August 12-13San Antonio, Texas 2015 Annual Business Meeting IFTA AUDIT COMMITTEE 2015 Annual IFTA...

August 12-13 San Antonio, Texas2015 Annual Business Meeting

IFTA AUDIT COMMITTEEIFTA AUDIT COMMITTEE

2015 Annual IFTA Business MeetingAudit Committee Report

Presented by

David Nicholson (OK), Chair


Audit CommitteeAudit CommitteeBeth Duda AZ* Bob Gattinella RI Diana Kay FL Jimmy Tompkins ALJoel Foreman NE* Kristie Zanis NHLynden Landholm KS* Maxime Dubuc QCStacey Hammock WY Jeff Hood IN Ex-OfficioHelen Varcoe MT Vice-Chair David Nicholson OK ChairBoard LiaisonsJoy Prenger MO IFTA Board Steve Nutter VA IFTA BoardIFTA, Inc. AdvisorsDebbie Meise IFTA, Inc. Tammy Trinker IFTA, Inc.


AC CharterAC Charter Authority And PurposeAuthority And Purpose

•The AC is established by the IFTA Articles of Agreement pursuant to Article R1810.200.020. The purpose of the AC is to review and maintain the IFTA Audit Manual, and to complete other responsibilities assigned to it by the International Fuel Tax Association, Inc. (IFTA, Inc.) Board of Trustees (Board).

•R1350 REVIEW/REVISION OF AUDIT REQUIREMENTS•.100 The Audit Committee shall review the audit requirements of this Agreement at least once every three years.


AC CharterAC Charter Committee Responsibilities Committee Responsibilities

A. advising the IFTA membership regarding audit matters;B. planning and conducting an annual audit workshop;C. reviewing and commenting on ballot proposals,D. reviewing and preparing responses for consensus board interpretation drafts referred to it by the Board,


AC CharterAC Charter Committee Responsibilities Committee Responsibilities

E. developing ballot proposals and Board interpretation requests,F. maintaining a committee member rotation chart,G. recruiting members and maintaining a list of potential committee members,H. making recommendations to the Board to fill committee vacancies; andI. maintaining the IFTA Best Practices Audit Guide.


AC At WorkAC At Work

•2015 IFTA/IRP Workshop•Held February 2015 San Antonio•206 attendees from jurisdictions and industry

•Continued work on Ballot #3 2014•Ballot #3 is currently out for a 4th comment period.


AC At WorkAC At Work

•Currently working on the 2016 Audit Workshop

•Recently filled 3 vacancies

•Working on updating the Best Practices Guide

•Responded to several inquiries from the membership

•2015 Ballots are being reviewed in relation to audit


Ballot #4 2014Ballot #4 2014

•Currently reviewing Ballot #4 2014 – What constitutes an audit for count?•This ballot failed – Why?•Current language indicates an audit of a license year.•The proposed language would have been 4 consecutive quarters in lieu of licensing year.


Ballot #4 2014Ballot #4 2014

•At last years ABM, there was discussion of being able to include “short period audits”. Current language requires all four (4) quarters in the license year.•The AC would like your input –•Any 4 consecutive quarters •4 consecutive quarters tied to the IRP (registration year)•Short period audits - An audit of a company with less than 4 quarters of operations - When a licensee closes an account prior to four (4) consecutive quarters, an audit will qualify as long as all auditable quarters are included.


Changes to Ballot 3-2014

After the first 3 Comment Periods•Requirements moved back to the Procedures Manual•Removed the term “Evidence”•Removed the Proposed Sampling Language •Inadequate Records Assessment – The audited or reported MPG/KPL can adjusted.•The Ballot has been vetted by the ASSC. With the changes identified, the proposed language does not affect the defensibility or three core provisions of the Agreement.


Comments/Comments/Questions?Questions?

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August 12-13San Antonio, Texas 2015 Annual Business Meeting IFTA AUDIT COMMITTEE 2015 Annual IFTA...

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