AYR s h a r e Improving information sharing for the benefit of children and young people
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AYRshare Improving information sharing for the benefit of children and young people
John Barrett eHealth Project Manager
NHS Ayrshire & Arran
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Child Health
Education
Social Work
WHAT IS AYRshare?
Informationsharing
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OVERVIEWHow AYRshare helps
Who, What, When, How, Where
Benefits
Future Direction
Key Learning Points
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How AYRshare helpsWho, What, When, How,
WhereBenefits
Future Direction
Key Learning Points
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HOW AYRshare HELPS
Concerns are addressed earlier
Better coordination of
needs assessment and action planning
Improved communication
and joint-working
Improved sharing of information
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PROCESS Raise Concern
Obtain
Consent to
Share
Share
Chronology and Assessme
nt Information
Assess
and PlanAgre
e and Publish
On-going sharing of chronology
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CHALLENGES
make it easy to:
share information
find information
identify key people
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CHALLENGES
Keep it secure
Tell me when there is something new
Show me who has been doing what
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CHALLENGES
Re-use information
GIRFEC-compliant
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How AYRshare helpsWho, What, When, How,
WhereBenefits
Future Direction
Key Learning Points
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AYRshare
matchingintegration
plan
sch
rono
logy
CareFirst
Education
SWIFT
Education
SWIS
Education
FACE
North Ayrshire Council
East Ayrshire Council
South Ayrshire Council
NHS Ayrshire & Arran
child
’s r
ecor
d
notifications
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e-mail alerts
history of notifications
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demographics
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shared documents
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integrated chronology
GIRFEC-compliant
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key contacts
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other contacts
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shared/not shared
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delete/hide
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who, what, when
audit trail
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child protection
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part of chronology
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Service Level Agreement
Privacy Impact Assessment
Equalities Impact
Assessment
Information sharing
procedures
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How AYRshare helpsWho, What, When, How,
WhereBenefits
Future Direction
Key Learning Points
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BENEFITS
Practitioners Organisations Scottish Government
Children & Families
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BENEFITS•24 x 7•reduces duplication and time to process•supports partnership working – more seamless service delivery
Practitioners
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BENEFITS
•integration of health and social care•earlier interventions•improve well-being of children
Organisations
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• GIRFEC• make Ayrshire the best place in
Scotland for children and young people to grow up
Scottish Government
BENEFITS
• GIRFEC• the best place in the world for
children and young people to grow up
Scottish Government
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BENEFITS•improved access to services•better protection and safeguarding•more appropriate interventions and outcomes
Children & Families
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How AYRshare helpsWho, What, When, How,
WhereBenefits
Future Direction
Key Learning Points
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WHAT NEXT
Future
Child Protection
Widen access?
More features?
Adult services?
Integration with other systems?
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How AYRshare helpsWho, What, When, How,
WhereBenefits
Future Direction
Key Learning Points
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KEY LEARNING POINTS
strategic alignment
leadership
business process
information analysis
technology
measurement
communication
practitioner involvement
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Need to integrate
health and
social care
Improve well-being
of children/ea
rly interventio
ns
1 STRATEGIC ALIGNMENT
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2 LEADERSHIP
vision
commitment
capacity
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2 LEADERSHIPData Sharing Partnership
Programme Board
Business Delivery Group
Security & Governance
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3 BUSINESS PROCESSRaise Concern
Obtain
Consent to
Share
Share
Chronology and Assessme
nt Information
Assess
and PlanAgre
e and Publish
On-going sharing of chronology
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Start
Process Model: Multi-Agency Data Sharing
ConcernWell
Being Tests
Refer Partner Agencies
Named Person; Lead Professional;
Purpose
Referral (Control Point); Named Person;
Lead Professional; Purpose)
Chronology(Dynamic)
Local System Chronology
(Lead Agency)
Partners Collaborate
Lead Agency Views/ Co-
ordinates Plan (in local system)
Partners Provide
Data
Upload
Upload
View
Local System Chronology
(Partner Agencies)
Working Data
Upload
Authorise/Approve
Produced from local system
Consensus
Agreed Assessment and
Plan
Review
End
After Review Period
Closure
ApprovedPlan;
Review Date
Review Date
Amended Assessment and
Plan
Amended Assessment
and Plan
ReviewDate
Approve/Authorise
Agreed Assessment
and Plan
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BUSINESS PROCESS
process “storyboard”
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Information
Analysis
purpose
ownerlocation
format
quality
4
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5 TECHNOLOGY
keep it simple
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final version
design stage
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6 MEASUREMENT
Category 10
10203040
I find it easy to meet deadlines for the preparation of assess-
ments and plans
12345
Axis Title
stronglydisagree
stronglyagree
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7 COMMUNICATION
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8 PRACTITIONER INVOLVEMENTchange managementspecificationdesign & prototypingdocumentation
testing & training
BusinessDeliveryGroup
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How AYRshare helps
Who, What, When, How, Where
Benefits
Future Direction
Key Learning Points
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get it right for me
AYRshare: Improving well-being and outcomes for children and
young people
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To improve the well-being of children and young peoplethrough the implementation of a secure, shared information systemthat will enable coordinated and efficient supportby well-informed personnel working in partnershipto achieve appropriate and timely interventions,
and improved outcomes. AYRshare
Thanks to:Jayne Miller, NHS A&A
Kirsty Ramsay, South Ayrshire CouncilAndrew Keir, North Ayrshire Council
Fiona McDonald, East Ayrshire CouncilAndy Hardy, NHS A&A
Joanne Sharp, NHS A&ARicky Mackay, NHS A&A
Gordon Nicholl, South Ayrshire Council
Nick Norton, NHS A&A
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AYRshare Improving information sharing for the benefit of children and young people