Austin ISD Office of Bilingual Education/ESL 1

Annual Review Process for LPAC

2009-10

Austin ISD Office of Bilingual Education/ESL 2

Annual Review Timeline

April 5 window opens in LPASMay 14th (tentative) TELPAS data available in LPASMay 19th TAKS data available in LPAS for 3-12th gradeJune 8th window for Annual Reviews closes in LPAS (all forms must be closed)June 20 Report run for compliance with Annual Review completion

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Who do I need to complete an Annual Review for?

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At the end of the year, the Committee reviews every ELL child

being served with parental denials exited during the previous 2 years that are

being monitored who has met exit criteria and continues to

monitor students for 2 additional years

Annual Reviews

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What is reviewed?Any data that is available that can be used

to make good, sound decisions on the following year’s placement, for example: Benchmarks Classroom Tests State Criterion Test Data (TAKS) Norm-referenced English and Spanish

(when applicable) Standardized Achievement Test Data

Annual Reviews

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Annual ReviewsWhat is reviewed? (con’t)

Oral Language Proficiency Test Data

Reading Proficiency Test Data (TELPAS,TPRI, Tejas Lee etc.)

GradesAnything that will give a well-

rounded picture of the student’s growth and progress

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When do students exit the bilingual or ESL program?

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State Exit Criteria #1

19 TAC§ 89.1225(h-k)

1) TEA-approved tests that measure the extent to which the student has developed oral and written language proficiency and specific language skills in English

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State Exit Criteria #22) Satisfactory performance on the reading assessment instrument under the Texas Education Code, §39.023(a), or an English language arts assessment instrument administered in English, or a score at or above the 40th percentile on both the English reading and the English language arts sections of a TEA-approved norm-referenced assessment instrument for a student who is enrolled in Grade 1 or 2; and

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State Exit Criteria #3

3) TEA-approved criterion-referenced written tests when available, other TEA-approved tests when criterion-referenced written test is not available, and the results of a subjective teacher evaluation.

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Updating LAS Links

All students being considered for exiting, must receive an

updated administration of the LAS Links.

Contact the International Welcome Center at 414-6426 for additional LAS Links forms.

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Requirements for lower grades

Students in Pre-Kindergarten, Kindergarten may not be exited from a bilingual education or English as a second language program.

No Exiting before 1st grade

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What about ELLs in Special Education?

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ARD LPAC Collaboration

For LEP students receiving special education services, the Admission, Review and Dismissal (ARD) committee must work in conjunction with the LPAC to determine exiting.

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ARD LPAC Collaboration

An ARD LPAC Committee meeting must be held for a Special Education student in order to determine the LEP exit criteria of student as well determine the appropriateness of exiting the student when the criteria has been met.

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ARD/LPAC Collaboration meeting is required for ELLs who are also in Special Education.

ARD/LPAC Collaboration must happen and be documented in SEEDS before the Annual Review LPAC meeting.

Refer to ARD/LPAC Collaboration Handout

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ARD LPAC Documentation

Once a student is recommended for exiting LEP status in SEEDS, the exit criteria and decision is transmitted to LPAS.

LPAC must exit the student in LPAS to receive a parent notification form to be sent home for a signature.

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LPAC Responsibilities

The LPAC must ensure that the exit decisions are appropriate so that reclassification as LEP and re-entry to a Bilingual/ESL program can be avoided.

All members should be confident in the decision to exit each student using the state criteria.

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Parent Signature Approval Requirement

Once the LPAC reclassifies a student as non-LEP, parents must be notified that the student has met state criteria for exit and will be monitored for 2 years.

Parent’s signature approval of the student’s exit must be present in the student’s record folder

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What happens after LEP students exit the Bilingual or ESL

program?

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Monitoring Exited Students

The LPAC committee is also responsible for monitoring exited students for the two years that follow the year that they exit the Bilingual or ESL program.

TEC §29.0561Monitoring consists of incremental, documented review of grades, academic progress,TAKS scores, etc...

After Exiting

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Conduct English LAS Links Updates prior to the LPAC meeting

Hold ARD/LPAC meetings for Special Education students that you think should exit

Plan ahead to get signatures for exiting students.

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What if exited students are not successful in the general

education classroom?

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Newly exited students naturally experience adjustments to the mainstream classroom environment.Districts should be aware of this and utilize all available resources to ensure former ELL students continue to achieve academic success.

Reclassification/Exit LPAC Responsibilities

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MonitoringDuring the first two years after a student is exited out of a bilingual education or special language program under Section 29.056

the language proficiency assessment committee shall review the student’s performance at the end of each grading period. The LPAC will consider…

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Monitoring(1) the total amount of time the student

was enrolled in a bilingual education or special language program;

(2) the student’s grades each grading

period in each subject in the foundation curriculum under Section 28.002 (a) (1);

(3) The student’s performance on each

assessment instrument administered under Section 39.023 (a) or (c).;

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Monitoring

(4) the number of credits the student has earned toward high school graduation, if applicable, and

(5) any disciplinary actions taken against the student under Subchapter A, Chapter 37.

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Monitoring

After an evaluation under this section, the LPAC may require intensive instruction for the student or reenroll the student in a bilingual education or special language program.

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LPAS Forms

L7.1 Annual Status Review- PK-2 Grade FormL7.1 Annual Status Review

Notification

L7.2 Annual Status Review –3rd-12th Grade FormL7.2 Annual Status Review

Notification

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LPAS Forms

L7.3 Monitoring- Exited students in First Year (F) or Second Year (S)L7.3 Monitoring Notification

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LPAS Forms

L15 Annual Review Summary for PK-2 (LPAC Signatures)

L16 Annual Review Summary for 3-12 (LPAC Signatures)

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Student Information

Who is responsible for getting all of the LPAC information,

maintaining it, and following up?

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By June 1st

 Share Annual Status Review and Monitoring form directions with teachers who will complete the forms.Complete L7.1 or L7.2 Annual Status Reviews forms for all ELL/LEP students. This includes students in Bilingual Education, ESL or on denials.

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Before June 1st

Complete L7.3 Monitoring forms for all students who are within 2 years of exiting LEP status.

Conduct LPAC meetings to review all L7.1 and L7.2 Annual Status Review forms and L7.3 Monitoring forms.

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Before June 1st

Send home Parent Notifications of the Annual Status Reviews and Monitoring meetings after the LPAC meetings are held.

Receive parent signatures from students who will be exiting or re-entering LEP status.

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Before June 8th

Close all L7.1, L7.2 Annual Status Reviews an L7.3 Monitoring forms for school year 2009-2010 in LPASFile the Annual Status Review and Monitoring Parental Notifications (with signatures if received) in the student’s green ELL/LEP folder within the cumulative folder