AUTHOR HANDBOOK 2016 - She Writes Press€¦ · AUTHOR HANDBOOK 2016 She Writes Press 1563 Solano...
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AUTHORHANDBOOK
2016
SheWritesPress1563SolanoAve#546Berkeley,CA94707(510)705-1881
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TABLEOFCONTENTSCOMPANYOVERVIEW 4
EDITORIAL 6
Signedcontract 6
DeliveryofrequestedmaterialstoSWP 6
AnnouncementofyourbookonSheWrites.com 6
Deliveryofmanuscriptfromtheauthor 8
Coverdesign 10
Copyediting(forTrack2authorsonly) 11
Proofreading(forTrack1and2authors) 13
Interiordesign(aka“pages”) 14
Backcoverdesign 16
ARCfilessenttoLSI 17
Finalbookfilessenttoprinter 17
Whattraditionaldistributionmeansforyourbook 18Understandingreturns 19
Warehousingandexcessinventory 20
Booksavailableforsale 20
Ordering101 21
Creatingarelationshipwithyourlocalbookstore 23
Hostinganawesomebooklaunchevent 23
OTHERAUTHORRESPONSIBILITIES 24
Tipsheets 24
Finalproofreadingandsign-off 25
Endorsements(aka“blurbs”) 26
Authorphoto 26
Permissions 27
SAMPLEPERMISSIONREQUESTLETTER 28
Technology 29
Audiobookcreation(optional) 30
Reachingouttofriendsforsupport 30
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DISTRIBUTION&FINANCES 35
Thedistributionrelationship 35
Understandingthefinances 38
Paymentschedule 39
MARKETING&PUBLICITY 40
Marketingstrategy 40
Componentsofamarketingplan 41
Presellingyourbook 41
BuzzYourBookwebinarseries 42
SWPcatalog 43
Galleys/ARCs 43
Publicityguidelines 44
Whereyourbookmightbesold 47
Basicsocialmediastrategy 49
Trackingsales 49
Discountingyoure-book 52
AuthorCentralonAmazon 52
Contestsandawards 53
Whattodoifyouseeyourbookonlineavailableasafreedownload 54
RESOURCES 55
FREQUENTLYASKEDQUESTIONS 60
STYLEGUIDE 68
GLOSSARYOFPUBLISHINGTERMS 76
PROOFREADINGCHECKLIST 80
SAMPLECORRECTIONS—FIRST-PAGESSTAGE 81
BOOKLAUNCHCHECKLISTFROMWRITER.LY 83
SAMPLEPUBLICITYMATERIALS 84
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COMPANYOVERVIEW
SheWritesPress(SWP)wasfoundedbyBrookeWarnerandKamyWicoffinJune2012forthe
purposeofprovidinganalternativepublishingoptiontowomenwriters.SheWritesPressisfor
authorswhowantthefreedom,control,andfinancialrewardsofinvestingintheirownbooks
upfront,withoutsacrificingthecredibilityandstatusthatcomewithpublishingunderahighly
selectiveimprint.
SWPisuniqueintheworldofpublishingforthreedistinctreasons:itsvettingprocess,thefact
thatthepresshastraditionaldistributionthroughIngramPublisherServices,andits
missionandbuilt-incommunityofwomenwritersandreadersatSheWrites.com—asocial
networkingsitefoundedbyKamyin2009—aswellasthefactthatitoffersamuch-needed
alternativeinarapidlychangingpublishinglandscape.Unlikeself-publishingplatforms,which
publishwhatevercomesthroughregardlessofquality,SWPworkswithourauthorstoensure
thattheirbookswillbewellreceivedinthemarketplace.Unliketraditionalpublishinghouses,
whichbuythemajoritystakeinyourbookbutoftendon’tdeliverwhenitcomestoproviding
theeditorialandmarketinghelpyouneed,SWPgivesauthorsatraditionalhouseexperience,
completewithtraditionaldistributionandanexperiencededitorialandproductionteam,while
allowingyoutoretainfullownershipofyourprojectandearnings.
InOctober2014,SWPbecamepartoftheSparkPointStudio,LLC,family.ThismovegivesSWP
theaddedadvantageofhavinganin-housepublicitysolutionforitsauthors.FoundedbyCrystal
Patriarchein2004,SparkPointStudiodoesPR,marketing,socialmedia,branding,content,and
publishing.AsCEOoftheparentcompanySparkPointStudio,Crystaloverseestheoperationsof
boththepressandBookSparks,whichofferspublicityoptionsforinterestedSWPauthors.
SWPisnowmulti-citybased.BrookelivesinBerkeley,KamyinBrooklyn,andtheBookSparks
teaminTempe,Arizona.LaurenWiseisafull-timeSheWritesPressprojectmanagerworkingin
theTempeoffice,andCaitLevin,SWP’sotherprojectmanager,livesandworkdsinNewYork.
Ourprimarymissionistoprovideourauthorswithahelpinghandintheprocessofpublishing
andtoensurethateachauthorpublishesabookshe’llbeproudofforyearstocome.Weare
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community-basedanddrivenbythebeliefthatwomendon’tletwomenwritealone.Thiswas
somethingDeborahSiegel,cofounderofSheWrites.com,oncesaid,andit’sbeenadrivingforce
behindbothSheWrites.comandSheWritesPress.
Onbehalfofourentirestaff,towhomyou’llbeintroducedinthesepages,wewelcomeyouto
SheWritesPress.Onceyoureceivethishandbook,youwillbeconsideredaninterestedauthor
andyouwillbeinvitedtomonthlyauthorcallshostedbyBrookeWarnertofurtherelucidatethe
publishingprocessforyouandtohelpyoustayontrackandondeadline.WorkingwithShe
WritesPressismorethanjustapublishingexperience;it’sateamandacommunity.Ifyouare
notalreadyamemberofSheWrites.com,pleasegothereandbecomeamembersoyoucan
makethemostofyourexperienceasaSWPauthor.Welookforwardtohelpingyoubringyour
bookbabyintotheworld.
Manyauthorsaskforinformationaboutthepresstosharewithfriendsoronsocialmediaor
yourwebsite.Here’sourrecommendedlanguage:
SheWritesPressisanindependentpublishingcompanyfoundedtoservemembersofSheWrites.com,thelargestglobalcommunityofwomenwritersonline,andwomenwriterseverywhere.SheWritesPressisbothmission-drivenandcommunity-orientedaimingtoservewriterswhowishtomaintaingreaterownershipandcontroloftheirprojectswhilestillgettingthehighestqualityeditorialhelppossiblefortheirwork.In2014,SheWrites.comandSheWritesPressbecamepartofSparkPointStudio,LLC,creatingapowerfulcombinationthatnootherhybridpublisherbringstothetable,includingastrongeditorialvision;traditionaldistribution;twoaward-winninghybridimprints(SheWritesPressandSparkPress)andanin-housemarketingandpublicityteamthroughitspublicitydivision,BookSparks,whichhasbecomealeaderintraditionalandinnovativebookPR,marketing,contentstrategy,branding,platformbuildingandsocialmediaforauthorsandpublishers.In2016,theSheWritesPressimprintsignedits200thauthor.TheSparkPointStudiofamilyisafemale-runcompanywithastrongvision,passion,andworkethic.
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EDITORIAL
Whiletheexactscheduleforeachbookisunique,allbooksfollowthesamegeneralprocess.If
youarereceivingtheseguidelines,youhavebeenplacedoneitherTrack1orTrack2bySWP’s
assessmentteam,oryou’reconsideringpublishingwithus.Ifyou’reTrack1,yourbookhasbeen
deemedreadytobeproofreadbyaSheWritesPressproofreader.IfyouareTrack2,youare
enteringintoanarrangementtohaveyourbookcopyeditedbyaSheWritesPresscopyeditor.
Followingistheorderinwhichyoucanexpectyourbooktobedeveloped:
Signedcontract
Deliveryofwelcomematerials
AnnouncementofyourbookonSheWrites.com(timingonthisvaries)
Deliveryofmanuscriptfromauthor
Coverdesignbegins
Copyediting(forTrack2authorsonly)
Proofreading
Interiordesignsamples
Finalcorrectionstointerior
Finalcorrectionstobackcover(includingARCedition)
ARCfilessenttoLSI(ourprintingpartner)
FinalapprovalbySWPofPDFfilefromprinter
FinalbookfilesenttoLSIforprinting
FinalapprovalbySWPofPDFfilefromprinterorprooffromLSI
Booksavailableforsale
Signedcontract
Pleasereadyourcontractcarefully.YouwillbenegotiatingyourcontractwithpublisherBrooke
Warner.Shewillansweranyandallquestionsdirectly,andyoucanreachherat
brooke@shewritespress.com.Makesureyouunderstandyourresponsibilitieswithregardto
permissions,ourproductionprocess,andthewaytraditionaldistributionworks.
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Onceyourcontractissigned,eitheryoucansnail-mailittoSheWritesPress|1563SolanoAve.,
#546|Berkeley,CA94707,oryoucanscanthesignaturepagetoBrooke’sattentionat
brooke@shewritespress.com.Wehaveseveralpaymentoptionsthatwillbenegotiatedatthe
pointofsigningthecontract.Noworkwillbeginuntilwehavethefirstpaymentagreeduponin
yourcontract.
DeliveryofrequestedmaterialstoSWP
AssoonasSWPhasreceivedyourcontractandfirstpayment,youwillreceiveacovermemoto
filloutfromSWPprojectmanagerCaitLevin.CaitandBrooketag-teamoneveryproject,soyou
canrestassuredthattogethertheywillbeshepherdingyouthroughtheproductionprocess,
keepingyouapprisedofallyourdeadlines,andgenerallykeepingyourbookontrack.Caitwill
alsobeaskingyouforanauthorphoto,aone-paragraphbiography,anda200-worddescription
ofyourbook.Thesooneryoucangetthesematerialsbacktous,thebetter.Weareeagertoget
yourcoverdesignunderway,andweusethephoto,bio,anddescriptiontoannounceyour
bookonSheWrites.com.ThedescriptionyousenduswillbethebasisforyourTipSheet
information,whichistheinformationthatwilleventuallylandonAmazon.ReadmoreaboutTip
Sheetsonpage25.
AnnouncementofyourbookonSheWrites.com
ThetimingofwhenyourbookwillbeannouncedonSheWrites.comvaries.CaitLevinwill
schedulethetimingwithyou.Ifyouhaveexpectationsaroundwhenyou’dlikethisinformation
tobereleased,pleaseletherknow.IfyouarenotalreadyamemberofSheWrites.com,please
filloutaprofileandbecomeone!Ifyouareamember,youwillbeinvitedtojointheSWP
AuthorgrouponSheWrites.com.Thiscommunityofyourfellowauthorssharesideasand
supportsoneanother,soit’savaluablegrouptojoin,andwe’dlovetoseeyouthere.Wealso
haveanactiveSWPsecretFacebookgroup.Ifyouarenotautomaticallyadded,pleaseemail
BrookeorCaittoaddyou.
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Deliveryofmanuscriptfromauthor
Theentiremanuscript—includingallfront-andback-of-the-bookmaterials—shouldalsobe
submittedbytheauthortoBrookeandCaitbyanagreed-upondate,orassoonasthecontract
issignedandthefirstpaymentmade.Thisdateisthe“deliveryofmanuscriptdate.”This
includes,butisnotlimitedto,anyofthefollowing:
TitlePage
Dedication
Epigraph/Frontispiece
TableofContents
Foreword
Chapters
Afterword/Epilogue
Credits
Endnotes/Sources
Acknowledgments
AuthorBio
Ifyouintendtohaveimagesinyourbook,pleasedonotincludetheminthemanuscriptatthis
point.Itwillmakeyourfiletoobigtosend.Wepreferyouuseplaceholdersforyourimagesat
thisstage,notatedbythenameofthejpegortiff.Youwillinsertintothebodyofyourtexta
placeholderthatlookslikethis:
[[insertwater.jpeghere]]
Youwillthensendusthecorrespondingwater.jpegonadiskviasnailmailoruploadittoa
serverlikeDropbox.comforustoaccessit.Pleasesee“Submittingimages,”below.
Whenyousubmityourmanuscript,pleasetakenoteofthefollowing:
ü PleasesubmityourentiremanuscriptinasingleWordfile.
ü Wepreferthatallchaptersandtextfollowinghardlinebreaksstartwiththetextflush
leftandthatyouindentallsubsequentparagraphs.
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ü Wepreferthatyouincludenospecialformattinginthetextbeyonditalics,boldface,
andsmallcaps,asitwillgetlostintheprocessoftransmittinge-files.Ifthereisany
formattinginthetextthatrequiresspecialcare(e.g.,dialogue,specialfonts),please
conveythisinanemailwhenyousubmitthemanuscript.
ü Pleasedonotembedyourendnotes,sinceourdesignprogramsdonotreadembedded
text.Seepage45formoredetailsonhowtohandlefootnotes/endnotes.
ü Ifyouhaveanyspecialformattinginthecontentofyourwork(e.g.,youcoinnew
phrases,wantethnicnamestreatedinaparticularway,orhaveapreferenceforthe
constructionofcompoundterms),sendalistofsuchtermswhenyousubmityour
manuscript.
Submittingimages
MostSWPbooksdonotincludeartorphotographsandaresubjecttoa$5perimagefee
beyondthebaseproductioncost,whichwillbebilledwiththefinalinstallmentofthepublishing
package.Ifyouhaveestablishedwithyourprojectmanagerthatyourbookwillincludethem,
imagesforreproductioninbooksmaybesubmittedashigh-resolutionimagesvia
HIGHTAIL.COM,DROPBOX.COM,WETRANSFER.COM,orasnail-mailedCD.Pleasedonotemail
themdirectly,astheymaycrashouremailaccounts.Pleasedonotembedtheminthebodyof
yourmanuscript,becausethatwillmakeyourWordfiletoobigtoemail.Photoscanbeprovided
aseitherTIFForJPEGfilesandneedtobeatleast300dpitobeprintquality.
Whendecidinguponaselectionofimagestoaccompanyyourmanuscript,considerthequality
ofeachimageandhowwellitwillreproduceinprint.Allartwillbeprintedinblackandwhite,
unlessotherwisespecifiedatthepointofcontractnegotiation.Alow-qualityorincorrectlysized
submissionwillreproducepoorlyinthefinalbookandmayproveunsuitableforuse.
Pleasealsobemindfulofthecostofattainingpermissiontoreprintanyimages,acostthatwill
bebornebytheauthor.
Wordcount
Wespecifythatmanuscriptsshouldbenolongerthan120,000words.Pleasekeepinmindthata
longbookisadifficultbooktosell—inpartbecauseofreaders’patienceandtoleranceforlong
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books,butalsobecauseofthepricepoint.MostSWPbookswillbe5.5x8.5inchesandwillcostin
therangeof$16.95–$19.95.Priceisgenerallydeterminedbypagecountandbyhowtheretail
priceofotherbooksinyourcategorycompares.Wewilladviseyouonthesedetails,andanything
fallingoutsideofthiswillalsobesomethingtodiscusswithyourprojectmanagerbeforeyourbook
goestolayout.Beyondthereader’scostisyourcostofproduction.Thelongerthebook,themore
youpayforproduction,soifyouhaveaverylongbook,wemightsuggestthatyouhaveabigger
trimsize(6x9inches)andahigherpricepoint(upto$18.95forfictionormemoir).
Asimplewaytocheckyourwordcountistousethe“wordcount”functioninMicrosoftWord.You
dowanttoincludefrontandbackmatter(allelementsofthebookthatfallbeforeorafteryour
primarychapters)inthefinalcount.
Coverdesign
Assoonaswereceiveyourcovermemo,thedesignprocesswillbegin.Thisentailsadetailedand
thoughtfulprocessthroughoutwhichwekeepyoureditorialcontentandthemarketingdirection
foryourbookinmind.Oncewehavesettledonacoverconcept,youwillseewhatarecalled
“covercomps”foryourbook.Thesearegenerallythreetofourconceptsthatvaryintermsofhow
completetheymightbe.Weshowyoutheseconceptsforthepurposeofestablishingadirection
youfeelgoodabout,buttheymightsometimesbemorecompletedesigns.
Whenyoureceiveyourcomps,wearelookingforfeedbackthatwillhelpuswithournextstep,
whichisrefiningandpolishing.Ifyoudonotlikeacover,wewanttoknow,ofcourse,butwe
aremoreinterestedinspecificanddirectivefeedbackaboutwhatmightbeworkinginorderto
helpusmoreforward,ratherthanfeedbackaboutwhat’snotworking.
Wewilldouptotworoundsofroughcoversanduptotworoundsofpolishedcoversinour
effortstogettherightcoverforyou.Ifaftertworoundsofroughcoversnodirectionfeelslike
therightdirection,SWPreservestherighttohaveaconversationwithyouaboutwhat’snot
workingandwhatwillneedtohappeninordertogettoagoodplacewiththecoverdesign.We
cannotaskourdesignerstodomanyvariationsbeyondthecompsandpolisheswe’ve
establishedhere,sowewillallworktogethertoensureasmoothprocess,understandingthat
thecoverdesignprocessissometimessmoothsailingandsometimesalittlebumpy.Ifa
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designerexecutesthevisionyou’veconveyedinyourcovermemoandyouarestillnothappy
withthedesign,youwillbebilledakillfeeintheamountof$250beforewestartover.
Thebackcoverwillbedesignedseparatelyfromthefrontcover,onceyourbookhasbeen
designedandwehaveafinalpagecount.Weaskthatyoustarttothinkaboutyourbackcover
copyassoonasyousendyourmanuscripttoSWPtobeproofread.Thesoonerwecangetyour
back-covercopy,thebetter.Pleasealsosee“Endorsements,”below.
Yourbackcoverandspinewillbedesignedatthesametimeandsenttoyouforyourapproval.
ThentheentiredesignwillbefinalizedandreadytogototheprinterortobeuploadedtoLSIif
youarechoosingprint-on-demandasyourprintoption.
Pleasenote:SheWritesPressallocatesupto$500forastockimage.Forimagesthatexceed
$500,Brookewillbeintouchaboutthecostandwhethertheauthorfeelstheartworkisworth
anadditionalexpenditure.Forthemostpart,weworkhardtolimitwhatwearelookingforto
$500orless,butsomecoverswilllendthemselvestomoreexpensiveartorphotography.In
recentseasons,wehavebeenconsciousofgettingbetterimagestocompetewithour
traditionalcounterparts,butwearemindfulofcostatthesametime.Ifyoufeelyouwantto
haveahigherimagebudgetthanwhatweallocate,pleaseemailBrooketodiscussthis,asitwill
giveyourdesignermorepossibilitiestoplaywith.Wealsowelcomeyourideasforimages,and
yourprovidingimagesyouown,whichwewillalwaystakeintoconsideration.
Copyediting(forTrack2authorsonly)
OurcopyeditorsadheretoTheChicagoManualofStyle.Wealsoprovidespecificnotesforeach
copyeditoraboutthebookshewillbecopyediting,includingcommentaryontheauthor’stone
andstyleandspecificareasofthenarrativewe’dlikethecopyeditortopayspecialattentionto.
Onaverage,acopyeditorspendstwotothreeweekseditingamanuscript.Thecopyeditorwho
worksonyourprojectwilleditthemanuscriptforspelling,grammar,punctuation,andlogic.As
sheedits,yourcopyeditormaymakealistofspecificquestionsthatshehasforyou,whichwill
beeitherprovidedinaquerydocumentorembeddedinthemanuscriptusingembedded
comments.
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Whenthecopyeditorisfinished,themanuscriptwillbereturnedtoyou.Atthispoint,youwill
reviewthesuggestededits,answerthecopyeditor’squeries,andmakenotesofanyadditional
changesyou’dlikemade.Ifyouchooseto,youcanacceptallthechangesyourselfandanswer
alloftheeditor’squeriesinthebodyofthemanuscript.However,ifyoubelieveyouarelikelyto
introducenewerrors,orifyouwouldratherhirethecopyeditortodothequeryintegrationon
yourbehalf,werecommendit!
Ifyouchoosetoacceptthechangesonyourown,pleasedosoandthensimplysubmitthefinal
manuscripttoSWPpertheinstructionsabove(“Deliveryofmanuscript”).
Ifyouchoosetohaveyoureditoracceptyourchangesonyourbehalf(alsoincludedinthisstep
wouldbetheeditingofanyaddedmaterial,postcopyedit),thenthoseadditionalhourswillbe
billedseparately,orontopof,thecopyedit(atthecopyeditingrate).Pleaseadheretothe
followingstepsifyouwouldlikeyoureditortoacceptthechangesonyourbehalf:
Makingchanges
TheeditswillshowupwhenyouturnonyourTrackChangestoolinMicrosoftWord.Ifyouwant
toaddorremovemanuscripttextonyourown,youmaydoso,butweneedadetailedsummary
fromyou,beforeyoumoveforwardtopublishwithSheWritesPress,ofhowmuchyouagreed
withthecopyeditorandacceptedherchanges,andhowmuchnewcontenttheremightbe.
OnceyoumoveforwardwithSheWritesPress,yourbookwillproofread,butthisismeanttobe
aneditorialspotcheck,notalineedit.Forthisreason,weurgeyoutocontinuetoworkwith
yourcopyeditoruntilyouhaveamanuscriptyoufeelhasbeeneditedallthewaythrough,
includinganynewadditionsthatmayhavearisenasaresultofthecopyeditor’smarks.
Oncetheintegrationiscomplete,youwillbesentafinalready-for-pressmanuscriptthatwillbe
namedwiththefileextension“_Final.docx.”
Anthologyeditors
Ifyouaretheeditorofananthology,youmaybegivenqueriesthatonlythecontributorscan
answer.Ifthat’sthecase,youshouldaskforresolutionfromyourwritersandincludetheir
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answersinthequerydocument.Youmaysharetheeditedpieceswithyourcontributorsand
allowthemtorespondtotheedits,butthisisacourtesyonlyandit’snotexpected.Asthe
editoroftheanthology,youareentitledtomakeallcontent-relateddecisionsyourself.We
recommendthatyouexplainthisprocessandyourroletoyourcontributorsearlyontoavoid
misunderstandingorproblemslaterintheeditingprocess.
Whetherornotyouchoosetoforwardtheread-onlypiecestocontributors,weadvisethatyou
setadeadlineforthemtoresolveandreturntheirqueriestoyou.
Proofreading(forTrack1and2authors)
TheproofreadingprocesshappensforTrack2authorsafteryourSWPeditorhascopyeditedand
approvedyourmanuscript.ForTrack1authors,proofreadingstartsassoonasyourfinal
manuscripthasbeensubmittedtoSWP.
Theproofreadingprocessisaword-for-wordread.TheproofreadwillbedoneinMicrosoft
WordusingtheTrackChangesfunction.Pleasenotethatifwediscover,aswemoveintoyour
proofread,thatourassessmentwasinaccurate(ifyouqualifiedasaTrack1author)andinfact
thebookisinneedofaheavieredit,wereservetherighttocontactyoutoaskyoutohavethe
bookcopyedited.Whilethisdoesnothappenveryoften,ithashappened.Wehavestrict
editorialstandards,andwedoourbestwhenassessingthemanuscripts,buteveryonceina
whileamanuscriptmayseemtobeinbettershapethanitis.Forusthisisapartnership,andwe
allwantthemanuscripttobeinthebestshapepossible,andinthepast,whenconfrontedwith
thisscenario,authorshavebeengratefulforthefeedback.
Whentheproofreaderisfinished,themanuscriptwillbereturnedtoyouwithanyqueriesyou
mightneedtoaddressembeddedinthemanuscript.Atthispoint,youwillreviewthesuggested
changesandtreattheWorddocumentasaread-onlyfile.Ifyouneedtoansweraquestionfrom
theproofreader,youcandosobyembeddingyourowncomment(seebelow)withTrack
Changeson.Ifyouhavequestionsorconcernsabouthowtodothis,contactCaitLevinformore
detailedinstructions.
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Makingchanges
Ifyouneedtoaddanywordsormakeeditstowhattheproofreaderhaschanged,youmaydo
soaslongastheTrackChangesfunctionison.Pleasedonotacceptorrejectanychangesusing
theACCEPT/REJECTfeatureinWord.Insteadweaskthatyouleaveanyeditsyouagreewithas
theyare.Yousimplyeditoverthedocumentandmakenotesinthebodyofthetextitselffor
theeditor,preferablyinbracketssothatthey’reeasilysearchable.Forinstance:
JaniewenttotheparkonMelroseAvenuewearingapinkshirt.[[pleasereinstatetheword
pink]]
Intheinstanceabove,theeditorhasdeletedthewordpink.You,theauthor,decidingthatit
mattersthattheshirtwaspink,areaskingtheeditortoreinstateit,ratherthanrejectingthe
editusingtheTrackChangesWordfunction.
ForatutorialonhowtouseTrackChanges,pleasesee:http://youtu.be/q0_mtjurxEs.
PleasenotethatafteryoureturnyourmanuscripttoCait,followingyourreviewofthechanges,
wedonotacceptmorechangesviaemail.Youwillhaveanotheropportunitytoreviewyour
pagesandtomakefinalcorrectionsonceyoureceiveyourdesignedpages.Thatsaid,please
spendtimewithyourmanuscripttoensurethatwhatyouaresendingtoCaitisthebestand
mostcompleteversionofthemanuscriptyoucansend.
Interiordesign(aka“pages”)
YouwillreceiveaPDFfileofyourcompletelylaid-outbookwithintwoweeksofsubmittingyour
proofreadchanges.Thisfileiscalled“firstpages,”meaningit’sthefirstroundoflaid-out,
designedpages.(Subsequentversionswillbecalled“secondpages,”“thirdpages,”etc.)Atthis
point,youarelookingatsomethingthatwillverymuchresembleyourprintedbook!It’scritical
thatyouprintoutthesepagesandspendsometimewiththem.Atthisstage,youarelooking
foranyerrorsthatmighthavebeenmissedduringthecopyeditingorproofreadingstage.As
muchaswestriveforexcellence,oureditorsarenotperfect,andeveryyearthousandsofbooks
gototheprinterwitherrors.Wewillhavedoneeverythinginourpowertopreventthis,butthe
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finalbuckdoesfalltoyou,theauthor.Weputthefinalresponsibilityforthedesignedbookto
theauthor,soweaskthatyoureadthisfilewordforword.
Pleasealsocheckasyougoforanyformattingissuesthatmighthavehappenedduringthe
layoutprocess.Flaganyproblemswithwordsbeingtoocloseortoospreadapart.Please
consulttheproofreadingchecklistattheendofthisAuthorHandbookandchecktomakesure
everythinglooksgood.Youwillbeapprovingyourpageshere,andanyandallvisualelements,
suchasartorphotographs,ifyou’reincludingthem.Onourend,wewillbegoingthroughthe
pagesforaspotcheckonformattingaswell,ensuringthatalltheelementsofyourbookarein
place.Wewillnot,however,bedoinganotherreadofthemanuscriptatthispoint.
Pleasenotethatbooksaredesignedtobejustified,andthereforewordsareoftenbrokenwith
hyphensattheendoflines.Thisiscommon,andweaskthatyoucorrectonlythosethatare
considered“badbreaks,”meaningtheydon’tlookrighttotheeyeoryoucannotlivewiththem.
Youwillnotetheminyourchanges(see“Makingchanges”below).
Anotherimportantnoteaboutdesignformattingisthatbooksoftenhaveblankpages;ifyour
chapterendsonarightpage,thenextleftwilloftenbeblank.Pagenumbersaregenerallyleft
offofchaptertitlepages.Wewantyoutobethoroughlyreviewingyourchanges,butask
questionsifyouhavethem.Pleasedonotintroducenewerrorsbecauseyouthinkyou
understandbookdesign.
Also,onceyousubmityourcorrectionstofirstpages,thosearetheonlychangesthatwillbe
implementedintosecondpages.Youdonotneedtorereadyoursecondpageswordforword.
Youneedonlytospot-checkthemtomakesurethecorrectionsyouaskedtobeimplementedin
firstpageshaveindeedbeenimplementedcorrectlyandthatthedesignerdidnotintroduceany
newerrors.
Makingchanges
WeaskthatyoucreateaWorddocumentcalled“1stpageschanges.docx”tosendbacktoyour
projectmanageruponreviewingyourfirstpages.Thiswillspecifytheexactchangesthatyou
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wanttoseeimplementedinyourmanuscript.Forafullsampleofwhatthisshouldlooklike,
pleasesee“SampleCorrections—FirstPagesStage”onpage80.
Thisisashortexampleofwhatyourchangesshouldlooklikeinyourchangesdocument:
Pg73–Graph1afterthelinebreak:ChangeasifonautopilottoabsentmindedlyToread:hewalkedabsentmindedly,andsohewasstartled
Pg83–Graph1,line1:
ChangeMünchentoMunichToread:traintoMunich
Pg85–Graph1afterthelinebreak,line2:
ChangeNanjingtoBubblingWellToread:AngveeredoffBubblingWellRoad.
Pg89–Graph1,line3:
ChangedelitosmalleateryToread:customersswarmedasmalleatery
Pleasenotethatnosubstantivechangesmaybemadeatthispoint.Anysubstantivechanges
thathappenafterthebookhasbeenlaidoutwillbechargedatarateof$50/hour.Thiswill
applynottoerrorsbuttoanyaestheticchangesthatareintroducedpostdesign.
Wemakeeveryefforttohaveasfewroundsofpostlayoutpagesaspossible,butit’slikelythat
yourbookwillgointosecondandthirdpages,possiblymore.Eachtimeyoureceiveanew
revisionfromus,weaskthatyoufollowthissameprocess,alwayssubmittingaWorddocument
specifyingyourchangesexactly,notingthepagenumber,graphnumber,andlinenumber.We
appreciateyourspecificity!
Backcoverdesign
Asmentionedabove,yourcoverdesignwillbefinalizedassoonaswehaveyourfinalpage
countandback-covercopy(includingendorsements).WewillsendyouaPDFfileofwhat’s
calledthe“covermechanical,”orfullcover,whichisafullflattenedcover—righttoleft—back
cover,spine,frontcover.Anychangesyouwantmadetothecontentwillbesubmittedinan
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emailtoyourprojectmanager.Weaskforaturnaroundonthisstageofnomorethanafew
days.
ARCfilessenttoLSI
WewillbecreatingARCs(advancereadingcopies)foreverybookthathasapublicityplan
attachedtoit.Ifyoudonothaveapublicistordonotintendtohireapublicist,pleaselet
Brookeknowearlyintheprocesssothatwecantalkthroughyouroptionsanddecidewhether
ARCsarenecessaryforyourbook.YourARCswilllookexactlylikeyourbook,exceptthatthe
coverwillfeatureabandthatsays“AdvanceReadingCopy,”anditwillhavepublicitycontact
informationonitforreviewers.AnARCfilewillbeuploadedtoLSIapproximatelyfourmonths
priortopublicationsothatyouhaveARCstouseduringthethree-monthprepublicitywindow,
whichisthethreemonthspriortoyourpublicationdate.BrookewillemailyouwhenyourARCs
areavailabletobeordered,andwewillcollaboratewithyourpublicistabouthowmanyshe
wants.Mostauthorsorderbetween30and100ARCs,dependingonhowaggressivetheir
publicitycampaignis.YouwillbechargedforthefullcostofyourARCs(plusshipping)assoonas
theorderisplaced.
Finalbookfilessenttoprinter
Thefinalfiles(minustheARCelements)willbesenteithertoLightningSourceortoanoffset
printeronetotwomonthspriortoyourshipdate,dependingonwhomyou’reprintingwith.
(LightningSourceneedsonlyaboutfourweeks’leadtime,whereastheoffsetprintersneedsix
toeightweeks.)Brookewillbeintouchwithyouaboutyouroptionsasyougetcloserto
publication.Thisdecisionisusuallymadeaboutthreemonthspriortopublication,andit’sbased
onacombinationofyourpublicityplan,yourexpectationsforselling,andyourpreorder
numbers.LightningSourceoffersusgooddiscountswhenweprintaroundthe500number,but
onceyouhit1,000+books,theeconomyofscaleofaprintrunmakesmuchmoresense.
Regardlessofwhatmethodyouchoose(PODorprintrun),youwillpayforthiscostupfront,and
Brookewillprovideyouwithabidforthework.It’simportanttounderstandtherisksassociated
withprintingingeneral.TheplussideofgoingwithLightningSourceatalowerprintrunof500
isthatyoucanquicklyandeasilyreplenishyourstock.Youwillbeatalowerriskofhaving
excessinventory(acostchargedbacktotheauthorafteroneyearoffreestoragewithIngram).
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Theplussideofgoingwithanoffsetprinterissimplyeconomics.Youwillgenerallysaveawhole
dollarperunitonceyouhitaprintrunof1,000books.Althoughwemonitorinventoryclosely,
thefirstthreetosixmonthsofyourcampaignisadifficulttimeformanaginginventorybecause
wearerequiredtofulfillallordersthatcomein.Yetthebookindustryisareturns-based
industry,andsomeaccountsmighttakeabigorder,onlytoreturnitlater.Thisisariskinherent
inthisindustry,andyoumaybeinasituationwhereyouareprintingtofulfilldemand,onlyto
haveinventorycomebacklater,whichwehavetoabsorb.Pleaseknowthatwedoourbestto
managethissituationandtoguideyoutothebestofourabilities.OnceyousignwithSWP,
Brookewillbeinconversationwithyouaboutthisissuesothatyou’reclearonwhatthebest
choiceisforyou.Wewantyoutomakesoundbusinessdecisionsandnottogetstuckwitha
bunchofexcessinventory,andyettosomedegreethenumberofreturnsagivenbookmight
haveisbeyondourcontrol.Soyouwanttomakemeasureddecisionswiththebestinformation
availabletoyou—andwewillhelpyouonthisfront.
Whattraditionaldistributionmeansforyourbook
Whileour2013movetobedistributedbyIngramPublisherServiceswasexcitingforSheWrites
Pressanditsauthors,italsoputmoreofaburdenonustoanteupourpublicityandmarketing
efforts.ItalsomeansthatwemustmeetIngram’seffortstosellourtitlesbyatleastagreeingto
printasmanyofthepreordersastheyobtainforagivenbookinthefirstprinting(whether
throughLSIorthroughanoffsetrun).Whatthismeansisthatyoumustprintatleastasmany
booksasIngramgetsordersfor.Ifyoudecidethatthisisnotplausibleforyoueconomically,
thereisanoptiontobeinIngram’sdatabaseandcatalogsbutnottobe“presold,”whichmeans
thatyouwillgetthefullbenefitsofbeingaSheWritesPressauthor,butyourbookwillnotbe
soldintothemarketplacebyIngram’ssalesforce.Ifyouarenotgoingtohireapublicist,we
reservetherightnottopitchyourbooktotheIngramsalesforce.Inotherwords,ifyouwantto
takeadvantageofwhatIngramisoffering,youneedamarketingplaninplacesothatallofyour
preorderedbooksaren’tsubjecttoahighreturnrate.(See“Returns,”below.)
Tofurtherclarifythisprocess,Ingramhasasalesforcethatsellsourbooksintomajoraccounts.
Theyurgethebuyersofthoseaccountstotakeacertainorder.Thisistechnicallya“soft”order
becausetheaccountscanandwillreturnbooksthatdonotsell.Hereiswherepublishingisa
gamble.Youwantthosebookstogooutintothemarketplace,butifyouhavenopublicityor
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marketingcampaign,thebookswillnotstick.Theywillcomeback,andSheWritesPress(andby
extensionyou,theauthor)hastoabsorbthosereturnsatthecostof50centsperreturn.The
goodnewsisthatthosebooksgobackintostock.Thebadnewsisthatreturnsareanindustry
inevitability,andyouwillabsorbthecostofthereturnsoutofyourauthorearnings.
Theupsideofourdistributionisthatyourbookwillbewidelyavailable.Youreffortstherefore
mustbefocusedoncreatingdemandforyourbookbygettingreviewsandexposureforit.This
iswhythevalueofpublicitycannotbeunderestimated,andwhywerecommendthatyouhave
aplansetinplaceforthethreemonthsfollowingyourbook’srelease.Werecommendthatyou
startinterviewingpubliciststhemomentyoudecidethatyoumightpublishwithSWP.
Brookewillsendeachauthorindividuallyherpreorderspriortomakingafinalprintingdecision.
Inpractice,ascenariomightlooklikethis:Advanceordersforyourbookmaybe500.Youwillbe
askedtoprint500copiesofyourbooktocoverthoseorders.Beyondthat,youmaywantto
orderadditionalbookstohaveonhand,andalso(again)fortheeconomicsofit.Onceyourbook
goestoPOD,youwillbepayingasteeperproductioncostforyourbook.Aone-offorderismore
expensivetomanufacturethananorderof500ormore.Theseareconsiderationswewantto
holdaswedecidehowmanybookstoprintandhowmanytowarehouse.Yourbookswillbe
warehousedforoneyearatnocharge,butafteroneyear,unlessyourbookissellingataregular
rate,youwilleitherpayforwarehousing(10centsperbook/permonth)orhavetheoptionto
haveyourbookssenttoyouatthecostofshipping,asyouwillalreadytechnically“own”the
books,sinceyouwillhaveprepaidtheproductionandprintingcosts.Athird—andtheleast
desirable—optionistohavequantitydestroyedattherateof5centsperunit.
Understandingreturns
Asmentionedabove,thebookpublishingisareturns-basedindustry.Ifyouwanttohaveyour
booksinbookstores,youmustagreethatyourbookcanbereturnedtoIngramatnocosttothe
retailer.Ingramprocessesreturnsforusattherateof50centspercopy.Thisisachargethatis
passedbacktotheauthorandcomesoutofyourauthorearnings.Thereturnedcopiesgoback
intoinventoryunlessthebooksaredamaged,inwhichcasetheyareconsidered“hurts.”We
havenowaytoallocatehurtstoindividualauthors,soanyhurtinventoryshouldbeconsidered
awrite-off.Ifyouhaveahighnumberofhurts,wecantalktoIngramaboutthepossibilityof
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pullingthemfromthehurtinventory,butthisissubjecttoacharge.Yourhurtswillbelistedasa
lineitemonyourquarterlyearningsstatement.
Warehousingandexcessinventory
Afteroneyear,Ingramwillcharge,onamonthlybasis,afeeforexcessinventory.Thisfeeis
calculatedonlyforthosetitlesthathavebeenactiveforgreaterthan12months.Excess
inventoryiscalculatedonaper-titlebasisandisinventorythatisinexcessoftheprevious12
months’netsalesoftheindividualtitle.Thefeetocarrythisinventoryis10centsperunitper
month.Brookewillsendyouinformationaboutyourexcess-inventoryoptionsifandwhenyou
haveexcessinventoryoneyearfollowingyourpublicationdate,andwillgiveyoutheoptionto:
(1)payforexcessinventory;(2)haveexcessinventoryshippedtoyou;or(3)destroyexcess
inventory.
Booksavailableforsale
Itusuallytakesanywherefromtwotothreeweeks,fromthepointwhentheyarereceivedin
thewarehouse,forthebooksbeingprintedattheprintertobecomeofficiallyavailableforsale
online.ThebooksmustbemadeavailableinthesystemsatLSIandIngraminorderforAmazon
andotheronlineretailerstobeabletofulfilltheorders.Donotpanicifyourbookisnotshowing
uprightawayineveryvenue.WewillensurethatyourbookwillbemadeavailableonAmazon
andBN.com(Barnes&Noble)inbothprintande-formats.Youwillalsofindyourbookat
multipleonlineretailers,including:
AmazonKindleApple®Baker&TaylorBarnes&NobleNookKoboGoodreadsPageFoundryRethinkBooks/Bookshout!SonyCheggVitalSourceGardners(UnitedKingdom)BlinkboxBooks—formerlyGoSpoken/Mobcast(UnitedKingdom)Sainsbury’s—formerlyAnobii(UnitedKingdom)Txtr(Germany)
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Theavailabilityofyourbooksacrosstheseoutletswillvaryinthattheywon’tallhappenonthe
sameday.PleasenotethatAmazonisnotoriousforreleasingbooksearly,soit’sverylikelythat
anycustomerwhopreorderedyourbookonAmazonwillgetitearly—sometimesafulltwoto
threeweekspriortoyourpublicationdate.
Ordering101
Directorderingofyourownbook
Atthebottomofyourcontract,youwillseeasectioncalledDirectFulfillmentFees.Thisdetails
thecosttoyoutoorderyourownbookdirectlyfromIngram.
Ifyouareorderingbooksforyourself,youpayonlybasecosts.Ifyougotaprintrunandown
yourbooks,youpayonlyshippingandhandling.IfyouareprintingwithLSI,youpaythecostof
production(forasingleorder),whichisbasedonLSI’sformulaof99centsasabase,plus
$0.0165perpageforsmallformatbooks(including5.5x8.5and6x9)and$1.43asabase,plus
$0.0220perpageforlargeformatbooks(including7.5x9.25).
Placeyourordersdirectlybyemailingorders@shewritespress.comandattachingtheExcelsheet
called“ordertemplate.xlsx.”IfyoudonothavethisExcelsheet,pleaseemailBrookeorCait.We
willacceptonlyordersoftenormorecopies,unlesstheyarebooksforcontributorsto
anthologies,inwhichcasethereisnominimumorder.
Anybooksthatqualifyassalestocustomerswillbesubjecttothedistributionfee,sounlessyou
aredoingyourownfulfillment(meaningtakingordersthroughyourwebsiteandpackingup
bookordersandtakingthemtothepostofficeyourself),weencourageyoutohaveyour
customersorderyourbookthroughmajoronlineretailersoryourlocalbookstore.Ifyouchoose
togetintothebusinessoffulfillmenttocutoutthemiddleman,instructionsforhowtohandle
salesonyourownwebsitearecoveredbelowin“Presellingyourbook.”
SWPwillinvoiceyouforyourdirectorderswithinaweektothreeweeksofplacingyourorder,
andweaskthatyouprocesspaymentimmediately.Youwillreceiveanauto-responsethatyour
orderhasbeenreceived.Generally,orderswillshipthenextbusinessday.
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PreordersfromabookstoreorotheroutletwithanIngramaccount
Asauthors,youdonothaveanycontroloveryourpreorders,nordoyouhavetoworryabout
them.FulfillmentofthoseordersishandledbyIngram.Brookewillbeintouchwithyouasyou
getclosertoyourpublicationdatewithalistofyourpreorderssothatyoucanseewhat
accountsareorderingyourbook.
OrdersfromaretailoutletthatmightnothaveanIngramaccount,orthatdoeshavean
accountwithIngramandsaysitcannotplaceanorderforyourbook
IfyourunintoanissuewithastorethatdoesnothaveanIngramaccount,youcanaskthemto
setoneup.Theycancall(866)770-3022.Somebookstoresmaybereluctanttodoso,andifyou
encounterextremeresistance,thenyoucanjustdoconsignment.Typicallyconsignment
arrangementsare60/40—60percenttotheauthorand40percenttothebookstore.We
stronglydiscouragedoingconsignmentunlessabsolutelynecessary,however,asIngramdoes
haveanexclusivearrangementtodistributeourbookstotradeaccounts(bookstores,retailers,
etc.).IfyouencounterabookstorethatdoeshaveanIngramaccountandtheysaytheycannot
placeanorderforyourbookthroughIngram,contactBrookerightawaysoshecanputthe
regionalrepintouchwiththebookstoreownertostraightenoutanyproblemorissue.
Whatdeterminesapreorderversusaregularorder
Theactualpubdatedeterminesthe“pre”partofpreorders.Theseareadvanceordersthat
comeinbeforeyourbookistechnicallyforsale.Allordersafterpublicationarejustconsidered
regularorders.Allorders,however,are“actual”orders,andallaresubjecttoreturns.Postpub
orderswillcomethroughIngram’ssystemjustlikepreorders.
OrderingforathirdpartydirectlythroughSheWritesPress
YoucanorderbooksforathirdpartydirectlythroughSheWritesPressonlyifthethirdpartyis
nota“tradeaccount,”meaningthatitisnotabookstoreoraretailoutlet.Youmightsell
directlytoacorporation,ahospital,themilitary,oranonprofitorganization.Youcanarrange
thesesalesdirectlywiththebuyer,andwehaveadirectorderformforthesekindsofsales.We
recommendnegotiatingadiscountforthesekindsofsales,mandatingnofewerthantensales
andadiscountof50percent.Theseorderscutoutthemiddleman(Ingram)andallowyouan
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opportunitytomakeaprettygoodrateofreturnonyourbooks.Ifyousellabookat50percent
offitscoverprice($8.47),SWPwillcutyouyourcheckdirectlyfor60percentoftheproceeds.
Theaccountinthesecasesshouldcoverthecostofshipping.Brookecanhelparrangethe
orderingprocessdirectlywiththeaccount,oryoucanplacetheorderonbehalfoftheaccount.
BeintouchwithBrookedirectlyifyouhaveanopportunitytoexecuteadirectbulksale.Please
notethatwewillnotfulfillanydirectsaleslowerthantenunits.
Creatingarelationshipwithyourlocalbookstore
Youwanttoletyourfavoritelocalbookstoreknowthatyouareasoon-to-be-publishedauthor
aboutamonthortwopriortoyourpubdate.Ifyouwanttohaveaneventatthisbookstore,
andespeciallyifyoucandrawinalotofpeople,thisisanincentivetothemtocarryyourbook.
TheseorderswillbeplaceddirectlythroughIngram.Youcantellthemyourpublisheris
distributedbyIngram,andifthere’sanyconfusion,youcanclarifythatit’straditional
distributionthroughIngramPublishingServices.Mostmajorbookstoreshaveanaccountwith
them;ifyourbookstoredoesnot,theycancallSheWritesPress’stoll-freecustomerservice
numberat(866)770-3022.
Onceyou’veestablishedthisrelationship,encourageyourlocalfriendsandfamilytobuyfrom
thisbookstoretogenerategoodwill.
Hostinganawesomebooklaunchevent
Pleasenotethatalthoughyouhaveanactualpublicationday,youshouldbemorefocusedon
yourpublicationmonth,andyoudonotwanttohaveyourlaunchpartytooclosetoyour
publicationday(i.e.,thedayof).Retailersarelargelyunconsciousofabook’sactualpublication
day,andyourwindowofpublicityisafullthreemonthsfromthepointofpublication.Wemake
anoteofthisbecauseit’seasytogethookedintoaparticulardateasbeingimportant,orthe
dayuponwhichsomethingbigissupposedtohappen,butthepublishingindustrydoesn’twork
thiswayandyouhavemoretimeandspacearoundyourpublicationdatethanjustonesingle
day.Youcanevenhaveyourbooklaunchpartyasmanyassixweekspostpublication.Readthis
excellentpostbySWPauthorJessicaVealitzek,authorofTheRoomsAreFilled,onlaunchparty
tips:http://www.shewrites.com/blog/view/1897895/swp-behind-the-book-launch-party-tips.
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OTHERAUTHORRESPONSIBILITIESTipsheets
Aboutsixtoeightmonthspriortoyourpublicationdate,Brookewillhostacallthatwillbe
dedicatedtoaconversationabouttipsheets.Thisisacompilationofinformationaboutyour
book,includingdescription,authorbio,saleshook,publicityupdates,andmore.Ifyouaregoing
bigonyourpublicitycampaign,youwillwanttoseekoutapublicistaroundthistimetohelpyou
getahandleonthescopeofyourcampaign.Thesoonerwehaveasenseofthis,thebetter.The
tipsheetasksforkeywords.Oursystemallowsforsevenkeywordsforyourbook,andwe
encourageyoutostartthinkingaboutwhatthesemightbe.Pleaseseethefollowingtwoarticles
fordirection:
https://kdp.amazon.com/help?topicId=A2EZES9JAJ6H02
https://kindlepreneur.com/how-to-choose-kindle-keywords
BestpracticesforkeywordsfromIngramPublisherServices(ourdistributor):
•Whatarethingsinthebookthatmatter?People,places,etc.
•Whatkeywords,topicsandphrasesdopeopleusetotalkaboutthosethings?
•LookatkeywordtagsoncomptitlesinGoodreads/Amazon/LibraryThing(ie,plottwistvs.
suspense)
•Oneadvancedtooltouseishttp://soovle.com.Youcantypeinakeywordanditshows
promptsfromGoogle,Wikipedia,ping,yahoo,Amazon,YouTube,etc.
oDownload“BestPracticesforKeywordsinMetadata”:https://www.bisg.org/best-practices-
keywords-metadata
Youwillbegettingalotmoreinformationabouttipsheetswhenthedeadlinedrawscloser,but
it’sgoodtostarttohoneyourdescriptionearly,andtolockdownyourdatapointssooner
ratherthanlater.Youdon’twanttobescramblingatthelastminute,thoughwealwaysgiveyou
morethanamonthtocompleteyourtipsheets.Wealsoeditandweighinonthemonceyou
submitthemandbeforepostingyourdatatoIngram.It’simportanttonotethatthedatayou
giveuswillbeusedforyourAmazondescriptionandbeyond,sospendtimewiththisandmake
sureit’sexactlywhatyouwant!
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Finalproofreadingandsign-off
Astheauthor,youareresponsibleforthefinalsign-offonyourfinalpages.Manyauthorshave
askedusifit’sokaytosharetheirARCswithreaderswhoareproofreaderstocatchanyfinal
errors.Weareopentothis.However,youmustbecareful.Whatyourreaderswillbeoffering
youisnot“proofreading,”inthesensethatthiscananddoesgetstylisticandwewillnotaccept
stylisticchanges.However,youcanaskyourreaderstoreadfortyposspecifically,asyouhave
anopportunityafteryourbookisinARCstomakefinalpagesbeforepublication.Soifyou
decideyouwantafinalread-throughfromfriendsfortyposonly,weencouragethis.Weask
thatallchangesbesubmittedasspecifiedintheproofreadingsectiononpage13.
Endorsements(aka“blurbs”)
Youareresponsibleforsolicitingandacquiringendorsements,orblurbs—thequotesyou’ll
generallyfindonthebackcoverofabook.Thepurposeoftheseblurbsistomakeyourbook
moreattractivetopotentialreadersbyquotingindividualswithauthorityorotherpopular
authorsorcelebritieswhohavereadyourmanuscriptandwouldhighlyrecommendit.Blurbs
arealsoanexcellentwaytoprovidecreativedescriptionsofyourbookthatcomplementthe
back-covercopy.
Wesuggestyoustartthinkingaboutwhomyouaregoingtosolicitblurbsfromasearlyas
possible.Ifyouareonatighttimeline,it’sgenerallygoingtobetoolatetoapproachapotential
endorseronceyouhaveyourfinaldesignedbook.Instead,wesuggestyousolicitblurbsduring
thedesignprocess.Mostendorsersthesedaysdonotrequirethefullmanuscriptinorderto
blurbabook,sokeepthisinmind.Wewillprovideyouwithasamplelettertosendtopotential
blurbersuponrequestthatyoucantailortomeetyourneeds.It’stypicaltoofferadigital
versionofthemanuscripttoapotentialendorser.YoucansenditasaWordfileoraPDFfile.
Thisshouldbeasfinalaspossible,butit’sokaytosenditoutbeforethebookisproofread.You
canalsoalwaysaskifthepersonyou’resolicitingwouldpreferadigitalorahard-copyversionof
themanuscript.Iftheypreferhardcopy,wesuggestgettingthemanuscriptprintedandbound
atKinko’s(orasimilarprintingcenter),withthefrontcover.Blurbersgenerallyexpecttohave
fourtosixweekstoreadandcreateablurb,sokeepthistimelineinmind.
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Weaskthatyousendblurbsalongasearlyasyoucan.Ifpossible,pleasesendyourback-cover
contenttoBrookeallinonefile—withback-covercontentandblurbsalltogether.Ifwedonot
receiveyourback-covercopy,wewillpromptitforyouwhenit’sdue,butwedosuggestthat
youstartthinkingaboutendorsersnow!
Authorphoto
Wewantyourphotoassoonaspossibleforthepurposeofannouncingyourbookon
SheWrites.com,butifyouchoosetohaveanewauthorphototaken,wesuggestyoudoso.The
finalauthorphototobeprintedinthebookisduenolaterthanthepointatwhichyourbook
goestolayout,soaroundthetimeyou’reapprovingyourinteriordesignsamples.Ifandwhen
yougetanewphotograph,alwaysprovideuswiththecorrectcredit(thenameofthe
photographer,evenifit’safriendorfamilymemberwhotookthephoto).
Somebookscallforamoreformal,traditionalauthorpose,whileothersmaybenefitfroma
morecasual,personalizedlook.Hereareafewgeneralguidelines:
• Youshouldappearcomfortableandfriendlyinyourphoto.Don’tletthephotographer
poseyouinamannerthatmakesyoufeeluncomfortable.Aposedphotoislikelytolook
awkwardandunnatural.
• Yourclothingshouldmakeyouappearfriendlyandprofessional.Formalattireisnot
necessary,butmakesureyouarewellgroomedandlookingyourbest.Avoidblack-and-
whiteorhighlypatternedclothing,sincethecontrastwilldrawpeople'sattentionaway
fromyourface.Largejewelrycanalsobedistracting.
• Thephotoshouldbetakenwaist-uporchest-up,ratherthanshowingyourwholebody
fromadistance.Readersshouldbeabletoseeyourfaceclearly.
• Inpreparingforthephoto,thinkofotherauthorphotosyouhaveseeninpublished
works,andconsideryourownreactionstothem.Visualizeyourphotoasitwould
appearnotonlyinyourownbook,butalsonexttoamagazineornewspaperarticle
aboutyourbook.
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Permissions
Youareresponsibleforsecuringandpayingforpermissionforanycopyrightedmaterialyou
wishtoincludeinyourbooks.Allpermissionsareduebeforeyourbookgoestolayout.Youwill
needtoattainpermissionforanyuseofanotherowner’screativematerial,includingquotations
fromotherbooks,magazines,ornewspapers,songlyrics,andpoetry.Withoutthenecessary
permissions,wecannotpublishyourbook,orwewillrecommendthatyouremovethecontent
inquestion.Alistofrequiredpermissionsfollows.Shouldyouneedamoredetailedexplanation,
pleaserefertoTheChicagoManualofStyleortalktoBrookeaboutwhatyouwanttoinclude
andwhy.
Whatrequirespermission?Tables,figures,quotations,poetry,lyrics,photographsWhatdoesn’trequirepermission?1.Anythinginthepublicdomain.Thatis,anything:
• publishedintheUnitedStates85yearsfromthepresent,or• publishedinGreatBritainiftheauthorhasbeendeadmorethan50years,or• publishedbytheUSgovernment
2.Anythingthatfallswithinthedoctrineoffairuse.Thatis,abriefquotationthatis:
• clearlyidentifiedasbeingfromanotherwork,notasyourwords,and• nottakenoutofcontextordistortedastotruemeaning,and• accuratelyreproduced,wordforword,and• givenfullcredit
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SAMPLEPERMISSIONREQUESTLETTER
DateDear :Iwouldliketorequestpermissiontoreprintthefollowing:Author(s):Title:Copyrightyear: Journalvolume/date: Selection/pagenumbers: Illustrations/other:ThematerialwillbereprintedinabooktitledTitleofbookhere.MybookwillbepublishedbySheWritesPressinasmallprintrun.Iamresponsibleforpayingallfees,soIwouldappreciateawaiverorreductionoffees.Ifyoudonotholdcopyrightinthismaterial,pleaseletmeknowtowhomIshouldapply.Standardacknowledgmentoftitle,author,andpublisherwillbegiven,orIwillgladlyusethecreditlinethatyousupply.Rightsrequested:worldrightsinalllanguages,foralleditions(includingelectronic/digitaleditions),useinpromotionalmaterials(suchasourcatalog),insubsidiarylicenses(suchastranslationsorbookclubs),andinversionsmadebynonprofitorganizationsforblindorphysicallyhandicappedpersons.Ihaveprovidedthereleasebelowforyourconvenience.Pleasereturnthesignedoriginalrequesttome.Sincerely,Author’sName
***PermissionGrantedby:
_________________________________ ___________________________AuthorizedSignatureName(pleaseprint) Date
Pleaseusethefollowingcreditline:
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Technology
Transferringfiles
PleaseemailasattachmentsallWordandPDFfiles.PleasealwayscheckwithBrookebefore
sendingalargeimagefiletodeterminethebestwaytotransferthosefiles.
Software
OurinternalcomputerplatformisMacintoshOSX,andweexclusivelyuseMicrosoftWord.If
youareusingotherword-processingsoftware,weaskthatyouhavesomesortofsoftwarethat
willbeabletoreadTrackChanges.
TrackChanges
Beforeyoureachthecopyeditingstage,pleasebesureyouarecomfortablewiththeTrack
ChangesfunctioninMicrosoftWord.Thisfunctionwillallowyoutoseeeachspecificchangethe
copyeditorhasmadetoyourmanuscript.Ifyou’reunsurehowTrackChangesworks,please
viewBrooke’sonlinetutorialhere:http://youtu.be/q0_mtjurxEs(orgoto
youtube.com/warnercoachingandvisitthe“HowtoUseTrackChanges”video).
Filenames
Whensubmittingyourmanuscriptand/oranyfilestous,pleasemakesuretonamethemwith
eitheryourlastnameorthetitleofyourbooksomewhereintheextension.Whenyousubmit
filesbacktousthatyou’vereviewed,weaskthatyouincludetheunderscorelastname
conventiondescribedabove(i.e.,“myfile_BW.docx”).Thishelpsuskeeptrackofwhatyou’re
sending.Thankyou!
Specialcharacters,includingaccents
Providealistofallaccentedlettersorspecialcharactersthatyouhavekeyedin.Sometimes
thesearelostoralteredwhenweconvertfilesfromoneprogramtoanother,andanaccurate
keylistallowsustorestorespecialcharacterscorrectly.
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Audiobookcreation(optional)
ManySWPauthorsareinterestedincreatingaudiobooks.Wedonotretaintherightstoyour
audiobooks.However,wecanhelpyoucreateyourcoverfile,andifyouwantto,youcan
choosetouploadyouraudiobooktotheSheWritesPressACXaccount,ratherthancreating
yourownaccount.Youwillstillownyourcontent,butSWPownstherelationshipandpaysyou
yourinvoicesdirectly.
Formoreinformationonhowtocreateanaudiobook,pleaseseeSWPauthor(Fire&Water:A
Novel)BetsyFasbinderGraziani’swebinar“CreatinganAudioBook:AnotherClimbUpAnother
LearningCurve”here:https://vimeo.com/96250272.
Reachingouttofriendsforsupport
CherylRice,authorofWhereHaveIBeenAllMyLife?,hasgenerouslysharedthefollowing
informationforSWPauthorsasatemplateforanyonewhowantstomirrorhereffortswith
theirownbook.Considersendingoutlettersofsupporttofriendsandotherconnectionsinthe
weeksleadinguptothepublicationofyourbook,usinglanguagesimilartoCheryl’s.
SAMPLEFRIENDEMAIL:
DearJane,Hopeyoursummerandyourspiritsareinfullbloom.It’shardtobelieve,butmydreamofpublishingabookiscomingtruethisOctober.It’skindalikeplanningforababyandaweddingatthesametime.Somuchtodoandsolittleclarityabouthowitwillallturnout.Deepbreath...OnethingIamlearningisthatittakesaninsaneamountofeffort,andalotofhelp,togetabookintothehandsoffolkswhowillvalueit.Andthat’swhereyoucomein.I’mreachingouttoclosefriendsandfanslikeyoutosecuremytribeof“bookbuzzers”—folkswhowillsupportmylaunchweekinOctoberbyhelpingtospreadtheword.(Andstaytuned—yourpersonalEvitetothelaunchpartyonOctober7iscomingsoon!)
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SinceIknowyoumightpreferonewayofcontributingoveranother,Iputtogetheralistofsomekeyactivitiesthatwillhelppropelthelaunch.I’dbesoappreciativeifyoucouldreviewthelistandletmeknowby8/1whichactivityyouwouldbekindenoughtocontribute.Activity(placean“x”ifyoucando)SendanemailtoyourfriendsonOctober7aboutthebook.(Iwillprovidesampletexttocutandpasteintoanemail.)
FollowmeonTwitter@RiceonLife,andsendafewtweetstheweekofOctober6.(Iwillprovidesampletweetstocutandpasteintoanemail.)
SendFacebookpostaboutthebooktheonOctober7.(Iwillprovidesampletexttocutandpasteintoanemail.)
LikeCheryl’sauthorpageonFacebook:https://www.facebook.com/yourvoiceyourvision.
WriteandpostagreatbookreviewonAmazon,B&N,orGoodreadsinOctober.
ConsoleCherylwhenshegetsanot-so-greatbookreview.
RecommendWhereHaveIBeenAllMyLife?tofriendswhoareinbookgroups.
Hostabookgroupbasedonyourownbook.
Other: Thankyousomuchforyourhelpandsupport.Iwillbesendingperiodicupdatesaboutthelaunchjustsoyoucanshareinthefunstuffaswell.Withgratitude,Cheryl
MATERIALTOSENDOUTTOBOOKBUZZFOLKSONEWEEKBEFORELAUNCH
(AdaptedfrommaterialbyauthorMikeRobbins)Goodmorning,(Nameofindividual):Thankyousomuchforyourwillingnesstosupportthelaunchofmybook,WhereHaveIBeenAllMyLife?AJourneyTowardLoveandWholeness(hyperlink),andtohelpspreadthewordaboutittoyourcommunityoffriendsandclientswhenitofficiallylaunchesonOctober7(justaweek
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fromtoday!).WhileI’mfeelingexcitedandnervousaboutthelaunch,I’mdeeplygratefulforandhumbledbyyoursupport.Iwantedtosendyouthisnotetomakesureyouhadalloftheinformationyouneedforthelaunch.Tomakethingsaseasyaspossible,weputtogetherabookassetspageonmywebsite,includingsamplecopyforasoloemail,newsletterannouncement,andsocialmediaposts—aswellasavarietyofdifferentimages.Here’sthelink:(insertmyassetpage).IhavealsoattachedtwoWorddocumentstothisemailwiththesamesamplecopythatyoucanfindontheassetspage(justincaseyoufinditeasiertoopenupthedocumentandcutandpastefromthere).AndIhaveattachedaJPEGimageofthebookcover.Letmeknowifyouhavequestionsaboutanyofthisorifyouwouldlikeadditional/customizedcopyorresourcesfromme.I’mhappytodowhateverwillmakeiteasiestandmosthelpfulforyou.Theidealdateforyoutoposttoyourblog,sendanemailtoyourlist,and/orpostonsocialmediaaboutthebookisOctober7,thoughanydaybetweenOctober5and10wouldbegreat.Thebooklaunchpageitself,whereyoucandirectpeopletogotopurchasecopiesofthebookandreceivetheirfreebonusgifts,ishttp://yourvoiceyourvision.com/book/.Again,thankyouforyourhelp.Itmeanssomuchtome.
SOLOEMAIL
Subjectline:WhereHaveIBeenAllMyLife?—aninspiringnewbookbyCherylRice
Dear[NAME]/Hieveryone,
I’mexcitedtoletyouknowthatmyfriendCherylRicejustlaunchedhernewbook,WhereHaveIBeenAllMyLife?AJourneyTowardLoveandWholeness.Whatapage-turner.Ilovedthisbook.Youcangetittoday,alongwithsomeamazingbookbonuses.
Cheryl’shumorous,moving,andverycompellingmemoirisanadultcoming-of-agestorythatwillresonatewithallpeoplewhohavestruggledtoovercomethelossofalovedone,makepeacewiththeirpast,andlovethemselvesunconditionally.
Inthepowerfulandpoignantinterweavingchapters,Cheryltellsthestoriesof:
• Theunexpecteddeathofhermother,whoisherbestfriend,andhowshedealswithhergriefinunique,andnotalwayshelpful,ways
• Thedesperate,unrequitedloveshefeelsforhertherapist• Thejourneyintoherpastthatshedslightonherlifelongpeople-pleasinghabit• Thestruggletofindherwayinanewmarriage• Andfinally,andinspiringly,comingtofullyembraceherfreedomandwholeness
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Inadditiontobeingatop-notchwriter,Cherylisacompellingspeakerandcoachdedicatedtohelpingwomenbecomeleadersintheirownlives.
Idevouredthisbook,andIthinkyouwilltoo!And,whenyouordercopiestodayofWhereHaveIBeenAllMyLife?,you’llalsoreceivefantasticbonusgifts,includingaworkbookbyMarciShimoff,NewYorkTimesbest-sellingauthorofHappyforNoReason,andaninspirationalbookchapterfromprofessionalspeakerandauthorMikeRobbins,fromhisnewbookNothingChangesUntilYouDo.Checkitout:http://mike-robbins.com/book/here.
Sincerely,
Yourname
EMAILNEWSLETTERANNOUNCEMENT
InspiringNewBookWhereHaveIBeenAllMyLife?,byCherylRice
MyfriendCherylRicejustreleasedhernewbook,WhereHaveIBeenAllMyLife?AJourneyTowardLoveandWholeness.Thispowerfulbook,whichyoucangettoday,isfilledwithtender,poignant,andhumorousessaysthatchronicleCheryl’sjourneyfromgriefandaprofoundsenseofunworthinesstolife-affirminggrowthandhealing.Herstoryissocompelling,Icouldn’tputthebookdown.IalsofoundmyselfmovedtotearsandlaughterasIrecognizedmyownstoryinCheryl’s.I’msureanyone,especiallywomen,willrelatetoandbeinspiredbyCheryl’scourageousinnerjourney.
Formoreinformationaboutthisgreatnewbookandthebonusgiftsyou’llreceivewhenyouorderittoday,clickhttp://mike-robbins.com/book/here.
SAMPLEFACEBOOKPOSTS
Connectwithyourfans,followers,andfriendsaboutWhereHaveIBeenAllMyLife?AJourneyTowardLoveandWholenessbytagging@yourvoiceyourvisionandusingthehashtag#WhereHaveIBeenAllMyLife.HerearesomesampleFacebookpostsyoucanuse:
CherylRice’snewbookWhereHaveIBeenAllMyLife?AJourneyTowardLoveandWholenessiscompelling,deeplypersonal,andlife-affirming.Itjustcameout,andwhenyouordercopiesofittoday,yougetgreatbonusgifts:http://www.yourvoiceyourvision.com/book/.
I’msoexcitedaboutthereleaseofmyfriendCherylRice’snewbookWhereHaveIBeenAllMyLife?AJourneyTowardLoveandWholeness.Shesharessuchdeepandpersonalinsights—you’llbemovedandinspired.Orderyourstoday:http://www.yourvoiceyourvision.com/book/.
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CherylRice’snewbook,WhereHaveIBeenAllMyLife?AJourneyTowardLoveandWholeness,justlaunchedtoday!Thispowerfulmemoirisforanyoneraisedonadietofpeople-pleasingandfairy-talebelieving.Countmein!Howaboutyou?http://www.yourvoiceyourvision.com/book/
Checkoutthebrand-newbookfromCherylRice,WhereHaveIBeenAllMyLife?AJourneyTowardLoveandWholeness.It’sapowerful,inspiring,andcourageousbookthatwilltouchyoudeeplyandstaywithyouforalongtime:http://www.yourvoiceyourvision.com/book/.
SAMPLETWEETS
SharethelovewithyourTwitterfollowers!Usethehashtag#WhereHaveIBeenAllMyLifeandtag@RiceOnLife.Feelfreetouseoradaptanyofthesampletweetsbeloworwriteyourown.Youmayalsoincludeoneoftheimagespostedbelow.
You’lllaugh,you’llcry,youmayevenlearnsomethingaboutyourself.Checkout@RiceOnLife’snewbook,#WhereHaveIBeenAllMyLife:http://bit.ly/WHIBAML.@RiceOnLifehaswrittenapowerful,vulnerable,andlife-changingnewbookcalledWhereHaveIBeenAllMyLife?http://bit.ly/WHIBAML#WhereHaveIBeenAllMyLife,@RiceOnLife’sawesomenewbook!Orderitnow&get5bonusgifts!http://bit.ly/WHIBAMLMyfriend@RiceOnLifehaswrittenanengagingandpowerfulbook,#WhereHaveIBeenAllMyLife!Ordercopiesofittoday:http://bit.ly/WHIBAML.Ilovethisnewbookby@RiceOnLife,#WhereHaveIBeenAllMyLife,andIthinkyouwilltoo.Checkitout:http://bit.ly/WHIBAML.Lookingtoloveandacceptyourselfmorefully?Give#WhereHaveIBeenAllMyLifeareadandgetstartedonyourownjourney:http://bit.ly/WHIBAML.SAMPLEBLOGCOPY
Ifyou’dlikeaguestblogpostfromme,anexcerptfromthebook,orabookdiscussionguide,oryou’dliketointerviewme,[email protected],andwecancoordinatethat.I’mgladtodowhateverIcantobestengageyourcommunity!
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DISTRIBUTION&FINANCES
Thedistributionrelationship
SheWritesPressisdistributedbyIngramPublisherServices(IPS).(SeewhoelseIngram
distributeshere:www.ingramcontent.com/pages/ingram-publisher-services-product.aspx.)
Therearemanybenefitstothismovetotraditionaldistributionforourauthors.Thefirstand
mostimportantisvisibility.WithIngram,SWPhasabuilt-insalesforce.Wehaveawholeteam
ofrepswhogooutintothemarketplacetosellbooks,notjusttothebigaccounts(Amazon,
B&N),butalsotoindependentbookstores,libraries,onlineretailers,andspecialtymarkets.
HavingtraditionaldistributionmakesSWPuniqueintheworldofindiepublishingbecauseself-
publishedauthorsdonothaveaccesstothisbroadernetworkandtoexpandedsalesoutletsand
opportunities.YourbookwillbeavailableinIngram’scatalog,whichishostedbyEdelweiss
(edelweiss.abovethetreeline.com).Thisisoneoftheprimaryonlinedatabasesthatbooksellers
reviewwhenchoosingwhatbookstoorderandcarry.
Traditionaldistributionalsoallowsustopenetratethelibrarymarket—anotherplacethat’s
beendifficultforself-publishedauthorstogetinto.WithIngram,wetakeadvantageofthe
manypartnershipstheyhavewithbookstores,onlineplatforms,andthespecialsalesmarkets
(whichincludesanythingfromairportstobig-boxstores(Costco,Target,etc.)tosupermarkets
toretailerslikeUrbanOutfitters).
NotethatIPSwillbehandlingourprintande-bookdistribution.Theonlineretailerrelationships
include:
AmazonKindleApple®Baker&TaylorBarnes&NobleNookKoboGoodreadsPageFoundryRethinkBooks/Bookshout!Sony
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CheggVitalSourceGardners(UnitedKingdom)BlinkboxBooks—formerlyGoSpoken/Mobcast(UnitedKingdom)Sainsbury’s—formerlyAnobii(UnitedKingdom)Txtr(Germany)
Whenyoupartnerwithabookstoreorotheroutletforanevent,youwanttoletthemknow
thatyourpublisherisdistributedbyIngraminadvance.It’slikelythattheyalreadyhavea
relationshipwithIngram,butiftheydon’t,forwhateverreason,wecanfast-trackthemtoget
themsetupwithanaccount.IfabookstorewantstoestablishanaccountwithIngram,theycan
callourtoll-freenumberat(866)770-3022.
Wherespecialeventsareconcerned,youmayhavetheoptiontofulfilltheordersyourselfand
forgoIngram,butyouneedtobecareful.Ingramhasanexclusiverelationshipwithcertain
retailers,includingbookstores.Soyoucannotofferaconsignmentarrangementwithyourlocal
bookstore.TheywillneedtoplaceanorderwithIngram.
Herearesomeotherperksofbeingatraditionallydistributedpress/author:
1.BecauseSWPlooksandbehaveslikeatraditionalpress,wenowhavestatusasatraditionalpressandcananddosubmitourbooksforconsiderationtobereviewedbythefollowingmajorreviewoutlets:PW,LibraryJournal,Booklist,Kirkus,andShelfAwareness.2.Wehaveasalesforce.Twiceayear,BrookeWarnerandKamyWicoffgotoNashville,Tennessee,topitchSWPauthors’worktoasalesforceoffiftyorsorepresentativeswhosejobitisto“sellin”bookstothetrade.Gettingthiskindoffacetimewithrepsisinvaluable.3.SWPmanagesyourmetadata.WehaveanONIXfeed,whichmeansthatcorrectionsandupdatestoanyandalldatagoouteverynightacrosseverymajorplatformandallourdirectpartners.WhenyouhaveachangeyouwanttomaketoAmazon,emailBrookeWarnerand/orCaitLevin.4.SWPbooksgetintolibraries!Thisisabigadvantageoftraditionaloverself-publishingandcanmakeadifferenceforyourbook’slegitimacyinwidermarkets.5.SWPputspressreleasesoutonthewiresonbehalfofourauthorsforeachandeverybook.WehaveaccesstoMediaHub,adatabaseof700Kmediasubscribers,sothatwhenwegetamajormediahit,itwillreverberateandbeseen.6.WehaveaccesstoiPage,abusiness-to-businesstoolwherebuyerscanorderdirect.Thissitefeaturesallofourbooksandgetsapproximately30Kvisitorsaday.
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37
7.OurbooksarefeaturedinEdelweiss,anonlinecatalogreviewedbytheheavyhittersintheindustry—bookbuyers,reviewers,andsomemedia.8.WehaveaccesstoprogramslikeB&N’sDiscoverGreatNewWriters™programandIndieBound’sIndiessentialsprogram,andwewillnominateauthorsfortheseprogramswhereappropriate.Thesameistrueofnationalprizes.Ifyouhaveyoureyessetonsomethingyou’dliketoenterandyouneedyourpublishertosubmitforyou,pleasecontactBrookeWarner.
Pleaseseeafewmediahighlightsherewithregardtoour2013decisiontomoveforwardwith
IPSfordistribution:
SheWritesPressNowDistributedbyIngramPublisherServiceshttp://www.publishersweekly.com/pw/by-topic/industry-news/publisher-news/article/58262-
she-writes-press-now-distributed-by-ingram-publisher-
services.html?utm_source=Publishers+Weekly&utm_campaign=381976b3a9-UA-15906914-
1&utm_medium=email&utm_term=0_0bb2959cbb-381976b3a9-304610921
SheWritesPress:Publishing's“ThirdWay”http://www.shelf-awareness.com/issue.html?issue=2058#m21035
Brooke’spostonSheWrites.com(August2013)aboutwhatshelearnedfromherfirstyearas
publisherofSWPandwhythismovetoIngramissoimportantandexcitingforthepress:
http://www.shewrites.com/profiles/blogs/three-lessons-i-ve-learned-from-my-first-year-as-
publisher-of-she
AndBrooke’spostonSheWrites.com(November2013)aboutwhat“thirdway”publishingis:
http://www.shewrites.com/profiles/blogs/not-self-publishing-but-not-traditional-publishing-
what-is-the-2
Asdetailedabovein“Whattraditionaldistributionmeansforyourbook,”therearesomerisks
inherentintraditionaldistribution.Wearguethatit’swellworthitforwhatyougain,but
investinginpublishingwithSheWritesPressmeansgivingyourbookitsoneandonlybestshot
fromtheget-go.Weinsistthatyoucarefullyconsiderbothyourpublicityandyourmarketing
planandmakeyourselfavailableformediaappearancesandblogginginthethreemonths
followingyourpubdate.Ifyouhavequestionsaboutthis,pleasecontactBrooketosetupacall.
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38
Understandingthefinances
Theonlydownsidetotraditionaldistributionistherisk.Whatdistributionoffersauthorsis
tremendousinthatitgetsyourbookoutintoallthechannelswhereyouhopeyourbookwould
be.Youarefunctioningasatraditionallypublishedauthorinthissense,withateamavailableto
getyourbookintoretailoutlets,andwithoutanyresistancefrombuyersaboutyourbookand
itslegitimacy.
Whenyouaretraditionallydistributed,youhaverepspresellingyourbooksintothe
marketplace,whichmeansthatyouhavetopreprintenoughquantitytocoverthepreorders.In
recentseasonswehaveseentheimportanceofprintingbeyondthepreordersaswell,because
thepreordersgetfulfilledimmediately,andthennewinventoryneedstobeavailableforIngram
todrawfromtofulfillneworders.
Thefinancescomeintoplayhereasyouconsideryourpriceperunit.Forprintbooks,your
earningslooklikethis:
• Thenetsalespricewillbe$8.47,or50%of$16.95(standardtradediscount).• Themanufacturingcostwillanywherebetweenabout$2–$4(dependingonPODvs.
print-run).• Fordistribution,maintainingthetraderelationships,warehousing,shipping,and
accountingforbooksales,SWPreceivesa40%feefromthenetsalesprice.So,forbookssoldthroughthetrade,yourNetProfitwillbe:$1.09-$3.09($8.47minus$2-$4.50[manufacturing]minus$3.38[40%of$8.47]).
Youcanseethatthemanufacturingcostisestimatedat$3–$4perbook.However,it’spossible
togreatlyreducethisper-unitcost,evendowntoaslittleas$1–$2,dependingonthequantity
youprintandhowmanypagesyourbookis.It’salsopossible,ifyouhaveaverylongbook,that
yourunitcostwouldexceed$5.00(thoughthisisunlikelyifyougetaprintrun.)Increasingly,we
willbeencouragingauthors,whereappropriate,toconsideranoffsetprintrunduetothebetter
economyofscale.Whereitdoesn'tmakesense,youmaychoosetoprintwithLightningSource,
butorderupwardof500copiestocoverpreordersandordersbeyond.Eachauthor’sscenario
willvary,andBrookewillbeintouchaboutthebestchoiceforyou,givenyourcampaignand
yourpreorders.Wemakethisdecisiontogetherwiththebestinformationathand,
understandingthatthegambleisreturns.
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39
Returnsarepartofthisbusiness.Thefrustratingpartaboutreturnsisthatmoreinventorymay
beneededtofulfillordersthatarecominginevenasexistinginventoryisallocatedtoaccounts
thatarejustsittingonit,notnecessarilysellingyourbook.Unfortunately,thisispartoftherisk,
andthetruismappliesherethatyouhavetopaytoplay.Thisiswhywewanttotrytohelpyou
consideryourprintingpricepointsandtomakeameasureddecision.
SWPauthorsbearthecostofreturns,whichis50centsperreturn.Thisisanotherriskinherent
inthisprocess.Youneedtoconsiderthatsomeofyourinventorywillcomeback.Aslongasit’s
notdamaged,itwillgobackintosalableinventory.Ourjobistomonitoryourinventoryandto
printconservativelyenoughthatwedon’tburyyouininventory,buttobeaggressiveenoughto
haveenoughonhandtofulfilldemandasitcomesin.Itmightmakesenseforsomeauthorsto
printonly500copiesoftheirbookandthenswitchtheirbooktobefulfilledondemand.Again,
thesearedecisionsthatwillbemadeabouttwomonthsoutfromyourpublicationdate,and
youwillbegivenafullestimateofallofyourchoicessothatyouknowwhattoexpect,andwhat
you’regettinginto.
***Pleasenotethataseparatehandoutwemakeavailabletooursignedauthorsisacostand
earn-outscenario.Ifyoudonothaveacopyofthis,emailBrooketoaskhertosendittoyou.
PaymentscheduleRoyaltystatementscomeout4timesperyear,electronically—emailedout60daysafterthecloseofeachquarter,asfollows:•endofMayforQ1•endofAugustforQ2•endofNovemberforQ3•endofFebruaryforQ4Wepayoutanyroyaltiesowed2timesperyear—sentout90daysafterthecloseofQ2andQ4,asfollows:•AnymoniesowedforQ1andQ2aresentviacheckbyendofSeptember(90daysaftercloseofQ2)andreflectQ1andQ2,combined•AnymoniesowedforQ3andQ4aresentviacheckbyendofMarch(90daysafterthecloseofQ4)andreflectQ3andQ4,combined
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MARKETING&PUBLICITYIt’snevertooearlytostartthinkingaboutmarketing.SWP’sdistributionrelationshipwith
Ingramisamazinginthatitwillgetyourbookintothemarketplaceeffectively.However,once
thebooksarethere,marketingandpublicityarethetwoforcesthatwillactuallydrivewhatwe
call“sell-through.”Sell-throughisdifferentthanpreorders,inthatsellingthroughmeansthat
yourbookisactuallybeingsoldthroughtheregister,whereaspreorderscanalwaysbereturned,
especiallythroughthemajoraccounts.Inmanyways,ourrelationshipwithIngrammakes
marketingandpublicityevenmoreimportant.BecauseIngramhasthecapacitytogetyourbook
intolotsofaccounts,andingoodnumbers,youwillwanttohavethepublicitytobackthose
efforts.Ifyouoptnottohaveapublicityplan,wewilltemperoursalesforce’sexpectations
accordingly.
Thefollowingguidelineswillhelpyoustarttothinkabouthowtomarketandsellyourbook—no
matterhowfaroutyourbookisslatedforpublication.
Marketingstrategy
Allmarketingplansbeginwithastrategy,answeringthefollowingquestions:
•Whatisthegoalofpublishingthebook?
•Whoisyouraudience?
•Howwillyoureachthem?
•Howdoesthebooksolvetheirproblem?
•Howdoesthebookfitintoyouroverallpublishingplan?
Abook’smarketingstrategyshouldbebriefandconcise.Ifitisthoughtfullypreparedandclearly
articulated,itcanserveasananchordocumentforallfuturemarketingactivitiesthroughoutthe
lifeofthebook.Onceyourpublicationdatehasbeenestablished,wewillbeaskingyoufor
morespecificinformationaboutyourmarketingplan,soweaskthatyoubegintoarticulate
whatyouthinkyourgoalsareandwhatmightbepossibleforyourbook.Werecommendyou
startthinkingaboutamarketingplan,eitheronyourownorinconjunctionwithapublicist.
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Componentsofamarketingplan
Thecomponentsofyourmarketingplanwillbefocusedonthefollowing:
PublicityPlans
•Pressreleases
•Wireservicevs.mediadatabase
•Onlinemarketing/socialmediamarketing
•Onlineretailers
•Authormarketing
•Otherlow-costmarketingopportunities
Thepublicitycomponentofyourmarketingplanisprobablytheleastexpensiveandmost
effectiveuseofyourresources.Componentsofapublicityplaninclude:
•Pressreleases,whichcanannounce:
-Abook’spublication
-Anauthor’sspeakingengagementorotherpublicappearance
-Newseventsthatrelatetothebook
•Featurearticlesthatarepublishedinonlineandprintpublicationsthatmentionyourbookor
author
•Bookexcerptsthatarepublishedbeforethebookisavailableforsale
•BookreviewsbasedonARCs(advancereadingcopies)orfinalbooks
•TV/radioappearancesbytheauthororotherspokespersonforthebook
•Authorspeakingengagementsatconventionsorotherevents
•Onlinepublicity
Afteryourbookisout,pleasesendyourprojectmanageranybigmediahitsasyouknowabout
themand/orweeklypublicityupdatesforthefirstseveralmonthsofyourcampaign.
Presellingyourbook
Thebestwaytopresellyourbookistocreateasalespageforyourbookonyourownwebsite.If
youhaveadatabasethatyoumarketto,youcanaskthosepeopletopreorderyourbook.You
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canalsosolicitpeopleonFacebookandTwitter.It’sfinetopresellyourbook,aslongasyou
knowyouhavealoyalaudience.Somebuyersdonotliketheideaofbuyingsomethingsix
monthsinadvance,whileothersarecompletelyfinewiththis.Knowyouraudienceandbeup
frontaboutwhentheycanexpecttoholdthebookintheirhands.
Pleasenotethatyoucanchoosetopresellyourbookonyourown,oryoucanleavethis
responsibilityuptoonlinevendors,suchasAmazon.Yourbookwillbelistedonretailsitesas
earlyasthreemonthsinadvanceofpublication.Youcandrivetraffictopreorderyourbookif
yousochoose.
Ifyouchoosetopresellonyourownthroughyourwebsite,youmusttakecareofthisthrough
yourownmerchantservicesaccountonyoursite(orusePayPal).Youwillneedtokeeptrackof
theorders(name,mailingaddress,andphonenumbersareusuallyimportantinformationto
gather).Onceyourbookisavailable,youthenorderthequantityofbooksyou’vepresold,using
theordertemplate,[email protected],to
bereceivedatyourhomeoroffice,butnotinquantitiesoffewerthanten.Onceyoureceivethe
books,youwillfulfilltheordersyourself.Werecommendpresellingyourbookonlyifitmakes
senseforyouraudience,andonlyifyouareinterestedindealingwithfulfillment.It’snotfor
everyauthor,anditmaywellmakesenseforyoutoencourageyourbuyerstoallbuyfrom
Amazononthesameday—astrategythat’scalleda“bookbomb,”whichhelpstoincreaseyour
rankingonAmazon.Theonlyreasontotakepresalesisformoreprofits,sothisistrulyan
economicaldecision,andtheballisinyourcourt.
BuzzYourBookwebinarseries
TheBuzzYourBookwebinarseriesisaseven-partwebinarthatwecomptoallnewSheWrites
Pressauthors:http://shewritespress.com/education/buzz-your-book.Thisshouldhappen
automatically.Youwillberegistereduponourreceiptofyourcontract.Ifyoudonotreceivean
emailgivingyouaccesstothisseries,pleaseemailusandletusknow.Wehighlyrecommend
youwatchthiswebinarandgainfromMJRose’svastexperience.Roseisasuperstarinthe
publishingindustry.Thiscoursewasoneofhermostpopular,untilshediscontinueditseveral
yearsago.ShehasnowrevampedthecourseandmadeitavailableexclusivelythroughShe
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WritesPress,we’reexcitedtosay.
PleasenotethatMJRoseoffersadiscounttoanySWPauthorswhowanttoworkwithher.You
canfindMJonlineatwww.authorbuzz.com,oremailherhere:[email protected].
SWPcatalog
SheWritesPressbeganproducingacompletecatalogofallofourbooksinspring2013andhave
issueditbiannuallythereafter.Wewillusethecontentprovidedinyour200-worddescription,
aswellasyourauthorbioandfinalcover,inthiscatalog.Itwillbedistributedtothebook
trade—toretailers,reviews,andbookbuyers.Wecannotguaranteethatitwillimpactyour
book’ssales,butwecanguaranteethatthisservicewillincreasethevisibilityofyourbookina
waythatnootherindependentpublisherisproviding.
Galleys/ARCs
Someofyouwilldecidethatyouwanttohavegalleys(alsoknownasARCs)ofyourbookmade
forpublicitypurposes.ARCs,oradvancereadingcopies,areusedprimarilytoobtainadvanced
publicity.Yousendthemouttoreviewers,whointurnreviewthebook,prepublication,and
createbuzzforit.WearenowrecommendingARCsforallbooks,andwe’veimplementeditin
ourproductionprocessassuch.Therearesomeoutletsthatwillnotreviewabookunlessit’s
prepublication.Someoutletsrequirethatyousendthebookatleastthreemonthspriortothe
publicationdate.Werecommendyouconsultwithapublicistaboutyourbestcourseofaction.
Youcanandwillstillgetreviewspostpublication.However,ifyouwanttomirrorthetraditional
publishingprocess,sendingoutARCsinadvanceofyourpublicationdateisrecommended.
PleasereadmoreabouttheARCprocessaboveunder“ARCsenttoLSI.”ARCswillbeoptional,
butifyoudonotplantosendoutanyreviewcopies,wewillneedtoreviewwhetheritmakes
sensetohaveIngrampresellyourbookstothemajoraccounts.
PleasenotethatwewouldliketohaveallofyourfinalblurbsintimefortheARCcopiesofyour
book,butifyouneedtoaddalast-minuteblurbtoyourfinaljacket,wewillaccommodatethat
change.
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SAMPLEENDORSEMENT-REQUESTLETTER
DearAUTHOR|ENDORSER,
I’mwritingtoaskifyoumightbewillingtotakealookattheprepublicationversionofmybook,What’sYourBook:AStep-by-StepGuidetoGetYoufromInspirationtoPublishedAuthor,forthcomingonSheWritesPressthisfall.I’magreatadmirerofyourwork,andIthoughtofyoutoendorsemybookbecauseouraudiencesaresimilarandIthinkthemessageofmybookwillresonatewithyou.Mybookisabout[[ADDHIGHLIGHTS/SUMMARYHERE]].Iknowthatendorsingabookisahugefavor,andsoI’dliketodoanythingIcantomakethisprocesseasieronyou.Icanprovideyouwithasamplingofmybestchapters,alongwithasummaryofthebook,or,ifyouprefer,IcansendyoueitherafullPDForaboundcopyofthemanuscript.I’dalsobehappytodrawupsomepreliminarylanguagethatyoucouldthentweaktomakeyourown.I’mtremendouslygratefulforyourconsideration.
Thankyouagain.TheblurbwouldbedueonDATE.I’llfollowupearlynextmonth.Verybest,
YOURNAME
Publicityguidelines
Planahead
Traditionally,publicitycampaignsstartthreetofourmonthspriortoyourbook’srelease.We
recommendgettingonthistimetable,sincemanyreviewersandmediarequirethismuch
advancenotice.Ifyouhavealimitedunderstandingofhowmarketingandpublicityworks,we
recommendhiringapublicist.Workingwithapublicistwillhelpyouestablishatimetablefor
yourbook,andyoucanrelyonthepublicisttomakeconnectionsandfollowuponleads.Start
contactingpublicistsfivetosixmonthspriortoyourpublicationdate.
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Hiringapublicist
WerecommendthatallSWPauthorsworkwithapublicist.NowthatSheWritesPressispartof
theSparkPointStudio,LLC,family,werecommendworkingwithBookSparks
(www.gobooksparks.com),thoughit’snotarequirement.InadditiontoCrystalPatriarcheand
herteamatBookSparks,wehavealistofrecommendedpublicistswe’rebuildingonanongoing
basis.Youcandiscoverthemhere:
CrystalPatriarcheBookSparkshttp://booksparkspr.comcrystal@sparkpointstudio.comCaitlinHamiltonSummieCaitlinHamiltonMarketing&Publicitycaitlin@caitlinhamiltonmarketing.comwww.caitlinhamiltonmarketing.comMarikaFlattPRbytheBookhttp://prbythebook.commarika@prbythebook.comAnn-MarieNievesGetRedPRwww.areyoured.comam@getredpr.comJuliaDrakejulia@juliadrakepr.comwww.juliadrakepr.comJoanneMcCalljoanne@joannemccall.nethttp://www.joannemccall.netStephanieBarkowww.stephaniebarko.comstephanie@stephaniebarko.com
Publicistswillhavevariouscampaignstrategiesforyou,dependingonyourexpectations.They
willhelpyoudeterminewhenisagoodtimetogetstarted,aswellashowlongyourcampaign
willlast.However,becausenotallofyouwillbeinthepositiontohireapublicist,yourbackup
shouldbeatleasttheMarketing&PublicityBooster.
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BestpracticesforworkingwithSWPandyourpublicist:
1.IfyouareworkingwithanyofthepublicistsotherthanCrystal,pleasesetupaninitialphone
sessionbetweenyou,yourpublicist,andBrookeWarnertogetonthesamepageaboutgoals,
expectations,andcommunication.
2.Pleasemakesureyouroutsidepublicist(again,everyoneexceptCrystal)isfeedingBrooke
informationonaregularbasis,includingmediahits,reviews,andanyupdatesregardingyour
campaigngoals.
3.Ifyou’reunclearaboutadeadline,orifyou’rereceivingwhatfeelslikecontradictory
information,pleasedon’thesitatetoemailBrooke,ortostartaconversationbetweenyour
publicistandBrooketogetclarity.Publicityisnotascience,anddifferentpublicistshave
differentwaysofdoingthings.Ifyoufeellikeyouneedclarityordirection,justask.
ReadthefollowingblogpostbyJudithNewton,SWPauthorofthememoirTastingHome:
ComingofAgeintheKitchen:“ThreeThingsIWouldHaveDoneDifferentlyinHiringaPublicist:
http://www.shewrites.com/profiles/blogs/three-things-i-would-have-done-differently-in-hiring-
a-publicist.
Pressreleaseandothercollateralmaterials
Thepublicitymaterialsyouneedtoprepareforpublicationinclude:
•pressrelease(includeauthorphotoandauthorbio)
•add-onsheet(Q&Aaboutyourbook,toptips,frequentlyaskedquestions,etc.).Whatyou
includeasyouradd-onisentirelyuptoyou.Itshouldbesomethingofinteresttothemediathat
wouldbelikelytobepickedupas“newsworthy.”Thisgenerallymeanstryingtoconnect
somethingthat’shappeninginthepopularculturetoyourbookinsomeway.
Youwillincludethesematerials,alongwithacopyofyourbook,forallpre-andpostpublication
publicityopportunities.Includeapersonalnoteifyousochoose.Youmostlydon’twanttosend
theseoutunsolicited,becausethereisahighlikelihoodtheywillbeignored—andthatwouldbe
awasteofbooks.Instead,createamediacontactwellbeforeyourpubdate.Thislistmay
includeradiostations,newspapers,magazines,websites,andevenTVshows.Ifyouworkwitha
publicist,shewillcompilethislistonyourbehalf.Butyoualwayswanttoweighinwithyour
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personalconnections,aswellasyourpie-in-the-skylistofmedia.Youwanttomakecontact
withthepeopleonyourpublicitylistandsecurearesponsefromthemthattheyareinterested
inseeingand/orreviewingyourbook,orthatthey’dliketoconsiderhavingyouontheirshow.
Youmayalsodecidetocreatecollateralmaterials,whichincludethingslikebookmarks,
postcards,orflyers.Youareresponsibleforthecreationofallofthesematerials,butwehave
recommendeddesignersyoucanworkwith,aswellassomerecommendedprinters.
Publicityfollow-up
Youoryouroutsidepublicistwillberesponsibleforfollowingupwithmediacontactsonyour
medialist.Ifsamplebooksarerequested,youoryourpublicistsendsthem.Ifaninterviewis
requested(andyouhaveagreedtobeinterviewed),youoryourpublicistwillsetitup.Youwant
tohaveagoodsysteminplaceforfollow-upwiththemedia.Ifyouareeasilyoverwhelmedby
thesekindsofdetails,werecommendcontractingwithapublicist.
Whereyourbookmightbesold
Trade
Tradesalesencompassbooksthataresoldinbookstoresthroughoutthecountry.Theseinclude
large-scalechains,suchasBarnes&Noble;onlinebooksellers,suchasAmazon;and
independentbookstores.Thesearethemostcommonplacesthatyouwillseebooks.However,
yourbookwillnotautomaticallybemadeavailabletobrick-and-mortarstores,eventhoughwe
haveasalesforcewithIngram.Sometimesbookstorespassonbooks,andbecausethereareso
manybookscompetingforthesameshelfspace,thisisincreasinglymorecommonthanitused
tobe.Andevenifyoudogetagoodpreorderfromamajorchainorfromthe“field,”as
independentsarereferredto,youneedtoaccountfortheinevitabilitythatsomeofthosebooks
willbereturned.Ifyouwantyourlocalorhometownbookstoretocarryyourbook,approach
themaboutthispossibilityamonthortwobeforeyourpubdate.See“Creatingarelationship
withyourlocalbookstore”formoreinformationabouthowtogoaboutdoingthisandhow
bookstoresshouldorderyourbook.
Corporate(special)sales
Specialsalesareanysalemadetospecialgroups.Werecommendcompilingalistofpossible
specialsalesopportunitiesyoumighthaveandsendingthemtoyourprojectmanager.This
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couldincludeuniversities,clubs,corporations,tradeshowsandconferences,catalogs,fund-
raisers,andauthorsales.Theincentiveforpursuingspecialsalesisthepossibilityofmaking
high-volumesalesinonepurchase.Ingramwillorganizethesesalesonyourbehalfaslongasthe
companyinquestionhasanaccountwithIngram.TheycanalsosetupanaccountwithIngram
bycallingSWP’stoll-freenumber:(866)770-3022.Ifyouthinkthere’sanobviousfitforyour
bookatagiftorspecialtystore,pleasebroachthistopicwithBrooke.Wecanencourageour
salesrepstoapproachcertainspecialtymarketswherewebelieveitmakessense.
Website
Youcanuseyourwebsitetopromoteyourbookbypostingyourbook’scoverandcatalog
description,andbyprovidinglinkstothemajorretailerscarryingyourbook.Bloggingisalsoan
effectivetoolinpublicizingyourbook.Ifyoudon’talreadyhaveablog,considerstartingone.In
ordertomaximizetheimpactofyourwebsite,establishitspurpose,developastrategyto
implementthatpurpose,andthensticktoit.
Websitesshouldincludeatleastthefollowing:
•Homepage,eitherstaticorablog
•CurrentBook(s)—updatedwithbookcovers,biographicaldata,descriptivecopy,andsamples
oftheworks
•SalesLinks—linktosalessiteslikeAmazon,B&N,**IndieBound,Powell’s,yourlocal
bookstore,etc.
•Blog
•PressRoom—announcements,pressreleases,andmedia
•SocialNetworks—providelinkstoallyoursocialnetworkingsites
•Videos—provideallvideosthatrelatetoyourauthor,title,etc.
•ContactInformation—foryou,yourpublisher,andyourpublicist
Ifyouwanttocreateablog,youshouldpostnewentriesatleasteveryotherweek.Ifthisisnot
possible,wedon’trecommendsettingupanauthorblog.Thereisnocosttosetupablogon
sitessuchasBlogger.com,LiveJournal.comandWordpress.com.Makesuretolinkyoursocial
mediatoyourblog,too.
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**PleasenotethatwehavebeenaskedalwaystolinktoIndieBoundonourownsites.
IndieBoundisacommunity-orientedmovementbegunbytheindependentbooksellermembers
oftheAmericanBooksellersAssociation.Itbringstogetherbooksellers,readers,indieretailers,
andlocalbusinessalliances.ItisimportantthatyouplacealinktoIndieBoundwhereverelse
youplaceretailerlinkswhenpromotingyourtitle.
Someauthorsalsofindgreatsuccesswithblogtours,inwhichauthorsgo“ontour”byvisiting
others’weblogsandprovidinginterviews,briefexcerpts,andreviews.PleaseseeResourcesfor
somerecommendedpeopleyoucanhiretohelpyouputtogetherablogtour.
TrackingSales
Asauthors,it’sagoodideatotracksales,butit’snotaneasythingtodo.Wedotracksales
throughIngramforyou,andyouwillgetareportofyouroverallsaleswithyourroyaltyreports
eachquarter.Wheree-booksareconcerned,it’scurrentlydifficultforustopullsalesreports
fromIngram.Ingramhaspromisedtoinvestinaneasierplatform,whichweareeagerly
anticipating.ThemosteffectivewaytotrackyourownsalesisonAmazonthroughAmazon
Central,thoughcurrentlyyoucanonlytrackprintsalesthere.
Anewtookfortrackinge-booksalesonAmazonishttps://www.novelrank.com.
BasicsocialmediastrategyWerecommendthinkingaboutsocialmediaasaplacetopromoteandsellyourbook.Youdon’t
wanttooversaturateyouraudience,butleadinguptolaunchandonceyourbookisavailable,
youwanttobetalkingaboutyourbookandencouragingyourreaderstobuyit.Usingsocial
mediaiseasyandfree,andifit’snotalreadypartofyourmarketingplan,itshouldbe.
http://www.facebook.com/pages/create.php
ThemosteffectivesocialnetworkforauthorsisFacebook.ItisimportanttocreateaFacebook
FanPageandtouseelementsofyourbookdesigntobrandthatpage.Werecommendthatyou
useyourname,ratherthanthebooktitle,foryourfanpage.Postingfrequentstatusupdates
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willstarttobuildyourfanbaseandagroupofpeoplewhowillbefuturereaders.
FacebookAdvertising/FanPageAdvertising
http://www.facebook.com/advertising
AlthoughitmayfeelfrustratingtohavetopayforadvertisingonFacebook,werecommenditto
boostyourfollowing.Facebookadvertisingcanbenarrowlytargetedtospecificusersof
Facebook.Youcancreateanadthathasyourbookcoverandcertainkeywordstodrivepeople
toyoursite.Thisisaneffectiveandfastwaytobuildafollowing.
AfterFacebook,Twitteristhenext-most-effectivesocialnetworkingsite.Youcanlinkyour
FacebookfanpagetoyourTwitteraccount,andwerecommendthatyoudoso.Onceyouhave
yourFacebookURLandyourTwitterhandle,wewantyoutoincludethoseassetsinyour
marketingplan.Twitterisagreatwaytoannouncereleasedatesandpress-releaseinformation,
anditalsocreatesanonlinecommunityforyourreaders.Also,buyersaretrackingTwitter
traffictodeterminethebuzzonbooks.AswithFacebook,postingfrequenttweetsthatinclude
thefullbooktitleandappropriate(shortened)links.Usebitly.comtoshortenyourlinks.Atweet
islimitedto140characters.
fReado
http://bookbuzzr.freado.com
fReadoisaservicethatallowspublishersandauthorstopostwidgetswithpreviewsoftheir
workonblogsitesandsocialnetworkingsites.Awidgetcanbedevelopedforyourbookand
postedeasilyonyoursocialnetworkingsiteslistedbelowsothecustomercaneasilyreviewthe
contentsofthetitle.
BookSocialNetworkingSites
Thereareavarietyofsocialnetworksthataredevotedprimarilytobooklovers.Someofthese
sitesinclude:
•Goodreads(www.Goodreads.com)
•LibraryThing(www.LibraryThing.com)
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•Shelfari(www.shelfari.com)
Thesesitesallowyoutosearchfortitles,havetitlesinyourownpersonallibrary,andreview
andsharetitleswithothers.
SheWrites.com
WhenyousignwithSWP,youwillgetaninvitationtojointheSWPauthorgroupon
SheWrites.com.Acceptthisinviteandparticipate.YourfellowauthorsonSheWriteshavebeen
whereyouarenow,andtheirinsightandbodyofknowledgeisavailableforyou.Allyouhaveto
doisposeaquestion.Wealsorecommendyousharepublicityinfoandaskpeopletopromote
yourgiveaways.Werecommenddoinggiveawaysinthefirsttwotothreemonthsfollowing
publication,andSheWrites.comisavailableasonepossibleoutlettodoagiveawaypromotion.
Ifyouareinterestedindoingagiveaway,[email protected].
Op-ed
Ifthesubjectofyourbookistiedtocurrentaffairsinanyway,youcanwriteandsubmitop-ed
columnstonewspapers.Op-edsareanincrediblyeffectivemeansofreachingalargenumberof
people.Theygiveyoutheopportunitytoexpoundonatimelyissueandpresentacompelling
argument.Atimely,well-written,andprovocativepiececanestablishyouasanexpertona
particulartopicandgainnationalmediarecognitionforyouandyourbook.Again,thisappliesas
muchtofictionasitdoesnonfiction.Ifyouhaveanissue-basednovel,whetherit’sabout
mentaldisease,teaching,orsomeothertopic,youcanestablishyourselfasanexpertevenif
you’reanovelist.
Weknowalltheinformationpresentedinthishandbookmightfeelabitoverwhelming,but
SWPisheretosupportyouasyouprepareyourbookandbringitoutintotheworld.Don’t
hesitatetoemailuswithquestions,andtakeyourtimeandaccessthedifferentpiecesofthe
handbookasyouneedthem,andreferbackoften.Werecommendprintingthisoutandputting
itinathree-ringbinder.
ConsidertakinganOp-EdProjectworkshopifandwhentheycometoyourarea.Readmore
abouttheOp-EdProjectandtheiramazingmissionhere:http://www.theopedproject.org.
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Moreaboutplatform
Ifyouwouldlikemoreinformationaboutplatformandyoudon’talreadyhaveBrooke’sbook
What’sYourBook?youcanemailherforafreePDFcopyof“Chapter4:TheAlmightyAuthor
Platform.”Therearelotsofeasyideasandstrategiesforauthorstotakeadvantageof,andwe
wanttosupportyoutobethinkingaboutandgrowingyourplatformfromtheget-go.
Discountingyoure-bookManyauthorsaredecidingtodiscounttheire-books,evenassoonasthefirstquarterinwhich
theirbookcomesout.Werecommendwaitinguntilthesecondquarter,atleastthreemonths
afteryourbookhashitshelves,butincreasinglyauthorsareseeingthebenefitsofsalesand
visibility,particularlythroughBookBubcampaigns.Ifyouareinterestedinlearningmoreabout
BookBubandhowitworks,readBarbaraStark-Nemon’spostonSheWirites.comcalledSeven
BookBubBasicsIfYou’reDoingItYourself:http://www.shewrites.com/profiles/blogs/seven-
bookbub-basics-if-you-re-doing-it-yourself
AuthorCentralonAmazonOnceyourbookispublished,goonlineandcreateyourAuthorCentralpage.Youdothathere
(https://authorcentral.amazon.com/gp/landing)bycreatinganaccountandthengoinginand
“claiming”yourbook.Youcanalsouploadphotosandvideosandstartconversationthreads
here.Werecommendbeingasactiveasyoucanbe.However—andthisisimportant—pleasedo
notalteranyofthefollowingtabsonyourAuthorCentralprofile:EditorialReviews,Book
Details,andBookExtras(seeimage).Ifyoudo,youwilloverrideourdatabases,effectively
lockingusoutfrombeingabletomakechangesonyourbehalf.Youcanupdateyourbio,but,
again,pleasedonottouchyourdescriptionorreviewsonthebackendinsideAuthorCentral.
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Also,pleasenotethatcustomersoutsideoftheUSwillnotseeyourprofilewhentheyloginto
theirlocalAmazon.Therefore,besuretoaddyourprofiletotheAuthorCentralpagesinthe
countriesinwhichyouwanttosell.
UK:https://authorcentral.amazon.co.uk
Germany:https://authorcentral.amazon.de
France:https://authorcentral.amazon.fr
ContestsandAwards
All awards are not created equal. Here are the awards we recommend:
Foreword Indies: Recognizing the best independently published books.
Sarton Women’s Book Awards: The Sarton Women's Book Awards honors the best in women's
memoirs and contemporary and historical fiction.
IPPYs: Conducted annually, the Independent Publisher Book Awards honor the year's best
independently published titles from around the world.
The IBPA Benjamin Franklin Award: Administered by the Independent Book Publishers
Association (IBPA) with help from over 150 book publishing professionals.
Nautilus: Recognizes and celebrates books that promote spiritual growth, conscious living &
green values, high-level wellness, and positive social change.
Next Generation Indie Book Awards: The largest not-for-profit awards program for independent
publishers.
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International Excellence: Body, Mind, Spirit: Any book dealing with alternative medicine.
International Book Awards: Honoring excellence in independent and mainstream publishing.
National Indie Excellence: The Indie Excellence Winners & Finalists recognize the books that
demonstrate an indefinable synergy of elements that makes for overall excellence.
Reader’s Favorite: Readers' Favorite is owned and operated by authors for authors with a wide
range of awards categories.
Living Now Book Awards: Designed to bring increased recognition to the year's very best
lifestyle books and their creators.
Does SWP or BookSparks automatically enter authors into awards?
No, as a publisher we do not enter your books into awards. We do, however, proactively send out
email reminders with the deadlines and information to all of the SWP authors for the top indie
book awards. If you are a new author and wish to be added to the email distribution for awards,
please email Brooke.
Do these awards matter? Do awards have any impact?
Every year, as we begin to win awards, the question comes up if these awards are legitimate and
do they really mean anything. The short answer is, yes, this is incredible recognition for both our
authors and our press. Although She Writes Press is sweeping many awards programs, no, these
awards are not a given or easy to win. These awards programs get thousands of submissions
and our She Writes Press books are consistently catching the eye of the judges. Often, a single
judge only reviews a handful of titles, so they have no idea that SWP authors are consistently
winning in other categories, too. There is much debate about the merit of book awards. However,
they can be a very useful sales tool. The life of a book is surprisingly short. After three months,
your book is backlisted. Winning an award and promoting that award can breathe fresh air into
your sales. Author Kate Raphael did a great post on Medium about this very topic.
Whattodoifyouseeyourbookonlineavailableasafreedownload
Ifyouseethatyourbookisavailableonlineasafreedownload,thereisnotmuchrecourseotherthantoemailGoogleat:removals@google.com.InformthemoftheoffendinglinkandletthemknowthatyouaretheauthorofthebookandthatthelinkisinviolationoftheDigitalMillenniumCopyrightAct.Googlehasbeenresponsivetotheserequestsinthepast.
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RESOURCESMarketingandpublicitybooks
OnlineMarketingforBusyAuthors:AStep-by-StepGuide,byFauziaBurke,Berrett-KoehlerPublishers,2016 WordofMouthMarketing:HowSmartCompaniesGetPeopleTalking,byAndySernovitz,PressBoxPublishing,2015RiseoftheMachines:HumanAuthorsinaDigitalWorld,byKristenLamb,2013.What’sYourBook?AStep-by-StepGuidetoGetYoufromInspiredtoPublishedAuthor,byBrookeWarner,SheWritesPress,2012.Platform:GetNoticedinaNoisyWorld,byMichaelHyatt,ThomasNelson,2012.TheZenofSocialMediaMarketing:AnEasierWaytoBuildCredibility,GenerateBuzz,andIncreaseRevenue,byShamaKabaniandChrisBrogan,BenBellaBooks,2012.SocialMediaforDummies,byShivSinghandStephanieDiamond,ForDummies,2012.Pinfluence:TheCompleteGuidetoMarketingYourBusinesswithPinterest,byBethHayden,Wiley,2012.SmashwordsBookMarketingGuide:HowtoMarketanyBookforFree,byMarkCoker,Smashwords,2011.LikeableSocialMedia:HowtoDelightYourCustomers,CreateanIrresistibleBrand,andBeGenerallyAmazingonFacebook,byDaveKerpen,McGraw-Hill,2011.GuerrillaMarketingforWriters:100No-Cost,Low-CostWeaponsforSellingYourWork,byJayConradLevinson,RickFrishman,MichaelLarsen,MorganJamesPublishing,2010.***Doyouhaveabookyouwanttosuggestbeaddedtothislist?PleaseemailBrooke.Thanks!
Reviewopportunitiesandauthorresourcewebsites
SigningwithIngramfordistributionmeansthatthemajorreviewoutletsnowrecognizeusasatraditionalpress.Whatthismeansforyouasanauthoristhatyoucanpursuetraditionalandindependentreviewsandusewhicheverstatusthatsuitsparticularoutlet.WearenolongerlimitedtosubmittingtoPWSelectorKirkus’sself-publishingprogram,forinstance.Goodnews!Youdon’thavetopayforreviews.Buttherearesomereviewsitesbelowthataregearedtowardindieauthors,sointhesecasesyouwanttoidentifyyourselfasanindependentauthor.Whenapproachingareviewoutlet,allyouneedtodoisidentifyyourselfasaSWPauthor.Forthemostpart,theseoutletsarenotgoingtoaskquestionsaboutwhattypeofpressweare.Theremaybesomeoutletsthatbaryourparticipation,forvariousreasons.Forinstance,
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Newpages(newpages.com)willnotreviewauthor-subsidizedbooksatall.Wearetryingtobeinconversationwiththeseoutletsandweappreciateyourbringingthesesitestoourattentionsothatwecancontinuetotrytomakeinroadswiththem.Wearelistingbelowsomeofthebetterreviewsites,butyoucanalsofindacomprehensivelisthere:www.theindieview.com/indie-reviewers.www.goodreads.comNowownedbyAmazon,Goodreadsboastsover20millionmembers.digitalbooktoday.com/about-usBasedontheirsite,itsoundsasifthereviewstheyofferareAmazonreviewsforauthorswhosupporttheirsite.Theirfavoritegenresareromance,thriller,medical,mystery,chicklit,sports,nonfiction,fiction,andmore.www.selfpublishingreview.com/submissions/book-review-guidelinesThefeeforareviewhereis$75.Readtheirguidelinescarefully.www.bookreporter.comGreatauthorinterviews,aswellasfeatured“authorspotlights”bygenre.Alsowritebookreviews,hostcontests,maintainablog,andfeaturebooksina“ComingSoon”section,wheretheyputbooksthathavecaughttheirattentionpre–publicationdate.www.bookspot.comOrganizedresourcesforreaders,includinglinkstobest-sellerlists,websitestocompareprices,andpopularbookstores.Alsocontainssomeauthorresources,withlinkstoothersitesthatmaybehelpful,aswellaslinkstopopularpublishinghouses.bookbloggerdirectory.wordpress.comBasicallyadirectoryofblogsaboutbooks,dividedintoveryspecificgenres.Theymaintaintheirownblog,mostlyinterviewswithbloggers.www.blueinkreview.comClaimtogive“serious”reviewsofself-publishedtitles,witharosterofreviewerswhohavetraditional-mediaexperience.www.bragmedallion.comBRAGstandsforBookReadersAppreciationGroup.BRAG’sreadersarepassionateaboutallbooks,buttheyfocusexclusivelyontheworkofself-publishedauthorsofprintanddigitalbooks.Theyselectthosebooksthattheybelievedeservetobeconsidered,andthosethatpassmusterareawardedwithaBRAGMedallionandfeaturedonBRAG’swebsite.www.aldaily.comFeaturesarticlesfrommagazines,newspapers,blogs,andanyothersourcefoundonline.Theyalsolinktobookreviews,essays,andopinioncolumns.www.bookslut.com/blogThissitemaintainsaseriesofcolumnseachfocusingonbookreviewsfordifferentgenres.They
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featuretheirownbookreviewsandhavedoneafewauthorinterviews.www.theindieview.comWritetheirownauthorinterviewsandreviews,withratingsoutoffivestars.Authorsearningthreestarsormorehavetheopportunitytobelistedontheir“IndieAuthors”page,withlinkstotheirblogsandbooks.www.januarymagazine.comOnlinemagazinefocusingonallthingsbook-related.Theywrite(brief)reviewsandalsoconductauthorinterviews,aswellassharebooknews.www.bookwire.com/index.htmlListsofpublishedbooksorganizedbygenreanddatepublished,withlinkstopurchaseonAmazon.Theyalsohaveanauthorindexwithallpublishedworkslisted.fyreflybooks.wordpress.com/about/review-policyBookreviewsallwrittenbythesameperson,includingrecommendationsandlinkstootherreviewsofthesamebook.www.writeradvice.comPostscreativepieces,authorinterviews,andadvice.Recentlystarteddoingcontests.Alsooffersmanuscriptconsultation.www.writersweekly.comFreelancewritinge-zinefeaturingadvicearticlesandpaidwritingopportunities.Publishessomeoftheirownbooksforwriters.writers-bbs.comAdiscussionboardbrokenintodifferentareasofwriting.www.writerswrite.comPostsnewsaboutwriting,books,andtheindustry.Manyofthelinkstakeyoutotheirsistersite,Readersread.com,whichdoesgiveaways,reviews,andauthorinterviews.www.writingclasses.comWebsiteforGothamWriter’sWorkshop;listingsforworkshopsinNYCandonline.www.writers.comOffersonlinewritingclasses,freewritinggroups,informativearticles.www.writing-world.comFeaturesinformativearticlesforwriters,brokendownintogenre,typeofpublishing,andtypeofwriting.Willfeaturebooksontheirlistforafee.www.bookninja.comAnonlineliterarymagazineruninCanada,featuringliterarynewsandauthorinterviews.www.popmatters.com
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Writesbookreviews,features,andcolumnsforreaders.www.complete-review.comComprehensivebookreviewsofbothnewlypublishedandoldermaterial.myshelf.comColumnsforreaders,bookreviews;featuresa“topten.”www.midwestbookreview.comIncludeslinkstoaseriesofspecializedbook-reviewingwebsites(children’s,forlibrarians,smallpress,etc.),aswellasarticlesforwriters.rebeccasreads.comBookreviewsandvideos,withfeaturedreadsandsweepstakes.Opportunitytosubmitbooksforreview.www.armchairinterviews.comAuthorinterviewsandbookreviews.www.fresheyesnow.comColumnsaboutreading;notmanyreviews.www.thewriterslife.blogspot.comFeaturesauthorinterviewsandinformativearticlesforwriters.bly.com/blogWebsiteforBobBly,acopyeditor,whereheblogsaboutwriting.www.beatrice.com/wordpressDoespodcastsandwritteninterviewswithauthors.marksarvas.blogs.comBookreviews,withlistsofrecommendedreads.maudnewton.com/blogEditorandwriterinBrooklynwhodoesmagazineandbookreviews.www.edrants.comFeaturesbookandfilmreviews,aswellaslinkstoauthorinterviews.somanybooksblog.comRatherbriefbookreviewsandblogpostsaboutbookswrittenbyalibrarianinMinneapolis.www.erikadreifus.comWriterinNYCwhoblogsaboutwritingandpostsresourcesforwriters.www.librarian.netAlibrarianbloggingmostlyaboutlibrariesandtechnologyusedinlibraries.
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www.librarystuff.netDedicatedtoprofessionaldevelopmentforlibrarians.www.publiclibraries.comPostingnewsabouttheindustryrelevanttolibraries.www.ala.org/plaInformationforpubliclibraries,news,blogposts,andgrants.www.writermag.comResourceforwritersincludingarticles,contests,andauthorinterviews.www.writersdigest.comResourceforwriters,authorinterviews,advicecolumns,contests,etc.www.pw.org/magazinePrintandonlinemagazineaboutallthingsbooksandwriting,withwriterresources.https://www.awpwriter.orgResourcesforwriterswithprograms,contests,andjoblistings.www.freelancewriting.comResources,tutorials,andcontestsforfreelancewriters.www.nationalwriters.com/page/page/1963103.htmContestsandgroupsforwriters.www.writer.orgResourcesforwriters,workshops,classes,etc.www.writtenmag.com/page/written30in90Ratesbooksonascaleof1–5.www.glimmertrain.com/writersask.htmlMagazinebywriters,forwriters,aboutwriting.https://www.creativenonfiction.orgFeaturesnonfictionbookswithlinkstoAmazon;publishesamagazinewitharticlesaboutnonfictionwriting.www.writingforums.com/forum.phpUKbased;discussionboardsaboutwriting.
FREQUENTLYASKEDQUESTIONS
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Manyofthesequestionsandtheiranswerscanbeeasilyreferredbacktoonlineat
http://shewritespress.com/how-it-works/faqs.
Whoismyprimarypointofcontact?
Yourprimarypointofcontactisyourprojectmanager:
BrookeWarner,Publisher:[email protected]
CaitLevin,AuthorLiaisonandProjectManager:[email protected]
Whataremypaperchoices,andhowdoIknowwhat’sbestformybook?
Wehavetwopaperchoices—60-poundwhiteoffsetor55-poundhi-bulknatural(cream).These
arebothexcellentpaperchoices.Wetypicallyrecommendwhiteforhow-tobooksandnatural
formemoirsandnovels.Youalsogettochoosebetweenamatteandaglossycoverfinish.We
typicallychoosemattefornovelsandmemoirs,andglossyforhow-tobooks.
IfIseeerrorsinmybookafterit’sbeenpublished,whatdoIdo?
Pleasesendyourprojectmanageralistofcorrectionsyouwanttohavemadeinanextprinting
ofyourbook.Provideallofthecorrectionsinasinglefile.Pleasedonotsenditpiecemeal.We
askthatthisbeprovidedinthesameformatasthecorrectionsmadetoyourproofread.Again,
thereisasampleinthebackofthehandbook.
WhatifIhavecorrectionsoradditionstoamanuscriptthatisinproduction?
Pleasenotethatextensivechangesthathappenoncethebookhasalreadygonetolayoutwill
bechargedat$50/hour.Wetakeresponsibilityforsmallerrorsyoumightfind,butnotfor
substantivechanges.It’snottoolatetomakethesechanges,butweaskyoutopleasetryto
avoidchangingthepaginationofthemanuscript,andtomakethechangesatalatestageonlyif
they’reabsolutelynecessary.
IfIseeanerroronAmazon,howcanIgetitchanged?
[email protected],andshewillmakesurethatthechanges
takeeffect.Ittypicallytakesuptooneweekforthefeedtorefresh.
HowdoIpurchasecopiesofmyownbook?
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YouorderyourbooksdirectlyfromSheWritesPressatorders@shewritespress.com.
CanyougivemeanexampleofwhatIcanexpecttoearnonabookpricedat$16.95?
Howmuchyoumakefroma$16.95bookwilldependonwhereandhowitissold.
Ifyouaresellingphysicalbooksdirectlyfromyourwebsiteoratliveevents:
• Thenetsalespricewillbe$16.95,oralittlelessifyoudiscountit.• Themanufacturingcostwillbe$2–$4(dependingonPODvs.print-run).• Ifyouhand-sellthebooksfromamongyourowninitialinventory,orshipthemyourself,those
areyouronlycosts.IfyouneedtoreplenishyourownstockfromIPS’swarehouse,youneedtotakethosecostsintoconsideration.
• So,ifyousellyourbookdirectly,yournetprofitwillbe$12.95–$13.95($16.95minus$2-$4).• Werecommendthatyoupassalongthecostofshippingandhandlingtoyourconsumer.SendingviamediamailthroughouttheUnitedStatesis$2.58,andthecostofmailersistypicallyabout$1–$1.50permailer,soyoucangenerallychargebackbetween$4–$5forshippingandhandling.IfyouaresellingphysicalbooksdirectlythroughAmazon,Barnes&Noble,orotherretailers(theBookTrade):
• Thenetsalespricewillbe$8.47,or50%of$16.95(standardtradediscount).• Themanufacturingcostwillbeabout$2–$4.• Fordistribution,maintainingthetraderelationships,warehousing,shipping,andaccounting
forbooksales,SWPreceivesa40%feefromthenetsalesprice.•So,forbookssoldthroughthetrade,yourNetProfitwillbe:$1.09-$3.09($8.47minus$2-$4[manufacturing]minus$3.38[40%of$8.47]).Fore-booksales:•E-booksarecurrentlysoldatthepricesetbySWPwithauthorapproval.•Formanagingrelationshipsandfiles,distributiontothetradepartners,andhandlingallcustomerserviceandaccounting,SWPreceivesafeeof20%ofthenetsalesprice.•Therearetwowaysinwhiche-bookearningsarecalculated,dependingonwherethee-booksaresold.Thepricingforthesetwomodelsisbrokendownhere.NoteIngram’sfeesandcommissions,whichare5.6%ofretailcostfortheagencymodeland7.5%ofnetforthewholesalemodel.E-BOOKAgencyModel(e.g.,Apple)
SheWritesPress
TraditionalPublisher
Listprice $9.99 $9.99
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Retailer $3.00 $3.00
Fees/commissions $0.56 $0.76
Publisher $1.40 $4.74
Author $5.03 $1.49
E-BOOKWholesaleModel(e.g.,Amazon,B&N)
SheWritesPress
TraditionalPublisher
Listprice $9.99 $9.99
Retailer $5.24 $3.00
Fees/commissions $0.36 $0.76
Publisher $0.95 $4.74
Author $3.44 $1.49
HowdoesanSWPauthordeterminewhethershe’sacandidatefororderingaprintrun,versusmakingherbookavailableasPOD?
TheoptiontoorderashortprintrunisauniqueserviceSWPoffersintheworldofhybridpublishing.Wetalkthroughthechoicesandhelpourauthorsdecidewhetherornotitmakessensetodoashortprintrun.Asageneralruleofthumb,authorswhobelievetheycansellover500booksinoneyeararegoodcandidatesforprinting,versusPOD.Pleasenotethattheauthorfrontsthecostoftheirprintruns.
Howmuchofeachbooksale(i.e.,what%)doSWPauthorsreceive?Doesthatdifferbyprintrun,POD,ande-bookeditions?Andwhywouldaself-publishedauthorneedorwantSWPtomanageheraccounts?
SWPtakesadistribution,management,andwarehousingfeeof40%ofnetsalesonallprintbookssoldand20%onalle-bookssold.Thereisalsoasmallfeeaddedontoe-books(7.5%ofnetsalesforallaccountsexceptApple,and5.6%ofretailforApple).Seethefurtherbreakdownofthisbelow.Weprovidequarterlystatementstoallofourauthors.Wealsomakesurethattheaccountsarecurrent.Weliaisonwithallmajoraccounts.WebelievethatauthorswillbenefitfromhavingSWPmanagingtheirPODande-bookaccountsbecause,asanyauthorbravingtheworldofself-publishingaloneknows,therearealotofsmalldetailstofigureoutandstayontopof.Oneofthemostcomplicatedismetadata.Inourexperience,thebigself-publishingcompaniesdon’tgiveauthorsmuchhandholding.Westrivetofunctionlikeatraditionalpressinthissense.Ourauthorscancontactuswithproblems,andwewillkeeptheiraccountsrunningsmoothly.
DoesSWPpayoutroyalties?
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Technically,wedonotpayroyalties,becauseourhybridmodelisapartnershipanddifferentfromthetraditionalunderstandingofpublishing,andthereforepayingroyalties.SWPpaysauthorstheirearnings,andthoseearningsarepaidwithinsixtydaysofthecloseofthequartersthatfallonMarch31,June30,September30,andDecember31.
Self-publishingisaprettyeasyandinexpensiveendeavorwhenyoulookatdoingeverythingyourself.WhatbenefitdoesanauthorgetfrompublishingonSWP?
Itisrelativelyeasytoself-publish.Youdon’thavetospendmuchmoneyatall.Thatsaid,mostauthorsdon’tknowhowtopublish,what’sinvolved,andwhatthey’remissing.It’stheoldadage“Youdon’tknowwhatyoudon’tknow.”Mostself-publishedbooksfailbecausetheyareeditoriallyandaestheticallybelowpar.WeensurethateverybookpublishedontheSWPlabelisuptoacertainindustrystandard,andnobookputoutonourimprintwillsufferthefeedbackofbeingpoorlypublished.BrookeWarnerhasmadeauthoreducationanintegralpartoftheexperienceatSheWritesPress.Sheholdsamonthlycallforauthorsinwhichshedetailsallthestepsofthepublishingprocessandexplainstoauthorswhattheyneedtobeconsideringastheymoveforwardtowardpublication.Also,self-publishingisalonelyendeavor,andmanyself-publishedauthorsdon’thavethecommunityorexistingplatformtheyneedtobeabletosellbooks.Althoughwecan’tbuildauthors’platformsforthem,wedofeelwearegivingthemalegupbyfeaturingtheirbooksonSheWritesandonoursocialmediasites.Authorsalsotakeadvantageofthecollectiveexperienceofthoseauthorswho’vecomebeforethem,manyofwhomareactiveontheSWPSecretgrouponFacebook,aswellasonSheWrites.com.Wegiveauthorsthebenefitofpublishingonabrandthatalreadyhasasolidreputationintheindustry,andtheaddedbenefitoftraditionaldistribution.
WhatdoesSWPofferbywayofmarketingandpublicity?DoesSWPrecommendhiringanoutsidepublicist?
SheWritesPressisnowpartoftheSparkPointStudiofamily,whichmeansthatwehaveanin-housepublicitysolutionforauthorsthroughBookSparks—andwecouldn’tbemorethrilled.WorkingwithBookSparksforyourpublicityisnotrequired,butweencourageallofourauthorstohaveaconversationwithourCEO,CrystalPatriarche,togetasenseofwhatkindofpublicitysolutionswemightbeabletoprovide.Ifauthorswanttogetotherbidsand/ortointerviewotherpublicists,weprovidealistofpublicistswerecommendinourauthorhandbook,whichauthorsreceiveuponsigningwithSheWritesPress.Attheendoftheday,westronglyrecommendthatourauthorsworkwithanoutsidepublicist,whetherthatbewithBookSparksoranotherfirm,asourexperiencehasshownusthatbookswithoutapublicityplantendnottogoveryfar,andourgoalforourauthorsisthattheywillearnouttheirexpensesand—icingonthecake—turnaprofit.Shortofamiracleorastreakofgoodtimingandgoodluck,theonlywaytosellbooksistohaveasolidpublicitycampaign.
HowdoesSWPhandlewarehousinganddistribution,andwhatisthecosttoSWPauthors?
SWPisdistributedbyIPS,andallbookswillbenefitfromtheirinternalsalesprocess.TheywillalsobelistedinIngram’sonlinecatalogthroughEdelweiss.Wewillwarehousebooksin
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Tennesseeatnoadditionalcosttotheauthorforuptooneyear.Afteroneyear,booksmaybecomesubjecttostoragefees.Brookewillnotifyauthorsattheone-yearmarkabouthowmuchinventoryisinthewarehouse,andatthatpointwediscussoptionswiththeauthorsonanindividualbasis.
HowdoesSWPhandlefulfillment?
SWPdoesnotofferfulfillmentservicesondirectsalesfromauthors’websites.TheonlyoptionfordirectfulfillmentfromSWPistoplaceordersofa10ormore.Ifyousochoose,youcanfulfillyourownsingleordersdirectlyfromyoursite,makingsuretofactorinthecostofshippingandhandling(werecommendaflatfeeof$5foryourmailerandthemediamailoptionviaUSPS).
CanSWPauthorsgettheirbooksintobookstores?
Yes,anybookstoreinterestedincarryingyourbookcanorderdirectlythroughIngram,thewholesalerandaffiliatecompanyofourdistributor,IPS.Wewillfulfillbookstoreorderswhetheryou’veoptedtomakeyourbookavailablethroughaprintrunorthroughPOD.
HowdoesSWP’scoverdesignprocesswork?
WhenanauthordecidestopublishwithSheWrites,hercoverismanagedand/ordesignedbyourcreativedirector,JulieMetz.Authorsareaskedtofilloutacovermemotogiveusdirection,andfromtheretheyaregivenatleastthreecover“comps”toreview.Thesewillbeconceptual,notcompletelypolished.Theauthorthenweighsinonthedirectionandconsultswithherprojectmanageraboutwhat’sworkingandnotworking.Inanidealscenario,oneofthethreedirectionswillbeontrackandthedesignerwillpolishthatcoverwithfeedbackfromtheauthor.Ifallthreeconceptsareoff-track,SWPwillofferonemoreadditionalround.Wewillworkwithourauthorstocreatethebestpossiblecoverfortheirbook,butwewillalsorequestfromourauthorsthatthisbeacollaborativeprocess.Wetakeourcoversveryseriouslyandstrivetoproducecoverswecanallbeproudof.
WhatarethestandardformattingoptionsforSWPauthors?
SWPhas,todate,publishedonlypaperback(perfect-bound)books.Ifanauthorwantsahardcover(case-bound),shemustconsidertheprintcosts,andwewouldliketohaveaconversationwithyouabouttheprosandconsofthisoption.Ourstandardtrimsizesare5.5x8.5inchesand6x9inches.Wehavethecapacitytoprintmechanicalandsaddle-stitchedbooks,andwellasnontraditionaltrimsizes.However,ifyou’reoptingforPOD,youmustchooseoptionsthatarestandardforLSI(ourPODprinter).
WhatifSWPauthorswantspecialdesignelementsintheirbooks?
Thefollowingadditionalservicesareàlacarte,andtheirinclusioninanygivenbookisatanygivenauthor’ssolediscretion:
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WhydoesSWPrequireproofreading?WhatifIhavemyownproofreader?
ForSWP,proofreadingisanonnegotiablestep,andhavingourownstableofproofreaderssignoffonafinalmanuscriptispartofourqualitycontrol.However,wedotheproofreadingbeforethebookhasbeenlaidoutintodesignedpages.Therefore,weurgeyoutoreviewyourfinallaid-outpagesverycarefully,andperhapseventohireanoutsideproofreadertodoafinalpass.Wehaveathoroughchecklistofthingstowatchoutforwhenyoureceiveyourfirstdesignedpages,butit’snevergoingtohurttoenlistmorehelpandgetanotherfinalsetofeyesonyourfinalproduct.
DoesSWPofferARCs(advancereadercopies)?
Yes,ARCsareastandardpartofourprocessandbuiltintoourproductionprocess.HavingARCsgoeshandinhandwithhavingapublicityplan.SomebookswillnotneedARCs,butmostbooksdo.Ifyou’reworkingwithapublicist,wewillencourageyoutogetARCsmade.Weprintthesethroughourprintingpartner,LightningSource,andthecostrangesfromabout$3to$5perARC.
WillSWPauthorsreceiveadiscountforordersoftheirownbook?
Service Description Charge
AdditionalImagesUseofmorethan10author-suppliedimagesintheinteriorofthebook
$3perimage
TablesUsesoftables,charts,orothergraphicsthatrequiresizingorothermanipulation
$20pertable
ImageEnhancement&Manipulation
Anyworkdoneonanimagetoimproveitsappearanceandpresentation,beyondtheresizingincludedinthebasefee
$20perimage
FootnotesorEndnotes
Insertionoreditingofcitationsorreferences $1.00peritem
Index Insertionoreditingofcitationsorreferences $30/hour
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SWPauthorswhogetaprintrunwillowntheirownbookoutright.YoumayorderyourbooksatanypointdirectlyfromSheWritesPressandpayonlytheshippingcostforthosecopies.ForauthorswhooptforPOD,youmaypurchaseyourbooksforyourownuseorresale(excludingtradesales)atthemanufacturingcost,plusshippingandhandling.
WhatcanSWPauthorsanticipateforprintingcostswithLSI?
ThecostofprintingfallstoSWPauthorsandisontopofthecostoftheShePublishespackage.Wehavelong-standingrelationshipswithourprinters.Asaresult,ourpricesarelower,duetoeconomyofscale,thanwhatmostauthorswillfindiftheygooutandsolicitaprintingbidontheirown.Werecommendaprintrunofatleast500copiestomakeitworthyourwhileandtokeepthecostsmanageable,andwewilltalkthroughsalesexpectationswithyoutohelpyoudeterminewhetherashortprintrunmakessenseforyou,orwhetheryourbookshouldbeacandidateforPODonly.
DoesthecostoftheShePublishespackagepriceincludeconversionanduploading?Wherewillthefilesbeavailableforpurchase?
Yes.Wewillconvertyourfilesandmakethemavailabletothefollowingonlineretailers:
AmazonKindleApple®Baker&TaylorBarnes&NobleNookKoboGoodreadsPageFoundryRethinkBooks/Bookshout!SonyCheggVitalSourceGardners(UnitedKingdom)BlinkboxBooks—formerlyGoSpoken/Mobcast(UnitedKingdom)Sainsbury’s—formerlyAnobii(UnitedKingdom)Txtr(Germany)
DoesSWPoffere-book-onlypublishingsolutions?
Wedohavetheseoptionsavailableandwilldiscussthemonanindividualbasiswithinterestedauthors.ContactBrookedirectly.
DoesSWPhandleinternationalsales?
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IngramdistributesSWPbooksthroughtheirinternationaldistributionoutletsinEnglandand
Australia,unlesswespecifyotherwise.Pleaseletusknowatthepointofnegotiationifyoudo
notwantyourbookreleasedforinternationalsales.Amazonsellsacrosstheworld,andSWPwill
makeavailabletheUSeditionforinternationalpurchase.Whilebooksaremadeavailablein
thesemarkets,wedonothaveanactivesalesteaminanyterritorybeyondtheUnitedStates
andCanada.Thisdoesnotgiveustherighttoselltranslationrights,whicharerightsourauthors
retain.
Note:PleasecontactBrookedirectlyifyouhaveaquestionyoubelieveshouldbepartofthe
FAQ.Thankyou!
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STYLEGUIDE
TheauthorityongrammarandstyleisTheChicagoManualofStyle(CMS),nowinits16th
edition.Wedonotexpectthatyousubmitamanuscriptthatcompletelyadherestoeveryrule
statedinChicago,butifandwhenyouhavequestions,youshouldrefertoChicagoforyour
answers.
Thefollowingareafewofthemostbasicstylepreferenceswehave:
ThespellingauthorityisMerriam-Webster’sCollegiateDictionary,11thedition.Whenawordis
listedwithtwoormorespellingsinM-W,usethefirstspelling.Thisisalsoagreattoolfor
distinguishinghyphenatedwords.
PUNCTUATION
Commas
Usetheserialcomma,whichmeansthatinaseriesofthreeormoreitems,acommacomes
before“and”and“or,”separatingthelastandnext-to-lastitems(e.g.,Weusedred,green,and
whitestockings).
EllipsisPoints
• Usethreepointstoindicateanomission.Insertonespacebeforeandafter...eachpoint.
• Usefourpointswhentheomissionfollowsacompletesentence.Thefirstpointisaperiod
andfollowsrightafterthelastwordbeforetheellipses,withnospace....Theremainingthree
pointshaveonespacebeforeandaftereachpoint.
• Indialogue,usethreeellipsispointstoindicatefalteringspeechduetoconfusion,insecurity,
distress,oruncertainty(e.g.,I...I...thatis,we...yes,wehavemadeanawfulblunder!).
Apostrophes
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• Thepossessivecaseofsingularnounsisformedbytheadditionofanapostropheandan“s,”
thepossessiveofpluralnouns(exceptforafewirregularplurals)bytheadditionofan
apostropheonly.Examples:thehorse’smouth,thepuppies’tails,thechildren’sdesks.
• Theaboverulealsoappliestopropernames:Burns’spoems,Marx’stheories,Jefferson
Davies’shome,Dickens’snovels,theJoneses’reputation,theRosses’andWilliamses’lands,She
WritesPress’scatalog.
• Donotuseapostropheindates:1990s,not1990’s.However,whenabbreviatingthedates,
useaninvertedapostrophebefore:’50s.
Dashes
• Usetheendash,whichisbiggerthanahyphenandsmallerthananemdash,inranges:
numbers(suchashoursanddollaramounts,e.g.,1999–2001,ages4–15),days,years,andso
on.OnaMac,theendashisformedbypressingtheoptionkeyandthehyphenkey
simultaneously.
• Theendashisalsousedtohyphenatecompoundmodifiers(e.g.,NewYork–basedcompany;
post–CivilWarperiod).
• Theendashisalsousedtoconnectwords,especiallylocationsandtravelroutes,and
signifies“to”incertainconstructions(e.g.,HetooktheFlorence–Rometrain;UnitedStates–
Mexicoborder).Anemdashshouldbetypedasaformattedemdash(shift+option+hyphen
onMac)withnospacessurroundingit.
Hyphens
• Avoidhyphenatedprefixesandsuffixeswhenpossible(e.g.,nonviolent,multilingual,
prepay).
• Forcompoundwords(i.e.,cost-effective,settlementhouse,henhouse),refertothe
followingsources(inthisorder)todeterminewhetherthecompoundshouldbeoneword,two
words,orahyphenatedword:1)stylesheetforthebookyouareediting;2)Merriam-Webster;
3)CMS.Whenacompoundadjectiveimmediatelyprecedesanoun,itisusuallyhyphenated
(e.g.,seventeen-year-olddog,five-milehike).
• Pleasedonothyphenatecommoncompoundnouns(thosefoundinM-Worincommon
usage)usedasadjectivesbeforeanoun(e.g.,hotdogvendor,nothot-dogvendor;highschool
teacher,nothigh-schoolteacher;realestateagent,notreal-estateagent).
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• Donothyphenatecompoundtermsusedtocategorizepeople,suchasAfricanAmerican,
evenifusedasanadjective,suchasAsianAmericanwoman.Leavetheseopen.
Colons
Whenacolonisusedwithinasentence,thefirstwordfollowingthecolonislowercasedunless
itisapropername.Whenacolonintroducestwoormoresentences,whenitintroducesa
speechindialogueoranextract,orwhenitintroducesadirectquestion,thefirstwordfollowing
itiscapitalized.
Accents
DonotuseaccentsforwordscommoninEnglishusage(consultM-W),suchasregime,elite,
naive.Butuseinwordslikecafé,cliché,tête-à-tête.Ifyouareunsurewhetherawordshouldbe
accentedornot,consultM-W.Itisimportanttobeconsistentandtomarkallaccentsclearly.
Authors:Ifyourmanuscriptusesmanywordswithaccentsandyouareunabletotypethemin
withyourwordprocessingprogram,pleasecontactussothatwemayworkoutthebestwayto
signifyaccentsthroughouttheproofingandtypesettingstages.
Spacingininitials
Aspaceseparatesinitials(e.g.,C.S.Lewis,notC.S.Lewis).
CAPITALIZATION
Geographical
• Tosummarize:West,East,North,South,andtheirderivatives(denotingeitherEuropeanor
Asiannationsandculturescollectively,orregionsintheUnitedStates)arecapitalized(e.g.,
meetotherWesternersattheHyatt;oneaspectofmostEasternreligions;Manypeoplemoved
toCaliforniafromtheSouth).
• Otherregions:WestCoast,theMidwest,continentalEurope,thePacificNorthwest,
(American)Southwest,mid-Atlantic,theSoutheast,NewEngland,theMiddleEast,theDeep
South,southernAfrica.Forsmallerregionswithinadestination,establishastylepreference
withyoureditor,thenmaintainit(e.g.,SouthernCalifornia,WestTexas,theNorthwest
Passage).
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• Inaddition,capitalizeandhyphenateallNorth/South/West/Eastcompoundmodifiersthat
includetheword“Central,”e.g.,South-CentralandEast-Central.
Titlesandterms
• QueenElizabeth,PresidentKennedy,butthepresident,thegovernor.
• Theword“white,”whenreferringtorace,islowercase.Theword“black,”whenreferringto
race,isgenerallyalsolowercase,thoughauthor’spreferencemaybefollowed;consultwith
youreditorwhenindoubt.
Periodsofhistory
IronAge,theMiddleAges,RoaringTwenties,theRenaissance,butthenineteenthcentury,the
sixties.
Politicalterms
Useinitialcapsforradical,liberal,socialist,andcommunistonlywhenreferringtoaspecific
politicalpartyorgrouping.Uselowercasefortheleftoftheparty,left-wingpolitics,the
women’smovement.
Fooditems
Lowercasegenericmenuitems,butcapitalizepropernames(perM-W),e.g.,chickenteriyaki,
eggsBenedict,beefWellington,frenchfries).Capitalizeuniquelynamedhousespecialtiesand
cocktails(e.g.,Norma’sKillerChili,theBigFrankie,ScreamingOrgasm).Namesofwinesand
cheesesarelowercased,eveniftheyarenamedafterregions,(e.g.,zinfandel,burgundy,
roquefort,swiss).
Trademarkedterms
VisittheInternationalTrademarkAssociation’swebsitetoverifythecorrectspellingofmany
trademarkeditems:www.inta.org/tmcklst1.htm.Ifanitemisnotlisted,thestaffwilloftenreply
toinquiries.
ABBREVIATIONS
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• Periodsaregenerallyomittedinabbreviationsofnamesandterms,particularlythosethat
arepropernounsandareabbreviatedinallcaps(e.g.,UnitedNations=UN;UnitedStatesship
Arizona=USSArizona)
• Abbreviationsthatarelowercasegenerallyretaintheperiod(e.g.,alsoknownas=a.k.a.).
ExceptionsarenotedinCMSandincludemeasurements,suchasmph.
• Alwaysspelloutnumbersatthebeginningofanewsentence.
• Generallyspelloutwholenumbersonethroughninety-nine(e.g.,shewasfourteenyears
old)andanynumbersfollowedby“hundred,”“thousand,”“million,”etc.(e.g.,Icountedthree
hundredsheep).Forallothernumbers,figuresareused(e.g.,therewere235different
entrancestothecastle).
• Specialnote:Whenapiece(suchasahow-tobookwithalotofstatisticsorotherfigures)
containsalotofnumbers,usenumerals,ratherthanspellingthemout.Inaddition,ifyouuse
numeralsforoneofthenumbersinagivencategory,usenumeralsforallforthesakeof
consistency.
ORDINALS
Whenexpressingordinals,spelloutnumbersaccordingtotheruleabove.Exceptionsare
numberedstreets,floors(incontactinformation,otherwisespelledout),centuries,and
dynasties(unlesstheybeginasentence).
Fractions
Ingeneral,spelloutfractions.However,ifamanuscriptcontainsalotoffractions,usedecimals
(e.g.,wewalkedthree-fourthsoftheway;thestatisticsshowthatwewatch4.2hoursof
televisionadayandread1.7hoursforenjoymentperweek).
Percentages
Alwaysusenumeralsforpercentages,andusetheword“percent,”not“%”(e.g.,15percent).
Usenumeralsalsoforsizes(size7),buses(bus51),flights(flight583),andotherinstances
wherethenumberactsalmostasapropername.
Phonenumbers
Inphonenumbers,useparenthesis:(510)705-1881.
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Datesandtimes
Timesofdayineven,half,andquarterhoursarespelledoutintext(e.g.,threeforty-fiveinthe
afternoon).Thenumberisalwaysspelledoutwheno’clockisused(e.g.,eighto’clock).Use
numeralswhentheexactmomentoftimeistobeemphasized.Numeralsareusedwitha.m.
andp.m.,followedbyacolonandtwozeroes,withasinglespacebetweenthefinalzeroand
a.m.orp.m.(e.g.,4:00p.m.).Neveruse“morning,”“evening,”or“o’clock”witha.m.orp.m.
(e.g.,10:40inthemorning,or10:40a.m.).
Money
Ingeneral,usenumeralsandthedollarsignforallamountsofmoney.Whenindoubt,check
withyoureditor.
Numberedlists
See“Lists,”below.
FORMATTING
Manuscriptfiles
Essays,chapters,andothermanuscriptfilesshouldbeflushleft.Essaytitlesshouldappearflush
leftatthetopofpage.Authornameshouldappeardirectlybelow,alsoflushleft.
Asingletabshouldindicateallindents.Electronicfilesmustshowthishardtab;ahanging
indent,atypicalformattingdefaultinWord,isnotpermissible.Pleaseremovethehanging
indentfeatureandusetabsforindents.Consultwithyoureditorifyouareunsurehowtodo
this.
Sectionbreaks
Sectionbreaksaredenotedbytwolinespaceswithtextflushleft.Pleasedonotinsertdingbats,
asterisks,orplaceholders.Donotusesingleortriplelinespaces.
Signs
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Allwordsonsigns,posters,banners,etc.shouldbesetintitlecasewithsmallcaps(e.g.,thesign
readDONOTTOUCH,butshecouldn’tresist).
Sounds
Allsoundsshouldbeinitalics(e.g.,thunk,thunk,thunk)andcaseappropriate.Soundsneednot
besetinitalicsandallcaps;italicsaresufficient.
Lists
Ifamanuscriptcontainslists,whetherbulleted,numbered,lettered,orotherwisehighlighted,
bemindfulofconsistencyandpurpose.Foremost,listsshouldbesyntacticallyalike—allnoun
forms,phrases,fullsentences,etc.Numberedandletteredliststypicallyimplytheorderin
whichthingsshouldbedone,chronology,orimportance.Bulletedlistsusuallyhighlightitems
thathaveequalmeritanddon’tneedtobefollowedinorder.
Foremphasis
Useitalics(notboldfaceorcapitalization)foremphasis.
Footnotes/endnotes
Footnotesandendnotesshouldbemarkedasanumeralinbrackets([1],[2],etc.)inrunning
text;donotsuperscriptthenumberorapplyotherformatting.Thecitation/noteshouldbe
includedinaseparate“notes”document;thecitationshouldnotbeformattedaspartofthe
footer.The“notes”documentshouldincludeallcitations/notesinsequentialorderbychapter;
eachchapter’snotesshouldstartfrom[1].
Useofitalics
• Useitalicsfortitlesofbooks,magazines,movies,journals,paintings,drawings,statues,and
otherworksofart.
• Useitalicsfornamesofships,spacecraft,plays,andtelevisionseries.Useromanwith
quotationsfortitlesofarticles,unpublishedworks(e.g.,dissertations),stories,chapters,radio
programs,songs,andshorterpoems.Useitalicsthroughoutthemanuscriptforwordsor
phrasesofforeignoriginthatarenotfoundinM-W.
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• However,alwaysconsultthebook’swordlist:insomecases,anagreementmayhavebeen
madenottoitalicizecertainforeignwords.(ContrarytoCMS,pleaseuseitalicsthroughout,not
justatfirstmentionofword/s.)Donotuseitalicswithforeignpropernames.Thisincludes
nicknames(wecalledherLaBruja);termsofaddress,includingkinshipnames(Abuelakissed
meonthecheek);andholidays(wemakealtarsforDíadelosMuertos).
Punctuationfollowinganitalicizedwordshouldalsobeitalicized.Typicallyitalicsareappliedto
internaldialogue,voices,orthoughts;inthesecases,quotationmarksarenotused.Checkwith
youreditorifyouareunsureaboutwhethertouseitalics.
Translations
Ifthemeaningofaforeigntermorphrasecanbeinferredfromcontext,thatispreferableto
directlytranslatingit.However,iftranslationisnecessary,includetheforeigntermfirst,
followedbythedirecttranslationwithpunctuationinparentheses.Whentranslationisneeded
withindialogue,thedirecttranslationshouldfollowthequotationandalsobesetin
parentheses.
Webaddresses
Omithttp://ifawebaddressisfollowedbywww.However,forURLSwithnowwwprefix,
http://shouldbeused.RemoveallhyperlinkstoURLs.
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GLOSSARYOFPUBLISHINGTERMS
B
backlist—titlesthatremaininprintaftertheiroriginalpublishingseason.Seealsofrontlist.
backmatter—materialsfollowingthemaintextofabook,includingtheindex,suggested
readinglist,glossary,andotherresources.Seealsofrontmatter.
C
callout—specialboxedtext,usuallynomorethan400words,usedasadesignelementwithina
book.Callouts(sometimescalledspecialtopicsorsidebars)addbackgroundinformationand
colortothemainchaptertextandshouldfocusonsubjectsrelevanttothattext.
compressionsoftware—programs,includingStuffItandZipIt,whichcompresslargefiles,
graphics,andentirefoldersofdataintoaformatthatiseasytoemail.Thistypeofsoftwareis
availableforfreeattheAladdinwebsite(www.aladdinsys.com).
covermech—yourfullcoverfile(generallyaPDFfile)thatincludesyourcompletelydesigned
backcover,spine,andfrontcover.
D
distributor—acompanythatcontractswithpublisherstowarehouseandselltheirbooksto
retailandwholesaleaccounts.SeealsoPublishersGroupWest.
dpi—anacronymfor“dotsperinch.”Thedpinumberrepresentstheresolutionofaparticular
image.Forexample,a300dpiimagehasahigherresolutionthana72dpiimageand,froma
technicalpointofview,isconsideredahigher-qualityimage.Theloweraphotograph's
resolution,thegreaterthechancethataprintingdevicewillpickuptheminorcolorvariations
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attheedgeofeachdot.
F
fairuse—anexceptiontoauthors’copyrightsthatpermitscopyingfromaprotectedworkfor
certainpurposes,includingcriticism,newsreporting,teaching,andresearch,solongasthe
valueofthecopyrightedwordisnotdiminished.
flushright/left—toaligntextoragraphicelementwiththefarrightorfarleftmargin,withno
indentation.
frontlist—thenewtitlesoreditionspublishedinanygivenseason.Seealsobacklist.
frontmatter—materialsprecedingthemaintextofthebook,includingthecopyrightpage,
dedication,epigraph,andtableofcontents.Seealsobackmatter.
J
JPEG—theformatmostcommonlyusedforWebgraphics.UnliketheGIFformat,which
supportsonly256colors,JPEGsupportsmillionsofcolorsandallowsforgraphiccompression.
JPEGiswidelyusedforwebgraphicsthatcontainamultitudeofcolorsandgradations,suchas
photos.JPEGgraphicscanbeopenedinbothMacintoshandWindowsplatforms.JPEGimages
arecreatedforoptimumcomputerscreendisplayandconsequentlyarenotappropriatefor
print.SeealsoTIFF.
M
marketing—themethodsusedtopromoteabooktoconsumers,media,andretailers.This
includespublicity,advertising,tradeshows,andmaterialssuchascatalogs,websites,posters,
fliers,authorbiographies,mediakits,andbookstoredisplays.Seealsopublicity.
mediaoutlet—aspecifictypeofmediacoverage,suchasnewspapersandmagazines,TVshows,
orradioprograms.Thistermalsocanrefertoaspecificpublicationorprogram,suchastheNew
YorkTimesorTheOprahWinfreyShow.
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metadata—referstodataaboutdata,andwherebookpublishingisconcerned,thisisallthe
informationyouandyourpublishermustcompilethatgoesoutonthedatafeedsthatupdate
onlineretailersandgivesthemaccurateinformationaboutyourbook,rangingfrompriceto
ISBNtotrimsizeandmore.
P
pagesignatures—theunitofpagesusedtocreatetheplatesfromwhichbooksareprinted.
Signaturescanconsistof8to48pages.
PDF—anacronymfor“portabledocumentformat.”APDFisanelectronicsnapshotofa
document.PDFsmaintainthelayoutandgraphicelementsoftheoriginaldocumentbutlack
pagereflowflexibility.Theyareusefulforelectronictransferofpageproofsandanygraphics-
heavydocument,suchasmapsorforms.
premiumsales—sellingacustomizededitionofabooktoabusiness.Forexample,sellinga
guidebookwithaspecializedcovertoacompanyhostingaconventiontopassouttothe
attendees.
publicdomain—anyworkthatisnotprotectedbycopyrightissaidtobeinthepublicdomain,
includingworksforwhichthecopyrighthasexpired.Suchworksbelongtothepublicasawhole,
andanyoneisfreetousethemwithoutseekingpermission.
publicity—promotingbookstothemedia,includingtelevisionandradioprogramming,websites,
newspapers,andmagazines.Italsoincludesanytypeofauthorintervieworeventfeatured
eitherinthemediaorinanothertypeofconsumervenue,suchasabookstore,panel,or
festival.Seealsomarketing.
publishingprogram—theprojectedscheduleoftitlesthatapublishinghouseplanstoproduce
overthenextseveralyears.
R
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read-onlyfile—thisisanyfile,whetherit’slockedornot,thatweasknotbealteredforthe
purposesofkeepingthefilepristineandnotintroducingnewerrors.
reprint—printingmorecopiesofacurrenttitletomeetdemand.Toproduceareprint,the
printerwhooriginallyprintedthebookusesthestoredfilmordigitalfilesfromthemostrecent
editiontocreatenewprintingplates.
returns—booksreturnedtothepublisherordistributorbytheaccountthatboughtthem
originally.Accordingtostandardbook-industrypractice,booksmaybereturnedatanytimefor
anyreason—asystemthatgaverisetopublisherAlfredC.Knopf’sfamoussaying“gonetoday,
heretomorrow.”
S
specialmarkets—sometimesreferredtoasspecialsales,specialmarketsincludessalesto
nonbookstoreretailersandwholesalers,suchasoutdoorretailers,petstores,andmuseums.
T
TIFF—themostwidelysupportedgraphicfileformat.Itisusedprimarilyforscannedimages
(mostlyphotographs)andisthebestgraphicfileformat(besidesEPS)foruseindesktop
publishingapplications.GraphicssavedinTIFFformatcanbeopenedinbothMacintoshand
Windowsplatforms.SeealsoJPEG.
trademark—atrademarkprotectsnames,titles,andshortphrases.Underbothfederalandstate
laws,manufacturers,merchants,orgroupscanobtainprotectionforaword,phrase,logo,or
symboltodistinguishtheirproductorservicefromothers.
trimsize—thephysicalsizeofabookpage,measuredininches.
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PROOFREADINGCHECKLIST BeforereturningyourprojecttoSheWritesPress,pleaseusethefollowingchecklisttoconfirmthatthemanuscripthasbeenproperlypreparedforsubmission.Ifyouhavequestionsabouthowtoperformanyofthesefunctions,[email protected].[]Haveyouputallofyourcontent-relatedqueriesinaseparateWorddocument?[]HaveyouconfirmedthatallpagenumbersintheTOCarecorrect?[]Haveyoucheckedalltextflowfromrectotoverso,andversotorecto?[]Ifthisisananthology,haveyoucross-checkedallcontributornamesintheTOCagainstthechapterbylinesandthecontributorbiosforconsistencyinspellingandusage?[]Haveyoucomparedallchaptertitlesandsubtitleswiththechapterpagesandrunningheadstoconfirmthattheyareconsistent?[]Iftherearemultiplecallouts,haveyoucomparedthemwitheachothertoconfirmthatallstyles/formats/designelementsareconsistent?[]Haveyoucut“http://”fromanyURLthatbeginswith“www”?[]Haveyouinserted“http://”foranyURLthatdoesnotbeginwith“www”?[]Ifthereareendnotes,haveyouconfirmedthatallendnotesappearinconsecutiveorderandthatnonotesaremissing,eitherinthebodytextorintheNotessectioninthebackmatter?[]Ifthereareendnotes,haveyouqueriedanymissinginformation?[]Haveyouflaggedandaddressedqueriesand/orTKs?•THANKYOU•
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SAMPLECORRECTIONS—FIRST-PAGESSTAGEPage7,graph2,line2:Change:That’swhyIliketomeetmymarksfacetofacebeforeImakemyfirstapproach.To:That’swhyIliketomeetmymarksface-to-facebeforeImakemyfirstapproach.Page17,graph4,line4:
Change(addseriescomma):MasseveryotherSundayatHolyName,andtheoccasionaldoctor,dentistorhairappointment,thedayafterTo:MasseveryotherSundayatHolyName,andtheoccasionaldoctor,dentist,orhairappointment,thedayafterLastgraph,lastline:Change(removecomma):Sheignoredthewoman,whocamped.To:Sheignoredthewomanwhocamped.Page20,graph2,line2:Change:Shewasitchingfortheconfrontationwithheryoungman.To:Shewasitchingfromtheconfrontationwithheryoungman.Graph5,line9:Change(addseriescomma):Withdeliberate,slowdignity,shebentdown,pickedupthebuttandplaceditinthetrayTo:
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Withdeliberate,slowdignity,shebentdown,pickedupthebutt,andplaceditinthetrayGraph2,line17:Badbreakontheword“babysitter”Changeto:baby-sitterPage27,graph2,lines4and6:Change:doctor’sofficesTo:doctors’officesPage32,graph5,line2:Change(addcommas):“Workallnightonadrinka’rum,”shesang,sweetandclearandstartlingtothepeoplearoundher,whoasagroupsteppedback,clearingthepath.To:“Workallnightonadrinka’rum,”shesang,sweetandclearandstartlingtothepeoplearoundher,who,asagroup,steppedback,clearingthepath.