AURA Meeting

September 24, 2014

Introductions

Jodi S. Ogden, MBA, CRAAssociate Vice President

Sponsored Projects Administration

Website Spotlight

Cherrelle Duncan, MPSASponsored Projects Specialist

Cost Sharing

Both mandatory and voluntary committed cost sharing require that the University maintain sufficient supporting documentation to satisfy an external auditor. The responsibility for obtaining and maintaining that documentation rests with the PI and departmental staff. Effort reports for employees whose effort involves either mandatory or voluntary committed cost sharing must be manually modified to include notations that identify the cost sharing effort and the projects to which it is shared.

What is one way to find the cost sharing form? To locate the cost sharing form:

– Table of Contents-> Forms, Pre-Award– Sponsored Projects Administration> Contracts/Grants-> Forms

Effort Reporting Update

William Mitchell, MPSASupervisor, Systems & Reporting

Effort Reporting Update

Where we were:– July 2012 – 514 Late Statements– January 2013 – 355 Late Statements– July 2013 – 91 Late Statements

Travel Restriction policy in effect

– January 2014 – 118 Late StatementsUptick due to increase retro PAs at FY endSystem upgrade

Statements certified or reopened after period closes are “late”

Effort Reporting Update

Where we are:– 16 outstanding statements total– 12 faculty certifiers remaining– 1 travel restriction in place

Lowest number of outstanding statements

Clinical Research Closeout Form

Amaris Ogu, MBAClinical Research Financial Analyst

General Reminders

Please provide the full Chartfield

Please obtain all the appropriate signatures

Please provide detailed justification when balance is larger than 10%

Clinical Research Account Closeout Form

Form found at:

http://www.uth.edu/sponsored-projects-administration/crf/forms.htm

Once completed & signed, please email to:

grp-crf@uthouston.edu

Coverage Analysis Update

Trae Rohan, BS, CHRCClinical Research Finance

Billing Risk

A billing risk form must be completed for all new studies as of 9/1/14

– As of 9/9/14 this is now in iRIS

Some studies were in the transition period

– Contract/Grant submitted prior to 9/1/14

CRF Review

Billing Risk– Form or questions in iRIS– Is it complete– Does it need to continue on to a full

Coverage Analysis

Coverage Analysis– Device/ Drug Forms completed– Billing Grid completed

CRF Review

Billing Risk and/or Coverage Analysis cannot be reviewed without study documents (i.e. – protocol, ICF, etc…)

– Grant proposals– Early contract negotiations

CRF Review

Trends

– Incomplete forms– Not submitted in iRIS–Misunderstanding

Where We Stand

Billing Risk– 15 in total– 7 complete– 5 full coverage analysis needed

Coverage Analysis– 7 submitted– 5 completed

Questions?

Individual Development Plan (IDP)

Leslie S. BeckmanProgram Manager

Office of Postdoctoral Affairshttp://www.uth.tmc.edu/postdocs/

NIH RPPR Updates

Krystal Toups, CRADirector, Grants

NIH RPPR UpdatesRevised Policy: Descriptions on the Use of Individual Development Plans (IDPs) for Graduate Students and Postdoctoral Researchers Required in Annual Progress Reports beginning October 1, 2014 (NOT-OD-14-113) [Notice Release Date: August 4, 2014]

Beginning on October 1, 2014, annual progress reports (RPPR) are required to include a description of whether the institution uses IDPs or not and how they are employed to help manage the training and career development of those individuals

Section B. Accomplishments, Question B.4.

NIH RPPR Updates Cont..

Extension of eRA Commons User IDs to Individuals in Graduate and Undergraduate Student Project Roles with Measurable Effort on an NIH Annual Progress Report (PHS2590 & RPPR) (NOT-OD-13-097) [Notice Release Date: August 2, 2013].

Graduate and Undergraduate student roles who participate in NIH-funded projects at least one person month or more.

Beginning in October 2014, RPPRs lacking the eRA Commons ID for Graduate and Undergraduate Students will receive an error and the RPPR will not be accepted by the NIH without this information.

Complete this form for eRA Commons account requests and send to Troy Roberson with Sponsored Projects Administration.

NIH Will Require the Research Performance Progress Report (RPPR) for All Type 5 Non-SNAP Progress Reports on October 17, 2014 (NOT-OD-14-092) [Notice Release Date: May 16, 2014]

CPRIT Changes

Keith Kaptchinskie Sr. Financial Analyst

CPRIT Changes

New Requirements for CPRIT Reporting/Reimbursement 1. Travel receipts:

– Must include receipts for all expenses– Ticket must be included with request for reimbursement of airfare.

2.Gift Cards: – CPRIT will not reimburse us for gift cards until they have been

disbursed.– Items CPRIT requires for reimbursement of gift cards.

1. Original receipt of purchase 2. Quarterly Distribution log

see below.

CPRIT ChangesGift Card

#Subject

ID #Name of PersonReceiving Card Amount Receiver’s

Signature Date Disbursed Name of Person Issuing Card Issuer’s Signature

1                

2                

3                

4                

Boxes that are blacked out are not required to be sent to CPRIT

CPRIT Changes

Personnel changes on CPRIT awards– All people paid from CPRIT funds must be listed on the

PLOE tab (Personnel Level of Effort). CPRIT will be looking at this tab and comparing this list to the payroll details when reviewing every report.

– If you are making effort changes to key personnel or hiring someone new (even if they are listed in the budget as TBN) please complete the change in the CPRIT system.

Uniform Guidance

Jodi OgdenAssociate Vice President

Sponsored Projects Administration

Uniform Guidance

Federal Register: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

The Council on Financial Assistance Reform (COFAR): Frequently Asked Questions

FDP Presentations, Sept. 12th

Next Meeting:TBD

Presentations & Schedule Posted at:go.uth.edu/AURA