Aviation Safety Reporting Aviation Safety Reporting System (ASRS) and Related System (ASRS) and Related

SystemsSystemsPre-Solicitation ConferencePre-Solicitation Conference

NNA04031817J-GVWNNA04031817J-GVW

March 19, 2004March 19, 2004

AGENDAAGENDA• RegistrationRegistration 9:00-9:309:00-9:30

• IntroductionIntroduction 9:30-9:459:30-9:45 Gail WollGail Woll Contract Specialist Contract Specialist

• Procurement OverviewProcurement Overview 9:45-10:009:45-10:00 Gail WollGail Woll Contract Specialist Contract Specialist

• Technical OverviewTechnical Overview 10:00-11:0010:00-11:00 Linda Connell Linda Connell ASRS Director/COTR ASRS Director/COTR

• BreakBreak 11:00-11:15 11:00-11:15 Collect written questionsCollect written questions

• Wrap-UpWrap-Up 11:15-12:0011:15-12:00

PROCUREMENT OVERVIEWPROCUREMENT OVERVIEW

General GuidanceGeneral Guidance• Copies of these viewgraphs and the Copies of these viewgraphs and the

pre-solicitation attendance list will be pre-solicitation attendance list will be postedposted on the NAIS website on the NAIS website

• All revisions to the Draft RFP will be in All revisions to the Draft RFP will be in writing; nothing said here today should writing; nothing said here today should be construed as a revision unless be construed as a revision unless subsequently confirmed in the final RFPsubsequently confirmed in the final RFP

• No Oral QuestionsNo Oral Questions. All questions on . All questions on either the Draft RFP or this conference either the Draft RFP or this conference shall be submitted in writing by shall be submitted in writing by COB on COB on March 24, 2004 to Gail WollMarch 24, 2004 to Gail Woll via email: via email: Gail.V.Woll@nasa.govGail.V.Woll@nasa.gov

• Communications blackout will be Communications blackout will be invoked when Final RFP is invoked when Final RFP is issued. All communications with issued. All communications with industry concerning this industry concerning this acquisition will then be with acquisition will then be with Contract Specialist Gail WollContract Specialist Gail Woll

• The The “blackout”“blackout” period for period for communication with industry communication with industry will continue until all proposals will continue until all proposals have been received, evaluated, have been received, evaluated, and the contract awarded.and the contract awarded.

General Guidance General Guidance (cont.)(cont.)

General Guidance General Guidance (cont.)(cont.)• ARC personnel who are involved ARC personnel who are involved

with the administration of with the administration of existing contracts with existing contracts with companies that are competing companies that are competing on this solicitation shall not on this solicitation shall not discuss the subject procurement discuss the subject procurement with company employees.with company employees.

NASA ACQUISITION NASA ACQUISITION INTERNET SERVICE (NAIS)INTERNET SERVICE (NAIS)

• Website: Website: http://procurement.nasa.gov/http://procurement.nasa.gov/

– Business OpportunitiesBusiness Opportunities

– Register for E-Mail NotificationRegister for E-Mail Notification

NASA E-Mail NotificationNASA E-Mail Notification

• Receive the following Receive the following announcements by e-mailannouncements by e-mail– Pre-Solicitation information Pre-Solicitation information – Notices of solicitation and Notices of solicitation and

solicitation amendment releasessolicitation amendment releases– General procurement General procurement

announcementsannouncements– Post-Award noticesPost-Award notices

NASA E-Mail Notification NASA E-Mail Notification (Con’t)(Con’t)

• No need to constantly monitor No need to constantly monitor websitewebsite– Track all procurement notices.Track all procurement notices.– Track any set or all NASA Center Track any set or all NASA Center

notices.notices.– Track any set of product and/or Track any set of product and/or

service classifications for any or all service classifications for any or all NASA Centers.NASA Centers.

Freedom of Information Freedom of Information Act (FOIA) RequestsAct (FOIA) Requests

• Requests for information on Requests for information on incumbents or other offerors: require incumbents or other offerors: require a FOIA request. a FOIA request.

• No proprietary information can be No proprietary information can be disclosed. disclosed.

• The incumbent for this requirement is:The incumbent for this requirement is:Battelle Battelle Memorial Institute Memorial Institute

NAS2-99091, approx $44 million, CPFFNAS2-99091, approx $44 million, CPFF

11/8/99 – 11/7/0411/8/99 – 11/7/04

Direct FOIA Requests To:Direct FOIA Requests To:

• Terence PagaduanTerence PagaduanNASA Ames Research CenterNASA Ames Research Center

Code EX, M/S 204-2Code EX, M/S 204-2

Moffett Field, CA 94035-1000Moffett Field, CA 94035-1000

Telephone: (650) 604-1181Telephone: (650) 604-1181

Fax: (650) 604-3953Fax: (650) 604-3953

SCHEDULESCHEDULE(Tentative)(Tentative)

7.7. Final RFP Final RFP Apr 04Apr 04

8.8. Receipt of ProposalsReceipt of Proposals May 04May 04

9.9. AwardAward Oct 04Oct 04

10.10. 30-day Phase-In Start30-day Phase-In Start Oct 04Oct 04

1.1. Draft SOW PostedDraft SOW Posted2/12/042/12/04

2.2. Synopsis IssuedSynopsis Issued3/4/043/4/04

3.3. Draft RFP Issued Draft RFP Issued 3/9/043/9/04

4.4. Questions/Comments DueQuestions/Comments Due3/15/043/15/04

5.5. Pre-Solicitation ConferencePre-Solicitation Conference3/19/043/19/04

6.6. Final Questions/Comments DueFinal Questions/Comments Due3/24/043/24/04

Award without Award without DiscussionsDiscussions

• NASA’s preferred and NASA’s preferred and intended intended method of competition is award method of competition is award without discussionswithout discussions

• Offeror’s intent to take exceptions Offeror’s intent to take exceptions to terms and conditions should be to terms and conditions should be communicated to the Contracting communicated to the Contracting Officer BEFORE offers are dueOfficer BEFORE offers are due

• Full and OpenFull and Open• Off-SiteOff-Site• Currently, our intention is to award a Cost Currently, our intention is to award a Cost

Plus Fixed Fee (CPFF) Task Order Plus Fixed Fee (CPFF) Task Order Contract.Contract.

• Contract scheduled period is from date of Contract scheduled period is from date of award to October 2009 award to October 2009 (2-year base period and three 1-year (2-year base period and three 1-year option periods)option periods)

• NAICS Code is 518210; NAICS Code is 518210; $21M annual $21M annual receiptsreceipts

AwardAward

Evaluation FactorsEvaluation Factors

• Mission Suitability Mission Suitability (Weighted and (Weighted and Scored per NFS 1815.305(A)(3))Scored per NFS 1815.305(A)(3))

• Past Performance Past Performance (Adjectival)(Adjectival)

• Cost Cost (FAR 15.404)(FAR 15.404)

Evaluation Factors Evaluation Factors (Con’t)(Con’t)

• Mission Suitability (factor)Mission Suitability (factor)1.1.Understanding the Requirement (subfactor)Understanding the Requirement (subfactor)

– Reporting Systems Technical Domains (element)Reporting Systems Technical Domains (element)– System Requirements and Innovations (element)System Requirements and Innovations (element)– Security and Risk Management (element)Security and Risk Management (element)

2.2.Management Approach (subfactor)Management Approach (subfactor)– Organization Structure (element)Organization Structure (element)– Key Personnel (element)Key Personnel (element)– Staffing Plan (element)Staffing Plan (element)– Total Compensation Plan (element)Total Compensation Plan (element)– Corporate and Company Resources (element)Corporate and Company Resources (element)– Phase-In Plan (element)Phase-In Plan (element)

3.3.SDB Participation (subfactor)SDB Participation (subfactor)– SDB Participation (element)SDB Participation (element)– Subcontracting Plan (element)Subcontracting Plan (element)

Mission Suitability (factor)Mission Suitability (factor)

1.1.Understanding the Requirement Understanding the Requirement (subfactor)(subfactor)

Overall understanding of the requirements.Overall understanding of the requirements. The technical disciplines and skill levels requiredThe technical disciplines and skill levels required Process engineering and system requirements and Process engineering and system requirements and

their implementation in specialized technical their implementation in specialized technical domainsdomains

Innovations to improve effectiveness and Innovations to improve effectiveness and efficiency will be consideredefficiency will be considered

Recognition of technical risks and proposed Recognition of technical risks and proposed approaches to mitigate themapproaches to mitigate them

Approach to safeguarding the integrity of the Approach to safeguarding the integrity of the systemssystems

Mission Suitability (factor) Mission Suitability (factor) (Con’t)(Con’t)

2.2. Management Approach (subfactor)Management Approach (subfactor)

Management approach and its applicability to the SOWManagement approach and its applicability to the SOW Organization structure including corporate Organization structure including corporate

headquartersheadquarters Credentials and commitment of proposed Key PersonnelCredentials and commitment of proposed Key Personnel Realism of proposed skill mix, hiring and retention Realism of proposed skill mix, hiring and retention

methodsmethods Total compensation planTotal compensation plan Corporate and company resources available for short-Corporate and company resources available for short-

term requirementsterm requirements Phase-In Plan schedule, personnel, approach, typical Phase-In Plan schedule, personnel, approach, typical

problems and proposed resolutionsproblems and proposed resolutions

Mission Suitability (factor) Mission Suitability (factor) (Con’t)(Con’t)

3.3. SDB Participation (subfactor)SDB Participation (subfactor)

The extent to which SDBs are identified and The extent to which SDBs are identified and committed (types, amount, complexity, and committed (types, amount, complexity, and variety of work to be performed.)variety of work to be performed.)

The proposed overall Small Business The proposed overall Small Business Subcontracting goal will be assessed Subcontracting goal will be assessed relative to the current goal of 30 percent relative to the current goal of 30 percent and the proposed approach to meet this and the proposed approach to meet this goal.goal.

The realism of the Subcontracting Plan and The realism of the Subcontracting Plan and the offerors proposed participation in the of the offerors proposed participation in the of participation of SDB concerns participation of SDB concerns

Subcontracting GoalsSubcontracting Goals

• Currently, the Small Business Currently, the Small Business Subcontracting Goal is set at 30% Subcontracting Goal is set at 30% and is based on the total contract and is based on the total contract valuevalue•SDBSDB 8%8%

•Woman-OwnedWoman-Owned 5%5%

•HUBZoneHUBZone 3%3%

•Veteran-Owned Veteran-Owned 3%3%

•HBCUsHBCUs 3%3%

Past Performance Past Performance

Relevant Technical PerformanceRelevant Technical Performance Contract ManagementContract Management Corporate StructureCorporate Structure Other Information (e.g. Awards, Other Information (e.g. Awards,

Certification, Fee results,Cost Certification, Fee results,Cost Over/Underruns, etc.)Over/Underruns, etc.)

Include Major SubcontractorsInclude Major Subcontractors

Cost Cost

Cost realism analysis will be performed to assess Cost realism analysis will be performed to assess the reasonableness and realism of the proposed the reasonableness and realism of the proposed costscosts

For the purpose of establishing probable cost, the For the purpose of establishing probable cost, the offeror’s proposed fee will be accepted as proposedofferor’s proposed fee will be accepted as proposed

Award based on proposed costsAward based on proposed costs There are no formulae for making trade-offs or There are no formulae for making trade-offs or

correlations between mission suitability points and correlations between mission suitability points and probable cost dollars. The Source Selection probable cost dollars. The Source Selection Authority will make her decision on the basis of an Authority will make her decision on the basis of an integrated assessment of all factors.integrated assessment of all factors.

Source Evaluation Source Evaluation ProcessProcess

• Mission SuitabilityMission Suitability is considered is considered to be the most important to be the most important evaluation factor. evaluation factor. Past Past PerformancePerformance is less important is less important than Mission Suitability, but than Mission Suitability, but more important than more important than CostCost..

PossiblePossibleOral Proposal PresentationsOral Proposal Presentations

• Mission SuitabilityMission Suitability– OrganizationOrganization– Staffing PlanStaffing Plan– Key PersonnelKey Personnel

Proposal PreparationProposal Preparation

– Original, five printed copies and one Original, five printed copies and one electronic version. electronic version.

– All volumes All volumes SHALLSHALL be submitted no later be submitted no later than the due date in block 9 of the SF 33. than the due date in block 9 of the SF 33.

•Mission Suitability ProposalMission Suitability Proposal

Proposal PreparationProposal Preparation

– Original, five printed copies and one Original, five printed copies and one electronic version. electronic version.

– Past Performance QuestionnairesPast Performance Questionnaires•Send Contracting Officer a list of Send Contracting Officer a list of

contacts/places from whom you’ve contacts/places from whom you’ve requested past performance information requested past performance information 20 20 DAYSDAYS prior to proposal due date prior to proposal due date

•Past Performance ProposalPast Performance Proposal

Proposal PreparationProposal Preparation(Con’t)(Con’t)

– Original, five printed copies and one Original, five printed copies and one electronic version to NASA. electronic version to NASA.

– All volumes All volumes SHALLSHALL be submitted no later be submitted no later than the due date in block 9 of the SF 33. than the due date in block 9 of the SF 33.

– 1 copy to cognizant DCAA office (not part 1 copy to cognizant DCAA office (not part of the 5 copies to be submitted to NASA)of the 5 copies to be submitted to NASA)

•Cost/Price ProposalCost/Price Proposal

ConclusionConclusion

• Subscribe to NAISSubscribe to NAIS

• Submit Comments and Questions Submit Comments and Questions NLT 3/24/04NLT 3/24/04– Oral ProposalsOral Proposals– IncentiveIncentive– ProximityProximity