Attention Students, Parents, Teachers: RULES: Video ......showcasing video editing or animation...

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JUNIOR DIVISION (GRADE 6-8) PROJECTS Submission Form: http://bit.ly/virtualGSEF2020junior Submission Deadline: 5:00 PM Friday, April 3 Students are STRONGLY ENCOURAGED to have an adult assist them with the submission process. Attention Students, Parents, Teachers: Due to the last-minute nature of GSEF’s conversion to a virtual event and the need to keep the competition fair and equitable, we need your help ensuring that all submissions are in as uniform a format as possible. Please keep video formats simple and focused on the content of the research being presented. This is not a forum for showcasing video editing or animation skills. Presentations that deviate from the prescribed format will be asked to resubmit or may be disqualified. REQUIREMENTS The submission form requires you to sign in with a Google account. Students may use an existing Google account of their own or request the help of an adult to create a new one. (See HOW TO’S on page 3.) REQUIRED materials (see rules): 1. Up to 10 photos* or digital file* of the exhibit board 2. One 5 to 10 minute video of the exhibitor(s) presenting their research Additional OPTIONAL materials: 3. Supplemental items* such as photos, log book transcriptions, or research paper (only items allowed by GSEF Display & Safety Regulations). All items must be combined into as few files as possible. *All uploaded files (photos, PDFs, etc.) must be titled with the Exhibit ID number in the file name. Please re-title your files prior to beginning the submission form. Files submitted without Exhibit ID numbers in the file name may not be considered for judging. Exhibit ID numbers were included in the email sent to students and can be found on the GSEF List of Exhibitors posted at www.georgiacenter.uga.edu/gsef. Students do not need to submit Abstracts or other forms; the GSEF office already has these on file. RULES: Exhibit Board Photos 1. See note above regarding file naming requirements. 2. All exhibits must adhere to the GSEF Display & Safety Regulations. Exhibits that are in clear violation will be disqualified. RULES: Video Presentation 1. Videos must be uploaded to YouTube by an adult, or, at minimum, by the student with adult supervision. Once the video is uploaded and the student has the link, the student can submit their own project via the online form. 2. Videos must be published as Unlisted (not Public or Private) and set as Safe for Kids (see HOW TO’S on page 3). 3. Videos must be titled in the following format: Exhibit ID – Project Title. For example: “J345 – Making Waves: The Effect of Water Depth on Wave Velocity” The Exhibit ID and Project Title were included in the email sent to the student and on the GSEF List of Exhibitors. 3. The video should be a 5-10 minute presentation of your research and may be in one of the following formats: Format A (strongly preferred): Stand in front of/to the side of your exhibit board and present as if you were presenting in person to a judge. You may point to items on your board during your presentation. Judges will reference your submitted photos/ digital file of your board while viewing your presentation. If you do not have your exhibit board at home, you may film the presentation with a “pretend” display or without a display entirely. Judges will be directed to focus on the content of the presentation and the submitted photos/digital files of the exhibit board and not to penalize a student for not having the exhibit in the presentation. Format B: Video of the exhibit board with student voiceover. No animations or video editing other than simple cuts. Format C: PowerPoint (or similar) presentation with student voiceover. No animations or video editing other than simple cuts. Maximum 10 slides. 4. Limit video editing; the video may have simple cuts (such as a cut to a demo of a model that meets all D&S Regulations) but should generally appear to be one continuous take. No animations. The only exception is if you have a multi-media component (one that would typically be shown on a device at your exhibit), which may be incorporated into the video or submitted as a separate file. 5. While judges will be explicitly instructed not to factor recording quality into their evaluations, videos should be reasonably free of distractions such as a muffled audio, shaky camera, or poor lighting. See TIPS FOR PRESENTATIONS on page 2. 6. Team Projects have the following options (options 1 and 2 may not exceed 10 minutes in length): Option 1: Present the research on camera together. Option 2: Present parts of the project individually and splice the presentations together into one video (simple cuts only). Option 3: Present parts of the project individually and submit each team member’s portion as its own video, totaling no more than 12 minutes for the entire team. Continued on following page V.3 REVISED 3-29-20

Transcript of Attention Students, Parents, Teachers: RULES: Video ......showcasing video editing or animation...

Page 1: Attention Students, Parents, Teachers: RULES: Video ......showcasing video editing or animation skills. ... distractions such as a muffled audio, shaky camera, or poor lighting. See

JUNIOR DIVISION (GRADE 6-8) PROJECTS Submission Form: http://bit.ly/virtualGSEF2020junior Submission Deadline: 5:00 PM Friday, April 3

Students are STRONGLY ENCOURAGED to have an adult assist them with the submission process.

Attention Students, Parents, Teachers: Due to the last-minute nature of GSEF’s conversion

to a virtual event and the need to keep the competition fair and equitable, we need your help

ensuring that all submissions are in as uniform a format as possible. Please keep video formats simple and focused on the content of the

research being presented. This is not a forum for showcasing video editing or animation skills.

Presentations that deviate from the prescribed format will be asked to resubmit or may be disqualified.

REQUIREMENTS

The submission form requires you to sign in with a Google account. Students may use an existing Google account of their own or request the help of an adult to create a new one. (See HOW TO’S on page 3.) REQUIRED materials (see rules):

1. Up to 10 photos* or digital file* of the exhibit board

2. One 5 to 10 minute video of the exhibitor(s) presenting their research

Additional OPTIONAL materials:

3. Supplemental items* such as photos, log book transcriptions, or research paper (only items allowed by GSEF Display & Safety Regulations). All items must be combined into as few files as possible.

*All uploaded files (photos, PDFs, etc.) must be titled with the Exhibit ID number in the file name. Please re-title your files prior to beginning the submission form. Files submitted without Exhibit ID numbers in the file name may not be considered for judging. Exhibit ID numbers were included in the email sent to students and can be found on the GSEF List of Exhibitors posted at www.georgiacenter.uga.edu/gsef.

Students do not need to submit Abstracts or other forms; the GSEF office already has these on file.

RULES: Exhibit Board Photos

1. See note above regarding file naming requirements.

2. All exhibits must adhere to the GSEF Display & Safety Regulations. Exhibits that are in clear violation will be disqualified.

RULES: Video Presentation

1. Videos must be uploaded to YouTube by an adult, or, at minimum, by the student with adult supervision. Once the video is uploaded and the student has the link, the student can submit their own project via the online form.

2. Videos must be published as Unlisted (not Public or Private) and set as Safe for Kids (see HOW TO’S on page 3).

3. Videos must be titled in the following format: Exhibit ID – Project Title. For example: “J345 – Making Waves: The Effect of Water Depth on Wave Velocity”

The Exhibit ID and Project Title were included in the email sent to the student and on the GSEF List of Exhibitors.

3. The video should be a 5-10 minute presentation of your research and may be in one of the following formats:

► Format A (strongly preferred): Stand in front of/to the side of your exhibit board and present as if you were presenting in person to a judge. You may point to items on your board during your presentation. Judges will reference your submitted photos/digital file of your board while viewing your presentation.

If you do not have your exhibit board at home, you may film the presentation with a “pretend” display or without a display entirely. Judges will be directed to focus on the content of the presentation and the submitted photos/digital files of the exhibit board and not to penalize a student for not having the exhibit in the presentation.

► Format B: Video of the exhibit board with student voiceover. No animations or video editing other than simple cuts.

► Format C: PowerPoint (or similar) presentation with student voiceover. No animations or video editing other than simple cuts. Maximum 10 slides.

4. Limit video editing; the video may have simple cuts (such as a cut to a demo of a model that meets all D&S Regulations) but should generally appear to be one continuous take. No animations. The only exception is if you have a multi-media component (one that would typically be shown on a device at your exhibit), which may be incorporated into the video or submitted as a separate file.

5. While judges will be explicitly instructed not to factor recording quality into their evaluations, videos should be reasonably free of distractions such as a muffled audio, shaky camera, or poor lighting. See TIPS FOR PRESENTATIONS on page 2.

6. Team Projects have the following options (options 1 and 2 may not exceed 10 minutes in length):

► Option 1: Present the research on camera together.

► Option 2: Present parts of the project individually and splice the presentations together into one video (simple cuts only).

► Option 3: Present parts of the project individually and submit each team member’s portion as its own video, totaling no more than 12 minutes for the entire team.

Continued on following page

V.3 REVISED 3-29-20

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TIPS FOR EXHIBIT BOARD

PHOTOS 1. You may upload up to 10 photos or digital files of

your exhibit board. It is recommended that you take a single photo of your entire board and several close-up photos of the individual sections.

2. Be sure your exhibit board adheres to the GSEF Display & Safety Regulations. Examples of common violations:

► SIZE: The entire exhibit must fit within the following dimensions: 30 inches depth, 48 inch-es width, 72 inches height

► SOURCE CREDITS: Every single photograph, graph, table, chart, and image must have a source credit associated with it, visible some-where on the front of the board or on a ‘table tent’ (e.g., “All photographs taken by John Smith”; “Graph A created by Mary Brown”; “Image taken from www.hereisawebsite.com”; etc.)

► CONTACT INFORMATION: No postal addresses, URLs (other than those used solely to cite the sources of photos), email address, social media handles, QR codes, or phone/fax numbers of any exhibitor or their school or research institution are allowed.

► UNOFFICIAL ABSTRACTS: No unofficial abstracts are allowed, including any paragraph or section on the board titled “Abstract” followed by anything other than the Official GSEF Abstract form. Students must change section headers to “Summary” or remove them completely.

► PROHIBITED ITEMS: Some materials such as liquid (including water), food, glass, dirt, sand, or glass are not allowed at the exhibit. See regulations for complete list. Safety hazards are not allowed.

3. If the exhibit board shows photos/videos of people other than the exhibitor, a signed photograph release statement must be uploaded with the supplementary materials. If the individual in the photograph is under 18, a parent/guardian signature is required. Here is an example of a photograph release statement: “I consent to the use of this visual image involving my/my child’s participation in this research.” There is not specific official form for this purpose.

4. If you are not able to include the exhibit board in your video (e.g., because it was left at school), you may film the presentation with a “pretend” display or without a display entirely. Judges will be directed to focus on the content of the presentation and the submitted photos/digital files of the project board and not to penalize a student for not having the exhibit in the presentation.

TIPS FOR PRESENTATIONS 1. Review the Judging Criteria on page 8 of the GSEF

Exhibitor Handbook (www.georgiacenter.uga.edu/gsef) to learn how projects are evaluated.

2. Draft an outline or a script of your presentation, but do not read directly from a script. Try to make your tone as conversational as possible.

3. If using a mobile device, record in landscape orienta-tion (rather than portrait).

4. Prioritize clear audio, using an auxiliary microphone if necessary. However, the presentation should be of you speaking to the camera; no voiceovers.

5. Look directly into the camera.

6. Avoid shaky or tilted cameras. Mount the camera if possible or lean it against an object.

7. Find good lighting and avoid shadows; morning and evening sun are good for natural light. Record far away from objects such as tall lamps or furniture to avoid harsh shadows.

8. Here is a suggested presentation format:

a. Introduce yourself and give the title of your project.

b. Give some background to your project – why did it interest you? How did you come up with your research question?

c. State your hypothesis and discuss your goals for the project. If you know of any research that has been done before that is similar to yours, talk about that and discuss how your project is different.

d. Discuss your methodology, how you developed your procedures, and how you carried out your experiments. Did you encounter any unanticipat-ed issues? Let’s hear about those! Point to any visuals on your board such as charts or diagrams (no need to zoom in – your judge will have a photo of your exhibit board to reference). Explain your variables and identify your controls.

e. Discuss your results, again pointing out items on your board if appropriate.

f. Conclude with an explanation of whether your results supported your hypothesis. If they did not, discuss why that might be. Talk about broader implications for your research, the most important things that you learned, what you could have done differently, and how your research could be expanded in the future.

g. Run out of things to say? Try answering some hypothetical questions you might get if you were presenting your project to a live audience. Think back to some of the questions the judges asked you at your school or regional fair.

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Page 3: Attention Students, Parents, Teachers: RULES: Video ......showcasing video editing or animation skills. ... distractions such as a muffled audio, shaky camera, or poor lighting. See

On a computer or mobile device, go to www.google.com and click Sign In in the top right corner. Click Create Account and follow the prompts.

1. With the help of an adult, visit www.youtube.com and click Sign In to sign in with your Google account.

2. Click the Camera icon and select Upload Video.

3. Drag and drop your video to this menu, or choose SELECT VIDEO and navigate to the video on your computer.

4. Under Details, enter your video title in the following format: Exhibit ID – Project Title. For example: J345 – Making Waves: The Effect of Water Depth on Wave Velocity. The Exhibit ID and Project Title on record with GSEF were included in the email sent to the student and can be found on the GSEF List of Exhibitors at www.georgiacenter.uga.edu/gsef.

5. REQUIRED! Under Audience: Is this video made for kids? select Yes, it’s made for kids.

6. Click Next at the bottom of the window, and click Next again until you are in the Visibility menu.

7. REQUIRED! Select Unlisted from the menu to limit visibility to only users who will receive the link (GSEF judges).

8. Click Save at the bottom of the window

9. Copy the video link from the Video published window and save it in a Word document until you are ready to submit your GSEF Virtual Project Application. You can also get a sharable link at any time by clicking on the video from the list under Your Videos and copying the link from underneath the video.

Note: To avoid potential issues, it is recommended that you record with your default camera app.

1. With the help of an adult, open the YouTube app on your device. (Download from Google Play Store or Apple App Store.)

2. Click the Profile icon in the top right corner and sign in with your Google account.

3. Click the Camera icon at the top of the app. You will see your recent videos below the Record and Go Live options.

4. Enter your video title in the following format: Exhibit ID – Project Title. For example: J345 – Making Waves: The Effect of Water Depth on Wave Velocity. The Exhibit ID and Project Title on record with GSEF were included in the email sent to the student and can be found on the GSEF List of Exhibitors at www.georgiacenter.uga.edu/gsef.

5. REQUIRED! Under Privacy, select Unlisted.

6. Tap Upload in the top right of the app.

7. Select the video from the list.

8. Tap Share and copy the link to submit your video.

9. REQUIRED! For additional privacy, visit studio.youtube.com, log in using your Google account, select Videos and hover over your video and click the Pencil icon. Under Audience, select Yes, it’s made for kids.

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HOW TO: Create a Google Account

HOW TO: Upload a Video to YouTube from a Computer

HOW TO: Upload a Video to YouTube from Your Mobile Device