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Transcript of Augment HRMS
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Augment EAI
Bank of Tokyo
Augment HRMS
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Augment HR Solution
Based on Augment BPM Platform
Handles both Computation and Process Management Aspects
Facility for archiving & linking external documents
Capable of handling end-to-end HRM Function
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Applications
HR Portal Employee Demographics
Organization Structure
Utility Applications (Birthday Reminder, ToDo etc.)
Workflows Recruitment
Pre-Joining
Post-Joining
Leave Management
Salary/Miscellaneous Reimbursements
Training Management
Performance Management
Queries / HR Helpdesk
Exit Processes
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Organization Database
Augment maintains Organization and Employee Hierarchy
Employee Demographics General Info, Contact Info, Skills/Academics, Experience
Reporting Relationship (Admin, Functional, Matrix), Salary/Designation/Grade (Past &Present)
Organization Structure Organization, Organization Units, Level / Grades, Designation, Location
OU Grade Designation Mapping
OU wise Holiday Calendar
User Information Users are Employees, Contract Employees, Vendors
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Employee Recruitment Process
Positions Maintenance
Position, Min / Max Yrs of Experience Required, Qualification Required, No of
Seats, Location, Remuneration,
Position Opening Date, Position Closing Date
List of people interviewed for the position List of people Selected for the position
Resume Master
Name, few basic details
Referral Employee Id or Referral Consultant Name
Resume Document in .doc, .rtf, .pdf format
Business Rules
E.g. Check for duplicity in range of n months
E.g. 1 consultant cannot give more than n resumes in 1 month
Resume Search
Consultant monthly Invoicing
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Joining Process
Pre-Joining
HR acknowledges the resume as new joinee
Candidate receives Offer Email
System initiates Medical Checkup and Reference Check
On clearance, HR enters actual joining information Intimation to Candidate
Email for resourcing
Post-Joining
Employee fills Post Joining form
System generates Employee Code
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New Joiner Screen
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Employee Database Maintenance
Employee Profile Maintenance
Employee can self edit few information without any approval
Like Address, Phone Number, Blood Group etc
Approval required for editing some fields
Like location, Qualification etc.
HR Initiates
Promotion, Re-designation, Transfer
Follows designed approval path
Location HR can manage profiles of all employees in location
Audit is maintained for each modification to the profile HR can revert to any previous profile, in case of errors
Search Facility to find employee profile
on employee code, name, location, etc.
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Employee Profile Screen
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Leave Process
Configurable Leave Plan for Each Location / Grade
Leave Types allowed, Half days allowed, Include Week offs, Max Request in
year, Annual Quota, Accrual per month
Leave card maintenance of Employee per year
HR can override the leave balances Leave Request
Can be created by self or on-behalf by Manager / HR
Follows defined Approval Cycle
Systems allows exception with exceptions status available to approver
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Leave Request Screen
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Leave Management System
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Reimbursement
Reimbursement Category
Salary
Miscellaneous
Reimbursement Entitlements for each Location & Grade in a
Reimbursement category Claim Request
Can be created by self
Follows defined Approval Cycle
Finance can modify the amount in Line Items
Systems allows exception with exceptions status available to approver
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Training
Training Database
HR defines a training calendar for a year
Training Content, Trainers, pre-requisites for the training
Training Programs
HR creates a training program by filling Training Start Date, End Date andTrainers
Employee / Manager / HR nominate people for training
Follows defined Approval Cycle
Training Schedule
Employee can view the schedule of training program being conducted
Certifications and Feedback
Certification to participants if entitled and eligible
Participants Feedback and assessment management
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Training Program Screen
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Performance Management
KRA Master General
Function Specific
Level Related
KRA Setting Supervisor selects relevant KRAs for employee
Decides relative weights for each parameter
Decides time period for appraisal (default Annual)
Employee informed, can view KRA sheet
Employee can give comments, request modification in finite time
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Performance Management
System Triggered Appraisal Process System advises employee to fill self appraisal in the agreed KRA Sheet
Self appraisal transmitted to supervisor, can modify and give appraisal ratings
Appraisal transmitted to reviewing officer finalizes ratings
Appraisal may or may not be shared with employee Requests for modification possible at each step
Finalized Appraisal Feeds Workitems for
Salary Increment
Training Schedule
Career Advancement
Next Appraisal Date
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HR Helpdesk
Case Any Query/Problem of an employee is a Case
Created by Employee
Problem Statement, Severity
Follows defined Resolution Cycle Service Levels
Configurable turn-around-time and related parameter for each service type and
severity
Resolution & Feedbacks
At every level of resolution cycle, option to provide comments
Options to take Employees feedback on resolution
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Exit Process
Employee fills resignation form Fill basic fields like Reason, Date of leaving
Defined approval cycle
Supervisor of employee approves or rejects employees request against the
reason and date of leaving provided
Finalize date of leaving
Based on the organizations policy like notice period, if the employee is allowed to
leave, a final date is given to him/her
Intimate Payroll
After Clearance cycle, a notification goes to Payroll
Clearance cycle
Fills various exit checklists like MIS checklist, Exit checklist
Employee fills the exit interview
Fills exit interview form for face to face interview discussion
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Exit Request Screen
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Augment Benefits
Web Based Application No Client Deployment
Quick n Easy Application development & deployment
Ready framework only process needs to development & deployed
Common Security, access control, SLA management, compliance modules
Real Time Data Capture
Transparent & Automated Reports
Operational Real Time Control thru KPI dashboards
Inbuilt Escalation alerts & notifications
Integrated Process Automation Infrastructure
Open Architecture Integration with other applications/processes
Leverages SOA
Extend Applications to Mobile Phones
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Employee Profile Database
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Employee Survey/Poll on Intranet
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Augment EAI
Bank of TokyoThank You !