AWO Safety Statistics Instruction · PDF fileAWO Safety Statistics Instruction Manual ......

AWO Safety
Committees
2010
AWO Safety
Statistics
Instruction Manual

AWO Safety Statistics
Instruction Manual 2010
2

3
Index
I. Introduction . page 4
II. Determination of Recordability . page 7
III. Counting Manhours . page 27
IV. Calculating Incident Rates . page 31
V. AWO Safety Statistics Reporting . page 35
VI. Appendices . page 39
A. Registration Form . page 40
B. Frequently Asked Questions . page 41
C. AWO Safety Statistics Data
Job Tool . page 42
D. Operating Sectors . page 43
E. Useful Links . page 44

4
I. Introduction
This Injury/Illness Recordkeeping Instruction Manual was developed by the Statistics
Subcommittee of the Interregion Safety Committee as a resource for member companies
of the American Waterways Operators. The Safety Committee believes that
development of this Instruction Manual is an essential part of its mission to promote the
continuous improvement of safety in the towing industry by providing guidance in
tracking and reporting of work-related injuries and illnesses. Collecting of injury and
illness statistics is a requirement of the American Waterways Operators (AWO)
Responsible Carrier Program (RCP), and the Safety Committee believes that gathering
and tracking of safety statistics is an essential part of any effective safety management
program. Data collected can be used to develop focused safety programs targeting
specific areas that may be revealed as a particular problem area(s) for any given
company. Data can also be used by a company to benchmark its safety performance
against other companies operating in its sector and the towing industry as a whole. In
addition to this Instruction Manual, additional help and mentoring is available to AWO
member companies needing extra assistance in collecting and reporting safety statistics
by contacting the AWO Safety Department.
This Instruction Manual seeks to respond to the need for a standardized procedure for
collecting and reporting Injury/Illness data for the tugboat, towboat, and barge industry
that, up to this time, has been missing due to insufficient guidance or direction in
maritime regulations. Some limited direction regarding injury reporting and
recordkeeping is located in 46 CFR 4.05-1 and 46 CFR 4.05-10. These provisions
instruct the maritime industry to notify the nearest Marine Safety Unit (MSU) if any
injuries beyond first aid occur and to complete a 2692 report within five days.
Since federal Occupational Safety and Health Administration (OSHA) regulations
provide guidance on injury recordkeeping in the workplace, most maritime companies
have elected to use these regulations as guidance for the collecting and reporting of injury
statistics.
To establish a standard reporting criterion for members of AWO, this Instruction Manual
provides a general overview of topics related to collecting and reporting injury and illness
statistics, including sections on Frequently Asked Questions (FAQs). This handbook is
intended to be a resource for tugboat, towboat, and barge companies of all sizes.
This Instruction Manual will provide answers to recordkeeping questions raised by
employers, and employees of AWO member companies who wish to obtain information
on specific recordkeeping criteria. The reader will find this information useful in
understanding the recordkeeping criteria of the RCP and the Voluntary Safety Statistics
Program and will be able to easily locate a variety of specific and necessary information
pertaining to each data set. Readers will also find this Instruction Manual useful as a
research and training tool for their management personnel and vessel crews.

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This Instruction Manual is divided into five sections: The first section is an introduction
that describes the use and intent of the manual; the second outlines how to determine if an
injury is a recordable injury; the third contains instructions on how to count manhours,
calculate an incident and/or severity rate, and compare their companys numbers to the
rest of the industry in the SIC; the fourth section provides detailed instructions on how to
sign up and submit data to the AWO Voluntary Safety Statistics Program; and the fifth
and final section is an appendix that provides useful sources to gain more information.
This Instruction Manual is in the public domain and may be reproduced, fully or partially,
without permission.

6

7
II. Determination of Recordability

8
II. Determination of Recordability
Recording Criteria
Each company participating in the Responsible Carrier Program (RCP) is required to
keep records of manhours, fatalities, injuries, illnesses, and falls overboard and should
record each fatality, injury, and illness that:
is work-related;
is a new case; and
meets one or more of the general recording criteria.
Implementation
To meet the recording requirements of the RCP, the following information can be used as
a resource to assist companies in determining recording criteria for recording work-
related injuries and illnesses.
How to decide whether a particular injury or illness is recordable
The decision tree for recording work-related injuries and illnesses below shows the steps
involved in making this determination:
NO
Did the employee experience an
injury or illness?
YES
NO
Is the injury or illness work-
related?
Yes
Is the injury or illness a new case? NO Update the previously recorded injury or
illness entry if necessary
YES
NO
Does the injury or illness meet the
general recorded criteria or the
application to specific cases?
YES
Do not record the injury
or illness Record the injury or illness

9
FREQUENTLY ASKED QUESTIONS: Recording criteria
Question: Does an employee report of an injury or illness establish the existence of the
injury or illness for recordkeeping purposes?
Answer: No. In determining whether a case is recordable, the employer must first decide
whether an injury or illness has occurred. If the employer is uncertain about whether an
injury or illness has occurred, the employer may refer the employee to a physician or
other health care professional for evaluation and may consider the health care
professional's opinion in determining whether an injury or illness exists.
Basic requirement
You must consider an injury or illness to be work-related if an event or exposure in the
work environment either caused or contributed to the resulting condition or significantly
aggravated a preexisting injury or illness. Work-relatedness is presumed for injuries and
illnesses resulting from events or exposures occurring in the work environment.
Question: What is the "work environment"?
Answer: The work environment is "the vessel and other locations where employees are
working or are present as a condition of their employment. The work environment
includes not only physical locations, but also the equipment used by the employee during
the course of his or her work."
Question: Are there situations where an injury or illness occurs in the work environment
and is not considered work-related?
Answer: Yes, an injury or illness occurring in the work environment that falls under one
of the following exceptions is not work-related and, therefore, is not recordable.
You are not required to record injuries and illnesses if :
1. At the time of the injury or illness, the employee was present in the work environment as a
member of the general public rather than as an employee.
2. The injury or illness involves signs or symptoms that surface at work but result solely from a
non-work-related event or exposure that occurs outside the work environment.
3. The injury or illness results solely from voluntary participation in a wellness or flu shot
program or in exercise class, racquetball, or baseball.
4.
The injury or illness is solely the result of an employee eating, drinking, or preparing food or
drink for their own personal consumption.
Note: If the employee is made ill by ingesting food contaminated by workplace
contaminants (such as lead) or gets food poisoning from food supplied by the employer,
the case would be considered work-related.

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5. The injury or illness is solely the result of an employee doing personal tasks (unrelated to their
employment) at the establishment outside of the employee's assigned wor

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