August 4, 2015

ROLL CALL: MARY BRADLEY, CARL ELLIS, GARY JONES, KEN KERKHOFF,

ANN MILLER AND OWEN ROBERTS WERE PRESENT. ALSO PRESENT

WERE MAYOR BRIAN TRAUGOTT AND CITY ATTORNEY BILL

MOORE.

DEPT. HEADS: BART MILLER, BRIAN WAINSCOTT, JOHN WILHOIT AND ALLISON

WHITE WERE PRESENT REPRESENTING THEIR RESPECTIVE

DEPARTMENTS.

PUBLIC HEARING – FY 2016 MUNICIPAL AID (ROAD FUND)

Mayor Brian Traugott called the public hearing to order. Mayor Traugott announced that the City was

expected to receive approximately 4166,271 in the Fiscal Year 2015-2016 Municipal Aid Road Fund

distribution from the State and that the City currently estimated the prior fiscal year carryover to be

approximately $158,958 for an approximate total of $325,229.

Mayor Traugott presented the following list of proposed paving projects, along with a listed of estimated

costs associated with the following paving projects (Attached as Exhibit A to official minutes).

Roads Development Bond Roads to Be Paved

South Hill Rose Ridge Subdivision – Unit 3B

Montgomery Avenue Pinetree

Ridgewood Greentree

Berry

East Green – North Main to Locust

Locust to Amsdem

Culpepper – Short Cul-de-sac (South Hill end)

Ashmore (Dead End)

Woodlawn

Mayor Traugott requested public comment and whether or not anyone had additional projects to add at this

time. No public comment was received and no additional projects were added. City Clerk Allison White

noted that no written comments were received as a result of advertisement of public hearing.

Mayor Traugott closed the Fiscal Year 2015 Municipal Aid Road Fund Public Hearing.

MOTION BY ELLIS, SECONDED BY ROBERTS TO APPROVE THE FISCAL YER 2015-2016

MUNICIPAL AID ROAD FUND LIST AS PRESENTED, AS WELL AS INCLUDING THE ROSE

RIDGE SUBDIVISION – UNIT 3B AND UNPLATTED PORTION OF ROSE RIDGE

SUBDIVISION ROADS AS INDICATED TO BE PAVED WITH DEVELOPMENT BOND FUNDS.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

MOTION BY ELLIS, SECONDED BY BRADLEY TO APPROVE AND ADOPT THE JULY 21,

2015 MINUTES OF THE REGULAR CITY COUNCIL MEETING.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

MOTION BY ELLIS, SECONDED BY BRADLEY TO APPROVE AND ADOPT THE JULY 24,

2015 MINUTES OF THE SPECIAL CITY COUNCIL MEETING.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

PUBLIC COMMENT

Billy Van Pelt, representing Woodford Forward presented the following statement (submitted electronically)

in opposition to an agenda item to follow and presented as 1st Reading Ordinance No. 2015-17 An Ordinance

Annexing Edgewood Farm Property Containing a Total of 336.83 Acres Adjoining Lexington Road (U.S.

Highway 60) and Paynes Mill Road Into the Current City Boundaries.

Mr. Bryan Lyster representing Pisgah Community Historic Association presented a letter (not submitted

electronically for the record-attached to minutes as Exhibit B) on behalf of Association’s opposition to the

agenda item to follow and presented as 1st Reading Ordinance No. 2015-17 An Ordinance Annexing the

Edgewood Farm Property Containing a Total of 336.83 Acres Adjoining Lexington Road (U.S. Highway 60)

and Paynes Mill Road Into the Current City Boundaries.

Mary Katherine Graetz presented comments (submitted electronically for the record-hard copy not

submitted) in opposition to the agenda item to follow and presented as 1st Reading Ordinance No. 2015-17

An Ordinance Annexing the Edgewood Farm Property Containing a Total of 336.83 Acres Adjoining

Lexington Road (U.S. Highway 60) and Paynes Mill Road Into the Current City Boundaries. Ms. Graetz

comments were as follows:

Per last night's request, here are my comments to the council for inclusion into the minutes.

My name is Mary Katherine Graetz and I come before you tonight with a request for information about

Ordinance No 2015-17 regarding the annexation of 336 acres into the city boundaries of Versailles.

I was at a loss to comprehend why the city annexed 241 acres on Versailles Road in October of last year. I

sent e-mails to each member of the city council as well as the mayor in November, asking for information on

why this was necessary, how traffic, schools, water, sewers, emergency services and taxes would be affected.

To date, I have received not a single response.

This latest request would bring a total of 577 new acres within the Versailles City limits in the space of 10

months. That’s about a 32% increase in area. In 10 months time. I’m not an expert, but that seems like a

pretty significant number, and I think such an action would warrant a great deal of research and debate –

much more so than could happen between now and when you will vote on this ordinance on August 18th –2

weeks time.

I am asking, for myself, and the other citizens of Woodford County, for what we did not get last year:

information on why this action is necessary, and how you are planning for the many and irrevocable

consequences it will create.

Thank you.

Ms. Karen Isberg, representing Citizens for Sustainable Community Growth presented a letter on behalf of

the Citizens for Sustainable Community Growth (submitted electronically for the record-attached to minutes

as Exhibit C) in opposition of an agenda item to follow and presented as 1st Reading Ordinance No. 2015-17

An Ordinance Annexing the Edgewood Farm Property Containing a Total of 336.83 Acres Adjoining

Lexington Road (U.S. Highway 60) and Paynes Mill Road Into The Current City Boundaries.

August 4, 2015 From: Citizens for Sustainable Community Growth To: Versailles City Council Concerns regarding: Ordinance No. 2015-17, Edgewood Farm Annexation request My name is Karen Isberg. I would like to thank the Mayor and City Council members for the opportunity to speak this evening. I am a 27 year resident of Woodford County and a Versailles business owner. I serve on the board of Citizens for Sustainable Community Growth, a grass roots community action group that supports smart, sustainable growth in Woodford County. I am here this evening to voice the Citizens for Sustainable Community Growth’s concern about the proposed annexation of the Edgewood Farm Property that contains a total of 336.83 Acres Adjoining Lexington Road and Paynes Mill Road, adjacent to the new Kroger super store. The goal of the annexation is to bring the property, currently zoned A-1 into the City boundaries of Versailles Citizens for Sustainable Community Growth is unable to support this request for annexation because the property in question is located outside of the urban service area delineated by the 2011 Woodford County Comprehensive plan, and therefore is inappropriate for annexation. Comprehensive plans, land-use regulations, design standards, etc., are intended to make communities great places to live, play, visit, and work. If a city government takes action that disregards its own Comp Plan, it disregards the will of the people who live there and undermines the process by which land use decisions are made. What happens in this situation could set a precedent for future action outside the constraints of the comprehensive plan. Woodford County is a special place, and while many residents wish there were more restaurant and entertainment options, they also want to retain its small town feel and agricultural surroundings. According to the recent Woodford Forward survey, 53% of Woodford respondents desire infill rather than development on agricultural land. Woodford County has 1300 acres available for development in the current urban service area, including several empty retail centers. This land should be utilized before additional land, particularly productive farm land, is opened up to future development. The City of Versailles must remain focused on economic development within the existing urban service area. The Board and members of Citizens for Sustainable Community Growth strongly request that the council deny this appeal for annexation. Thank you for your consideration, Citizens for Sustainable Community Growth To contact us with questions, please send a message to sustainablegrowth40383@gmail.com

Mr. Hank Graddy, Attorney at Law, presented the following legal opinion regarding the legality of the first

reading of annexation ordinance No. 2015-17 Annexing the Edgewood Farm Property Containing a Total of

336.83 Acres Adjoining Lexington Road (U.S. Highway 60) and Paynes Mill Road Into The Current City

Boundaries. Mr. Graddy’s opinion letter was submitted electronically and therefore is as follows (and is

attached as Exhibit D to the minutes).

AUGUST 4, 2015

Paul Simmons presented a request to the Council to apply for a grant through the Kentucky Department of

Transportation for sidewalks/walking path for Old Dry Ridge Road. Mr. Simmons noted that the total

project would cost approximately $120,000 and would be an 80/20 (City) match grant, further noting that the

City’s match could be for in-kind services.

MOTON BY ELLIS, SECONDED BY BRADLEY TO AUTHORIZE THE MAYOR TO EXECUTE

A GRANT APPLICATION FROM THE KENTUCKY DEPARTMENT OF TRANSPORTATION

FOR SIDEWALKS/WALKING PATHS FOR OLD DRY RIDGE ROAD.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

Mary Ann Gill was present to provide the Council with the estimated costs of installing sidewalks on

Huntertown Road. Mrs. Gills presented County Road Engineer estimates in the amount of $466,555 for the

Southside only side of Huntertown Road. The split with the County would cost the City approximately

$224,614.15 or approximately $45,000 in-kind services. After brief discussion of the Council and comment

from Public Works Director Bart Miller that the project was “too large of a public works project to take on”,

Mayor Traugott placed the issue back into Street/Stormwater committee for further discussion and

recommendation to the Council.

Billy Van Pelt of Woodford Forward presented a brief video and the summary results of the Woodford

County Community Survey that was recently conducted by The Matrix Group. Also present to answer

questions and provide survey results was Martha Deamer of The Matrix Group. After the presentation,

Mayor Brian Traugott fielded questions to Mr. Van Pelt as to the methodology of the survey results (i.e.

mail, on-line, households, etc.). Council member Miller expressed that the overall purpose of the survey was

felt to be with good intent, however, she noted that the presentation of the survey document was not

constructive. The Summary Report of Woodford County Community Survey as presented by Mr. VanPelt is

available in its entirety on the City’s website and as an Exhibit to these minutes).

At the request of Council member Bradley, City Attorney Moore gave second reading of Ordinance No.

2015-15 An Ordinance Enacting and Adopting a Supplement to the Code of Ordinances of the City of

Versailles, Kentucky as follows:

CITY OF VERSAILLES, KENTUCKY

ORDINANCE NO. 2015-15

AN ORDINANCE ENACTING AND ADOPTING A SUPPLEMENT TO THE

CODE OF ORDINANCES OF THE CITY OF VERSAILLES, KENTUCKY

WHEREAS, American Legal Publishing Corporation of Cincinnati, Ohio has completed the 2015 S-

25 supplement to the Code of Ordinances of the City of Versailles, Kentucky, which supplement contains all

ordinances of a general nature enacted since the prior supplement to the Code of Ordinances of this

municipality; and

WHEREAS, American Legal Publishing Corporation has recommended the revision or addition of

certain sections of the Code of Ordinances which are based on or make references to sections of the

Kentucky Revised Statutes; and

WHEREAS, it is the intent of the City Council to accept these updated sections in accordance with

the changes of the law of the Commonwealth of Kentucky.

NOW, THEREFORE, BE IT ORDAINED by the City of Versailles, Kentucky:

SECTION 1. That the S-25 supplement to the Code of Ordinances of the City of Versailles,

Kentucky, as submitted by American Legal Publishing Corporation of Cincinnati, Ohio and as attached

hereto, be and the same is hereby adopted by reference as if set out in its entirety.

AUGUST 4, 2015

SECTION 2. That this ordinance shall take effect and be in force from and after its date of passage,

approval and publication as required by law.

Passed this 4th

day of August, 2015.

APPROVED:

__________________________________

BRIAN TRAUGOTT, MAYOR

ATTEST:

________________________________________

ALLISON B. WHITE, CITY CLERK

MOTION BY ELLIS, SECONDED BY MILLER TO APPROVE AND ADOPT ORDINANCE NO.

2015-15 AN ORDINANCE ENACTING AND ADOPTING A SUPLEMENT TO THE CODE OF

ORDINANCES OF THE CITY OF VERSAILLES, KENTUCKY.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

At the request of Council member Bradley, City Attorney Moore gave second reading of Ordinance

No. 2015-16 An Ordinance Amending Section 117.04(A) of the City Code of Ordinances to Change the

Hours of Operation for Sales of Alcohol By The Drink By Restaurants and Dining Facilities as follows:

CITY OF VERSAILLES

ORDINANCE NO. 2015-16

TITLE: AN ORDINANCE AMENDING SECTION 117.04(A) OF THE CITY CODE OF

ORDINANCES TO CHANGE THE HOURS OF OPERATION FOR SALES OF ALCOHOL BY

THE DRINK BY RESTAURANTS AND DINING FACILITIES.

Whereas, the City Council having determined that it is necessary and appropriate to modify the hours

for the sale of alcohol by the drink,

BE IT ORDAINED IN THE CITY OF VERSAILLES, KENTUCKY as follows:

Section 1. Section 117.04(A) of the Versailles City Code of Ordinances is hereby amended as

follows:

(A) Hours. No licensee operating pursuant to this chapter shall be open for business for the purpose of

selling alcoholic beverages earlier than 6:00 a.m. on Monday through Sunday and 11:00 a.m. on Sunday. No

licensee operating pursuant to this chapter shall be open for business for purposely selling alcoholic

beverages later than 1:00 a.m. on Tuesday Monday through Saturday Friday and 2:00 a.m. on Saturday and

Sunday and Monday.

Section 2. This ordinance shall become effective after passage and upon publication as required by

law.

AUGUST 4, 2015

Introduced and given first reading at a meeting of the City Council of the City of Versailles,

Kentucky, held on the 21st day of July, 2015, and fully adopted after the second reading at a meeting of said

council held on the 4th day of August, 2015.

CITY OF VERSAILLES

BRIAN TRAUGOTT, MAYOR

ATTEST:

_____________________________________

ALLISON B. WHITE, CITY CLERK

MOTION BY ELLIS, SECONDED BY MILLER TO APPROVE AND ADOPT ORDINANCE NO.

2015-16 AN ORDINANCE AMENDING SECTION 117.04(A) OF THE CITY CODE OF

ORDINANCES TO CHANGE THE HOURS OF OPERATION FOR SALES OF ALCOHOL BY

THE DRINK BY RESTAURANTS AND DINING FACILITIES.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

City Attorney Bill Moore presented the Council with requests that had been received by the property owners

of Edgewood Farm and its related Tracts that consist of 336.83 acres to be annexed inside the City

boundaries. Mr. Moore noted that consents had been received from all owners, including Martha Field

Sweet and Hardin field, IV and Virginia M. Field. Mr. Moore explained the options of the Council in terms

of annexation with consent (ordinance) or without consent (intent to annex).

At the request of Council member Bradley, City Attorney Moore gave first reading of Ordinance No. 2015-

17 An Ordinance Annexing the Edgewood Farm Property Containing A Total of $336.83 Acres Adjoining

Lexington road (U.S. Highway 60) and Paynes Mill Road Into the Current City Boundaries. Mr. Moore

noted prior to reading, that prior to reading, Section 2 needed to be revised to read “It is desirable to annex

the property described in Section 1 above because it is contiguous to City boundaries, and it is suitable for

development for urban purposes without unreasonable delay.” Mr. Moore gave first reading of ordinance as

revised and further reading of Exhibit 1 (boundary).

City Attorney Bill Moore presented the 2016 Real and Personal Property Rate Calculation worksheet, which

noted if the real property tax rate were to remain at .056, the anticipated revenue would be approximately

$400,000 and the calculation further shows that the personal property tax rate would decrease from .1141 to

.1106 if the compensating rate calculation is used. The worksheet was distributed for Council review and

consideration by the Finance Committee. A Finance Committee meeting was scheduled for Friday, July 14th

at 12:00 noon.

MOTION BY BRADLEY, SECONDED BY ROBERTS TO APPROVE AND ADOPT MUNICIPAL

ORDER 2015-9 AMENDING SALARIES OF CITY EMPLOYEES FOR THE FISCAL YEAR

BEGINNING JULY 1, 2015 THROUGH JUNE 30, 2016 (AUGUST, 2015).

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

MOTION BY MILLER, SECONDED BY ELLIS TO APPROVE REQUEST TO DONATE THE

FIRE DEPARTMENT’S 1999 JEEP CHEROKEE TO THE CITY OF MIDWAY FIRE

DEPARTMENT.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

AUGUST 4, 2015

MOTION BY KERKHOFF, SECONDED BY BRADLEY TO DELARE THE FOLLOWING ITEMS

AS SURPLUS PROPERTY AND TO ADVERTISE FOR BIDS WITH GOV.DEALS.COM, 15

LARGE SNOWFLAKES, 26 MEDIUM SNOWFLAKES AND 6 SHOOTING STARS.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

MOTION BY ELLIS, SECONDED BY KERKHOFF TO APPROVE REQUEST TO ADVERTISE

FOR BIDS FOR SEWER LINE REPLACEMENT ON SIMMONS AND CHURCH STREET AS

PART OF THE SANITARY SEWER REHABILITATION PHASE II PROJECT.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

The following quotes were submitted for the lagoon clean-out at the water treatment plant:

C.C. Moore Co., Inc. $18,000.00

Grubbs Excavating, Inc. $19,500.00

Woodford Excavating, Inc. $21,200.00

LAGOON CLEAN-OUT AT THE WATER TREATMENT PLANT IN THE AMOUNT OF

$19,500.00.

MOTION BY JONES TO APPROVE QUOTE AS PRESENTED BY GRUBBS EXCAVATING FOR

After discussion regarding Grubbs Excavating, Inc. being $1,500.00 higher than low quote, Council

member Jones withdrew his motion.

MOTION BY KERKHOFF, SECONDED BY ELLIS TO APPROVE QUOTE AS PRESENTED BY

C.C. MOORE CO., INC. IN THE AMOUNT OF $18,000.00 FOR LAGOON CLEAN-OUT AT THE

WATER TREATEMENT PLANT.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

MOTION BY ELLIS, SECONDED BY JONES TO APPROVE THE REAPPOINTMENT OF

MEREDIT DOWNEY TO THE TOURIST COMMISSION FOR A TERM 7/1/2015 TO 6/30/2018.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

MOTION BY KERKHOFF, SECONDED BY BRADLEY TO APPROVE THE APPOINTMENT OF

JOSH WESTFALL TO THE TOURIST COMMISSION FOR A TERM 8/4/2015 TO 6/30/2017 (TO

COMPLETE THE TERM OF LARRY BRITTON).

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

MOTION BY ELLIS, SECONDED BY MILLER TO APPROVE THE APPOINTMENT OF GLEN

KELLY TO THE ECONOMIC DEVELOPMENT AUTHORITY FOR A TERM BEGINNING

8/4/2015 TO 6/30/2019.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

Mr. John Soper of the Economic Development Authority was present to give an update on EDA’s progress

in showing vacant properties and the approach the authority was taking on acquiring new businesses to the

area. Mr. Soper thanked the Mayor and Council for the approach to the Versailles Center demolition in that

it assisted in showing that property and Mr. Soper is hopeful that there is a strong offer on the table at this

time for that vacant property.

DEPARTMENT HEAD/COMMITTEE REPORTS

Drew Chandler informed the Council that a grant application has become available once again through the

Hazardous Mitigation Program and he recommended and requested Council approval to apply for such grant

funds to assist with the Mack Street drainage issue.

AUGUST 4, 2015

MOTION BY KERKHOFF, SECONDED BY ELLIS TO APPROVE REQUEST TO SUBMIT A

LETER OF INTENT ON BEHALF OF THE CITY OF VERSAILLES TO APPLY FOR

HAZARDOUS MITIGATION GRANT FUNDS TO ASSIST WITH THE MACK STREET

DRAINAGE ISSUE.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

Public Works Director Bart Miller presented the following quote for 175 feet of black chain link fence for

the Versailles Cemetery:

Jim Brumback $1700.00

Rio Grande Fence $2,851.31

MOTION BY ELLIS, SECONDED BY ROBERTS TO APPROVE AND ACCEPT QUOTE AS

PRESENTED BY JIM BRUMBACK IN THE AMOUNT OF $1700.00 FOR 175 FEET OF BLACK

CHAIN LINK FENCING FOR THE VERSAILLES CEMETERY.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

Street/Road Committee

Mary Bradley reported that the committee had met regarding a potential drainage issue on

Crossfield/Fielding Drive and as reported by J.C. Moraja. Mrs. Bradley noted that no action was taken

during the committee meeting regarding this issue.

Committee reported that a Cedar Ridge development wanted the City to build a retention basin behind two

new homes being constructed. It was the recommendation of the Committee and engineers who looked at

the property to sell the developer an easement and the developer would maintain the retention area.

MOTION BY BRADLEY, SECONDED BY ELLIS TO AUTHORIZE PAUL SIMMONS TO

OBTAIN AN APPRAISAL ON THE CEDAR RIDGE PROPERTY IN ORDER TO ASSESS A FAIR

SELLING PRICE OF AN EASEMENT.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

MOTION BY BRADLEY, SECONDED BY ELLIS TO APPROVE OF ENGINEER PREPARING A

FORMAL RESPONSE TO DEVELOPER OF CEDAR RIDGE REGARDING THE PROPOSED

EASEMENT.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

Administrative/Legal Committee

It was noted that the committee had met regarding a proposed poultry ordinance and noted that further

discussion and review was needed before making a recommendation to the Council.

MOTION BY KERKHOFF, SECONDED BY ELLIS TO APPROVE THE ACCOUNTS PAYABLE

LIST (BILLS) DATED AUGUST 4, 2015 AFTER THEY H AVE BEEN PROPERLY REVIEWED

AND APPROVED BY THE APPROPRIATE DEPARTMENT HEAD, MAYOR AND CITY

TREASURER.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

AUGUST 4, 2015

MOTION BY BRADLEY, SECONDED BY ELLIS THAT THE MEETING OF THE COUNCIL

ADJOURN.

The vote was as follows: Bradley, Ellis, Jones, Kerkhoff, Miller and Roberts voting aye.

APPROVED:

______________________________________

BRIAN TRAUGOTT, MAYOR

ATTEST:

________________________________________

ALLISON B. WHITE, CITY CLERK