Audit Checklist
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AUDIT CHECKLIST Unit Name Date _ DESCRIPTION YES NO r Bylaws & Standing Rules r Budget(s) r Last Audit Report r Ledger r Checkbook register r Cancelled checks (including voids) r Authorizations for Payment r Cash Verification Forms r Bank statements, bank books and deposit slips r Receipts/bills r Cash receipts r Executive board minutes r Association minutes r Committee reports r Monthly Treasurer Report r Monthly Financial Secretary Reports r Annual Financial Report r Workers’ Compensation A nnual Payroll Report form r IRS Forms 990/990EZ/990N r State Form 199 r State Form RRF-1 If required: r IRS Form 941 r IRS Form 1099 r State Form DE-6 r State Form DE-542 Financial records provided: (Originals) r r Beginning Balance Records 1. Check to see if amount shown on first bank s tatement (adjusted for outstanding checks and de posits) corresponds to the starting balance recorded in checkbook register, ledger, treasurer’s report and ending balance of last audit r r Bank Reconciliation 1. All bank statements reconciled since las t audit by treasurer and reviewed mon thly by non-check signer r r 2. Ending balances (checkbook register , ledger and treasurer report) agree with last bank statement (adjusted for outstanding checks and deposits not posted to bank statement) r r 3. Deposits and Checks Written: (signed by two authorized check signers per the bylaws) a) Recorded in checkbook regis ter b) Recorded in ledger in pro per columns c) Agree with tre asurer reports r r r r r r 4. Bank charges and interest recorded in checkbook register , ledger and treasurer reports r r Membership 1. Amount recorded and deposited equals total n umber of memberships # __________ (members) @ $ __________ (membership dues listed in bylaws) r r 2. Amount forwarded to council/district PT A equals total number of memberships # __________ (members) @ $ __________ (amount listed in bylaws) r r Insurance – premium(s) forwarded to council/district PTA by due date r r Minutes 1. All expenditures approved and r ecorded in executive board minutes (List those expenditures not approved on recommendation report) r r 2. All expenditures approved/ratified in association minutes (List those expenditures not approved on recommendation report) r r 3. Committee minutes record plans, proposed expenditures, and total of monies earned r r Authorizations for Payment (signed by secretary and president) r r 1. All authorizations written for approved amounts ( List missing authorizations on recommendation r eport) r r 2. All authorizations have receipt/bill attached (List miss ing receipts/bills on recommendation report) r r 3. Authorizations match chec ks wr itten r r Income 1. Deposits properly supported r r 2. Cash Verifica tion Forms used with two people counting money r r 3. Income received matches deposits recorded in checkbook register , ledger and treasurer reports r r 4. Designated income spent as specified r r Financial Secretary Reports 1. Filed monthl y r r 2. Receipts/Deposits agree with ledger & register r r Treasurer Reports 1. Filed monthl y r r 2. Agree with led ger and c heckbook register r r 3. Annua l Financia l Report r r Committee Reports 1. Committee reports for all fundraisers submitted or report in minutes. r r Reporting Forms and Tax Returns 1. Verify on Audit Report that all forms have been filed annually (if requ ired) r r Audit Reports 1. Audit done semiannua lly r r 2. Prepare and present written report with r ecommendations to executive board r r 3. Present audit r eport to ass ociation for adoption r r 4. Forward report to the next level PTA (See Bylaws, Duties of Officers, Auditor) r r Audit Recommendations All “No” answers should be included in the report as recommendations to change financial procedures. At the completion of the audit, meet with presiden t and financial officers to discuss recommendations and any corrections as needed. When errors have been corrected by a financial officer and accounts are accurate, draw a double line in red ink where the audit concludes on all records. Sign & date the audited materials. r r Mismanagement – Is mismanagement suspected? (Contact district PTA president immediately for assistance.) r r 314 California State PTA T oolkit – 2013
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Transcript of Audit Checklist
7/17/2019 Audit Checklist
http://slidepdf.com/reader/full/audit-checklist-5690146d44785 1/1
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