BAAC Technology Update, 10-20-15Office of Completion & Student Success

I N D I A N A U N I V E R S I T Y 2

AGENDA

iGPS

AdRx

CBI

SAS

SSC

Q&A

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iGPSInteractive Graduation Planning System

All Indiana state institutions are required to provide students with standard degree maps:

Degree requirements by major 120 credits (except for very few approved for more credits)

Graduate in 8 semesters

Within the first semester on campus, the student’s degree map must be customized with/by them

Incorporate AP, ACP, transfer credits Adapted for personal interests

iGPS is IU’s response to the law. . . and it

supports student success!

I N D I A N A U N I V E R S I T Y 4

iGPS for StudentsDegree Maps (standard plan for degree requirements)

Course Search

iGPS Plan (customized degree plan)

Schedule Builder

Shopping Cart

Registration

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iGPS for Academic Advisors

AdRx

Public Degree Maps

iGPS Course Search

iGPS/Advising Test Environment

I N D I A N A U N I V E R S I T Y 6

Recording Student’s PLAN in AdRx

1. Take a screen shot of the student’s PLAN

2. Paste it onto a WORD document; add a date (and any other details) to the document

3. Attach the document to the student’s record

I N D I A N A U N I V E R S I T Y 7

iGPS in Progress

Schedule Builder Enhancements Coming Soon!

View course notes

View requisites

Filter on mode of instruction

Filter on session within a term

Filter on location

I N D I A N A U N I V E R S I T Y 8

AdRx – Advising RecordsFeatures that enhance advising

My Current Profile• Quick Notes• Resources

History Tab for Notes• Full view of all notes• Documents• Addenda

Caseload • Assigned Advisees• Ad Hoc groups

I N D I A N A U N I V E R S I T Y 9

AdRx in Progress

Planned for October 22 release! Ability to add a note to multiple student records

without sending an email

Add addendum to another person’s notes

Send mass emails from no-replay OR self

Winter/Spring: More Caseload Improvements

Add email & username to csv/EXCEL file

Fully match My Advisees functionality

Add multiple additional filters

Send email from departmental email address

I N D I A N A U N I V E R S I T Y 10

CBI for AdRx and FLAGS

Remember to LOG IN (top right of screen)

Student

Academic Advising

Flags Advisor Dashboard

Student Contact Report – Advisors Dashboard

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SASStudent Appointment Scheduler

• Many enhancements in progress

• Consider starting use in December/January

• Contact OCSS@iu.edu to: Get access Set up Training

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SSC:Student Success Collaborative

Data Feed clean-up in progress for students: Taking courses at other IU campuses With active program plan stacks on more than one IU campus Intercampus transfer students

COURSES Filter: can now go back two years (to Fall 2013) instead of only one year

Watch for move to EAB CAMPUS in Fall 2016 All-IU Steering Committee (convening 10/22) Address questions & input to Elizabeth Guertin or Gail

Fairfield

I N D I A N A U N I V E R S I T Y 13

Caseload Management usingStudent Success Collaborative & AdRx

Use robust SSC filters to create lists for outreach

Copy lists into an AdRx Ad Hoc group to manage communications from AdRx

Save important lists in an EXCEL file to track actions and responses

I N D I A N A U N I V E R S I T Y 14

QUESTIONS?

OCSS Bi-weekly Updates

OCSS@iu.edu

gfairfie@iu.edu