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Automating Student Course Profile & Student Record Report Uploads to GaDOE
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Transcript of Automating Student Course Profile & Student Record Report Uploads to GaDOE
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Automating Student Course Profile &
Student Record Report Uploads to GaDOE
Chris A. McManigalCamden County SchoolsKingsland, GA
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GaETC App
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Session Evaluation
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Vendors• Please make sure to visit the Vendors Room in Kenyan ½
• Vendors will be here all day Tuesday
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Overview• Documentation and other info required• PowerSchool report setup• FTP setup• FTP scheduling• But wait!! I’m hosted!!• Q & A
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Needed before upload• Documentation • FTP Client Installation Manual (v3_09-25)
• Information from GaDOE• GaDOE contact: Margaret Samuel ([email protected])
• District UserId • Public key file (The Public Key will have a .pub file extension.) • Private key file (The Private Key will have a .key file extension.) • Private key password will be sent to you
• FTP Voyager• https://sldsfun.gadoe.org/FTP_Voyager.zip
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PS report setup• Prior to automating the reports, create a data folder on the PS
database server • CCS created a folder structure on the PS database server as follows:• e.g., <DB server>\<drive>\powerschool_ftp\data\
• Hosted systems will need to create this folder on the server from which you intend to FTP the files
• Both reports must be started with the file path entered in the setup screen
• Make sure to click the box to the right of the path to save it as the default
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Sample SCP setup
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Sample SR setup
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Scheduling a report• After the report runs in the queue, click the report name
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Scheduling a report (cont.)• Schedule the report to Run Nightly, click “Run job
again?”, and click Submit
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Scheduling a report (cont.)• Once returned to the queue, click the report name
again, select Execute Nightly, and click Submit
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Scheduling Notes• Repeat the same process for the other report
• The reports will run nightly at midnight
• After the first night, check the folder you created to ensure the process completed as expected
• IMPORTANT: any time a PowerSchool update is applied, you will have to repeat this scheduling process for both reports
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FTP Voyager Install• Pages 4-12 of manual
• In brief:• Extract downloaded FTP_Voyager.zip file• Launch FTPVoyagerSetup.exe file
• Select install option such as location, icons, etc., and install• If asked, exclude from firewall
• Finish the install by launching FTP Voyager Startup Wizard• Select Full Mode• Select Passive Mode
• Close FTP Voyager
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Apply License File• Page 13 of manual
• Locate the FTP_Voyager.reg file in the same folder as the setup executable
• Run this file to add license information to the system registry
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Configure for your district• Pages 13-19 of manual• Note: this part of the setup requires the key files and
password from GaDOE
• In brief:• Launch FTP Voyager• Create a new site with district number as the site’s name• Configure connection options as well as security options• Set up SSH options using two keys:
• Private Key (pXXXsftp.key)• Public Key (pXXXsftp.pub)
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Connecting to FTP site• Pages 20-24 of manual
• Start FTP Voyager
• Select site (named with District number) and click Connect
• Remote directory and files, local directory and files, connection status, and upload status are visible
• Can drag and drop from this screen to perform manual uploads
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Folder Creation• Page 25 of manual
• Two separate folders must be created: SCP and SR• Use the New Dir button to create them
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FTP Voyager Scheduler• Pages 26-35 of manual• Used to schedule uploads to GaDOE
• In brief:• From within FTP Voyager, open FTP Voyager Scheduler• Under View Options, set up scheduler to run as a service • Create a new task using your district number as the site• Select the frequency and time, and save• Create the jobs to “MOVE UP” SCP and SR files
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Sample Scheduled Task
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Sample SCP Action
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Sample SR Action
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Notes• Nightly PowerSchool reports are run at 12:00 AM
• GaDOE picks up files from ftp folders just before 2:00 AM for processing
• I chose to schedule ftp at 1:00 AM
• GaDOE sends an email nightly for each file you upload stating whether validation was successful
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Hosted System• All but one step can be automated
• Hosted systems can:• Set up nightly running of the two reports• Set up nightly FTP transfer of files to DOE
• Pearson and GaDOE are supposed to be working on a REAL solution
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Q & A