushing tank of Goldman. Lucky or similar

approved manufacture of the same standard will be provided.

The bath rooms fitting shall be Baig or Asia manufacture.

43. The thickness and weight of all soil pipes and special shall be as per totals given in the specification i.e. 22 i) of

West Pakistan Buildings and roads. Specification Vol.-II (Public Health Portion) of 1956 Edition.

44. Full payment for water supply line shall be made only after testing the line for which certificate shall be recorded

in the measurement book.

45. Laying of P.V.C. pipes of sizes in recessess will be done side by side the building works.

46. The contractor shall follow the detailed working wiring diagram showing location of switches and electric points

duty approved by the Engineer-in-charge.

47. All electric P.V.C. cables for wiring shall be manufactured by Pakistan Cables Ltd., Karachi and Newage Lahore.

48. All accessories shall be of genuine Pakistan Plastic Industries Ltd., Karachi.

49. P.V.C. Cable shall be in full length from switch to electrical points and from B.D.B to switch Boards i.e. loop

system shall be adopted.

50. For joining P.V.C. pipes P.V.C. soiution/water proof same pound shall be used and nothing extra will be paid.

51. All wall socket points shall include pulg comprising of 3 pin .5Amps, wall socket shoe cut-out for fuse grip and

base (Kit Kat) and switch. No. separate payment of plug shall be made in case of 3 pin, 5Arnps wall socket

points, whether’ on surface of recessed.

52. All iron clad main switches, fuses and out puts shall be of China made of approved quality: In case of non-

availability of imported one, FICO or Sandlex as approved by the Engineer-in-charge will be provided.

53. All branch distribution boards shall be provided with imported fuse base and grips. In case of non-availability

of imported fuse bases and grips, FICO or EMCO made as .approved by the Engineer- in-charge shall be

employed.

54. All wall sockets shall be of 3 pin type and the 3rd pin shlaa be earthed through copper wire No. 16 SWC running

inside .the metal conduit/ P.V.C conduit. No separate payment for the earthing of 4 pin 5 Amps wall socket point

shall be made.

55. The work will be carried out strictly in accordance with the Pakistan specifications enforced in the Punjab

Buildings Department and to the entire satisfaction of the Engineer-in-charge.

56. Use of constructional water will be only as per quantities specified and as permitted by the Engineer-in-charge

or Incharge.

57. For face work, bricks shall be selected for trueness of edges, shapes and colour, no extra payment being due for

this. Care shall be taken that the bricks are not chipped off of stained as the work proceed.

45

Contractor

Engineer Incharge

58. Masonary with hungry and hollow joints and without proper bond and properly stepped in with the rest of the

work will not be accepted.

59. All putlog holes, if at all allowed by the Engineer-in-charge shall be filled, in advance to the plastering as the

scaffolding is being taken down. .

60. Samples of steel to be used in reinforced cement concrete work shall be got tested by the Engineer-in-charge and

the contractor will have to bear the expenses for such tests. There should be at least two such samples for each

batch received at site.

61. The slump tests should have to be carried out while concerting and the slump maintained for various items as

per specifications or as slump testing apparatus for the same at their cost. Any work done agains the instructions

will. be liable to be rejected out right.

62. No pouring of concrete for Reinforced Cement concrete shall be permitted without the use of proper concrete

mixers, vibraters and proper centring and shuttering, there should be at least a double set or mixers and vibraters

when the concrete is being poured to have at least as stand by.

63. Cutting arid binding of M.S bars will have to be done by the strictly Engineer-in-charge. No superfluous length

or lap spaces etc., nor any wastage will be payable to the contractor.

64. The testing of concrete ,to ensure that the specified strength as per specification or as desired by the Engineer-

in-charge, is being achieved will be got done by the contractor at his own cost. This will include the preparation

of cubes with uniform square face, their preservation without any damage, curing, transportation to be approved

laboratory and the testing charges of the laboratory. The test resulting for the compressive strength of concrete

cubes will have to be submitted regularly while the work proceeds.

65. The raising of columns and members similar to these, will not be permitted exceeding three to four feet in height.

66. Reinforcing steel shall be of intermediate grade deformed bars with yield stress not less than 40000 Lbs. per

square inch. This shall be supplied by M/S PECO, Lahore, M/S Abdul Qayyum Fazal Muhammad Limited,

Lahore or Ittefaq Industries Lahore or similar approved. Received for purchase from such suppliers shall be

enclosed with the bills.

67. Source of stone for use in stone masonery will be approved by the Engineer-in-charge.

68. Unless specified otherwise pressed steel hollow door frames for all buildings shall be used. Edge bead made

from expended metal shall be used on the vertical edges, such as jambs of door and windows etc.

Schedule showing (Approximately) materials to be supplied from the departmental store for works contracted to be

executed and he rates at which they are to be charged for

(See clause 30)

Particulars

Rates at which the materials

will be charged to be contractor.

Place of delivery

Unit Rs.

Note: The person or firm submitting the tender should see that the rates in the above schedule are filled up by the

Executive Engineer before the issue of the form prior to the submission of the tender.

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Contractor

Engineer Incharge

demand to the University Engineer Bahauddin Zakariya University, Multan.

without question and without reference to the principal. Provided that the notice of demand shall be given by the

aforesaid University Engineer, in writing to the surety.

IN WITNESS WHEREOF, the above named principal and the surety have executed this instrument under its seal on

this day of 19 the name and corporate seal of the surety being hereto affized and these

presents duly signed by its undersigned representatives pursuant to the authority of its Governing body.

__________________________________

Principal (Contractor)

Address__________________________

__________________________________

Sureties 1. Bank of Pakistan Ltd. or Bank of Punjab

Branch.

Seal

Schedule showing the names of manufacturers or suppliers whose prices for the specified materials at the places

shown against each are to form basis of payment of price variation

(See clause 55)

(Revised vide F. D (Punjab) notification No. Ro (Tech) F-1) 10-2-90 dated 20th June 1991

Name of item

Name of Manufacturers/

Suppliers

Price at places which are to

form basis of Price variation

i) Cement

ii) Steel

a) M.S. Bars

(Plain & Deformed)

b) M.S. Sections.

c) Light Tensile

Steel wire

d) M.S. & G.I.

Pipes

1) Asbestos

Cement pipes.

iv) P.V.C pipes

v) Cement and steel

bars for R.C.C.P.

pipes.

State Cement Corporation

of Pakistan Ltd.

Pakistan Steel Mills, Karachi

Pakistan Engineer Co, Ltd. Lahore.

Metropolitan Steel

Corporation Ltd. Karachi.

1) M/s Karachi pipe Mills Ltd. Karachi

2) M/S Pioneer Steel Mills Muridke Distt.

Sheikupura.

Asbestos Cement Idustrial Ltd. Karachi.

Pakistan P.V.C. Ltd. Karachi.

As per items (i) & (ii) above.

Ex-Factory (Daudkhel)

Price of Maple Leaf Cement Factory

Billed Size 100 x 100

Sale Rate (Ex-Factory)

Sale rate (Ex works Lahore)

Sale rate (Ex-mill) Karachi.

Sale rate (Ex-Factory)

Notified by either of two

Manufacturers/

Suppliers nearer to the Project.

Ex-Karachi factory delivery price.

Retail Prices of Sheryl P.V.C. Price

Ex-ware-house, Lahore.

As per items (i) & (ii) above

Note: 1) The prices/rates mentioned in cohunu No.3 above shall be inclusive of Taxes and Duties levied by

Government from time to time upto the places mentioned therein.

2) The prices of cement of steel shall be notified each month by the secretary to Govt. of Punjab

Communication and Works deptt. The prices of M.S. and G.I. pipes. Abestos coment pipes, PVC pipes

R.C.C./PCC pipes shall be notified likewise by the Secty. To Govt. Punjab HP&EP Department. (Amendment

Finance Deptt. U.O. NO. RO (Tech) FD-10-2-90 dated 2-4-1992).

3) The adjustment of price variation for the specified items notified under sub clause of price variation

clause shall be made on successful completion of the scope and amount provided in agreement and shall

not be adjusted/paid with the running bills of the contractor. Further provided where the adjustment on

account of price variations. Can not be met within the contingencies provided in technically sanctioned

estimate. Revised technical sanctions and enhancement of agreement shall be obtained from the competent

authority before releasing the payment of price variation to the contractor under price variation clause

(Finance Department Notification No. RD (Tech) FI)-10-2-90 date 2nd April 1992.

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Contractor

Engineer Incharge

a. The said tender and covering letter and subsequent under, if any.

b. The drawings.

c. The conditions of contract and additional conditions, if any,

d. The specifications;

e. The bid schedule;

f. Addendum No. 1 to

(which have been incorporated in the tender)

g. Schedule of materials to be supplied from the departmental store;

h. The scale of rates and prices;

i. The letter of acceptance; and

j. The performance security.

4) All disputes of differences between the parties in connection with or arising out of this agreement shall be

settled in accordance with the provisions of relevant clause of the conditions of contract.

IN WITNESS WHEREOF, the parties have hereunto set their respective hands and seals the day and the year

hereinbefore set forth.

Singed by___________________ Singed by___________________

(Contractor)

University Engineer

___________________________

WITNESSES

1. ___________________________

2. ___________________________

BAHAUDDIN ZAKARIYA UNIVERSITY

MULTAN

CONTRACT AGREEMENT

(See Clause 6)

This agreement made this day of 20

BETWEEN THE (hereinafter called the Government) as represented by the University Engineer

Division_______ on the one part and________ (hereinafter called the contractor) on the other part.

WHEREAS tenders have been received by the Government for the construction. Completion and maintenance of

_________________________________________________________________________________________

(Name of work)

As well as possible new and ancillary works associated therewith which have to be executed in accordance with the

contract document, and the tender by the contractor for the construction, completion and maintenance of such works

has been accepted by the Government.

NOW, THEREFORE, for and in consideration of the promises, covenants and agreement hereinafter contained and to

be performed by the parties hereto, -the said parties hereby covenant and agree as follow:-

(1) In consideration of the covenants and agreements to be kept and performed by the contractor and for the faithful

performance of the contract and the completion and maintenance of works embraced therein, according to the

specifications, drawings and conditions herein contained and referred to the government shall pay and the

contractor shall receive and accept as full compensation for everything furnished and done by the contractor

under this tender at the times and in the manner prescribed by the contract.

(2) The said work shall be started within the period specified in item No. (f) of the memorandum of work, following

the, receipt of written order of the University Engineer Division

to proceed with and the contractor shall complete fully the works within the stipulated period reckoned from the

commencement of work, subject to such extension of times as may be granted under the conditions of contract

except for maintenance which shall be completed within the period named in item (g) of the memorandum hereto

annexed after issuance of the final certificate of .completion.

(3) The following documents shall be deemed to from and be read and construed as part of this agreement.

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Contractor

Engineer Incharge

BANK GUARANTEE (See Clause 7)

Penal sum of bond__________________________________________________________________________

(express in words and figures)

KNOW ALL MEN BY THESE’PRESENTS THAT Mr./Messrs.

________________________________________________________________________whose official address

(Name contractor)

is____________________________________________________________________

as principal(s) (hereinafter referred to as principal) and the Bank- of Punjab or scheduled bank(s)’of Pakistan (hereinafter

appearing in the schedule of sureties, as sureties (hereinafter some times called the surety at the request of the principal

are held and firmly bond to the Government of the Punjab acting through the University Engineer .

Division or his successor or assigns) a body organized and existing under and by virtue of laws of the

Government of the Punjab, .in the penal sum of the amount stated above, lawful money for the payment of which sum

well and truly made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally,

firmly by these presents:

PROVIDED THAT We, the sureties, bound ourselves in such sum jointly and severally, as well as, ‘severally’ only for

the purpose of allowing a joint action or actions against any or all of us and for all other purposes, each surety bond

itself, jointly and severally with the principal for the payment of such sum only as set forth opposite its name in the

following schedule:-

SCHEDULE OF SURETIES

Name of bank, branch and address Limit of Liability

________________________________ ___________________________

________________________________ ___________________________

________________________________ ___________________________

The conditions of the above obligations is such that:

WHEREAS, the tender of the above bounden principal has been accepted and he has entered into a contract

with the University Engineer____________________________________

Division _________________________________ for the work

_________________________________ on the____________________________________

(Name of work)

day of 20

AND WHEREAS under the terms of the contract government has required the principal to furnish a performance

guarantee to forma part of the contract.

NOW, THEREFORE, it is agreed as follows:-

1) If the above bounden principal shall well truly and faithfully perform the contract and comply with and fulfil all

the undertakings, terms and provisions thereof, and satisfy all the obligations of the said principal arising there

under, and comply with all covenants there in contained and contained in the specifications, plan’ and other

instruments constituting a part of the contract, require to be performed by the said principal, in the manner and

within the time provided in the contract or any extension thereof that may be granted by the government with or

without notice to. the surety( s) and shall fully indemnify and the government, for all costs and damages which

the government may suffer by reasons of failure so to do, and shall fully reimburse and repay the aid University

Engineer Bahauddin Zakariya University Multan all out-lay and expenses which may incur m making good any

such default and reasonably counsel fee incurred in the prosecution of defence of any action arising put of or

in connection with any such default, and shall pay all persons who have contracts directly with the principal for

labour and materials; if any, in connection with the work performed under the contract or any addition in or

alteration thereto, or if the contract has not otherwise been rescinded by the government under the provisions

of clause 60 of general conditions of contract; then this obligation shall be null and void and of no effect,

otherwise to remain in full force and effect and virtue.

2) The said surety, for value received, hereby stipulate and agree that no change in or in respect of any matter or

thing concerning the said contract on the part of the government or the Engineer-in-Charge, extension in time,

alteration in or addition to the terms of the contract between the government and the contractor or to the extent

and nature of the work be construed, completed and maintained there under, or the specifications accompanying

the same shall in any way affect its obligations to this gurantanee and it does hereby waive notice of any change,

extension in time, alteration or addition to the terms of the contract, or to the specifications.

3) The liability of the surety is irrevocable and shall in no case exceed the aggregate amount stated on the top of

this guarantee which each surety binds itself and promise to pay the whole or any part of this amount on

demand to University Engineer Bahauddin Zakariya University Multan

. Without question and without reference to the principal. Provided that the notice of demand shall be given

by the aforesaid University Engineer, in writing to the surety.

53

Contractor

Engineer Incharge

IN WITNESS WHEREOF, the above named principal and the surety have executed this instrument under its seal of

this day of 19 the name and corporate seal of the surety being hereto affixed and

these presents duly signed by its undersigned representatives pursuant to the authority of its Government body.

__________________________________

Principal (Contractor)

Address___________________________

————————————————————————————————————————————————

Sureties 1. Bank of Pakistan Ltd., or Bank of

Punjab_____________________ Branh.

Seal

Signed, sealed and delivered by the said principal and sureties in the presence of:

WITNESSES:

1. ___________________________ __

Name___________________________

Address_______________________

_______________________________

2. ___________________________ __

Name___________________________

Address_______________________

_______________________________

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Contractor

Engineer Incharge

BANK GUARANTEE (See Clause 50(b))

WHEREAS, a contract for

the__________________________________________________________________ (name of work)

(hereinafter called the work) has been awarded by the governor of the Punjab, acting through the University Engineer

Bahauddin Zakariya University Multan (hereinafter sometimes called Government) to

Mr./Messrs._______________________________________________________________________________

(hereinafter called the contractor)

(Name of contractor)

AND WHEREAS, the contractor has constructed the said work and completed the contract; or part thereof for

which a certificate of completion has been given by the engineer-in-charge.

AND WHEREAS, clause 59 (b) of the general conditions of contract provides that the amount of security

deposit retained by the government in the above work or such portion of the security of the security deposit as the

engineer-in-charge shall determine with respect to a part of the work, having regard to relative value of such part of the

work can be released to the contractor, provided the contractor produces a bank guarantee from the Bank of Punjab/

Scheduled Bank of Pakistan of an amount equal to the amount of his security deposit as aforesaid, to the effect that the

contractor shall repair and replace at his expense all the damages and imperfections which may become apparent in all

or any of the work mentioned in the contract within the balance period of maintenance after a certificate, final or

otherwise of Ist completion has, been given by the engineer-in-charge.

AND WHEREAS, the certificate of completion of the work or part of the work has been given by the Engineer-

in-charge on day of 19 and the contractor is responsible

to repair and replace such damages and imperfections upto the day of 19 .

NOW THEREFORE, by this guarantee we/ M/s.

Bank of Pakistan Ltd. Branch

(Hereinafter called the guarantor) Do hereby hold and bound ourselves, our successors and assigns, jointly and

severally to the Government in a sum of Rs. (Rupees ).

Signed, sealed and delivered by the said principal and sureties in the presence of:

WITNESSES:

1. ___________________________ __

Name___________________________

Address_______________________

_______________________________

2. ___________________________ __

Name___________________________

Address_______________________

_______________________________

Contractor Engineer Incharge

57

FORM OF BANK GUARANTEE FOR MOBILIZATION ADVANCE

WHEREAS, a contract for work has been awarded by the Government of the Punjab acting through

the Government of the Punjab Department (hereinafter called the Government) to

M/s (hereinafter called the Contractor).

AND WHEREAS, under the terms of the sand contract the Government has agreed to advance a sum of

Rs. to the contractor for execution of the said work and this amount inclusive of interest at the rate

of 10% per annum of the reducing balances is to be recovered in five equal installments from the five running bills of

the contractor, and if the numbers coming bills is less than five, then the balance is recoverable from the final bill of the

contractor, till entire amount is recovered.

AND WHEREAS, the Government has desired the contractor to furnish a bank Guarantee for seeuring the

payment of the sum advanced together with interest thereon:-

i) I,_____________________________________ acting on behalf of_____________________

(hereinafter called the guarantor) hold and firmly bind to the Governor of the Punjab in the sum of

Rs.___________________ (Rupees)______________________________

ii) The Guarantor hereby undertakes to pay the said amount together with interest payable on the said

amount to the Government on demand in case the Contractor makes a default in the payment of said

amount under the terms and conditions of the contract.

iii) The Guarantee shall be irrevocable and shall remain in force till the sum advanced together with interest

payable there has been repaid in fully by the Contractor.

iv) The liability of the guarantee shall in no case exceed the aggregate amount of Rs.

(Rupees together with interest payable thereon for the payment

of which the guarantor hereby undertakes to bind itself and promises to pay the whole or any pary of this

amount to the Government without making a reference to the contractor.

IN WITHNESS WHEREOF, we the said guarantor have set out hands to this deed of guarantee

this___________ day of__________________ 19_________.

GUARANTOR (Scheduled Bank)

State Life Insurance Corporation

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