August 4 agenda package

BOARD OF DIRECTORS MEETING AGENDA

THURSDAY, AUGUST 4, 2016

AGENDA FOR BOARD OF DIRECTORS MEETING

August 4, 2016 at 7:00 p.m.

1. CALL TO ORDER ~ Pasuta

2. DECLARATION OF CONFLICT OF INTEREST

3. APPROVAL OF AGENDA

4. DELEGATIONS

5. MEMBER BRIEFING 5.1 Hermitage Ruins Opening ~ Bell

6. APPLICATIONS – Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses 6.1 Applications for August 4, 2016 ~ Tellier

7. APPROVAL OF MINUTES OF PREVIOUS MEETING

7.1 Minutes – June 2, 2016 8. BUSINESS ARISING FROM THE MINUTES

9. PRE-DISTRIBUTED CORRESPONDENCE

10. OTHER CORRESPONDENCE

11. REPORTS

11.1 Budget & Administration Committee (Minutes – July 21, 2016) ~ Moccio 11.2 Conservation Advisory Board (Minutes – July 14, 2016) ~ Topalovic 11.3 Foundation Chairman’s Report ~ Tennier

12. OTHER STAFF REPORTS/MEMORANDUMS

12.1 Co-ordinated Review of the Growth and Greenbelt Plans ~ Peck 12.2 Groundwater, Leachate, Gas and Private Wells Testing and

Analysis at former Smith Landfill Site ~ Peck 12.3 Conservation Authorities Act Review – Conserving Our Future, Proposed Priorities for Renewal, May 2016 ~ Peck 12.4 Millgrove Storage Building – Design and Build Tender ~ Hall 12.5 Naming of Former Veldhuis Property ~ Correia 12.6 Upcoming HCA and Partner Events ~ Costie

13. NEW BUSINESS

14. IN-CAMERA ITEMS FOR MATTERS OF LAW, PERSONNEL AND PROPERTY

15. NEXT MEETING - Thursday, September 1, 2016

16. ADJOURNMENT

Memorandum TO: Board of Directors FROM: Jaime Tellier, Watershed Officer DATE: July 21, 2016 RE: Summary Enforcement Report – Development, Interference with

Wetlands and Alterations to Shorelines and Watercourses Regulation 161/06 Applications for August 4, 2016

HCA Regulation applications approved by staff between the dates of May 20, 2016 and July 20, 2016 are summarized in the following Summary Enforcement Report (SER-06/16). RECOMMENDATION THAT the Board of Directors receive this Summary Enforcement Report SER-06/16 as information.

HAMILTON REGION CONSERVATION AUTHORITYDEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES AND WATERCOURSES APPLICATIONS

July 21, 2016

Development, Interference with Wetlands, and Alterations to Shorelines and WatercoursesApplications Report to the Board of Directors of the Hamilton Region Conservation Authority, August 4, 2016The proposed works are subject to Ontario Regulation 161/06, and in particular Section 2, Subsection (1).

SUMMARY ENFORCEMENT REPORT SER 06/16Application No. Date Received Date Permit Issued Review Days Applicant Name Location Application Description Recommendation/Conditions

F/C/16/43 04-Jul-16 20-Jul-16 18 195 Hwy 5 W Construction of a 27.87 square metre (300 square foot) deck in the regulatory Application approved subject toLot 20, Concession 3, Flamboroughfloodplain of Borer’s Creek standard conditions

F/C/16/47 09-Jul-16 19-Jul-16 13 2095 Foreman Rd Construction of a 120 foot diameter liquid manure storage tank in a regulated area Application approved subject toLot 18, Concession 10, of Upper Spencer Creek and the Valens Provincially Significant Wetland Complex standard conditionsFlamborough

F/F,C,A/16/39 21-Jun-16 19-Jul-16 24 Pt Lt 18, Con 2, Rd Allowance Temporary alteration of a watercourse for the completion of a pipeline integrity dig Application approved subject toE of 294 Hwy 5 in a regulated area of Borer’s Creek standard conditionsLot 18, Concession 2, Flamborough

A/F,C,A/16/17 21-Mar-16 18-Jul-16 30 Rymal Rd W, Pt Lt 53, Con 3 Installation of a new cable conduit by directional drilling in a regulated area of Tiffan Application approved subject toand 4 and Pt Lt 54, Con 3 Creek and the Tiffany Creek Provincially Significant Wetland Complex standard conditionsLots 53 & 54, Concession 3 & 4, Ancaster

F/F,C,A/15/53 27-Jul-15 15-Jul-16 37 162 and 164 Parkside Dr Replacement of an existing concrete box culvert in a regulated area of Borer’s Cree Application approved subject toConcessions 3 & 4, Flamborough standard conditions

SC/F,C,A/15/56 07-Aug-15 13-Jul-16 22 Pt Lt 27, Con 5, Glover Mountain Construction of a storm sewer and storm outfall structure, and road reconstruction Application approved subject toRd and First Rd W and ditching work in a regulated area of Lower Davis Creek standard conditionsLot 27, Concession 5, Stoney Creek

SC/F,C/16/40 22-Jun-16 12-Jul-16 5 49 Millen Rd Construction of a two storey garage addition, front porch and rear covered patio ont Application approved subject toLot 19, Concession 3, the existing dwelling in a regulated area of Watercourse No. 2 of the Stoney Creek standard conditionsStoney Creek Numbered Watercourses

F/F,C/16/30 19-May-16 08-Jul-16 27 Pt Lt 31, Con 8, 8th Con Rd W, Construction of a single family residence, drive shed and septic system on a vacant Application approved subject toAcross from 1653 Westover Rd lot in a regulated area of the Beverly Swamp Provincially Significant Wetland standard conditionsLot 31, Concession 8, FlamboroughComplex


July 21, 2016



A/F,C/16/36V 02-Jun-16 05-Jul-16 23 1594 Mineral Springs Rd Construction of three additions to an existing single residential dwelling in a Application approved subject toLot 34, Concession 1, Ancaster regulated area of Sulphur Creek and Non-Provincially Significant Wetland standard conditions

Permit issued to resolve a violation

D/C/16/37 06-Jun-16 04-Jul-16 22 12 Brentwood Dr Construction of a two storey single residential dwelling on the foundation of the Application approved subject toLot 49, Concession 1, Dundas existing dwelling in a regulated area of Spring Creek standard conditions

F/F,C,A/16/31 25-May-16 28-Jun-16 30 Pt Lt 34, Cons 4 and 5, 5th Con Replacement of an existing road culvert (Structure 384) in a regulated area of Application approved subject toRd W (1230m W of Middletown Rd Westover Creek and the Hayesland Christie Provincially Significant Wetland standard conditionsLot 34, Concessions 4&5, complexFlamborough

SC/F,C/16/38 07-Jun-16 24-Jun-16 13 270 Glover Rd Construction of a detached garage in the regulatory Floodplain of Stoney Creek Application approved subject toLot 10, Concession 2, Watercourse No. 7 standard conditionsStoney Creek

SC/F,C,A/16/05 27-Jan-16 24-Jun-16 72 20 Winona Park Rd Retrofit of an existing shoreline retaining wall in a regulated area of the Lake Application approved subject toLot 5, Broken Front Concession Ontario shoreline standard conditionsStoney Creek

D/F,C/16/06 08-Feb-16 15-Jun-16 17 68 Cameron Ave Construction of a two storey addition including a garage to an existing single family Application approved subject toLot 18, Concession 1, Dundas residence in a regulated area of Desley Creek standard conditions

H/C,A/15/63 16-Sep-15 15-Jun-16 16 607 James St N Completion of the replacement of the existing floating breakwaters between Pier 4 Application approved subject toHamilton and Pier 8 in a regulated area of Hamilton Harbour standard conditions

H/F,C/16/28 10-May-16 13-Jun-16 15 101, 109 and 115 Dartnall Rd Construction of two warehouse buildings, associated grading and stormwater Application approved subject toLot 2, Con. 8, Hamilton management infrastructure associated with site plan amendment application standard conditions

SPA-09-112 in a regulated area of Hannon Creek

SC/C/16/33 24-May-16 09-Jun-16 18 25 Lakeview Dr Construction of an addition to an existing single family residence in a regulated area Application approved subject toLot 16, Broken Front Concession of the Lake Ontario shoreline standard conditionsStoney Creek


July 21, 2016



F/F,C,A/15/48 13-Jul-15 08-Jun-16 63 Pt Lt 10, Con 1, Hwy 8 S of Replacement of an existing road culvert and installation of channel erosion protectio Application approved subject toWebsters Falls Rd in a regulated area of Middle Spencer Creek standard conditionsLot 10, Concession 1, Flamborough

D/F,C,A/14/30 16-May-14 08-Jun-16 103 Spring Creek between Overfield Alteration of a watercourse consisting of channel stabilization works to protect Application approved subject toSt and Ogilvie St municipal sewer infrastructure in a regulated area of Spring Creek standard conditionsLot 51, Concession 1, Dundas

F/F,C,A/16/19 31-Mar-16 07-Jun-16 63 Pt Lts 25-33, Con 7 and 8, 8th Con Replacement of seven road culverts in a regulated area of the Beverly Swamp Application approved subject toRd W (Valens Rd to Park Ln) Provincially Significant Wetland Complex standard conditionsLots 25-33, Concessions 7&8Flamborough

F/F,C,A/16/18 30-Mar-16 07-Jun-16 64 Pt Lt 33, Con 8, Regional Rd 97, Like-for-like replacement of a road culvert in a regulated area of the Beverly Swamp Application approved subject to250m E of Hoods Rd Provincially Significant Wetland Complex standard conditionsLot 33, Concession 8Flamborough

SC/F,C,A/16/26 27-Apr-16 27-May-16 30 365 Mud St E Placement of fill for new driveway construction and installation of a culvert in a Application approved subject toLot 18, Concession 6 regulated area of Stoney Creek standard conditionsStoney Creek

SC/F,C/16/21 20-Apr-16 27-May-16 40 335-339 Highland Rd W Construction of a new single family residence and detached garage in a regulated Application approved subject toLot 30, Concession 8 area of the Eramosa Karst standard conditionsStoney Creek

SC/F,C,A/16/27 06-May-16 20-May-16 15 596 Arvin Ave Disconnection of an existing stormwater outfall and installation of a new storm sewe Application approved subject toLot 15, Concession 1 in a regulated area of Stoney Creek Watercourse No. 4 standard conditionsStoney Creek

H/F,C/16/14 11-Mar-16 20-May-16 45 1830 Main St W Restoration of an existing parking garage in a regulated area of Ancaster Creek Application approved subject toLot 54, Concession 1 standard conditionsHamilton

HAMILTON REGION CONSERVATION AUTHORITY

MINUTES

Board of Directors Meeting

June 2, 2016 Minutes of the Board of Directors meeting held on Thursday, June 2, 2016 at Woodend Auditorium, 838 Mineral Springs Road, Ancaster, Ontario at 7:00 p.m. PRESENT: Santina Moccio, in the Chair Dan Bowman Kris Brown Chad Collins Doug Conley Lloyd Ferguson Susan Fielding Brad Gautreau Aidan Johnson Robert Pasuta Maria Topalovic Ine Wauben, Foundation Vice-Chair STAFF PRESENT: Bernie Ambo, Jonathan Bastien, Sandy Bell, Rondalyn Brown,

Lisa Burnside, Grace Correia, Gord Costie, Chris Firth-Eagland, Sarah Gauden, Matt Hall, Bruce Harschnitz, Cari Hobbs, Lisa Hunter, Christina Jager, Darren Kenny, Sara Kinnear, Don McConnell, Neil McDougall, Val Pazzi, Bob Saccomano, Mike Stone, and Nancy Watts - HCA Staff

OTHERS: Media – Not Present 1. CALL TO ORDER

The Chair called the meeting to order and welcomed everyone present.

2. DECLARATIONS OF CONFLICT OF INTEREST

The Chair asked members to declare any conflicts under the Board's Governance Policy. There were none.

Board of Directors -2- June 2, 2016

3. APPROVAL OF AGENDA

The Chair requested any additions or deletions to the agenda. The Chair indicated that there were four new items under 10) Other Correspondence and four additional items under 14) In Camera – verbal updates in regards to property matters and one personnel matter. BD12,2287 MOVED BY: Dan Bowman

SECONDED BY: Kristopher Brown THAT the agenda be approved as amended.

CARRIED

4. DELEGATIONS

4.1 Friends of Westfield Heritage Village – Cheque Presentation Rondalyn Brown introduced Jeremy Schofield, President of the Friends of Westfield. Rondalyn Brown thanked Jeremy for his dedication and fundraising efforts. The Friends of Westfield are a volunteer organization whose main purpose is to do fundraising in support of many important projects at Westfield Heritage Village. Jeremy Schofield reported that 2015 was a successful fundraising campaign with fully funding the Visitor Centre Feasibility Study. Jeremy presented a cheque in the amount of $27,874 to the Foundation on behalf of the Friends of Westfield. Santina Moccio invited Ine Wauben, Vice-Chair of the Foundation to come up and accept the cheque. Santina Moccio thanked Jeremy Schofield and the Friends of Westfield for their generous donation. 4.2 Presentation from Citizens of Greensville Santina Moccio indicated that three citizens of Greensville will be providing a presentation in regards to Spencer Gorge area. First Speaker – Marc Brittain • the area is overwhelmed by visitors • May 24 weekend conditions – a video was shown


• by-law officer issued 180 tickets • school parking lot full • on duty police officer turning people away • resolve what is the conflict • concerns – safety, traffic congestion, property and environmental damage • concerns – volume of people, litter, pets going to washroom on lawns Second Speaker – Barry Boatman

• the Liaison Committee was asked by Robert Pasuta to make

recommendations concerning a proposal of the “Think Greensville” Shuttle Service

• a special meeting was convened and a report was agreed to and signed off by 11 of the 12 members

• report was provided to Robert Pasuta • areas of risk – liability, Hwy 5 to Mizener’s Lot, Optimists lot, and intersection

of Ofield and Harvest Roads Third Speaker – Mark Osborne

• want people to come, small limited area, find way to limit access to the area • 150 spots limited parking • Signs on properties • proposal – May to November – restrict access at both water falls • proposal – purchase wristbands • proposal – Christie Lake washrooms • proposal – local signage – weekend closures • booking system would allow the HCA to control the number of visitors • use parking area at Christie Lake • season pilot project – online ticket purchase system

5. MEMBER BRIEFING There was none.

6. APPLICATIONS - DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES AND WATERCOURSES (Copies of the supporting staff report are available from the Authority's Administration Office)

Darren Kenny presented the report.

BD12,2288 MOVED BY: Dan Bowman


SECONDED BY: Aidan Johnson THAT the Board of Directors receive the Summary Enforcement Report SER – 05/16.

CARRIED

7. MINUTES OF PREVIOUS MEETING (May 5, 2016) BD12,2289 MOVED BY: Doug Conley

SECONDED BY: Lloyd Ferguson THAT the Board of Directors approve the following recommendation: THAT the minutes of the Board of Directors meeting held on May 5, 2016 be approved.

CARRIED

8. BUSINESS ARISING FROM THE MINUTES There was none. 9. PRE-DISTRIBUTED CORRESPONDENCE

There was none.

10. OTHER CORRESPONDENCE The following correspondence was received: 10.1 Email from Peter Turkstra re Traffic Chaos, EMS Calls and Traffic at

Webster Falls on May 21, May 22, and May 23 10.2 Letter from Jeff Laskey re issues at Webster and Tew Falls dated May 29 10.3 Letter from Jeff Laskey re issues at Webster and Tew Falls dated June 1 10.4 Letter from Jeff Laskey re issues at Webster and Tew Falls dated June 1 –

correspondence to be discussed in camera


BD12,2290 MOVED BY Brad Gautreau SECONDED BY Susan Fielding

THAT the other correspondence be received. CARRIED

11. REPORTS 11.1 Conservation Advisory Board (Minutes – May 12, 2016) Maria Topalovic presented the minutes of the Conservation Advisory Board meeting held on May 12, 2016. Maria indicated that the one agenda item for the Westfield Visitor Centre will be discussed as a separate item, otherwise there were no motions requiring Board of Directors approval.

Motion to Receive the Minutes

BD12,2291 MOVED BY: Maria Topalovic

SECONDED BY: Aidan Johnson THAT the minutes of the Conservation Advisory Board meeting held on May 12, 2016 be approved.

CARRIED 11.1.2 Westfield Visitor Centre – Feasibility Study Rondalyn Brown indicated that Westfield Heritage Village has been in operation for over fifty years and continues to grow, develop, and reach greater successes each year. Attendance has increased every year, with adding new and exciting events at Westfield Heritage Village. Rondalyn Brown introduced Jon Linton from TCI Management Consultants who provided a summary of the feasibility study for a Visitor Centre at Westfield Heritage Village. The presentation included phasing of the study, an overview of the consultation and analyses, scenarios and a preferred option. The study concluded that a new facility would assist Westfield Heritage Village with providing essential services, exhibit and program space, revenue generation and greater flexibility. The feasibility study also indicated that fundraising will be required. It is recommended that a Visitor Centre is needed to improve Westfield’s visitors experience.


Discussion took place with the Board members and staff and the consultant answered Board member’s questions. BD12,2292 MOVED BY: Maria Topalovic

SECONDED BY: Dan Bowman

THAT the Board of Directors approve the following recommendations: THAT the Westfield Visitor Centre concept, as identified in the TCI Feasibility Study, attached as Schedule ‘A’ be approved as the preferred option for the future new Centre at Westfield Heritage Village; and THAT the Hamilton Conservation Foundation (HCF) be advised of the HCA support for the new Centre; and THAT the HCA request that the HCF investigate fundraising campaign options for the development of the facility; and THAT staff in collaboration with the Hamilton Conservation Foundation be directed to build the fundraising case for support, through undertaking the following specific steps: • Create a volunteer leadership team; • Cultivate major gift donors and prospects; • Cultivate government relations, awareness and

support for the Visitor Centre; • Develop a major gifts strategy; and • Engage an architectural consultant to develop the

visual renderings and site plan for the new Centre; and further

THAT staff be directed to continue to investigate the feasibility and costs associated with developing / constructing the new centre at Westfield, through undertaking the following: a) Visual renderings of the concept, b) Determination of servicing feasibility and costs, and c) Financial analysis of operating costs and projected

revenues.

CARRIED


11.2 Foundation Chairman’s Report Ine Wauben, Vice Chair reported on the following:

• Total Donations for May - $24,454 o $7,246 for the Stewardship program o $6,000 for the Desjardins Canal Parklands o $5,220 for Land Acquisition o $3,205 to be used as needed o $1,303 for the Hermitage project o The remaining $1,480 came in donations for Westfield, memorial benches,

education, and the Dundas Valley

• Year-to-Date: o Total Donations for our fiscal year-to-date (December 2015 to May 2016) -

$230,619

• Events: o Hermitage Project Ribbon Cutting – we will be unveiling the project on

Saturday, June 25, with a public event from 2 to 4 p.m. with the help of the Argyll Pipe Band. A private donor tour will occur half an hours before the event.

12. OTHER STAFF REPORTS/MEMORANDUMS

12.1 Renewal of Memorandum of Understanding – The Cootes to Escarpment Ecopark System

Sandy Bell presented the report and answered Board members questions. The Cootes to Escarpment Ecopark System is a network of over 3,650 hectares of significant natural lands connecting Hamilton and Burlington at the western end of Lake Ontario. Ten partner agencies, including HCA are working to protect, restore and connect these ecologically valuable lands and create a lasting legacy for future generations in our community. The partners have operated under an approved three year MOU since June 2013. HCA staff have actively participated in the Governing Council and the Management Committee. Staff is in support of extending the MOU for a five year term (2016 – 2021). The continuance of the Agency Partnership and the renewal of the MOU will allow for significant advancement in meeting both the vision and the objectives of the Ecopark System.


BD12,2293 MOVED BY: Aidan Johnson SECONDED BY: Doug Conley

THAT the Board of Directors approve the following recommendations: THAT the renewal of the Memorandum of Understanding regarding the Cootes to Escarpment System for 2016 to 2021 be approved.

CARRIED 12.2 Upcoming HCA and Partner Events

Gord Costie provided an update of the upcoming events that are included in the agenda package.

13. NEW BUSINESS There was none. 14. IN-CAMERA ITEMS FOR MATTERS OF LAW, PERSONNEL AND PROPERTY

BD12,2294 MOVED BY: Maria Topalovic SECONDED BY: Kristopher Brown THAT the Board of Directors moves in camera for matters of law, personnel and property.

CARRIED During the in camera session, five property matters were discussed. 14.1 Confidential Report BD/Jun 01-2016 Chris Firth-Eagland provided a verbal update and answered Board member’s questions.

BD12,2295 MOVED BY: Lloyd Ferguson

SECONDED BY: Aidan Johnson THAT the Board of Directors approve the following recommendations:


THAT Report BD/Jun 01-2016 be approved and remain in-camera.

CARRIED

14.2 Confidential Report BD/Jun 02-2016 Chris Firth-Eagland provided a verbal update and answered Board member’s questions.

BD12,2296 MOVED BY: Doug Conley

SECONDED BY: Brad Gautreau THAT the Board of Directors approve the following recommendations: THAT Report BD/Jun 02-2016 be approved and remain in-camera.

CARRIED

14.3 Confidential Report BD/Jun 03-2016 Chris Firth-Eagland provided a verbal update and answered Board member’s questions. BD12,2297 MOVED BY: Lloyd Ferguson

SECONDED BY: Doug Conley THAT the Board of Directors approve the following recommendations: THAT Report BD/Jun 03-2016 be approved and remain in-camera.

CARRIED

At this point it is 10:00 p.m. and a motion needs to take place for the meeting to continue past 10:00 p.m.

BD12,2298 MOVED BY: Doug Conley

SECONDED BY: Santina Moccio THAT the Board of Directors approve the following recommendations:


THAT the Board of Directors meeting continue past 10:00 p.m.

CARRIED

14.4 Confidential Report BD/Jun 04-2016 Chris Firth-Eagland provided a verbal update and answered Board member’s questions. 14.5 Confidential Report BD/Jun 05-2016 Chris Firth-Eagland provided a verbal update and answered Board member’s questions. BD12,2299 MOVED BY: Dan Bowman

SECONDED BY: Aidan Johnson THAT the Board of Directors approve the following recommendations: THAT Report BD/Jun 05-2016 be approved and remain in-camera.

CARRIED BD12,2300 MOVED BY: Aidan Johnson

SECONDED BY: Dan Bowman THAT the Board of Directors moves out of in camera.

CARRIED BD12,2301 MOVED BY: Dan Bowman

SECONDED BY: Aidan Johnson THAT the Board of Directors approve the following recommendations: THAT Christie Lake not be the main shuttle station serving the Spencer Gorge.

CARRIED


15. NEXT MEETING

The next meeting of the Board of Directors will be held on Thursday, July 7, 2016 at 7:00 p.m. at Woodend Auditorium, 838 Mineral Springs Road, Ancaster, Ontario.

16. ADJOURNMENT

On motion, the meeting adjourned.

HAMILTON CONSERVATION AUTHORITY

MINUTES

Budget & Administration Committee

July 21, 2016 Minutes of the Budget & Administration Committee meeting held on Thursday, July 21, 2016 at Woodend Auditorium, 838 Mineral Springs Road, Ancaster, Ontario, at 6:12 p.m. PRESENT: Santina Moccio, in the Chair Dan Bowman Lloyd Ferguson Robert Pasuta REGRETS: Doug Conley STAFF PRESENT: Lisa Burnside, Matt Hall, Neil McDougall, and Nancy Watts -

HCA Staff 1. CHAIRMAN’S REMARKS

Santina Moccio welcomed members and staff.

2. DECLARATIONS OF CONFLICT OF INTEREST

There was none. 3. APPROVAL OF AGENDA

The Chair requested any additions or deletions to the agenda. There were none. BA1628 MOVED BY: Lloyd Ferguson

SECONDED BY: Dan Bowman

THAT the July 21, 2016 Budget & Administration Committee meeting agenda be approved.

CARRIED

Budget & Administration Committee July 21, 2016

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4. CHAIRMAN’S REPORT ON BOARD OF DIRECTORS ACTIONS

Santina Moccio reported that all recommendations from the April 21, 2016 Budget & Administration Committee meeting were approved by the Board of Directors.

5. DELEGATIONS There was none. 6. MINUTES FROM THE PREVIOUS MEETING (April 21, 2016)

BA1629 MOVED BY: Lloyd Ferguson SECONDED BY: Dan Bowman

THAT the minutes of the Budget & Administration Committee meeting held on April 21, 2016 be approved as written.

CARRIED

7. BUSINESS ARISING FROM THE MINUTES

There was none. 8. REPORTS 8.1 6 Month Financial Results - Operating

Neil McDougall provided an update on the 6 month financial results for HCA, Westfield Heritage Village, and Confederation Park.

Neil indicated that the critical expenditures in staffing are tracking to budget and daily revenues are running even or ahead of a year ago. Watershed Planning and Engineering:

• Revenues:

o significant drop in grant revenue reflects the reduced project work in 2016 o the offset to the revenue decline can be seen in the reduction in contractor

and other expenses o fees are consistent with a year ago and on track to exceed budget


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• Expenses: o staff has started off with a favourable variance and continues to remain in

an underspent position o as mentioned above, the reduced project work is also reflected in the area

of consultants and contractors and other expenses

Land Management:

• Revenues: o the warm and dry weather in the second quarter really helped raise gate

revenues and brought the marina back to a favourable position as compared to a year ago.

o film revenue was off to a great start at Christie Lake, Dundas Valley, and East Mountain

o Christie Antique and Vintage Show held to last year’s levels

• Expenses: o staffing costs were flat to last year, retaining the first quarter underspend o utilities are also underspent compared to last year which is most likely a

timing variance and not permanent. o Contractors are higher in both Fifty Point and Valens Conservation Area.

Valens had significant electrical wiring work done that resulted in the bulk of the contractor variance

Corporate:

• Revenues:

o the receipt of donations in support of land acquisition in the first quarter comprised the bulk of the other income.

o the City’s second year installment will arrive in the next quarter • Expenses:

o staffing is below last year as would be expected and is tracking on a path to meet budget

o all expense categories have begun the year in an underspending position with the largest in “other” which reflects the land purchases of last year

Westfield Heritage Village:

• Revenues:

o admissions were soft in the second quarter as were events o school programs were stronger this year o major growth in film shoots o overall revenues remained ahead of last year as they did last quarter

• Expenses:

o staffing is positive for the year


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o advertising variance relates to timing and budgeted amounts will be used by year-end

o no significant variances when all expenses are combined

Confederation Park:

• Revenues: o a great start to the wave pool season put admissions and concessions

well up o attendance was increased over last year by 10,000 o cabana and tube rentals raised other income

• Expenses:

o staffing is tracking last year leaving the budgeted improvement to occur in the back half of the year

o utilities are subject to timing variances but the warmer spring should be reflected in lower gas and hydro bills

o water bill should be lower as much of the river repair has been completed Neil answered member’s questions. Santina thanked Neil for the excellent presentation.

BA1630 MOVED BY: Lloyd Ferguson

SECONDED BY: Dan Bowman THAT the 6 month financial results for 2016 be received.

CARRIED

8.2 2016 – 2nd Quarter Vendor Listing Report

Neil McDougall provided an update on the 2nd quarter vendor listing report for 2016. Neil answered member’s questions.

BA1631 MOVED BY: Lloyd Ferguson

SECONDED BY: Dan Bowman THAT the Vendor Listing report for the 2nd quarter in 2016 be received.

CARRIED 8.3 Designation of Provincial Offences Officer Lisa Burnside presented the report. The Ministry of Natural Resources (MNR) has a protocol for designation of a Provincial Offences Officers. There is a


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criteria and requirements to follow when appointing an employee as an “officer” for enforcing Section 28 and/or Section 29 of the Conservation Authorities Act. Staff recommend that Carissa Bishop, Liam Fletcher, and Lee Traver be designated as a Provincial Offences Officer under the protocol. In addition to on-the-job experience and training, all staff successfully completed the formal Provincial Regulatory Compliance Foundation Training Course. BA1632 MOVED BY: Dan Bowman

SECONDED BY: Robert Pasuta THAT the Budget & Administration Committee recommends to the Board of Directors: THAT the HCA Board of Directors endorse the designation of Carissa Bishop, Superintendent of Dundas Valley Conservation Area; Liam Fletcher, Assistant Superintendent, Confederation Park, and Lee Traver, Assistant Superintendent at Christie Lake as a Provincial Offences Officers to enforce Section 29 of the Conservation Authorities Act.

CARRIED 8.4 Appointment of Regulation Enforcement Officer Lisa Burnside presented the report. Lisa indicated that Matthew Hall was recently appointed to the position of Manager, Design & Development, Capital Projects & Strategic Services Division and one of his responsibilities relates to Section 29 of the Conservation Authorities Act, R.S.O. 1990. He has responsibilities as an Enforcement Officer under the Act and his position has been delegated responsibilities under Section 29 with respect to activities on HCA lands. BA1633 MOVED BY: Lloyd Ferguson

SECONDED BY: Dan Bowman THAT the Budget & Administration Committee recommends to the Board of Directors: THAT the HCA Board of Directors appoints Matthew Hall, HCA Manager, Design & Development, Capital Projects & Strategic Services, as an Enforcement Officer for the purpose of enforcement of R.S.O. 1990, Reg. 109 with respect to the HCA Conservation Areas Regulation.

CARRIED


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8.5 Governance Policy Review

Lisa Burnside provided an update on the governance policy review and welcomed David Outerbridge to the meeting. The point of discussions from 1 through 3 were laid out. David Outerbridge elaborated on conflict of interest – pecuniary and non-pecuniary. Consensus to leave non-pecuniary out. Hearings – is disclosure of inside information enough? David feels disclosure is enough. Should recusal be required? Information gathering should be equal to all involved. Defer on this until discussion takes place with WP&E. Housekeeping – nomination in abstention are OK. Lisa posed the question are we following the rules in general. Lloyd asked what are the “reconsideration” rules that we should follow to reopen an issue that had previously been voted on. Members requested Lisa to bring back a formal report to the Budget & Administration Committee and then move it forward to the Board of Directors in October.

8.6 WS&IB Overview and HCA Accident Statistics

Nancy Watts provided a PowerPoint presentation on the WS&IB Overview and HCA Accident Statistics. Lloyd and Robert asked why small incidents are reported. Lisa explained requirements of WS&IB when a doctor has become involved. Nancy described our process of following up with the employee. BA1634 MOVED BY: Dan Bowman

SECONDED BY: Lloyd Ferguson THAT the Budget & Administration Committee recommends to the Board of Directors: THAT the presentation on the WS&IB Overview and HCA Accident Statistics be received.

CARRIED


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9. NEW BUSINESS There was none. 10. IN-CAMERA ITEMS FOR MATTERS OF LAW, PERSONNEL AND

PROPERTY BA1634 MOVED BY: Dan Bowman

SECONDED BY: Robert Pasuta THAT the Budget & Administration Committee moves in camera for matters of law, personnel and property.

CARRIED There was one personnel matter discussed during the in camera session. 10.1 Confidential Report BA/Jul 01-2016 – CAO Performance – Quarterly

Review Lisa Burnside and the members discussed the quarterly review for the CAO. This will be the last review until annual performance review in the fall. BA1635 MOVED BY: Dan Bowman

SECONDED BY: Robert Pasuta THAT the Budget & Administration Committee recommends to the Board of Directors: THAT Report BA/Jul 01-2016 be approved and remain in-camera.

CARRIED BA1636 MOVED BY: Lloyd Ferguson

SECONDED BY: Dan Bowman THAT the Budget & Administration Committee moves out of in camera.

CARRIED


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11. NEXT MEETING The next meeting will be scheduled for Thursday, September 15, 2016 at 6:00 p.m. at Woodend Auditorium, 838 Mineral Springs Road, Ancaster, Ontario.

12. ADJOURNMENT

On motion, the meeting adjourned.

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HAMILTON CONSERVATION AUTHORITY

Conservation Advisory Board

MINUTES

July 14, 2016

Minutes of the Conservation Advisory Board meeting held on Thursday, July 14, 2016 at Croatian Sports and Community Centre, commencing at 6:15 p.m. PRESENT: Maria Topalovic, Chair Kris Brown

Rob Booth Lydia Cartlidge Brad Gautreau Santina Moccio Marie Robbins

REGRETS: John Barkovic, Kristen Brittain, Frank Cucullo, Joanne Di Maio, Susan Fielding, Donna Kydd, Cheryl Larocque, Chris Michels, Duke O’Sullivan, Robert Pasuta, Morgan Pirie, John Shaw, and Wayne Terryberry

STAFF PRESENT: Jon Bastien, Lisa Burnside, Grace Correia, Gord Costie,

Chris Firth-Eagland, Matt Hall, Neil McDougall, Val Pazzi, Scott Peck, Kathy Smith, Mike Stone

OTHERS PRESENT: Margaret Reid, Stefan Weber

Media – Richard Leitner 1. MEMBER TOUR

Members were taken on a tour of the East Mountain area. Highlights of the tour included visits to the Sargold and Napev properties, Dofasco Trial and Devil’s Punchbowl Conservation Area. Gord Costie highlighted improvements that have been made at the Devil’s Punchbowl. Issues regarding off trail users and littering were also discussed. While visiting the Sargold and Napev properties, Scott Peck provided an overview of the East Escarpment Wetland Restoration Project. Scott advised that the properties would serve as the core for a new conservation area. The overview also included a discussion of the preliminary engineering

Conservation Advisory Board July 14, 2016

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investigation of the potential for the site to provide the desired functions of low flow augmentation and flood attenuation.

2. CHAIR’S REMARKS

Maria welcomed everyone and indicated the regrets received for the meeting. It was noted that quorum was not reached but that the meeting would continue without any resolutions.

3. DECLARATION OF CONFLICT OF INTEREST

There was none.

4. APPROVAL OF THE AGENDA The agenda for the meeting was reviewed. It was noted that three items would be added under new business, including a report from Grace Correia regarding the naming of the former Veldhuis property, a briefing from Jonathan Bastien regarding low water conditions and an introduction from Matt Hall for a new staff member.

5. DELEGATIONS

Stefan Weber provided a brief presentation introducing the Ontario Plant Restoration Alliance and Hamilton Seed Strategy. The presentation included a summary of the partnership proposal submitted to the Conservation Advisory Board. The aim of the strategy is to improve the status of uncommon plant species in Hamilton, with the added benefit of contributing to the conservation of other species that are dependent on wildflowers. Stefan listed other local organizations that have also been presented with the proposal. The website for the initiative is www.ontariopca.com

6. MEMBER BRIEFING

6.1 East Mountain Tour Scott Peck presented a summary of the sites visited on the tour. He provided additional details for the East Mountain Wetland Restoration Project, including an overview of the Environmental Assessment process. Scott also summarized the recent Provincial review of the Greenbelt Plan and noted that the boundaries of

http://www.ontariopca.com/


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the Greenbelt Plan area for the East Mountain remain the same as they were prior to the review.

7 CHAIRMAN’S REPORT OF BOARD OF DIRECTOR’S ACTIONS

Maria reported that the following item was approved by the HCA Board of Directors. CA1627 Westfield Visitor Centre – Feasibility Study

8. APPROVAL OF THE MINUTES OF PREVIOUS MEETING

8.1 Minutes – Conservation Advisory Board (May 12, 2016) The minutes of the previous meeting were acknowledged.

9. BUSINESS ARISING FROM THE MINUTES There were none.

10. STAFF REPORTS/MEMORANDUMS

There were none.

11. NEW BUSINESS

11.1 Low Water Conditions Update Jonathan Bastien presented a summary of the Ontario Low Water Response Program (OLWRP), Hamilton’s Low Water Response Team and indicators and actions for the various low water levels within the program. The presentation also showed the results of HCA’s hydrometeorological data, supporting the declaration of a Level 1 Low Water Condition. Jonathan indicated that HCA staff would continue to monitor watershed conditions and would re-evaluate the potential for the declaration of a Level 2 Low Water Condition early next week. Jonathan indicated that there is a communications plan, with specific requirements for each level. The members discussed the potential for the OLWRP data to be utilized in provincial climate change modelling. Jonathan indicated that he would contact the Ministry of Natural Resources and Forestry to inquire about the use of OLWRP data in climate change modelling.


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11.2 Naming of the Former Veldhuis Property Grace Correia presented her report, summarizing the naming contest and the selection process for the finalist names. A staff report will be taken to the Board of Directors, with a staff recommendation for one of the finalist names to become the official name of the property. The new name will be unveiled at the official opening of the area in August, to coincide with the Dundas Cactus Festival. 11.3 Introduction of Kathy Smith to Design and Development staff

Matt Hall introduced Kathy Smith as the newly hired Landscape Architect within the Design and Development section. Kathy comes to HCA from the City of Hamilton and with over 9 years of experience with Niagara Peninsula Conservation Authority. The members and staff welcomed Kathy.

12. NEXT MEETING

The next meeting of the CAB is scheduled for Thursday, August 11, 2016 at 7:00 p.m.

13. ADJOURNMENT On motion, the meeting was adjourned.

Report TO: Board of Directors FROM: Chris Firth-Eagland, Chief Administrative Officer (CAO) RECOMMENDED & T. Scott Peck, MCIP, RPP, Director, Watershed Planning PREPARED BY: & Engineering DATE: July 21, 2016 RE: Co-ordinated Review of the Growth and Greenbelt Plans STAFF RECOMMENDATION THAT the HCA staff recommends to the Board of Directors: THAT the Hamilton Conservation Authority report titled “Co-ordinated Review of the Growth and Greenbelt Plans”, dated July 21, 2016 be approved and endorsed as the Hamilton Region Conservation Authority response to the Ministry of Municipal Affairs and Ministry of Natural Resources and Forestry’s Co-ordinated Review of the Growth and Greenbelt Plans; and further THAT staff be authorized to submit this report to the Province of Ontario and to Conservation Ontario. BACKGROUND In February 2015, the Province of Ontario announced a co-ordinated review of the Growth Plan for the Greater Golden Horseshoe, the Niagara Escarpment Plan, the Oak Ridges Moraine Conservation Plan and the Greenbelt Plan. The co-ordinated review has two rounds. The first round sought input regarding the plans and to facilitate discussion and review, the Province circulated a document titled “Our region, Our Community, Our Home”. Comments on this document were due May 27, 2015. As part of that process, HCA staff reviewed the document and provided a staff response to the Province in the attached letter dated by the May 26, 2015. As outlined in our letter, staff highlighted our support for the plans but noted that specific comments would be provided once the proposed revised plans were circulated.

It should be noted that in addition to the above noted process, the Province also engaged an Advisory Panel to develop and propose recommendations on how to amend and improve the plans. This Advisory Panel was chaired by David Crombie. On December 7, 2015, the province released the Advisory Panel’s report titled “Planning for Health, Prosperity and Growth in the Greater Golden Horseshoe: 2015-2041”. The Advisory Panel’s report was used by the Province in considering proposed amendments to the plans. The second round is to consider any amendments to the plans. On May 10, 2016, the province released changes to the four plans and invited input on the proposed changes. As part of the process, the province has conducted open houses and has held Technical Briefings on the proposed land use plans. There was a technical session and an open house held in Hamilton and HCA staff attended both. The deadline for comment on the four proposed revised plans is September 30, 2016. STAFF COMMENT HCA staff have reviewed the proposed revised plans as follows. It is noted that the Oak Ridges Moraine Conservation Plan does not affect lands within the watershed boundaries of the Hamilton Conservation Authority and as such we provide no comments on that plan. Growth Plan for the Greater Golden Horseshoe, 2016 The Growth Plan for the Greater Golden Horseshoe provides policy direction on Where and How to Grow, Infrastructure to Support Growth and Protecting What is Valuable. The direction on Where and How to Grow speaks to managing growth, urban growth centres, transit, employment, housing, complete communities and climate change as well as intensification targets. This section provides direction regarding growth and the HCA is supportive of the policies noted. We specifically note our support for the Climate Change policies and, specifically the Settlement Area Boundary Expansions policies relating to a municipal comprehensive review, subwatershed plans and the need to avoid key hydrologic areas and natural heritage systems. The Infrastructure to Support Growth section provides direction on transportation, infrastructure corridors, water and wastewater systems and stormwater management. The HCA notes that the proposed policies advise that new and expanded infrastructure and stormwater management should be informed by watershed planning and that stormwater management should incorporate low impact development and green infrastructure with both low impact development and green infrastructure being defined terms. The HCA is supportive of the policies noted in the Protecting What is Valuable section. We specifically note our support for Section 4.2.1.1 and the direction for municipalities to work with conservation authorities to ensure watershed planning is undertaken to

protect and conserve water resource systems. Further, as per Section 4.2.1.2, water resource systems will be incorporated in official plans to provide for long term protection. While staff are supportive of Section 4.2.2.2 and the identification of natural heritage systems as mapped by the province, it must be noted that local municipalities such as the City of Hamilton, in partnership with the Hamilton Conservation Authority have completed detailed inventories of our natural heritage features and these features and systems have been mapped in detail at the local level. The HCA is concerned regarding the exemption of key natural heritage features and key hydrologic features and ley hydrologic areas as outlined in policies 4.2.3.3, 4.2.3.4 and 4.2.4.6. This seems to diverge from a systems and watershed approach. Lastly, the HCA is in full support of the excess soil policies outlined in Sections 4.2.9.2 and 4.2.9.3. We would suggest however that the language be strengthened to require soil re-use strategies and best management practices. Greenbelt Plan, 2016 HCA staff have reviewed the revised Greenbelt Plan and note our overall support of the document. Section 3.2.5.8 is an appropriate revision that allows for flexibility for the agricultural sector for agricultural uses, agriculture-related uses and on-farm diversified uses in that a natural heritage or hydrologic evaluation is not required provided certain criteria are met including the maintenance of a 30 metre vegetative protection zone noted feature. In line with the noted Growth Plan policies above, Section 5.3 of the Greenbelt Plan requires municipalities to identify and protect key hydrologic areas and to undertake watershed planning as the basis for the identification and protection of these areas. Further, Section 3.2.3.5, 3.2.3.2 and 3.2.3.3 speak to the need for subwatershed plans prior to settlement boundary expansions and secondary plans as well as watershed plans to inform decisions on growth, development, settlement boundary expansions, planning for water, wastewater and stormwater infrastructure and for watershed planning to be integrated across the Niagara Escarpment and Growth Plan. As with the Growth Plan, there are policies that promote low impact development measures, seek to address climate change and build resilience as well as the concept of becoming “net-zero communities”. A net-zero community is defined in the Greenbelt Plan as “communities that meet their energy demand through low-carbon or carbon-free forms of energy and off-set, preferably locally, any releases of greenhouse gas emissions that cannot be eliminated. Net-zero communities include a higher density built form, and denser and mixed-use development patterns that ensure energy efficiency, reduced distances travelled, and improved integration with transit, energy, water and waste systems”. The review of the Greenbelt Plan also considered additions and adjustments to the lands subject to the plan. As it relates to the watershed jurisdiction of the HCA, no lands have been added to the Greenbelt. A minor adjustment to exclude a parcel of land below the Niagara Escarpment, north of Highway 8 and west of Glover Road has been made in the plan. No other boundary changes within our watershed boundaries have been proposed.

The proposed Greenbelt Plan contains Urban River Valley Policies and within the HCA watershed, only Fifty Creek north of the Canadian National Railway corridor is affected. The Urban River Policies are intended to identify corridors between the Great Lakes and the Greenbelt and only apply to publically held land. While the HCA does not object to the inclusion of Fifty Creek as an Urban River Valley, a rationale for its inclusion and the criteria for the designation of an Urban River Valley is requested. Niagara Escarpment Plan, 2016 The Niagara Escarpment Plan is the oldest of the plans under consideration. In general terms, the proposed changes seek to align the plan with the other plans such as the Growth Plan and the Greenbelt Plan, clarify policies, allow for enhanced agricultural flexibility, provide for resilience to climate change and to adapt a landscape approach. HCA have reviewed the proposed plan and note our overall support of the document. Part 2 of the Niagara Escarpment Plan provides policy direction regarding water resources and natural heritage to promote a systems approach for the protection of hydrologic and natural heritage features as set out in the Greenbelt Plan. Development requirements in these areas is specifically noted. Updated policy regarding scenic resources and landform conservation are provided under Section 2.13. HCA supports the direction of this policy as it does address issues relating to building size and location relating to development in the Dundas Valley and the strategic directions of the Dundas Valley 50 Year Vision. Of concern with these policies however is that they are subjective in nature and do not relay of official plan, zoning by-law or design guidelines. Overarching direction in this regard would be effective in addressing these issues. Lastly, the HCA has submitted a site specific amendment to the Niagara Escarpment Plan regarding 60 Arbour Road as directed by the HCA Board of Directors. The application has not received support from Niagara Escarpment Commission staff, however, we have an opportunity to provide additional comments and submissions in support of this application and this will be submitted to the Province and the Niagara Escarpment Commission under separate cover prior to September 30, 2016. STRATEGIC PLAN LINKAGE The initiative refers directly to all of the Strategic Goals and Strategic Objectives outlined in the HCA Strategic Plan 2014-2018. AGENCY COMMENTS Not applicable.

LEGAL/FINANCIAL IMPLICATIONS Not applicable. CONCLUSIONS This report represents the HCA comments regarding the review of the Growth Plan for the Greater Golden Horseshoe, 2016, the Greenbelt Plan, 2016 and the Niagara Escarpment Plan, 2016. The HCA is supportive of the revised proposed plans in general terms and with the exception of the specific issues as noted in this report, support the approval and implementation of the plans.

Report TO: Board of Directors FROM: Chris Firth-Eagland, Chief Administrative Officer (CAO) RECOMMENDED & T. Scott Peck, MCIP, RPP, Director, Watershed Planning PREPARED BY: & Engineering DATE: July 21, 2016 RE: Groundwater, Leachate, Gas and Private Wells Testing

and Analysis at former Smith Landfill Site 675 Jerseyville Road West, Hamilton (Ancaster) STAFF RECOMMENDATION THAT the HCA staff recommends to the Board of Directors: THAT the report titled “Groundwater, Leachate, Gas and Private Wells Testing and Analysis at former Smith Landfill Site”, be received as information; and further, THAT staff be directed to submit the report completed by Peto MacCullum Ltd. for the testing and analysis for the lands at 675 Jerseyville Road West to the Ministry of Environment and Climate Change. BACKGROUND The Hamilton Conservation Authority (HCA) owns a property at the upper limits of the Dundas Valley Conservation Area that was once an unlicensed landfill for inert construction materials known as the ``Smith Landfill Site`(SLS). The property has been capped and allowed to regenerate as a natural passive conservation area with no formal trails, activities or public access. The former SLS is located on Part of Lot 36, Concession 2 in the former Town of Ancaster. The landfill is bounded to the north by the Dundas Valley Conservation Area, to the east and west by agricultural lands and to the south by Jerseyville Road West. The property was operated as a sand/gravel pit from the 1960’s through to about 1996.

Between 1980 and 1996 the site operated as a landfill for construction materials deemed as inert at that time by MOE. These materials included brick, concrete, wood, gypsum board, asphalt shingles, etc. In 1997 the HCA purchased this site as part of a larger land holding by the owner, and with the assistance of the owner, completed capping and rehabilitation of the site. Throughout the site history a variety of studies and monitoring/testing was undertaken. The last study was completed/dated April 2000. In 2015, the MOECC requested that the HRCA undertake a new monitoring study at several locations quarterly over the period of approximately one year. In a report presented to the Board of Directors in July 2015, staff recommended and the Board of Directors endorsed engaging Peto MacCullum to complete this requested monitoring work. The contracted work included the installation of 2 mini-piezometers, water and gas sampling as outlined in the request from the Ministry of Environment. A report was required at the end of the sampling period to be reviewed by Hamilton Conservation Authority staff, the directions of the report submitted to the Board of Directors and the report subsequently submitted to the MOECC. STAFF COMMENT The Peto MacCullum report has not been attached to this staff report as it is a lengthy document. HCA staff have completed their review of the submitted report and are satisfied with the findings, conclusions and recommendations. The conclusions and recommendations are as follows:

1. All remaining wells on site should be evaluated for functionality and protection. If wells are deemed no longer necessary, they should be decommissioned in accordance with O. Reg. 903, as amended. Where the wells are intended to be used for ongoing study, they should be maintained and/or modified to provide adequate protection.

2. At least one more year of quarterly mini-piezometer sampling and chemical

testing for previously identified landfill indicator parameters should be competed to determine if the reversed trends in comparative sample results in the February sampling event are consistent with seasonal variation or anomalous.

3. Continue with an annual monitoring program for water level and ground water

sampling and chemical testing.

4. Future ground water chemical testing should focus on previously identified landfill indicator parameters in order to document the progress of landfill impacts on ground and surface water.

5. Since no landfill leachate or significant measurements of landfill gas has been documented within the buried waste at the Site. Consideration should be given to suspending leachate sampling attempts and landfill gas monitoring, or decreasing frequency to once every two years.

The next step in this process is to submit the report to the MOECC for their review and consideration. Staff will endeavour to complete the additional monitoring recommended and to work with the MOECC to finalize issues on site and work toward closure of this file. STRATEGIC PLAN LINKAGE The initiative refers directly to the HCA Strategic Plan 2014-2018:

• Strategic Goal #3 – Conservation Area Experience o Strategic Objective – Maintain and enhance area infrastructure and natural

heritage features within the context of approved master plans. AGENCY COMMENTS Not applicable. LEGAL/FINANCIAL IMPLICATIONS Funding for the work is available in a reserve account. This account was created by the HCA using funds from the original owner as part of the purchase of the property in order to deal with any future environmental issues. CONCLUSIONS The above noted study and monitoring has been completed and HCA staff have reviewed the report and are satisfied with the conclusions and recommendations. It is appropriate that this study be submitted for consideration to the MOECC. HCA staff will complete the monitoring noted and work toward the closure of this file.

Report TO: Board of Directors FROM: Chris Firth-Eagland, Chief Administrative Officer (CAO) RECOMMENDED & T. Scott Peck, MCIP, RPP, Director, Watershed Planning PREPARED BY: & Engineering DATE: July 21, 2016 RE: Conservation Authorities Act Review – Conserving Our

Future, Proposed Priorities for Renewal, May 2016 STAFF RECOMMENDATION THAT the HCA staff recommends to the Board of Directors: THAT the Hamilton Conservation Authority report titled “Conservation Authorities Act Review – Conserving Our Future, Proposed Priorities for Renewal, May 2016”, dated July 21, 2016 be approved and endorsed as the Hamilton Region Conservation Authority response to the Ministry of Natural Resources and Forestry’s “Conserving Our Future, Proposed Priorities for Renewal, May 2016” document; and further THAT staff be authorized to submit this report to the Ministry of Natural Resources and Forestry and to Conservation Ontario. BACKGROUND At the September 3, 2015 Board of Directors meeting, staff presented the attached report regarding the review of the Conservation Authorities Act including the Ministry of Natural Resources and Forestry discussion paper on the issue. The focus of the discussion paper was on the roles, responsibilities and governance of conservation authorities in resource management and environmental protection. The Board of Directors endorsed the report and authorized staff to submit the report as the Hamilton Conservation Authority comments on the Discussion Paper. At that time, staff had noted that the discussion paper was the first step in the process of the Conservation

Authorities Act review and that staff would remain involved in the process and report back to the Board of Directors as the review progresses and as direction is required. Flowing from the input received through the 2015 Discussion Paper, on May 12, 2016, the Ministry of Natural Resources and Forestry issued a new consultation document titled “Conserving Our Future, Proposed Priorities for Renewal”. This document identifies five priorities for updating the Conservation Authorities Act and represents the next stage of the review. This document is intended to facilitate further discussion and direction regarding the identified priorities. This document has been posted on the Environmental Registry and is open for comment for 120 days with a commenting deadline of September 9, 2016. The province has conducted multi-stakeholder sessions across the province to facilitate review and comment on the document. HCA staff attended the Multi-Stakeholder Session held in London on June 9, 2016. In addition to the above noted consultations, HCA staff have also been involved with the review of the document by Conservation Ontario. Conservation Ontario will be providing a submission to the province on this document representing a common response of the 36 Conservation Authorities in Ontario. Individual Conservation Authorities are encouraged to provide their own comments. STAFF COMMENT As noted, 5 priorities have been developed as part of the “Conserving Our Future, Proposed Priorities for Renewal” document issued on May 12, 2016. The 5 priorities are as follows:

1. Strengthen oversight and accountability in decision-making 2. Increase clarity and consistency in roles and responsibilities, processes and

requirements. 3. Improve collaboration and engagement among all parties involved in resource

management. 4. Modernize funding mechanisms to support conservation authority operations. 5. Enhance flexibility for the Province to update the Conservation Authorities Act in

the future. For each priority, there are a number of actions listed that could be undertaken to implement the priority. There are also other actions listed beyond the priorities to be considered such as reducing administrative burdens, aligning board terms with municipal election cycle, developing an orientation and training program for board members and developing a coordinated communications plan. As with the first Discussion Paper in 2015, comments regarding the priorities and other actions identified are through answering questions posed by the Province. The question areas are:

1. What do you think of these priorities? Which are the most important and/or least

important to you? Are there other priorities that should be considered? 2. What actions would you recommend the province take to help achieve these

priorities? 3. What do you see as some of the key challenges in achieving improvements

under any or all of these priority areas? The following represents the HCA response to the questions listed. These responses are based on our review of our responses in the attached 2015 HCA report, information gathered through the Multi-Stakeholder Session attended and our review of the priorities and action items listed. Priority 1 – Strengthen Oversight and Accountability The HCA is not opposed to the adding of a purpose statement to the Act and regulations, however, it is our opinion that Section 20 of the Conservation Authorities Act which reads “The objects of an authority are to establish and undertake, in an area over which it has jurisdiction, a program designed to further the conservation, restoration, development and management of natural resources other than gas, oil, coal and minerals” provides a solid purpose statement. Section 20 speaks to the purpose of a conservation authority but it also allows for local solutions and approaches to local watershed issues. Any purpose statement should use as its foundation, the wording and intent of Section 20 and should also acknowledge and outline that conservation authorities are the delivery agents for Integrated Watershed Management. As it relates to governance best management practices, the HCA has governance policies in place that address codes of conduct, conflicts of interest, meeting processes and requirements for transparency and for disclosure of information. Our policies are current and we do not identify these actions as priorities as they are already in place. Enhancing oversight as detailed is somewhat of a concern. Conservation Authorities are local watershed agencies that serve the local community within that watershed. The scope of work and programs are approved through Strategic Plan and other guiding documents and operating budgets by the Board of Directors of the Conservation Authority. The Board of Directors of the Conservation Authority is comprised of, in the case of the HCA, both municipal councillors and public appointees. It is the role of the Board of Directors and the Conservation Authority CAO to ensure that the scope of work and programs meet local watershed and community goals and objectives. The existing process is sufficient and works well. Priority 2 – Increasing Clarity and Consistency Clearly delineating mandatory and optional programs and services delivered on behalf of the province and local municipalities is acceptable but it must allow for local program development to address local watershed and communities needs and desires.

Mandated provincial programs must be accompanied with adequate and sustainable provincial funding to deliver the mandated programs. Defining roles can create clarity in program delivery and what a conservation authority is to undertake but it must not be at the risk of impairing local watershed and community programs and solutions to address local watershed and community issues and priorities. We don’t want to become restricted by regulations, directives and guidelines intended to provide clarity and provincial consistency at the expense of local watershed initiatives. Clarity and consistency in regulatory roles and responsibilities is encouraged and we support updating and including specific definition of terms and compliance tools. Priority 3 – Improving Collaboration and Engagement The HCA is supportive of a multi-ministry approach to capture the full extent of programs delivered by conservation authorities to address provincial priorities. Conservation authorities deliver local watershed management programs while meeting the various requirements of affected ministries from a policy and program perspective within an integrated watershed management context. Conservation Ontario and the Ministry of Natural Resources and Forestry could co-chair such an approach with involvement from representative conservation authorities and ministries. The intent would be to identify priority programs to be implemented with associated sustainable funding. The HCA is in full support of increasing participation with stakeholders and Indigenous Peoples’ and with the sharing and exchange of information. We are proud of our track record of public engagement and consultation with stakeholders and Indigenous Peoples’ and in working with a variety of groups to achieve great things locally within our watershed. We question however, how it is intended to increase the level of participation by the various groups beyond what is done at the local level and how and in what form provincial direction might take in this regard. Further insight and discussion is required before this aspect moves forward. Priority 4 - Modernize funding mechanisms to support conservation authority operations. Confirming an adequate and sustainable source of provincial funding continues to be a priority for the HCA in the consideration of delivery of our watershed programs. This was outlined in our September 2015 submission to the province on the Conservation Authorities Act Discussion Paper. There has recently been an interpretation issue regarding levy apportionment as it relates to Sections 26(5), 27(6) and 27(16) of the Conservation Authorities Act and Regulation 670/00. As outlined in our response to the 2015 Discussion Paper, it would be beneficial to conservation authorities and municipalities to have the province provide specific and direct legislation and regulation to clarify this issue that the levy applies only to the area of the municipality that is located within the watershed and not the entire municipality. Given the complexities of this issue, it is important that the

Province, Municipalities and Conservation Authorities come to a resolution that is fair and equitable and recognizes the watershed as the guiding principle in the management of our natural and financial resources. Providing for oversight by municipalities, standardization, tracking and reporting can enhance transparency and clarity. As with our comments in Priority 1, Conservation Authorities are local watershed agencies that serve the local community within that watershed. The scope of work and programs are approved through Strategic Plan and other guiding documents and operating budgets by the Board of Directors of the Conservation Authority. The Board of Directors of the Conservation Authority is comprised of, in the case of the HCA, both municipal councillors and public appointees. It is the role of the Board of Directors and the Conservation Authority CAO to ensure that the scope of work and programs meet local watershed and community goals and objectives. Further, it is the role of the Board of Directors and the CAO and Secretary-Treasurer to ensure financial oversight and transparency and to work within the municipal budget framework. The existing process is sufficient and works well. Appropriate legislative changes to facilitate the use of Development Charges for Conservation Authorities can provide a new revenue source while promoting a user pay philosophy. The Hamilton Conservation Authority supports the use of Development Charges to fund natural hazard, natural heritage and associated recreation projects. Priority #5 - Enhancing Flexibility for the Province. The Hamilton Conservation Authority has always been willing and able to take on new projects and to demonstrate our ability to adapt, think outside of the box and to be flexible in our approach to programing to get things done for our watershed and our community. We are supportive of the development of additional natural resource conservation and management programs and the delegation of current and additional natural resource conservation and management programs and services. However, it must be noted that the delegation of current or additional programs and services or new programs and services must provide additional funding from the Province. As with all Conservation Authorities, the Hamilton Conservation Authority is a watershed based organization that delivers natural resource conservation and management programs and services to our community within our watershed. The Hamilton Conservation Authority does not support the delegation of these types of programs and services to other groups, organizations or municipalities as we believe this could create confusion around implementation of these programs and services and could result in inefficiencies and inconsistencies. STRATEGIC PLAN LINKAGE The initiative refers directly to all of the Strategic Goals and Strategic Objectives outlined in the HCA Strategic Plan 2014-2018.

AGENCY COMMENTS Not applicable. LEGAL/FINANCIAL IMPLICATIONS Not applicable. CONCLUSIONS The “Conserving Our Future, Proposed Priorities for Renewal” document is the second step in the MNRF’s review of the Conservation Authorities Act. Comments collected through this process will inform the Ministry and the Province regarding specific changes to legislation, regulation and policies. Any specific changes will be provided for through additional consultation and Environmental Registry postings. HCA staff will continue to be involved in this process and will report back to the Board of Directors as the review progresses and as direction is required.

Report TO: Board of Directors FROM: Chris Firth-Eagland, Chief Administrative Officer (CAO) RECOMMENDED BY: Sandy Bell, OALA, CSLA, Acting Director, Capital

Projects & Strategic Services PREPARED BY: Matt Hall, C.E.T., Manager, Design & Development,

Capital Projects & Strategic Services DATE: July 18, 2016 RE: Millgrove Storage Building – Design & Build Tender STAFF RECOMMENDATION HCA Staff recommends to the Board of Directors: THAT this information be reviewed for project background. The public tender for this project closes on Tuesday, August 2. HCA staff will provide a report on the results of the tender and a recommendation for contract award at the Board of Directors meeting. BACKGROUND This project covers the replacement of the damaged salt dome storage building currently onsite at the HCA Millgrove Works Yard. This structure is necessary for storing various materials and equipment and will improve the operations of our fleet and construction groups. Total funding of $220,000 for this project is available through the approved 2016 Capital and Major Maintenance Budget, under the Millgrove Storage Building Replacement line item. On Tuesday, July 6, HCA staff issued a public tender and specification documents for firms to consider in their bids. This has been advertised publically through Daily

Commercial News and sent to a variety of specific contractors who specialize in this type of work. The replacement building will be placed in the same location as the previous salt dome with an approximate size of 72 ft. wide x 150 ft. long x 18 ft. high (10,800 sq. ft.) including overhead garage doors on either end. STAFF COMMENT The anticipate schedule for this project is as follows: Tues. Aug. 2 Background Report to HCA Board of Director Members Tues. Aug. 2 - 1:00pm Tender Closes Thurs. Aug. 4 Bid Summary Report to HCA Board of Directors Fri. Aug. 5 Contract awarded Mon. Aug. 8 Contract work period starts Fri. Dec. 9 Anticipated Contract work period completion It is anticipated that the scope of work will be sufficiently completed by Friday, December 9, 2016. STRATEGIC PLAN LINKAGE The initiative refers directly to the HCA Strategic Plan 2014-2018:

• Strategic Goal #5 – Organizational Excellence o Maintain and provide a safe working environment for both employees and

visitors. AGENCY COMMENTS Not applicable. LEGAL/FINANCIAL IMPLICATIONS The preliminary estimate for this project is $150,000, with an additional $50,000 available for necessary site preparation work and remedial works of any unforeseen deleterious material that may be currently onsite.

CONCLUSIONS This information has been provided as background to this project and process. HCA staff will provide a report at the Board of Directors meeting with a summary of the tenders received and a recommendation for contract award.

Report TO: Board of Directors FROM: Chris Firth-Eagland, Chief Administrative Officer (CAO) RECOMMENDED BY: Executive Staff Team PREPARED BY: Grace Correia, Executive Director, Hamilton

Conservation Foundation DATE: August 4, 2016 RE: Naming of Former Veldhuis Property STAFF RECOMMENDATION THAT the Executive Staff Team recommends to the Board of Directors: THAT the former Veldhuis property be named Canal Park; and further THAT the new name be announced at the official opening of the property on August 20. BACKGROUND Purchased by the Hamilton Conservation Authority in 2008, the former greenhouse property has been cleaned up and transformed into an urban nature park. This process has involved creating a landscape plan, demolishing the existing greenhouses and capping contaminated soil. With financial support from donations to the Hamilton Conservation Foundation, the majority of the landscape plan has been implemented or is in the process of being implemented. This includes tree and shrub plantings, trail and walkway installations, floating wildlife island installations and a chimney swift viewing area. The project is nearing substantial completion and will be formally opened to the public on August 20 during the 2016 Dundas Cactus Festival.

The property is often referred to as the Veldhuis property or the Desjardins Canal Parklands and does not have an official or publicly recognizable name. On February 18, 2016, the HCA Board of Directors directed staff to launch a community contest to name the property. The contest, open to residents of Dundas, was launched via various means, including local traditional media, social media, and HCA and Foundation websites. The contest closed on May 31 and entries were vetted through HCA’s Executive Team. STAFF COMMENT Seven entries were received with suggestions for the new property name. These were:

• Big Chimney Nature Park • Canal Park • Turtle Run Park • Turtle Crossing • The Canal • Desjardins Gardens • Founders’ Green

Along with the suggested name, entrants were asked to provide a brief (maximum 100 words) outline on why the suggested name was appropriate. The “Canal Park” entry included the following outline:

The Desjardins Canal turned Dundas into an industrial hub, if only for a few years. I would name the new park "Canal Park". Things are easily remembered when kept simple. Not Desjardins Park, even though the canal was named for Pierre Desjardins who was instrumental in having the canal built. As well, people would think the insurance company, Desjardins, bought the rights to name the park. I like many others are fed up with company's buying name rights on our buildings and land. Historical significance is more important.

STRATEGIC PLAN LINKAGE The initiative refers directly to the HCA Strategic Plan 2014-2018:

• Strategic Goal #3 – Conservation Area Experience o Strategic Objective - maintain and enhance conservation area infrastructure

and natural heritage features within the context of approved master plans. o Strategic Objective – focus marketing activities to attract visitors to

conservation areas.

o Strategic Objective – conserve cultural heritage assets on HCA lands in a sustainable manner.

AGENCY COMMENTS Not applicable. LEGAL/FINANCIAL IMPLICATIONS Not applicable. CONCLUSIONS The name “Canal Park” ties the property to its location as well as to the historical importance of the Desjardins Canal to the Dundas community. The new property name will be announced at the official opening of the property on August 20. The contest winner will also be recognized and awarded with a one-year Nature’s Reward pass.

UPCOMING HCA AND PARTNER EVENTS Beach Party at Wild Waterworks Saturday August 6 and Sunday August 7 11:00a.m. – 8:00p.m Wild Waterworks Van Wagners Beach Road, Hamilton, ON L8E 3L8 Hang out at Wild Waterworks and enjoy the summer with games, entertainment and contests! For more information, visit www.wild-waterworks.com, phone 905-547-6141 or email [email protected]. Films in the Forest – The Lorax w/ Safari Niagara Saturday, August 6 – 6 p.m. Safari Niagara, movie starts at dusk Dundas Valley Conservation Area 650 Governors Road, Dundas, Ontario L9H 5E3 Bring your family, friends,chairs and blankets to sit under the stars and enjoy some family classics! The film will be screened outside in the grassy area by the Trail Centre. This Films in the Forest event is presented by Enbridge.

Feature Film: The Lorax A 12-year-old boy searches for the one thing that will enable him to win the affection of the girl of his dreams. To find it he must discover the story of the Lorax, the grumpy yet charming creature who fights to protect his world.

Safari Niagara Zooniversity Safari Niagara’s Zooniversity will also be coming out to make two of these nights extra special, bringing with them some of their animals, reptiles, birds and more for an engaging and educational experience! Safari Niagara hopes to inspire future conservationists and animal enthusiasts of all ages through their dedication to saving and preserving wildlife. Animals that travel with Zooniversity include the following: snakes, lizards, tortoises, ferrets, porcupine, eagle, owl, guinea pigs, lion-head rabbits, fox, skunk and chinchillas. $15 per car & free entry for HCA Membership Pass Holders.

Equestrian Campout August 12, 13, 14 Dundas Valley Conservation Area 650 Governors Road, Dundas, Ontario L9H 5E3 Camp overnight in the magnificent Dundas Valley and enjoy a weekend of trail riding and fun all in support of a great cause. Camp Friday and Saturday night, including a delicious dinner Saturday evening or camp just Saturday evening. Campers must pre-register by calling 905-525-2181. On Saturday from 10 a.m. to 4 p.m., take part in guided and unguided rides, a poker run and the chance to win great prizes. All monies raised go toward Dundas Valley trails, including horse-friendly bridges. For more information, please call 905-525-2181.

http://www.wild-waterworks.com/

mailto:[email protected]

Films in the Forest – Minions Saturday, August 13 – film starts at dusk Christie Lake Conservation Area 1000 HWY 5 W, Dundas, ON, L9H 5E2 Bring your family, friends, chairs and blankets to sit under the stars and enjoy some family classics!

Special feature: Enjoy a free Family Yoga class at 6 p.m. with Nicole from Moksha Yoga!

Feature Film: Minions Minions Stuart, Kevin and Bob are recruited by Scarlet Overkill, a super-villain who, alongside her inventor husband Herb, hatches a plot to take over the world.

$15 per car & free entry for HCA Membership Pass Holders. Movie starts at dusk.

Season Pass Appreciation Day Sunday August 14, 11:00a.m. – 7:00p.m Wild Waterworks Van Wagners Beach Road, Hamilton, ON L8E 3L8 Enjoy the season at Wild waterworks as we celebrate our season pass holders with a BBQ, canned pop and giveaways! For more information, visit www.wild-waterworks.com, phone 905-547-6141 or email [email protected]. 5 Peaks Race August 20 Dundas Valley Conservation Area 650 Governors Road, Dundas, Ontario L9H 5E3

Films in the Forest – Angry Birds Saturday, August 20 – Safari Niagara at 6 p.m., film starts at dusk Fifty Point Conservation Area 1479 Baseline Rd., Winona, ON, L3M 4E8 Bring your family, friends,chairs and blankets to sit under the stars and enjoy some family classics! The film will be screened outside in the grassy area by the Trail Centre.

Feature Film: Angry Birds Find out why the birds are so angry. When an island populated by happy, flightless birds is visited by mysterious green piggies, it’s up to three unlikely outcasts – Red, Chuck and Bomb – to figure out what the pigs are up to.

Safari Niagara Zooniversity Safari Niagara’s Zooniversity will also be coming out to make two of these nights extra special, bringing with them some of their animals, reptiles, birds and more for an engaging and educational experience! Safari Niagara hopes to inspire future conservationists and animal enthusiasts of all ages through their dedication to saving




and preserving wildlife. Animals that travel with Zooniversity include the following: snakes, lizards, tortoises, ferrets, porcupine, eagle, owl, guinea pigs, lion-head rabbits, fox, skunk and chinchillas.

$15 per car & free entry for HCA Membership Pass Holders.

Textiles Day Sunday, August 21 12:30 – 4:00 p.m. Westfield Heritage Village 1049 Kirkwall Road, Rockton, ON L0R 1X0 This is a special day featuring the production and use of historic textiles. Learn about wool dyeing, carding and spinning, weaving, flax processing, lace making, embroidery, quilting, tailoring, dressmaking and more! This day will also feature a special fashion show at 2:00 p.m.

Western Day Monday September 5, 11:00a.m. – 7:00p.m Wild Waterworks Van Wagners Beach Road, Hamilton, ON L8E 3L8 Celebrate country at Wild Waterworks! Wear your favourite western outfit and participate in line dancing and much, much more! For more information, visit www.wild-waterworks.com, phone 905-547-6141 or email [email protected]. Labour Day Monday, September 5 12:30 – 4:00 pm. Westfield Heritage Village 1049 Kirkwall Road, Rockton, ON L0R 1X0 This day will focus on the various trades that contributed to small communities in early Canada. Visit the Print Shop, Dry Goods Store, General Store and more.

Autumn Sundays and Thanksgiving Monday September 4, 11 & 25 and October 9, 10, 16 & 30 12:30 – 4:00 pm. Westfield Heritage Village 1049 Kirkwall Road, Rockton, ON L0R 1X0 A lovely time of year to tour the village. Bring your camera and capture the amazing fall colours that form a vibrant backdrop to Westfield’s period architecture and costumed interpreters.

Christie Antique & Vintage Show September 10 8:00 – 5:00pm Christie Lake Conservation Area 1000 Highway 5 West, Dundas, Ontario, L9H 5E2 Canada’s favourite Antique Show with hundreds of dealers and almost 10 acres of antiques. Here you'll find china, jewellery, golf items, tins, scientific instruments, folk art, postcards, native artifacts, Canadian country, fine art, nostalgia items, furniture and




much more. Browse or buy that special something from 8 a.m. to 5 p.m., rain or shine. Food vendors provide lunch or a light snack. Admission fee applies. BRIGHT Run September 10 Dundas Valley Conservation Area 650 Governors Road, Dundas, Ontario L9H 5E3 A walkathon fund raiser for the Juravinski Cancer Centre. May see up to 900 people again at the DVCA Trail Centre and along the Rail Trail Telling Tales: A Family Festival of Stories Sunday, September 18 10:00 a.m. to 4:00 p.m. Westfield Heritage Village 1049 Kirkwall Road, Rockton, ON L0R 1X0 Designated one of the province’s “Top 100” by Festivals and Events Ontario, this is a free event celebrating Canada’s leading children’s writers and illustrators. This festival is a special opportunity for families to meet authors, artists and musicians, take part in the popular Book Swap and Shop, and enjoy a day together in the country. Free parking at Rockton Fairgrounds with complimentary shuttle service to Westfield. (Please note there is no parking at Westfield.) For all of the fun details, visit www.tellingtales.org .

http://www.tellingtales.org/

August 4 agenda package

Documents

Transcript of August 4 agenda package