AutoData® ExpertScan with NetE-nable

Copyright © 2011 AutoData Systems. All rights reserved.

What is AutoData ExpertScan with NetE-nable?

ExpertScan with NetE-nable…

is turnkey software for surveys and forms. ExpertScan creates scannable surveys and forms, automatically processes completed forms, and analyzes responses—giving you three key functions in a single, easy-to-use software package.

You may also distribute the survey or form online via NetE-nable, the optional Web add-on to ExpertScan software.

Why Automate Survey and Form Processing?

Features: ExpertScan helps you expertly design scannable

forms that can be read with an imaging scanner, or create web forms that a participant completes online.

The software picks up responses in handprint boxes, checkmark boxes, comment boxes, and barcodes, capturing the data.

Data from completed paper or electronic Web forms is collected and analyzed by ExpertScan.

Automatic, easy-to-read reports provide data for improved decision-making.

Why Automate Survey and Form Processing?

Benefits: Saves you time: manual data entry and

analysis are significantly reduced or eliminated entirely.

Saves money: personnel can accomplish more in less time; expensive survey/data entry outsourcing can be eliminated.

Quickly gets you accurate, easy-to-understand data for improved decision-making.

ExpertScan Process OverviewDesign – Publish - Report

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Design Form

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Administer Form Scan Form

Verify and EditData (if necessary)

Analyze & Report

DATABASE

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FORM

Data Placed Directly in Database

Automate 3 Key Functions

1. Design your form with a simple software interface.

2. Process completed forms with an imaging scanner, or collect data via electronic Web forms; ExpertScan places data into a Microsoft Access database that it creates for you.

3. Automatically analyze results and create professional, easy-to-read reports.

DatabaseDatabase

Microsoft Access.lnk

Form DesignOverview

With ExpertScan’s easy-to-use software interface:

Choose from 5 scannable object types.

Easily create scannable objects using built-in templates (such as SSN or date fields) or

Customize your forms with readily modified pre-defined response scales.

Extensive editing tools make form design and layout quick and easy.

Form DesignGetting Started

0 16

3 of the Locators combine to form a hexadecimal Form ID.

0 0 6 = 006

Two locators at the bottom right are hexadecimally embedded with the number of pages in the form.

5 Locators automatically appear on a blank form to aid

with scan accuracy

Title

Form Design5 Scannable Object Types

ExpertScan’s Toolbar provides handy point-and-click access to important form design tools.

Handprint (ICR)

Checkmark (OMR)

Comment Capture

Key Entry

Barcode

Form Design РΠHandprint Field (ICR)

This dialog box... Creates this ICR object...aaaaaaaaaaaaaa

aa

ExpertScan includes predefined responses such as SSN, Phone, State, Zip, date and time; custom response options; alphanumeric capabilities.

123aMAINaSTaaaaa

Completed boxes look like this...

Form Design – Checkmark Field (OMR)

Creates this OMR object...

This dialog box...

The response grid can be circles or squares, and is user-defined.

This is a sample of True/False OMR. Other predefined responses include Yes/No, Good/Poor, Agree/Disagree and Satisfied/Dissatisfied. Custom responses may also be created, either scaled or non-scaled.

Form DesignCustomizing Response Elements

Select this toolbar icon...

Type new text...

View on Form:

Form DesignCustomizing Response Elements

Predefined OMR object...

Database still reflects 1, 2, 3 1=Dell 2=IBM 3=Sony

1, 2 or 3 appears on-screen and in the database

Customize labels on form:

Changing labels makes the form more readable

Form DesignŽ Comment/Image Capture Zone

This dialog box...

Completed field looks like this...

TIFF image stored in a special folder separate from TIFF path.

Creates this vertically scalable image capture frame...

Captures everything inside frame

Form Design Key Entry Zone

This dialog box...

Lighting

Captured key entry field...Comments:

Creates key entry frame...

Captures everything inside frame

Key enter data in drop-down box.Database field stores this data...

Form Design Barcode

This dialog box...

Creates this object...

*SCANT*

Barcodes can be used to track locations, personnel, customers, departments, or any other category you would like to track in the reports.

Form DesignNon-scannable Elements

Allows 5 types of non-scannable elements:

Form title

Section headers

Text (such as form instructions)

Blank spaces

Scalable graphics, including logos

Form DesignPutting it All Together

Form DesignPutting it All Together

*SCALD*

Key entry

Image/Comment capture

ICR handprint

Form ID (embedded in 3 Locators)

OMRcheckmarks

Page #Barcode

Text Label

Form DesignCompleting the Process

After the form has been designed… Save, then print (commercial, professional quality

photocopies, laser or inkjet printer output) and test the form, or Publish it to the Web using NetE-nable.

Distribute the paper forms, and/or email to participants the Internet link that NetE-nable generates (link may also be posted on a website).

Collect completed paper forms or surveys and you’re ready to start scanning, or retrieve the NetE-nable data from the secure AutoData server.

Form DesignCompleting the Process (continued)

After the form has been designed… Form design is a one-time event.

Unless the form design changes, no further upfront work is required.

All form fields are tracked:

• Data is accurately placed in the Access database during the scanning process; data from completed Web forms is stored on the secure AutoData server until the NetE-nable retrieval Wizard removes the data from the server and places it in the Access database, where it joins any data collected via scanning paper forms.

Scan & ProcessOverview

ExpertScan software interfaces with TWAIN-compliant scanners.

Scanner must have Automatic Document Feeder(ADF).

Place stack of completed forms in scanner hopper and begin scanning.

Scan and process forms in a single pass.

Scan & ProcessOverview (continued)

Extracts data from surveys or forms using imaging scanner.

Verifies data against established criteria.

Flags questionable data for operator verification.

Creates Access database and automatically places data into your database. DATABASE

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FORM

Scan & ProcessProcess and Verify Forms

Verification occurs during scanning and processing.

Scannable objects are checked for readability and data integrity.

Questionable fields are automatically flagged for operator verification.

Questionable characters are easy to spot.

Data is edited live during the scan session.

Scan & ProcessUnique ICR Technology

Patented SmartMemory™ technology learns different handprint styles over time.

Software grows “smarter” the more it is used.

Operator verification decreases over time because ExpertScan grows more accurate in interpreting handprint.

B E S T

NetE-nable Process

Participant clicks on Internet link that NetE-nable generates.

Electronic Web form appears and participant completes it online using a mouse.

Participant clicks “Submit” and all data is saved on the secure AutoData server until the ExpertScan software user removes it with the NetE-nable retrieval Wizard.

Data Collection ProcessPlacing Data in the Database

ExpertScan with NetE-nable automatically creates a Microsoft® Access database and places data directly into the database, which may be copied and then used to create any additional custom reports and analysis.

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Complete

Scan# IBMCaptur

ePlace

DatabaseMicrosoft Access.lnk

Form-Database-Report Relationships

ExpertScan automatically assigns a field name to each scannable element.

Data from completed forms is sent directly to the database when forms are scanned; when forms are filled out online, data is stored on the AutoData secure server until retrieval by NetE-nable.

ExpertScan draws data from Microsoft Access and automatically creates reports.

Data can be exported to a comma-delimited text file and imported into another database program for manipulation, if desired.

ExpertScan with NetE-nable analyzes your data and creates reports –

You:

• Set time interval and tabulation rules• Select questions to be included in your report• Add any custom (explanatory) text and/or logo • Choose the type of report to be generated

ExpertScan with NetE-nable:

• Creates bar graph, pie chart, trend line and comment capture reports automatically

• Calculates totals, percentages, mean and standard deviation for each question or statement

Data Analysis and Reports

Data Analysis and Reports

Histogram shows frequency of response…

Data Analysis and Reports

And comparison between groups.

Data Analysis and Reports

Trend reports show progress over time.

Data Analysis and Reports

Comment reports capture verbatim comments.

Data Analysis and Reports

Easy-to-read reports provide “at-a-glance” interpretation of results for timely decision-

making.

ExpertScan Process Review Design -- Publish -- Report

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Design Form

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Administer Form Scan Form

Verify and EditData (if necessary)

Analyze & Report

DATABASE

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FORM

Data Placed Directly in Database

ExpertScan gives you the ability to:

• Collect data quickly through automation

• Redeploy internal resources to other tasks

• Get fast, accurate feedback on critical issues

• Make sound decisions backed by information

Achieve a fast ROI—we can prove it!

ExpertScan with NetE-nable – The Tool You Need to Succeed

1-800-662-2192sales@autodata.com

Copyright © 2011 AutoData Systems. All rights reserved.

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