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AWS Manual of Operations For Sections and Divisions

Rev. November, 2010

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Table of Contents The Society What is the American Welding Society? . . . . . . . . . . . . . . . . . . 4 Education . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Technical Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Technical Committees . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Cooperation with Other Organizations . . . . . . . . . . . . . . . . . . . 6 Service to the Industry . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Professional Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Welding Handbook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Welding Journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Annual Meetings and Exposition . . . . . . . . . . . . . . . . . . . . . . 8 Certification Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Weldasearch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 AWS Board of Directors . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Approved Policy Relating to Conducting Surveys . . . . . . . . . . . . 10 Authority to Speak or Act for the American Welding Society . . . . . . 11 Policy for AWS Written Communications . . . . . . . . . . . . . . . . . 11 General Section Information Section Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Annual Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Submission of Meeting Reports for Publication in the Welding Journal . . . . . . . . . . . . . . . . . . . . . . 14 Awards Section/District . . . . . . . . . . . . . . . . . . . . . . . . 16 Section Boundaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 District Conferences . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 District Conference Reimbursements . . . . . . . . . . . . . . . . . 17 Section Officer Nominations . . . . . . . . . . . . . . . . . . . . . . . 18 Summary of Section Status . . . . . . . . . . . . . . . . . . . . . . . . 19 Bylaws . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Suggested Section Bylaws . . . . . . . . . . . . . . . . . . . . . . . . 21 Section/Division Officers Duties & Responsibilities Section/Division Officers . . . . . . . . . . . . . . . . . . . . . . . . . 27

Executive Committee. . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Chairman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

First Vice-Chairman . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Second Vice-Chairman . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Secretary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Treasurer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Rebates to Sections on Membership Dues . . . . . . . . . . . . . . 37 Advantages of Tax Exempt Status . . . . . . . . . . . . . . . . . . 38

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Awards Chairman . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Individual Section Awards . . . . . . . . . . . . . . . . . . . . . 39 Section Appreciation Certificate . . . . . . . . . . . . . . . . 39 Section Appreciation Plaque . . . . . . . . . . . . . . . . . . 39 Industry Sponsor Recognition Certificate . . . . . . . . . . . . 39 Section Chairman Appreciation Certificate & Lapel Pin . . . . 39 AWS Distinguished Member Award . . . . . . . . . . . . . . 39 Silver, Life & Gold Membership Service Award . . . . . . . . 40 National, District and Section Level Awards . . . . . . . . . . . . 40 Howard E. Adkins Instructor Membership Award . . . . . . . 40 Private Sector Instructor Award . . . . . . . . . . . . . . . . . 41 Dalton E. Hamilton Memorial CWI of the Year Award . . . . 42 Meritorious Awards . . . . . . . . . . . . . . . . . . . . . . . 43 Guidelines for Nominating & Selecting District/Section Awards 44 Section Membership Awards . . . . . . . . . . . . . . . . . . . . 45 Henry C. Neitzel National Membership Award . . . . . . . . . 45 District Membership Award . . . . . . . . . . . . . . . . . . . 45

Certification Chairman . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Education Chairman . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Image of Welding Chairman . . . . . . . . . . . . . . . . . . . . . . . 48

Membership Committee Chairman . . . . . . . . . . . . . . . . . . . . 49 Membership Billing Procedure . . . . . . . . . . . . . . . . . . 51 Welcoming New Members . . . . . . . . . . . . . . . . . . . . 52 Sample Welcome Letter . . . . . . . . . . . . . . . . . . . . . 53

Program Chairman . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Planning the Meeting . . . . . . . . . . . . . . . . . . . . . . . 54 Arranging for Speakers . . . . . . . . . . . . . . . . . . . . . . 55 Obtaining Event Liability Insurance . . . . . . . . . . . . . . . 57 Section Event Liability Request Form . . . . . . . . . . . . . . 58 Publicity Chairman . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Submission of Meeting Reports for Publication in the Welding Journal . . . . . . . . . . . . . . . . . . . . . 60

Scholarship & Foundation Representative . . . . . . . . . . . . . . . . 62 AWS Scholarship Programs . . . . . . . . . . . . . . . . . . . 63

Suggestions for Establishing an AWS Scholarship Committee and Program . . . . . . . . . . . . . . . . . . . 64

S.E.N.S.E. & Student Affairs Chairman . . . . . . . . . . . . . . . . . 78

Technical Representative . . . . . . . . . . . . . . . . . . . . . . . . . 79 Procedure for Ordering AWS Publications Using the 40% Section Discount . . . . . . . . . . . . . . . . . . . 80

Section Tool Kit provides Section Forms, Manuals, and Guidelines Available on the AWS Website . . . . . . . . . . . . . . . . . . . 83

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What is the American Welding Society

The American Welding Society was organized in 1919 with Dr. Comfort A. Adams, Dean of the Harvard Engineering School, as its first president and founder. On January 3, 1919, Dr. Adams called a meeting at which it was agreed to form the American Welding Society. At that meeting, the objectives were set forth and on March 27, 1919, were formally adopted as part of the AWS Constitution. The objectives were simple: To advance the science and art of welding in all its branches. To afford the members opportunity for the interchange of ideas with respect to improvements in the welding art, and for the discussion of all matters bearing upon the practice of the art of welding, and for publication of information thereon. Today, consistent with its constitutional provisions, the American Welding Societys role is to be the recognized authority on welding and related technology by dissemination of information and educational activities. The seven specific missions of the Society are as follows: 1. Provide guidance and services to our members, to all of the individuals and

organizations comprising the welding community, and to the general public.

2. Serve as the voluntary consensus standard developing body for codes, standards, specifications and recommended practices.

3. Provide for career development and training opportunities through conferences, seminars, courses and other educational resources.

4. Provide for technology transfer through publications, meetings, discussions, exhibitions, data banks and other means.

5. Promote and encourage welding research, and the application of such research, primarily through cooperative efforts with others (societies, associations, government agencies, universities and research centers).

6. Promote and encourage continued improvement in the reliability of welded products through personnel certification programs and other means.

7. Promote and encourage cooperation, exchange of information and research within the international welding community through participation in other national and international org