Audit Communications a nd DOL Update

26
Audit Communications and DOL Update

description

Audit Communications a nd DOL Update. Limited Scope vs. Full Scope Audit Disclaimer of Opinion & Audit Communications. Dawn Doucette, Audit Senior Manager David Murray, Audit Senior Manager. Limited Scope vs Full Scope Audit. - PowerPoint PPT Presentation

Transcript of Audit Communications a nd DOL Update

Page 1: Audit Communications a nd DOL  Update

Audit Communicationsand

DOL Update

Page 2: Audit Communications a nd DOL  Update

Limited Scope vs. Full Scope Audit Disclaimer of Opinion &Audit Communications

Dawn Doucette, Audit Senior Manager

David Murray, Audit Senior Manager

Page 3: Audit Communications a nd DOL  Update

Limited Scope vs Full Scope Audit

• ERISA section 103(a)(3) allows the plan administrator to instruct the auditor not to perform any auditing procedures with respect to investment information prepared and certified by a bank or similar institution or by an insurance carrier that is regulated, supervised, and subject to periodic examination by state or federal agency who acts as trustee or custodian.

• This election is available, however, only if the trustee or custodian certifies both the accuracy and completeness of the information submitted.

• The limited-scope audit exemption is implemented by 29 CFR 2520.103-8 of the DOL’s Rules and Regulations for Reporting and Disclosure under ERISA.

• The limited-scope exemption does not exempt the plan from the requirement to have an audit.

Page 4: Audit Communications a nd DOL  Update

Limited Scope vs Full Scope Audit(continued)

• The exemption only applies to the investment information certified by the qualified trustee or custodian, and does not extend to participant data, contributions, benefit payments or other information whether or not it is certified by the trustee or custodian.

Page 5: Audit Communications a nd DOL  Update

IRS Approved List

http://www.irs.gov/Retirement-Plans/Approved-Nonbank-Trustees-and-Custodians

SUB HEADING ONE

Here is where you will type your slide.Continue until you fill up this square area.

Nonbank Trustees Approved as of April 1, 2014American Enterprise Investment Services, Inc.

Croatian Fraternal Union of America GuideStone Trust Services

BB&T Securities, LLC D.A. Davidson & Co. Hartford Life Insurance Co.

Barclays Capital, Inc. Deutsche Bank Securities Inc. Hartford Securities Distribution Co.

Brethren in Christ Foundation, Inc. E*Trade Clearing LLC HealthEquity, Inc.

Cetera Investment Services, LLC Edward D. Jones & Co., L.P. Illinois Mutual Life Insurance Co.

Charles Schwab & Co., Inc. First Clearing, LLC (FKA First Clearing Corp)

ING Direct Investing, Inc.

Church Extension Plan First Investors Corporation ISDA Fraternal Association

Citi Fund Services, Inc. Goldman, Sachs & Co. J.J.B. Hilliard, W.L. Lyons, LLC

Citigroup Global Markets, Inc. Greater Beneficial Union of the USA J.P. Morgan Clearing Corp.

Commonwealth of Kentucky Greek Catholic Union of the U.S.A. Janney Montgomery Scott, LLC

Page 6: Audit Communications a nd DOL  Update

IRS Approved List

http://www.irs.gov/Retirement-Plans/Approved-Nonbank-Trustees-and-Custodians

SUB HEADING ONE

Here is where you will type your slide.Continue until you fill up this square area.

Nonbank Trustees Approved as of April 1, 2014 (continued)

John Hancock Life & Health Insurance Co. National Slovak Society of the USA Piper Jaffray & Co

MEGA Life and Health Insurance Co. Oxford Life Insurance Company Polish Falcons of America

Merrill, Lynch, Pierce, Fenner & Smith, Inc. PayFlex Systems USA, Inc. Principal Life Insurance Company

Merrimack Valley Investment, Inc. Pension Fund of The Christian Church PWMCO, LLC

Mesirow Financial, Inc. Penson Financial Services, Inc. RBC Capital Markets

MII Life, Inc. dba Select Account Perkins Coie Trust Company Reserve Management Company, Inc.

Moody Bible Institute of Chicago Pershing LLC Ridge Clearing and Outsourcing Solutions

Morgan Stanley & Co. Incorporated PFS Investments, Inc. Robert W. Baird & Co., Inc.

Morgan Stanley Smith Barney Pioneer Investment Management USA Sanford C. Bernstein & Co., LLC

Page 7: Audit Communications a nd DOL  Update

IRS Approved List

http://www.irs.gov/Retirement-Plans/Approved-Nonbank-Trustees-and-Custodians

SUB HEADING ONE

Here is where you will type your slide.Continue until you fill up this square area.

Nonbank Trustees Approved as of April 1, 2014 (continued)

Scottrade, Inc. UBS Financial Services, Inc.

Serb National Federation Ukrainian National Association

SMA Services, Inc. Unified Financial Securities, Inc.

Southwest Securities, Inc. Variable Annuity Life Insurance Company

Stephens, Inc. Wedbush Morgan Securities

Sterne, Agee & Leach, Inc. Wells Fargo Advisors, LLC

Stifel, Nicolaus & Co., Inc.

StockCross Financial Services, Inc.

TD Ameritrade Clearing, Inc.

Page 8: Audit Communications a nd DOL  Update

Limited Scope vs. Full Scope Audit

SUB HEADING ONE

Here is where you will type your slide.Continue until you fill up this square area.

Comparison of Major Aspects of Full Scope Audits and Limited Scope AuditsAudit Aspects Full Scope Audit Limited Scope Audit

Provides auditor's opinion on plan's financial statements

Yes (unqualified, qualified, or adverse opinion) No (disclaimer of opinion).

Auditor audits plan investments Yes. Auditor tests for existence, valuation, completeness, ownership and proper disclosures.

No. Plan sponsor instructs auditor not to test investments (including the value of the investments and any income thereon) that are covered by the certification (including hard to value assets).

Requires addressing hard to value asset issues for financial reporting

Plan sponsor must assert proper values in the plan's financial statements. Auditor needs to address hard to value asset issues.

Plan sponsor must assert proper values in the plan's financial statements. Auditor is instructed not to audit hard to value assets if they are properly covered by the certification.

Audit scope includes testing of participant records, contributions, benefit payments, internal controls over financial reporting, and overall presentation of financial statements

Yes. Yes, except the auditor does not evaluate internal controls for certified investments and generally cannot evaluate whether the plan's financial statements overall are presented in accordance with GAAP due to the significance of the certified investments reported but not audited.

Fraud evaluation Auditor obtains reasonable, but not absolute, assurance that the financial statements are not materially misstated due to fraud. Not all fraud may be detected in an audit. A well-concealed or insignificant fraud may avoid detection.

Same as full scope audit except the auditor does not test certified investments for possible fraud; thus any fraud, with respect to certified investments would likely avoid detection by the plan's auditor.

Audit identifies any internal control, compliance or operational issues

Yes. Significant matters detected by the auditor are reported to those charged with plan governance.

Same as full scope audit except that matters related to certified investments are not tested by the auditor.

Page 9: Audit Communications a nd DOL  Update

Disclaimer of Opinion

Disclaimers of opinion are sometimes issued by an auditor. This type of auditor’s statement essentially makes it clear that the auditor is not in a position to express a specific opinion on the overall status of the financial records of the Plan. This letter may be issued when there is any type of situation (i.e. investments certified by custodian/trustee) where the auditor is not able to complete procedures to his or her satisfaction.

Page 10: Audit Communications a nd DOL  Update

Disclaimer of Opinion(continued)

• The actual structure of a disclaimer of opinion may vary slightly from one instance to another. However, the letter will contain three specific pieces of information in all cases:• First, the auditor will formally state that he or she is unable to

express an opinion as permitted by the Department of Labor. • The next section will identify the specific reasons why the auditor

is unable to provide an unqualified opinion (because the Plan investments were certified by an authorized third party).

• As a third element, the auditor will provide any reservations present in regard to the financial records that were provided.

Page 11: Audit Communications a nd DOL  Update

Disclaimer of Opinion(continued)

• Essentially, the opinion is a letter from the accountant stating that the financial statements are in accordance with generally accepted accounting standards. The disclaimer of opinion issued during a DOL limited scope audit is due to the lack of procedures performed on  investments, and make it impossible for the auditor to affirm the completeness of the information provided.

Page 12: Audit Communications a nd DOL  Update

DOL Limited-scope Audit Engagement Letter

• Required by the Department of Labor’s (DOL) Rules and Regulations for Reporting and Disclosure under ERISA to be filed with Form 5500

• Comprise the statements of net assets available for benefits• Related statement(s) of changes in net assets available for benefits• Notes to the financial statements• Supplementary information accompanying the financial statements

• Assets (Held at End of Year)• Delinquent Participant Contributions

Page 13: Audit Communications a nd DOL  Update

DOL Limited-scope Audit Engagement Letter(continued)

Audit Objective• We will not perform any auditing procedures with respect to information

prepared and certified to by, the trustee, in accordance with DOL Regulation 2520.103-5, other than comparing the information with the related information included in the financial statements and supplemental schedules. Because of the significance of the information that we will not audit, we will not express an opinion on the financial statements and supplemental schedules taken as a whole.

• We cannot provide assurance that a limited-scope disclaimer of opinion as permitted by Regulation 2520.103-8 of the DOL’s Rules and Regulations for Reporting and Disclosure under ERISA will be expressed.

Page 14: Audit Communications a nd DOL  Update

DOL Limited-scope Audit Engagement Letter(continued)

Audit Procedures

• At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters.

Page 15: Audit Communications a nd DOL  Update

DOL Limited-scope Audit Engagement Letter(continued)

Management Responsibilities • Oversee the services by designating an individual, preferably from senior

management, with suitable skill, knowledge, and/or experience; evaluate the adequacy and results of the services; and accept responsibility for them.

• You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities; for the selection and application of accounting principles;

• For the preparation and fair presentation of the financial statements in conformity with U.S. generally accepted accounting principles.

• Responsible for making all financial records and related information available to us and for the accuracy and completeness of that information, including the completeness and accuracy of the certification by the trustee.

Page 16: Audit Communications a nd DOL  Update

Communication with Those Charged with Governance during Planning

Main Items Discussed:

• Our Responsibility under U.S. Generally Accepted Auditing Standards

• Planned Scope and Timing of the Audit

• When we expect to begin our audit and the issuance date (extended

filing deadline of October 15).

Page 17: Audit Communications a nd DOL  Update

Standard Plan Inquiries

• Any consultations with legal counsel

• Any IRS examinations in progress

• Are you in compliance with the fidelity bonding requirements

Commitments & Contingencies

Page 18: Audit Communications a nd DOL  Update

Standard Plan Inquiries(continued)

• Amendments to the Plan or trust instruments since year end

• Decisions after plan year end to terminate the plan

Subsequent Events

Page 19: Audit Communications a nd DOL  Update

Standard Plan Inquiries(continued)

• Errors, irregularities, or illegal acts concerning the Plan

• Instance of actual or suspected fraud affecting the Plan

• Areas(s) that would be susceptible to fraud relating to the Plan for which

we would need to focus our attention

Fraud or Illegal Acts

Page 20: Audit Communications a nd DOL  Update

Standard Plan Inquiries(continued)

• Any board or governing body meeting minutes during the Plan year

which specifically address any matters related to the Plan.

Board Meeting Minutes

Page 21: Audit Communications a nd DOL  Update

Management Representation Letter

• We confirm, to the best of our knowledge and belief, as of, the following representations made to you during your audit:• We have fulfilled our responsibilities, as set out in the terms of the audit

engagement letter• The financial statements are fairly presented in conformity with U.S. GAAP, the

notes include all disclosures required by laws and regulations to which the plan is subject, including the DOL Rules and Regulations for Reporting and Disclosure under ERISA, and the supplemental schedules referred to above are fairly presented in conformity with the Department of Labor’s Rules and Regulations for Reporting and Disclosure under the Employee Retirement Income Security Act of 1974.

• All events subsequent to the date of the financial statements and for which U.S. GAAP requires adjustment or disclosure have been adjusted or disclosed.

Financial Statements

Page 22: Audit Communications a nd DOL  Update

Management Representation Letter(continued)

• Access to all information• We have no knowledge of any fraud or suspected fraud that

affects the plan• Intentions to terminate the plan• Amendments to the plan instrument, if any, have been properly

recorded or disclosed in the financial statements

Information Provided

Page 23: Audit Communications a nd DOL  Update

Management Representation Letter(continued)

• The plan (and the trust established under the plan) is qualified under the appropriate section of the Internal Revenue Code and we intend to continue them as a qualified plan (and trust).

• The plan has complied with the Department of Labor’s regulations concerning the timely remittance of participant contributions to trusts containing assets for the plan.

• The plan has complied with the fidelity bonding requirements of ERISA.

Information Provided (continued)

Page 24: Audit Communications a nd DOL  Update

Communication with Those Charged with Governance at Audit Conclusion

Qualitative Aspects of Accounting Practices• You are responsible for the selection and use of appropriate

accounting policies.

Difficulties Encountered in Performing the Audit• We encountered no significant difficulties in performing and

completing our audit.

Significant Audit Findings

Page 25: Audit Communications a nd DOL  Update

Communication with Those Charged with Governance at Audit Conclusion(continued)

Disagreements with Management • For purposes of this letter, a disagreement with management is

a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit.

Significant Audit Findings (continued)

Page 26: Audit Communications a nd DOL  Update

Communication of Significant Deficiencies

Most common findings we see relate to:• Waiver forms• Incorrect employer matching• Incorrect vesting• Inability to verify deferral percentages• Delinquent contributions