Risk & Safety ManagementThe benchmark for safety in entertainment

Services1 Induct Online2 Safety Management Systems3 Risk Management4 Emergency Management5 Transport & Traffi c Management6 Field Safety Offi cers7 Risk & Safety Training8 Recent Projects

Induct Online Features

• Fully customisable

• Unlimited inductees

• Safety Inductions,

General employee

inductions

• Facility or site specifi c

inductions

• Contractor Registration

• Food/Stall Holder

Registration

• Volunteer Registration

• All data managed

externally

• Audio and Video included

• Simple to use and

operate

1. Induct Online Our web based induction system and solution for Venues, Major Events & FestivalsThe instruction and training required to ensure people can work safely at any workplace is a critical component of any safety plan, particularly for major events and venues. As a venue manager or event producer you must ensure that information, training and instruction provided to workers is suitable and adequate having regard to:

(a) the nature of the work carried out by the worker

(b) the nature of the risks associated with the work at the time the information, training or instruction is provided

(c) the control measures implemented.

Avert & Assure have created a unique fully hosted, web based induction platform - Induct Online which can be easily modifi ed for events, venues or employers of any size. Induct Online has been designed to streamline the induction process and it provides a

simple, user friendly, professional answer to your induction needs.

Traditional face to face induc-tions are often rushed on major events and diffi cult during event days at major sporting stadiums. Often they fail to provide meaningful information to workers in relation to work, health and safety exposing you and the workers to signifi cant risks. With Induct Online we can customize the inductions for any employer including images, audio and video clips designed to provide safety instruction that can be understood.

Induct Online has been developed by our experienced and qualifi ed risk and safety consultants who have a wealth of practical experience on major events and in contemporary venue management. The induction is designed to work on all styles of events includ-ing - music festivals, concerts, tours, community events, sporting events and special events.

Induct Online also includes a sophisticated web based contractor registration portal that allows all of your contrac-tors to register and upload the required risk and safety docu-ments. For major venues and events this feature enables you to get on with business while the data collection process is being managed for you.

Our risk and safety experts work with you to ensure that the induction/s and contractorregistration platform are integrated with your risk and safety management plans by providing ongoing support and advice. Our induction system is 100% compatible with tablets such as I-Pad, giving your workers and team a new dimension to work with either in the offi ce or in the fi eld.

Having a safety management system for your business (that works) is not just a legal requirement, its important for the health and safety of all of your employees, workers and visitors.

Assure & Avert have extensive experience in the auditing, review, design and implemen-tation of safety management systems for varying sizes of operations and styles of business.

We can cater to the require-ments of a sole trader or we

can develop more complex systems that would allow you to manage the work, health and safety for a major sportingstadium, entertainment precinct, theatre or arena.

Our expert risk and safety team have qualifi cations in Quality Management, Environ-mental Management, Occupa-tional Health and Safety, Event and Venue Management and also in OH&S auditing.

Designing a safety managementsystem needn’t be complicated. When we work with our clients

we provide written plans andsolutions that can be understood by everyone and its backed up by our ongoing support, advice and training packages.

The Assure & Avert team utilize their ongoing experience in the Entertainment Industry to provide contemporary safety advice and solutions that work and those that have been tested on live events and at major sporting stadiums.

Our business takes safety and compliance seriously and we are fully certifi ed by SAI Global against the Australian Standards shown in Fig1.

All of our safety management systems are written to align with relevant safety legislation, codes of practice and theapplicable Australian Standards.

A safety management system from Assure & Avert will ensure you are operating safely and when its integrated with Induct Online it will be simpler, smarter and more sustainable.

Safety Management

System - Key Services

• Work, Health and Safety

Plans

• Safety Handbooks and

Manuals

• Induction Systems

Contractor Compliance

Systems

• Risk Management Plan

& Safe Work Methods

• Policies and Procedures

• Training & Workshops

• Auditing and review

2. Safety Management Systems Design and implementation

Fig1. SAI Global Certifi cations

3. Risk Management

Entertainment Industry organisations and venues are exposed to risk in all of their everyday business activities with actual event operations presenting signifi cant risks particularly relevant to OHS and public safety.

The WHS Act and Regulation 2011 require persons who have a duty to ensure work, health and safety risks are eliminated or minimised so far as is reasonably practicable. Effective risk management starts with a commitment to health and safety from those who operate and manage the business or undertaking.

You also need the involvementand cooperation of your workers, and if you show your workers that you are serious about health and safety they are more likely to follow your lead.

Assure & Avert are uniquely placed to provide contemporary risk management advice and risk assessments tailored to businesses involved in the provision of services to the general public.

Implementing a risk managementframework for your organization, venue or event often requires a cultural change, training and guidance.

At the very least a risk management plan can aid in future management planning, reduce losses, reduce the exposure to the public and reduce insurance premiums.

Avert Risk specializes in the application of risk management strategies for Public Safety and Occupational Health and Safety, for organisations involved in major event and venue operations.

With over twenty years experience in ‘operational’ analysis, policy development and risk treatment strategies, we can ensure our clients are in line with relevant legislation and that they have a framework that would allow a safe delivery of their event or venue.

Avert Risk Management services can assist clients at all stages of the Risk Management process in accordance with the process defi ned within the International Standard AS/NZS ISO 31000:2009 - Risk Manage-ment.

Risk Management

Key Services

• Enterprise Wide Risk

Management Plans

• Risk Assessments

Event Risk Assessments &

Plans

• Targeted Risk Assessments

(TRA)

• Risk Management Training

& Workshops

• Risk Managers (major

events)

• Change management

4. Emergency Management

All employers have a duty to prepare, maintain and implement an emergency plan that provides for the following:

• emergency procedures, including:• an effective response to an emergency• evacuation procedures• notifying emergency services• medical treatment and assistance• effective communication on the plans with all workers at the workplace • testing of the emergency procedures • information, training and instruction to relevant workers in relation to implementing the emergency procedures.

The types of emergencies to plan for may include fi re, explosion, medical emergency, rescues, incidents with hazardouschemicals, bomb threats, armed confrontations and natural disasters.

The emergency plan should be based on a practical assessment of hazards associated with the event or workplace, and the possible consequences of an emergency occurring as a result of those hazards. External hazards should also be considered in preparing an emergency plan, for example a chemical storage facility across the road. In developing the plan, consid-eration should be given to the application of all relevant laws, including public health laws (for example, workplaces that are also public places) and state or territory disaster plans.

Emergency plans do not necessarily have to be lengthy or complex. They should be easy to understand and tailored to the specifi c workplace where they apply.

In preparing an emergency plan, all relevant matters need to be considered including:

• the nature of the work being carried out at the workplace or the scale of the event • the nature of the hazards at the workplace or event• the size and location of the workplace, for example, remoteness, proximity to health services, and • the number and composition of the workers, for example, employees, contractors, and other persons at the workplace such as visitors and patrons. Avert Risk Management services can assist clients at all stages of the Emergency Management process in accordance with the WHS Act & Regulation 2011 and the process defi ned within the Australian Standard AS/NZS 3745:2010 - Planning for emergencies in facilities.

Emergency Management

• Emergency Management

Plans (EMP)

• Emergency Control &

Command advice

• Emergency Management

Training & Workshops

• Emergency desk top

scenarios

• Security/Threat Analysis

• Security & Crowd

Management Plans (CMP)

• Stakeholder Liaison

All employers have a duty to prepare, maintain and imple-ment a traffi c management plan (TMP) should workers or patrons at an event, or workplace be exposed to the road network or traffi c.

For major events road closures and detours are often required to facilitate mass patron ingress/egress or to provide public transport corridors for buses.

The types of events that may require written transport and traffi c management plans may include special events - music festivals, outdoor concerts and events such as New Years Eve or Australia Day. The transport and traffi c man-agement plan (TMP) should be based on a practical assess-ment of the risks associated with the work activity, workplace or event and propose options for transport of patrons and advertising. TMPs also cater for contingency options given the high variables associated with special event traffi c and transport management.

In developing the TMP consideration shall be given to the application of Council, Police and RMS requirements particularly noting the RMS TCAWS manual which determines the various traffi c control plans, designs and mandatory signage and devices requirements.

Writing a transport and traffi c management plan can only be done by an RMS certifi ed traffi c consultant or holder of an RMS Orange Card level with adequate experience in the fi eld.

Assure have the experience and qualifi ed staff to liaise with the relevant event stakeholdersand agencies to ensure that

your transport and traffi c management plan is practical, professional and above all - safe.

It should be integrated with your event risk managementframework and include suitable provisions for crowd manage-ment, security, police, and emergency vehicle access points.

Assure has the practical experience to prepare, draw and implement TMP’s of all sizes for complex major events, venues, precincts, Councils or for small contractors who have specifi c work activities such as tree removal.

5. Transport & Traffi c Management

Traffi c Management

• Traffi c Management Plans

(TMP)

• Traffi c Control Plans (TCP)

• DA Planning & Submission

• Traffi c Controllers

• Traffi c Management

Equipment

• Stakeholder Liaison

• Transport presentations

6. Field Safety Offi cers (FSO)

Safety Offi cers

• Special events

• Theatre Shows

• Sporting Events

• Concerts & Concert Tours

• Music Festivals

• Film and Television

• Venue Representation

• Fire Panel Attendants

Assure can provide your venue, event or workplace with experienced and qualifi ed risk and safety fi eld offi cers or safety managers.

Our lead staff have over thirty years practical experience gained from direct hands on roles in concerts and concert touring, fi lm and television productions, theatrical touring (both domestically and inter-nationally), dance productions, special events, music festivals and sporting events.

Combine this live experience with qualifi cations in event and venue management,occupational health and safety, risk management, training and assessment, and OHS auditing and you have a powerful ally to work with you on the provision of a safe work place.

An Assure FSO can assist all venues and event organizers meet their due diligence obligations and provide you with an onsite risk and safety manager that is there to protect your interests and the health and safety of your workers.

All of the Assure FSO have qualifi cations and experience in the delivery of workplace training (particularly OH&S) and they are armed with the latest information on legislation including Australian Standards, Codes of Practice and legislation including the WHS Act & Regulation 2011.

An Assure FSO can provide:

• Onsite event safety inductions and briefi ngs• Toolbox consultation and workgroup discussions• Monitor work practices and check compliance with written safe work procedures

• Complete hazard/risk identifi cation forms (RIF) and advise the event manager• Conduct targeted risk assessments (TRA) for identifi ed live risks and advise event manager• Intervene where works deviate from safe work procedures, codes of practice or industry best practice• Advise high risk workers on the safe operation of plant, check licenses and document• Complete written reports on safety compliance• Provide fi rst aid support

One of the most effective tools for improving your safety performance or safety management system, is through the education of staff.

Assure & Avert is proudly supported and backed by our own registered training organization (RTO) which can design and deliver nationally recognized training courses including;

• Health and Safety Representatives (HSR)• Cert I to Diploma in OH&S• Cert IV to Diploma in Security Risk Management• OH&S & Risk Management

for Supervisors and managers• Construction Industry - White Card• Diploma in Events• Cert I to Diploma in Events and Venues• RTA Approved Traffi c Controller courses (Blue, Yellow and Red)• Apply First Aid• Automatic Defi brillation• First Attack Firefi ghting• Warden Training

Our qualifi ed and experienced trainers can tailor workplace training programs for your business and we have experience working with senior management teams on risk

and safety awareness and implementing cultural change.

In addition to formalized courses and qualifi cations our experienced trainers can design workplace training for your business around units of competencies from over 50 courses we have on scope.

Our experienced trainers incorporate relevant experiences,images, video and incident information from a wide variety of events into the training so training is applicable, relevant and meaningful.

A training solution for your business is an important step in the improvement of safety in your workplace.

7. Risk & Safety Training

Training

• Nationally recognized

qualifi cations

• Workshops

• Management Training

• Induction Training

• Safety Training

• High Risk work training

8. Recent ProjectsThe Star (Re-opening)

DHL Rugby World Cup Live Site

Kids Crazy Island Tea Party

Good Vibrations Festival

Defqon1 Festival

NRL Grand Final

FOO Fighters SFS

Eminem SFS

Redbull X-Fighters

Harvest Festival

Laneway Festival

K-POP Music Festival

New Years Eve 2011 - Sydney Opera House

New Years Eve 2011 - Darling Harbour and Rocks

New Years Eve 2011 - Parramatta City Council

Australia Day 2012 - Parramatta City Council

Australia Day 2012 - Penrith City Council

Soundwave Festival 2011, 2012

Young Talent Time 2012

NRL Season Launch 2012

Skilled Park NRL Season 2012

Skilled Park NRL Season (Titans)

Skilled Park A-League 2012

HSBC Rugby Sevens Series 2010, 2011

Vivid Lights On 2012

Capitol Theatre

Sydney Lyric

Sleeman Sports Centre

Stadiums Queensland

Aroma Festival

Winterfest

Olympic Welcome Home Ceremony

World Fire Fighter Games

Avert Risk ManagementAssure Event Safety Services79 – 81 Regent St, RedfernT: +612 9699 7711F: +612 9699 7755E: safe@avertrisk.com.auwww.avertrisk.com.auwww.assuresafety.com.au

General ManagerMichael Kent0402 969 908mkent@avertrisk.com.au

Risk & Traffi c ConsultantMomtchil Vassilev0416 120 848momo@assuresafety.com.au