Audit System 2010
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Dear all, Please prepare and send your Audit Schedule for 2010. Before make it, please read the following suggestions. 1. About audit schedule: 1. Please schedule every audit carefully and obtain, if necessary, your area manager approval. 2. As per our Corporate Health Plan and general recommendations, each vessel / site / project should be audited (at least) yearly. 3. Taking in account different unfavorable circumstances, the target figure of audit performed / audit planned ratio for each area is established at 90% with a minimum request of 70%. 4. Schedule your follow-ups when is really necessary. Usually “follow-up decision” is taken after an audit and not before it. 5. Schedule your audits on vessels before their departure outside of your area. 6. When preparing your audit plan for a certain vessel, please inform me about. It was happened that some vessels be audited 2 times in the same year, in different areas, using the same audit criteria, without taking in consideration previous CARs issued. So, when a new vessel comes in your area and you want to conduct an audit, please request information about. 2. About CAR log and Audit log, 1. As per our Corporate Standard for HSE Audits (STD-COR-HSE-004), you must prepare and update an Audit log and CAR log which must include all audits conducted and all CARs raised in your area. 2. I suggest for those who do not have approved forms from their Quality department, to use attached files. 3. Anyhow, when preparing an Audit report, please mention in it (or in related e-mail), all information included in head of tables “Audit Log and CARs Log” (please refer to attached files). 4. If you do not have approved forms from your Quality departments for “Audit Schedule, please use included form (see the attachment). 3. About audit reporting system:
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Audit System 2010
Transcript of Audit System 2010
Dear all,Please prepare and send your Audit Schedule for 2010.Before make it, please read the following suggestions. 1. About audit schedule:1. Please schedule every audit carefully and obtain, if necessary, your area manager approval. 2. As per our Corporate Health Plan and general recommendations, each vesselsitepro!ect should be audited "at least# yearly. 3. $aking in account different unfavorable circumstances, the target figure of audit performed / audit planned ratio for each area is established at 90 with a minimum re%uest of !0. 4. &chedule your follow'ups when is really necessary. (sually )follow'up decision* is taken after an audit and not before it. 5. &chedule your audits on vessels before their departure outside of your area. 6.+hen preparing your audit plan for a certain vessel, please inform me about. ,t was happened that some vessels be audited - times in the same year, indifferent areas, using the same audit criteria, without taking in consideration previous CA.s issued. &o, when a new vessel comes in your area and you want to conduct an audit, please re%uest information about. 2. About "A# log and Audit log$/. As per our "orporate Standard for %S& Audits 'S()*"+#*%S&*00,-, you must prepare and update an Audit log and "A# log which must include all audits conducted and all CA.s raised in your area. -. , suggest for those who do not have approved forms from their 0uality department, to useattached files. 1. Anyhow, when preparing an Audit report, please mention in it "or in related e'mail#, all information included in head of tables )Audit 2og and CA.s 2og* "please refer to attached files#. 3. ,f you do not have approved forms from your 0uality departments for )Audit &chedule, please use included form "see the attachment#. .. About audit reporting system:/. Please send me in time information about your audit preparation, audit reports and "A#s issued. -. Also, send me in time any change in evolution of "A#s "answers, signatures, closings,etc# in order to be inserted timely in Saipem /aster Audit and "A#s 0og. 1. &end at least 1uarterly your Audit 0og "A#s 0og and "A#s 0og. 3. &end all reports and CA.s as scan copies, 2ith all re1uested signatures included, asaudit evidences, as well as their e%uivalents in an editable file, preferably )+ord*. 4. .eport all third part$ e3ternal or %S& audits, when Health department is involved, as my colleagues from H&5 team re%uest fre%uently information for their reporting. ,. About "A#s/. Please mention correctly all information re%uested by CA. form. 2. Avoid )as soon as possible* e6pression instead of precise date "e67 Response due date: 18/03/2009 instead ofResponse due date: as soon as possible# 3. 8ention all involved persons 2ith their full name and position "e67 Organization Representative: John oepro!e"t do"tor# instead of$ si%pl&$ John oe# or pro!e"t do"tor#' 3. (sually, the auditor mentions only non'conformities found. $he auditee has the right and duty to choose how to resolve all non'conformities. $herefore, when the auditor proposesthe corrective action and auditee agrees with, response due data should be the same with CA. date. 4. About auditors: /. , suggest that all Health Coordinators be involved in audits and attend recogni9ed trainingsabout how to make an audit according to :H&A& re%uirements./any than5s for those 2ho already send me their Audit Plans for 2010$Best regards,Anar Mammadov, MD SAIPEM HEALTH ADVISER SAIPEM CONTRACTING NIGERIA LTD. NEW OPERATIONAL BASERumuolumeni, Port HarcourtRivers State, NIGERIAEmail: [email protected] Mobile:!"# $%" &'($$&)Intersite Phone Co +2!
