Attendance Training

Teachers and Support Staff

8-7-09

Thank You so much for your desire to help make CHS a success. Without the combined efforts of everyone it would not be possible. We are a team working together to help run a very important step in a students life.

This manual is a guide line to help us perform our jobs in the most professional way possible.

THANK YOU

Attendance Staff Positions

Attendance AdministratorAttendance SecretaryAttendance Secretary- TrunencyAttendance Secretary- Data EntryParent Volunteers

Communication

Adium Required list of personnelAlert attendance office if not in your

room.

E-mail

Relay information to attendance relating to students failure to attend school.

Inform one another of any information regarding students to help teachers and support staff help each student perform the best they can at CHS.

Hall PassREQUIRED

Clip Board

Data Sheet filled in

Limit Student dismissal from class

Intercom

Dismissal from classWill Call into room with the intercomNO calls into rooms during testing times.NO release of students until end of the period

during testing times.Auto dialer message to call home to alert parents

of testing times and guidelines.Exception -In an emergency Will use Adium to

contact teacher for dismissal of student.Watch for students using cell phones to alert

parents they are finished with the exam.

White Button

White button in classroomPush this button in an emergencyContact is the main office

Admission Slips

Yellow slipAdmits Student to classReturn to the attendance officeUsed when student is late to schoolLate to class

Check out PassStudents wishing to sign out earlyPresent a note from guardian to the

attendance office first thing in the morning.Attendance verifies the note and write a

check out pass.Student picks up the pass before dismissal

time, to present to the teacher for dismissal.

Student brings the pass to attendance for dismissal and signs out.

Substitute Teachers

Send attendance down on attendance form after each period.

CodingPARENT NOTES All absences/ tardiness/ early dismissals are

UNEXCUSED until appropriate verification is presented to the attendance office.

All verifications should be delivered within 2 days.

5 PN are allowed per semester.All EXCUSED/UNEXCUSED absences count

toward the requirements of exemption testing.

Entering Data

Enter attendance in the first few minutes of class.

Never ADD or CHANGE data that is already posted.

Alert attendance office with e-mail/ Adium of any possible error. Attendance will change it.

CODESBlank-PresentU-UnexcusedA-ExcusedC-Tardy to classL-Tardy to school-ExcusedM-Tardy to school-UnexcusedS-Suspended I-In school SuspensionF-Field TripD-Early dismissal-Unexcused/E-ExcusedH- Homebound

Field TripsAll Field Trips are REQUIRED to be

requested through administration/approved and then will be forwarded to attendance office for posting.

If Field Trip is canceled/ Rescheduled please alert Attendance office.

If students do not attend field trip please alert attendance office ASAP

Computer ProblemsPlease contact Technology personnel via

websitewww.putnamcountyschools.comTechnology @ InnovationeworkOrdersTurn in Manual AttendanceUse a fellow workers computer to fill out order.

Truancy ReferralGuide lines-Fill out formPlease notify attendance office if you

know a student will be out more than 2 days-via email.

Notify attendance if a student is out 5 consecutive days or out frequently with unexcused absences or tardys.

THANK YOU

If you have any questions or comments.

Please contact the Attendance Office #2109