Auckland Council's Governing Body meeting: Manukau Civic Building Thursday 28 Feb 2013

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Note: The reports contained within this agenda are for consideration and should not be construed as Council policyunless and until adopted. Should Members require further information relating to any reports, please contactthe relevant manager, Chairperson or Deputy Chairperson.

I hereby give notice that an ordinary meeting of the Governing Body will be held on:

Date:Time:Meeting Room:Venue:

Thursday, 28 February 201310.00amCouncil ChamberManukau Civic Building31-33 Manukau Station RoadManukau

Governing BodyOPEN AGENDA

MEMBERSHIP

Mayor Len Brown, JPDeputy Mayor Penny Hulse

Cr Anae Arthur Anae Cr Richard Northey, ONZM

Cr Cameron Brewer Cr Calum PenroseCr Dr Cathy Casey Cr Dick QuaxCr Sandra Coney, QSO Cr Noelene Raffills, JPCr Alf Filipaina Cr Sharon Stewart, QSMCr Hon Chris Fletcher, QSO Cr Sir John Walker, KNZM, CBECr Michael Goudie Cr Wayne WalkerCr Ann Hartley, JP Cr Penny WebsterCr Mike Lee Cr George Wood, CNZMCr Des Morrison

(Quorum 11 members)

Mike GiddeyDemocracy Advisor

22 February 2013

Contact Telephone: (09) 307 7565Email: [email protected]: www.aucklandcouncil.govt.nz


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TERMS OF REFERENCE

The governing body is responsible and democratically accountable for:

(a) the decision making of the Auckland Council in relation to any regulatory

responsibility, duty, or power conferred on, or applying to, the Council under this Actor any other enactment (for example, the responsibilities, duties, or powers conferredon, or applying to, a local authority under the Resource Management Act 1991, theHealth Act 1956, the Building Act 2004, and the Civil Defence EmergencyManagement Act 2002); and

(b) the decision making of the Auckland Council in relation to the non-regulatoryactivities of the Auckland Council that are allocated to the governing body inaccordance with section 17 of the Local Government (Auckland Council ) Act; and

(c) the decision making of the Auckland Council in relation to the establishment andmaintenance of capacity to provide, or ensure the provision of, services and facilities

(including local activities) by the Auckland Council; and

[(ca) the decision making of the Auckland Council in relation to the governance of itscouncil-controlled organisations; and]

[(cb) the decision making of the Auckland Council in relation to transport objectives forAuckland and transport funding for Auckland; and]

(d) the decision making of the Auckland Council in relation to compliance with section101 of the Local Government Act 2002 (which relates to the financial management ofa local authority); and

(e) the agreement reached with each local board (as set out in each local boardagreement) in respect of local activities for the local board areas.

Note

The Governing body may delegate to committees and local boards and allocate to localboards any powers except:

the power to make a rate; or

the power to make a bylaw; or

the power to borrow money, or purchase or dispose of assets, other than in accordance

with the long-term plan; or the power to adopt a long-term plan, annual plan, or annual report; or

the power to appoint a chief executive; or

the power to adopt policies required to be adopted and consulted on under this Act inassociation with the long-term plan or developed for the purpose of the local governancestatement.


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ITEM TABLE OF CONTENTS PAGE

1 Affirmation 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Acknowledgements 5

6 Petitions 5

7 Public Input 5

7.1 Margaret Ting and Lisa Truttman - Mt Roskill Borough Council

Building 5

8 Local Board Input 6

8.1 Richard Barter, Chair of Puketapapa Local Board - Mt Roskil l

Borough Council Building 6

9 Extraordinary Business 6

10 Notices of Motion 7

10.1 Notice of Motion - Cr Fletcher - Mt Roskill Borough Council Building 7

10.2 Notice of Motion - Cr Northey - Quorums for Committees and Sub-

Committees 8

11 Developing and consul ting on the Westhaven Plan 9

12 Relationship agreements between the Auckland Council and mana

whenua o Tamaki Makaurau 1313 Consideration of Extraordinary Items


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1 PrayerHis Worship the Mayor will read the affirmation.

2 Apologies

An apology from Councillor Anae Arthur Anae has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision makingwhen a conflict arises between their role as a member and any private or other externalinterest they might have.

4 Confirmation of Minutes

That the Governing Body:

a) Confirm the open and confidential minutes of the Governing Body meeting held onThursday, 31 January 2013, as a true and correct record.

5 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

6 Petitions

At the close of the agenda no requests for petitions had been received.

7 Public Input

Standing Order 3.21 provides for Public Input. Applications to speak must be made to theCommittee Secretary, in writing, no later than two (2) working days prior to the meetingand must include the subject matter. The meeting Chairperson has the discretion todecline any application that does not meet the requirements of Standing Orders. Amaximum of thirty (30) minutes is allocated to the period for public input with five (5)minutes speaking time for each speaker.

7.1 Margaret Ting and Lisa Truttman - Mt Roskill Borough Council Building

Purpose

1. To provide an opportunity for members of the public to address the Governing Body.

Executive Summary

2. Margaret Ting and Lisa Truttman from the Puketapapa (Mt Roskill) Historical Societywill speak to the Governing Body regarding the former Mt Roskill Borough CouncilBuilding.

Recommendation/s


a) Receives the presentation from Margaret Ting and Lisa Truttman.


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8 Local Board Input

Standing Order 3.22 provides for Local Board Input. The Chairperson (or nominee of thatChairperson) is entitled to speak for up to five (5) minutes during this time. TheChairperson of the Local Board (or nominee of that Chairperson) shall wherever practical,give two (2) days notice of their wish to speak. The meeting Chairperson has thediscretion to decline any application that does not meet the requirements of StandingOrders.

This right is in addition to the right under Standing Order 3.9.14 to speak to matters on theagenda.

8.1 Richard Barter, Chair of Puketapapa Local Board - Mt Roskill BoroughCouncil Bui lding

Purpose

1. To provide an opportunity for the Chair of Local Boards to address the Governing

Body.

Executive Summary

2. Richard Barter, Chair of Puketapapa Local Board will speak to the Governing Bodyregarding the Mt Roskill Borough Council Building.

Recommendation/s


a) Receives the presentation from Richard Barter, Chair of Puketapapa Local Board.

9 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (asamended) states:

An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to thepublic,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until asubsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (asamended) states:

Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local


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authority; and

(ii) the presiding member explains at the beginning of the meeting, at a timewhen it is open to the public, that the item will be discussed at the meeting;but

(b) no resolution, decision or recommendation may be made in respect of that itemexcept to refer that item to a subsequent meeting of the local authority for furtherdiscussion.

10 Notices of Motion

10.1 Notice of Motion - Cr Fletcher - Mt Roskill Borough Council Building

In accordance with Standing Order 3.11.1, the following Notice of Motion has beenreceived from Cr Chris Fletcher for inclusion on the agenda for the Governing Bodymeeting being held on Thursday, 28 February 2013. There has not been a similar notice ofmotion within the previous six months.

Motion


a) Notes the iconic status of the old Mt Roskill Borough Council building and supportsthe Puketapapa Local Board in opposing its demolition and working towards thepreservation of the building for the future.

Background

Cr Chris Fletcher has provided background information in the attachment.

At tachmentsA Cr Chris Fletcher's Notice of Motion............................................................. 31


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10.2 Notice of Motion - Cr Northey - Quorums for Committees and Sub-Committees

In accordance with Standing Order 3.11.1, the following Notice of Motion has beenreceived from Cr Richard Northey for inclusion on the agenda for the Governing Body

meeting being held on Thursday, 28 February 2013.

The notice of motion was considered by the Governing Body at its meeting on 31 January2013 where it resolved to defer the item for further consideration at the next GoverningBody meeting.

Motion


a) Agrees that the quorums for Council Committees and Sub-Committees be adjustedas follows:

i) The criteria for quorums for Council Committees (other than Committees ofthe Whole) and Sub-Committees be changed in the same way as alreadydecided and implemented for Forums; namely that all Governing Bodymembers who are not named members are ex officio members withoutvoting rights and may be counted for achieving the quorum provided thereare at least three named voting members present.

ii) The quorums for the Committees of the Whole be set at eight members.

Background

Cr Richard Northey has provided background information in the attachment.

At tachments

A Cr Richard Northey's Notice of Motion ......................................................... 39


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Developing and consulting on the Westhaven Plan Page 9

Developing and consult ing on the Westhaven Plan

File No.: CP2013/02647

Purpose1. To inform the Governing Body of the intended process for consulting on the Westhaven

Plan. The Waterfront Auckland Board will consider at its 26 February 2013 meetingapproval of the draft Westhaven Plan for consultation.

Executive Summary2. Westhaven is a world-class marina facility and also has the potential to be one of Aucklands

premier parks. Westhaven provides a key part of the waterfronts marine focus andcharacter and epitomises the City of Sails lifestyle and marine and sailing culture. The sizeof the marina, its facilities and the distinctive views, combined with this close proximity to thecity centre, the adjacent marine service industry and water-based marine events provide a

unique environment and many opportunities into the future.

3. The draft vision for the Westhaven area is: To be the most successful marina in thesouthern hemisphere and home to a globally renowned marine industry. An iconic Aucklanddestination, which is vibrant, accessible and attracts people to the sea.

4. Waterfront Auckland is developing the Westhaven Plan as a companion document to theWaterfront Plan. It will show how current and future projects, both public and commercial,on the land and in the waterspace will contribute to the Waterfront Plan goals. It will providemore detail on each project including costs and programming and will highlight issues andimplications that will need to be considered through the Unitary Plan process.

5. The Westhaven Plan will be informed by and build on a large amount of work completed and

consulted on by the former councils and stakeholders over many years. Waterfront Aucklandwill consult with the groups and organisations most affected by the proposals to ensure theyare given greatest opportunity to provide feedback. The opportunity to give feedback on thedraft Westhaven Plan will be available to all members of the public through a wide range ofchannels.

6. Waterfront Auckland wishes to inform the Governing Body of our intention to develop theplan and consult on the public and commercial based projects, both on the land and in thewater. These projects will then be delivered over the short to long term in Westhavenmarina.

Recommendation/sThat the Governing Body:

a) Support the process for developing and consulting on the Westhaven Plan.

Discussion7. Westhaven Marina is owned and operated by Waterfront Auckland who has a responsibility

to maintain Westhavens position as an internationally competitive facility through themanagement of existing commercial operations and through the addition of a wider range ofcomplementary businesses and public activities. Waterfront Auckland is committed to

respecting and protecting the rights of berth holders. Waterfront Auckland also has acommitment to make the most of this public asset developing it in to a more inclusive anddiverse location by connecting a wider group of people to its spaces, places and activities,


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by supporting a dynamic local economy and by improving the quality of the localenvironment over time.

8. The Waterfront Plan included high-level plans for Westhaven Marina, along with the otherneighbourhoods along the waterfront. These were consulted on and were widely supported.The Westhaven Plan will take the publicly endorsed vision, goals and concepts in theWaterfront Plan a step further by outlining more detailed proposals and plans for the

Westhaven Marina, for both the land and waterspace. It will include:

Westhaven specific vision and objectives and how these meet the Waterfront Plan goals

Operating and development context including the marina needs, growth anddevelopment, need for public access and amenity, transport and movement issues,security, natural environment and sustainability

Detail about physical projects, including their design, costs and programming

Issues and implications for the Unitary Plan.

9. The consultation material will reference a range of projects which have been designed toenhance the level of public engagement and activity in Westhaven, support the marine

industry cluster and stimulate commercial return for the marina business. Many of theprojects require careful consideration of parking demand and will require some car parkingreconfiguration to optimise space. Technical analysis is underway and will be fed into theWesthaven Plan proposals and decisions.

10. The projects are outlined in table one:

Project Type &date

Description LTPFunded

The WesthavenPromenade

Public

2012

A two kilometre walkway and cycleway. This project is in theconcept design phase and construction will be completed inearly 2015.

Yes

Marina Villagedevelopment

Commercial

2013

The design and construction of a commercial building onPlatform 2 to create a marine cluster. Design and developmentis being completed in tandem with Westhaven Promenade.

Partly

The extension ofPier X and Y

Commercial

2013

A redevelopment of current swing moorings into floating berthsto optimise the waterspace.

Yes

Pile mooringredevelopment

Commercial

2013

Replacing existing pile moorings with floating berths to optimisethe waterspace.

Yes

Silo Marinasuperyacht berth

Commercial

2013

Development of a 65 meter pontoon to provide more berthageand revenue opportunities.

Yes

Superyachtberth and refit

Commercial

2013

Development of the land and waterspace to provide newfacilities for berthing and refit of superyachts.

Yes

St Marys BayRedevelopment

Public

2014

Upgrade of the beach to provide waters edge recreationalspace for small non-motorised boats (youth training, dragonboats, boat paddlers, waka ama) public and picnics. Adaptivere-use of Pier X is being investigated to get people closer to thewater.

No

Z PierReconfiguration

Public

2015

Reconfiguration of car and boat trailer parking, pontoonadditions and modifications, introduction of visitor berthing.

No

Harbour BridgeParkredevelopment

Public

2015

Redevelopment of the open space into a high quality publicrealm which would connect with the Westhaven Promenade andLocal Board walkway initiative (Pt Resolution to Meola Reef).

No

Heritage yachtbasin andHeadland park

Public

2017+

Development of a significant area of Wynyard wharf into a publicspace.

No


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Redevelopmentof Yacht clubsites

Public

2022+

Redevelopment of the public space to connect with HarbourBridge Park and pile mooring redevelopment facilities.

No

NorthernReclamation

Public

2025+

New northern reclamation. No

Redevelopment

of Piers G to S

2026+ Programme of works and renewal to replace existing piers once

these have reverted to WA ownership (2026 and 2029).

No

11. A number of projects outlined in Table One above, have been endorsed in the WaterfrontPlan and have been funded in the Auckland Council Long Term Plan. As a result ofconsultation there may be other projects, supported by the public but not currently funded,which will require Investment Plans.

12. Consultation material will be published in a user friendly format for external consultation andpublic information. The approach will be to ensure that groups and organisations mostaffected by the proposals are consulted with early and given greatest opportunity to givefeedback. The opportunity to give feedback will be available to all members of the publicthrough a wide range of channels including:

Waterfront Aucklands website

Face to face meetings

Hard copy and E-newsletters

Social media

On-site signage

PR and local media channels.

13. The development of the Westhaven Plan will be informed by a range of existing technicaldocuments, existing business cases and public investment proposals prepared as part of the

Auckland Long Term Development Plan. In particular, the work will draw on historicdocuments that have been widely consulted on including the Auckland Regional Council andAuckland City Council Vision and 2009 CBD Waterfront Masterplan and Westhaven Conceptplan.

14. Once feedback has been received, it will be compiled, analysed and used to inform a finalversion of the Westhaven Plan. This will then be published and used as the guidingdocument for the development of the area and to inform Waterfront Aucklands submissionto the Unitary Plan in April 2013 should changes be required to deliver the desired outcomesin the Westhaven Marina.

Consideration

Local Board Views

15. The Waitemata Local Board was heavily involved with the development of the WaterfrontPlan and supportive of the projects that were proposed in the Plan and they share a stronginterest in the success of the waterfront.

16. Waterfront Auckland will work with the local boards and ensure that in the development ofnew initiatives that their input and feedback is gathered. In particular, there will be a numberof development projects where Waterfront Auckland will work closely with the WaitemataLocal Board and together we will ensure that projects are well integrated to achieve the bestpublic outcome, these include the Parnell to Meola reef coastal walkway and the Heritageplan/walkway for the city centre.


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Maori Impact Statement

17. Waterfront Auckland has worked with local Iwi throughout the development of the WaterfrontPlan and has identified Westhaven as a key site for curating and revealing local Maorihistory. There are discussions specifically with the Independent Maori Statutory Boardabout an interpretive heritage walkway around the Marina. In addition, there is thepossibility of cultural and commercial opportunities within the development of the area.

General

18. Waterfront Auckland and Auckland Council have set out a clear sustainability agenda.Westhaven marina developments and activities can become an exemplar for Aucklandwhich will pique the public's interest and attract international interest and investment.Waterfront Auckland and Auckland Council also have an opportunity to improve the naturalenvironment, particularly water quality, over the short to long term through the delivery of ourprojects and initiatives.

Implementation Issues19. Consultation on the development of the Westhaven Plan will enable Waterfront Auckland to

work with stakeholders on specific implementation issues around each of the proposedinitiatives.

AttachmentsThere are no attachments for this report.

Signatories

Authors Tom Warren General Manager Marinas, Waterfront Auckland

Rod Marler General Manager Development, Waterfront Auckland

Authoriser Doug McKay - Chief Executive


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Relationship agreements between the Auckland Council and mana whenua o Tamaki Makaurau Page 13

Relationship agreements between the Auckland Council and manawhenua o Tamaki Makaurau

File No.: CP2013/02740

Purpose1. To confirm decisions made at a meeting of the Governing Body and the Independent Mori

Statutory Board (IMSB) on 21 February 2013.

Executive Summary2. At a meeting between the Governing Body and the IMSB on 21 February 2013 the attached

report was considered and the meeting agreed:

a) To receive the discussion paper;

b) To support the establishment of a political working party of governing body and local

board members to provide direction to the development of a relationship agreementspolicy and to engage with mana whenua authorities; and

c) To support the development of mechanisms to implement relationship agreementswith mana whenua including furthering discussions with mana whenua regarding thedevelopment of a forum for governance discussions on matters of mutual interest.

3. This report responds to the agreement made on 26 November 2012 that decisions made atGoverning Body and IMSB meetings will be confirmed by subsequent resolutions of thecouncil and the IMSB before being acted upon.

Recommendation/sThat the Governing Body:

a) Agree to support the establishment of a political working party of governing body andlocal board members to provide direction to the development of a relationshipagreements policy and to engage with mana whenua authorities; and

b) Agree to support the development of mechanisms to implement relationshipagreements with mana whenua including furthering discussions with mana whenuaregarding the development of a forum for governance discussions on matters ofmutual interest.

Attachments

No. Title Page

A Original report and attachment to meeting of the Governing Body andIMSB on 21 February 2013

15

Signatories

Author Mike Giddey - Democracy Advisor

Authorisers Grant Taylor - Governance Director

Doug McKay - Chief Executive


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ATTACHMENTSItem 10.1 - Attachment A - Cr Chris Fletcher's Notice of Motion - Page 31

Item 10.2 - Attachment A - Cr Richard Northey's Notice of Motion - Page 39


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Auckland Council's Governing Body meeting: Manukau Civic Building Thursday 28 Feb 2013

Documents

Transcript of Auckland Council's Governing Body meeting: Manukau Civic Building Thursday 28 Feb 2013