ATTD 2018 Exhibition Technical Manual -...

mlelcukTypewritten Text







mlelcukTypewritten TextEXHIBITION TECHNICAL MANUAL








mlelcukTypewritten TextExhibition ManagerMichal [email protected]


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October2017

DearATTDExhibitor,This Exhibition TechnicalManual contains important information and isdesigned to assist you inpreparingfortheATTDExhibition.TheExhibitionwillbeheldinconjunctionwiththe11thInternationalConferenceonAdvancedTechnologies&TreatmentsforDiabetes(ATTD2018)whichwillbeheldfromFebruary14to17,2018,inVienna,Austria.Pleasereadalltheinformationinthismanual.Itwilltakeyouverylittletimenowandcouldsaveyouagreatdealoftimelater.Thefloorplanhasbeendesignedtomaximizetheexhibitorsexposuretothedelegates.ExhibitorPortal

TheExhibitorsPortalwillbeusedtosubmityourcompanyprofile\products\logoforinclusionintheConferencepublicationsaswellasexhibitorbadgesorder,boothdrawingsubmission,leadretrieval,WIFIandothers.

Kindlynotethatonlybysubmissionyourcompanyprofileandlogo,youwillbepermittedtoadmittotheotheroptionalservicesavailableforyou.

Eachexhibitorwillreceiveaseparateemailcontaininginstructionsonhowtheordersshouldbeplacedaswellasindividualloginandpassword.KeeptheExhibitorsPortallinkaswellasyourlogininformationonhandforfuturereference.

ExhibitorServicesOrderingadditionalservicesandorderdeadlinessetbythecongressvendor,canbefoundthroughtheonlinelink:https://www.expoxx.at/en/shop/account/login/Exhibitorsarekindlyrequestedtocreatetheirownaccount.Foryourconvenience,themanualhasbeendividedintosections.Weshallbehappytoassistyouwithanyadditionalservicesthatyoumayrequire.Ifthereisanythingwecandotofacilitateyourboothsetup,pleasedonothesitatetocontactus.WewishallofusasuccessfulConferenceandExhibition.BestRegards,MichalMichalLelcukSeniorTechnical&ExhibitionManagerEmail:[email protected]

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TableofContentsSection1: GeneralInformation P4 Dates ExhibitionManager\OnsiteExhibitionManagerDesk HotelAccommodation Registration SecretariatandCongressOrganisers SponsorshipandExhibitionSalesContact VenueAddress Website

Section2: ExhibitionSchedule,FloorPlan&ListofExhibitors P57 ExhibitionSchedule ExhibitionFloorPlan ListofExhibitors

Section3: ExhibitionServices AccesstotheExhibitionHallduringSetup&DismantlingTimes P810 ExhibitorRegistration/Badge LeadRetrievalWirelessBarcodeReader Internet\WIFIconnections

Section4: OfficialContractors CustomsClearance,FreightHandling&OnsiteLogisticAgent P11P12 CateringServices\BoothCatering AdditionalBoothFittings\RentalFurniture\Electricity\Storage\Hostessservices\

CleaningServices\Plants&FloralArrangementsSection5: TechnicalInformation Access\loading\move-in\storage\parking P13-15 ExhibitionBooths TechnicalinformationandregulationsforShellSchemebooths P1617 Technicalinformationandregulationsforspaceonlybooths P18 Hallspecifications P1920 BuildUpHeight CeilingSuspensions ElectricityandElectricalInstallations ExhibitionHall Floor RaisedFloor

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Section6: Rules&Regulations P2123 Children/Animals DamagetothePremises DisposalofMaterial FireInsurance(compulsory) GeneralFireRegulations HangingofPosters,Bannersetc. Insurance(compulsory) PromotionalActivities SpecialEffects

Section7: DeliveryRegulationsandInstructions P24 HandlingRates Labels MaterialHandlingForm ShippingInstructions

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SECTION1:GENERALINFORMATION

DatesWednesday,February14Saturday,February17,2018ExhibitionManagerKenesGroupMs.MichalLelcukTel:+41229080488ext.523Email:[email protected]

OnsiteExhibitionManagerDeskThe ExhibitionManagerDeskwillbeopenthroughout the Exhibition setup, openingand dismantling period. The deskwill belocatedwithintheExhibitionArea.Prior to this time, if you have any queriesregardingyourparticipationatATTD2018,pleasefeelfreetocontactMichalLelcukat:[email protected]

HotelAccommodationKenesGroupIndividualbooking:https://hotel.kenes.com/en/congress/ATTD18Forgroupbooking:ShirleyRaphaely,HotelSalesManagerTel:+41229080488ext.586Email:[email protected]

AblockofroomshasbeenreservedfortheATTD 2018 congress participants andsupporters at a discounted rate. Hotelreservations canbemade via the congresswebsite.PleaseclickhereBook now the rooms at high demandedhotelsbeforetheratesaregoingup.Theofferissubjecttoavailability.

RegistrationKenesGroupEmail:[email protected]

Sponsorship&ExhibitionSpecialistJuditGondorTel:+41229080488Ext.531Email:[email protected]

ATTDSecretariatC/oKenesGroupRueFranoisVersonnex71207Geneva,SwitzerlandTel:+41225017904Website:http://attd.kenes.com/2018

WebsiteYouarewelcometovisittheConferencewebsite:http://attd.kenes.com/2018forupdatedinformationregardingtheATTD2018ConferenceandExhibition.

SymposiaCoordinatorKenesGroupStephanieHeurtierTel:++4122908.0939Email:[email protected]

VenueAddressAustriaCentreViennaWien,AGBrunoKreiskyPlatz1,A1220Wien,AustriaWebsite:www.acv.at

Contactperson:SaschaTretenhahn,ProjectManagerT:+43126069325Email:[email protected]

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SECTION2:EXHIBITIONSCHEDULE,FLOORPLAN&LISTOFEXHIBITORS

ExhibitionTimetableataGlanceThetimetableissubjecttopossiblechangesinaccordancetothe

scientificprogramme.Updatestofollowupinduetime.

Monday,12February,2018For"SpaceOnly"Booths

10:0020:00

ExhibitionSetup Tuesday,13February2108

SpaceOnlyBoothscontinueShellSchemeBooths

08:0020:00

DecorationOnly Wednesday,14February,2018 08:0011:00 Wednesday,14February, 18:00endofwelcome

receptionExhibitionOpeningHours Thursday,15February 09:3015:30

Friday,16February 09:3015:30 Saturday,17February,2018 09:3014:30

Dismantling/Breakdown Saturday,17February,2018 14:3022:00

Pleasenote:

EmptycratesandpackagingmaterialsmustberemovedaftersetupandnolaterthanTuesday,13Februaryat17:00.

Allaislesmustbeclearofexhibitsandpackagingmaterialstoenablecleaning. Pleasenotethatallexhibitorsshouldbeintheirbooth30minutesbeforetheofficialopening

hour.OffExhibitionInformation

PleasenotethatparticipantswillbewalkingthroughtheExhibitionAreatoreachtheEPostersareawhichwillbeactivebeforeandaftertheExhibitionOpeningHours.

Therefore,pleasedonotleaveanyvisiblevaluablearticlesatyourbooth.Inaddition,pleaseconsiderhiringextrasecurityforyourboothafterExhibitionOperatingHours.

Dismantlingoftheboothsbeforetheofficialclosingoftheexhibitionisnotpermitted. Itistheexhibitorsresponsibilitytodisposeofallmaterialsafterdismantling. Anyequipment,displayaidorothermaterialleftbehindafterSaturday,

17thFebruaryat22:00willbeconsidereddiscardedandabandoned.Anychargesincurredforwasteremovalwillbesenttotheexhibitor.OpeningCeremony&NetworkingReception

OnWednesday,14thFebruaryyouarecordiallyinvitedtotheOpeningCeremonyheldinHallAat18:00andtotheNetworkingReceptionheldintheExhibitionHallsfrom18:50Exhibitors are asked topleaseman theirboothsduring theNetworkingReception in theExhibitionHalls.

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ExhibitionFloorPlan(asofOctober2017)

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ListofExhibitors(AsofOctober2017)

Company Booth#

Size Layout Measurements MaximumBuildupHeight

A.MenariniDiagnostics 43 24 space 6mX4m 4.0m

AbbottLaboratories 07 36 space 6mX6m 4.0m

BDDiabetes 10 15 space 5mX3m 2.5mCellnovo 06 18 space 8mX5m 2.5mCuroHealthcare TF35 4 shell 2mX2m 2.5mDexcom 16 25 space 5mX5m 4mEliLilly 51 15 space 4mX3m 2.5mGlooko 05 18 space 6mx3m 2.5mGlucoMe 14 12 Space 4mX3m 2.5mLifeScan 45 12 space 6mX3m 2.5mMedtronic 01 54 space 9mX6m 4.0mNovaBiomedical 46 12 shell 4mX3m 2.5mNovoNordisk 40 36 space 6mX6m 4.0mRocheDiabetesCare 42 36 space 6mX6m 4.0mSenseonics 41 36 space 9mX4m 4.0mSolarGames TF36 4 shell 2mX2m 2.5mUnomedical 44 24 space 6mX4m 4.0mYpsomed 03 36 space 6mX6m 2.5m

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Section 3: EXHIBITION SERVICES Exhibitors\Contractors access to the Exhibition Hall during Set-up & Dismantling Times Booth contractors and staff must wear service passes during the entire set up and dismantling period. Service passes are free of charge and may be collected from the onsite Exhibition Management Desk. Exhibitor Registration/Badges All exhibitors are required to register and will receive a badge displaying the exhibiting company name. Individual exhibitor names will not appear on the badge in order that they may be used interchangeably between exhibitors. Exhibitor badges will be given as per your contract.

Two exhibitor badges will be given for the first 9sqm booked and one additional for each 9sqm after.

Any additional exhibitors will be charged an exhibitor registration fee. Companies can purchase

a maximum number of exhibitor registrations as follows:

Booths of up to 60sqm 15 exhibitor registrations Booths larger than 60sqm 25 exhibitor registrations

Exhibitor badges allow access to the exhibition area only, and shall be used by company staff only. The exhibitor badges allow free access to the exhibition area, refreshments and Networking\Farwell Receptions. Any additional exhibitor badge will be charged an exhibitor registration fee of 230 each. Exhibitor badges may be collected from the Registration Desk onsite. Badges will not be mailed in advance.

Exhibitor badges can be ordered via the online Exhibitor's Portal

Dead line for ordering on line: Friday, February 2, 2018

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LeadRetrievalApplicationLeadRetrievalAppisahelpfultoolforcollectingParticipantscontactinformation.KLeadRetrievalApp(NODEVICEisincluded)

TheApplicationshouldbeinstalledonyourcompany/personaldevice.Theadvantagesofthenewapplication:

Effortlessprocessusingregistrationbadgebarcode. Abilitytoinsertexhibitor'scommentsforeachlead. Immediateinformationretrievalonline. ApplicationisavailablefordownloadfromApplestoreorGoogleplay:"KenesKLeadApp". Costperunit400

TheminiscannerishighlyrecommendedforscanningparticipantsattheentrancedoortoSymposiahall.TheMiniScanner

Noeditingcapabilities Basicparticipantinfo Pocketsize Costperunit300

PleaseNote:

Barcodesonparticipants'badgescontaincontactinformationassuppliedbytheregistrantortheagencyresponsiblefortheregistrationprocessofthatparticipant.Weregretthatinsomecases,aswhengroupregistrationiscompletedbyacompany,wemaynotbeinpossessionofthefullcontactdetails.Furthermore,insomecases,theparticipantdoesnotgivehispermissiontotransferhiscontactdetailstoanyotherparty.Therefore,althoughthevisitedyourboothandasscannedbyyourbarcodereader,weareunabletoforwardyouhiscontactdetails.Inaddition,pleasenotethatneitherKenesGroupnortheOrganizingCommitteeisresponsibleforthecontentoftheinformation.ThesystemmaybepickeduponsiteattheExhibitionManagerDesk.EarliestpickuptimeisTuesday,13February2108after12:00.

TheleadretrievalsystemneedstobereturnedtotheExhibitionManagersDeskonSaturday,17February2018by13:30.

ToreserveyourScanners,pleaserefertotheonlineExhibitor'sPortal

Deadlinefororderingonline:Friday,February2,2018(subjecttoavailability)

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InternetConnection

FororderingWiredConnectionpleasecontacttheExhibitionManagerat:[email protected]

PleasebeadvisedthatallWLANnetworkswillbecreatedexclusivelybyKenes/Venue.

TheOrganisers\VenueretainstherighttoshutdownanyWLANnetworkscreatedindividually.

WIFIConnection

ATTDwillprovidefreeWiFiaccesstoallvisitors,suitableforbasicwebbrowsing.Shouldyourequirean internet connection for any product demonstrations on your exhibition booth, we wouldrecommendorderingawirelessorwiredconnection,atanextracost,toguaranteeahighqualityserviceinclusiveoftechnicalsupport.

PleasebeadvisedthecreatingprivateWIFInetworkintheboothisnotallowed

NostandaloneWirelessAccessPointsareallowedduetointerferencewiththehousesystems.

TheVenueandtheOrganisersreservetherightstodiscontinueanyactivitywhichinterferewiththehallWIFIcoverage

ExhibitorsHighSpeedWiFihidden&SecuredWiFiNetwork(802.11n/a/ac5Ghz)canbeorderedviatheExhibitorsPortal.

Costperunit200+4%CCsurcharge+VAT(ifapplicable).

ToorderyourWiFiconnection,pleaserefertotheonlineExhibitor'sPortal

Deadlinefororderingonline:Friday,February2,2018

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Section4:OFFICIALCONTRACTORS

CustomsClearance&FreightHandlingAgentHermesExhibitions&ProjectsLtd.Ms.ZehavitAkermanTel:+4961739669528Tel:+97289146382Mobile:+972525114982Email:[email protected]\BoothCatering

soodotemolcewerahotbonoiitbihexirehtrofsegarveebdnadoofredrootishwohwrsoitbihxE:reretCacenerefnoCATTDfficialoehtithwlytceird

MottoCateringGmbHMrPhilipUlamecBrunoKreiskyPlatz1,1220WienTel:+431585230320Mobile:+4366488226376Email:[email protected]:www.mottocatering.at

OfficialboothContractorAdditionalBoothFittings\Graphics\ElectricalUtensils\FurnitureRental\Electricity\BoothCleaning\FloralArrangementandPlants

STANDOUTMesseplatz1,PF2771021WienT:+431727206101F:+431727206109Contact:MarcelEderEmail:[email protected]:http://www.standout.euPleasenotethatSTANDOUTistheofficialBoothscontractor.YoumaycontactSTANDOUTtoupgrade\modifyyourshellschemeboothwhichwasprebookedformKenes.STANDOUTcanprovideexhibitorswithdesignsandcustombuildbooth.Therangeofproductsavailablecanbefoundontheonlineshop.Youmayordertheadditionalservicesviatheonlineshop:https://www.expoxx.at/en/shop/account/login/orcontact:[email protected]

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BoothCleaningandWasteRemoval TheOrganiserswillarrangeforgeneralcleaningoftheExhibitionpremises(excludingexhibitsanddisplays)priortotheopeningofExhibitionanddailypriortoopeningthereafter.Fororderingdailyboothcleaning,pleaserefertotheonlineshop:https://www.expoxx.at/en/shop/account/login/

SecurityTheexhibitionhallwillbeclosedandelectronicalwatchedduringoffshowhours.ForinformationonIndividual standsecuritypleasecontacttheexhibitionmanager.

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Section5:TECHICALINFORMATION

AccessRouteMap

LoadingandUnloadingToensuresmoothunloadinganddeliverywerecommenddispatchusingtheofficial logisticagent.Youmaychooseyourownshipper,butkindlynotethatHermesExhibitions&ProjectsLtdistheexclusiveagentformoveinandmoveout.VehiclePassesandUnloadingDuetolimitationofdeliveryentrancespleaserespecttheclearwaysandwaitingtimes.Allexhibitors,alsotheoneswhoprefertounloadthemselves,needtoapplyforloadingandunloadingslots.PleasecontactMs.ZehavitAkermanatzehavitak@hermesexhibitions.comItisimperativethatunloadingtimesarestrictlyadheredtoandthatvehiclesareremovedassoonasunloadingiscomplete.Nighttimenoiseregulations:Noiserestrictionsgenerallyapplybetween10p.m.and6a.m.andonSundaysandpublicholidays.

RestrictionsonthemovementofgoodsvehiclesapplyonSaturdaysbetween3p.m.andmidnightandonSundaysandpublicholidaysbetweenmidnightand10p.m.Inaddition,notrucksover7.5tons,neithervehicleswithtrailersover3.5tonsareallowedonthestreetsinthenight(SundaytoMonday)22:00until06:00,exceptforlownoisevehicles(markedwithagreenroundsignwithawhiteL)withaspeedlimitto60km/h.TheAustriantrafficregulationsmustbeobserved.Itisforbiddentoleaveenginesrunning.

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AccesstotheExhibitionHallTransportofboothconstructionmaterialsandexhibitstoandfromthepremises:Thedeliveryandremovalofmaterialsandgoodsfortheexhibitionboothsisallowedonlybytheofficialfreightforwarderandtheirlocalagent.Importantnote:Companieswhicharebringingtheirowngoodsshouldcontacttheofficialfreightforwardertocoordinatetheirarrivalandtheuseoftheloadingbay,theserviceentranceandthelifts.UseofgoodsonlyliftsDeliveryisviatheIMLdeliveryentranceGate1(west).ExhibitsarebroughtintotheAustriaCenterViennabuildingusinggoodsliftwithacapacityof3000kgpayload.Goodsliftsmaynotbeusedtotransportpeople.ThefreightelevatorsinsidetheAustriaCenterViennaandintheexhibitionhallscanonlybeoperatedwithakeyfromoutside.Freightneedstobestoredandsecuredwithintheyellowlinesintheelevator.Allfreightelevatorshavethefollowingmeasurements:6.20m(length)x3.20m(width)x3.10m(height)

upandbreakdownperiods.GoodsliftswillbeoperationalduringthebuildUseofpassengerliftsandescalatorsPassengerliftsandescalatorsmaynotbeusedtotransportgoodsandequipment.Vehiclesandforkliftsarenotallowedinsideexhibitareas.OnlyforklifttrucksoperatedbyIML(partnerofHermesExhibitions&ProjectsLtd)arepermittedwithintheloadingbay.Intheexhibitionareas,onlypalletjacksandtrolleysareallowed.AccessforDeliveriesPleasebeadvisedthatneithertheOrganisersnortheVenuecanacceptdeliveriesonanexhibitorsbehalfandarrangementsmustbemadeforabooth/companyrepresentativetobeavailablewhendeliveriesaremade.DeliveriesmaynotbemadepriortoMonday,12thFebruary2018.Anydeliveriespriortothisdatewillnotbeaccepted.Asacourtesytothedelegatesandyourfellowexhibitors,deliveriesortheremovalofanyequipmenttoorfromBoothsmustbemade30minutesbeforeorafterexhibitionopenhours.StorageTheACVhasnostoragefacilitiesforemptycontainersandothermaterialsrequiredfortheexhibition.Excessstock,literatureorpackingcasesmaynotbestoredon,aroundorbehindBooths,unlesscontainedwithinalockablestoreroom,doorstowhichmusthaveavisionpanel.Thevenuedoesnothaveanystoragefacilityformaterialsleftonsiteoutsideoftenancytimes.

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Anymaterials/itemsleftattheendofthetenancywillbethrownawayandachargemadetotheindividualExhibitor/contractorconcerned.Storageofempties:EmptiesshouldgenerallybestoreddirectlywithHermesExhibitions&ProjectsLtd.ParkingParkingduringunloadingislimitedforshorttimeonly.Trucks:parkingspacesareavailableattheparkinglotWest(nexttoGate1)onafirstcomefirstservebasis.Cars:pleaseusetheparkinggaragesoftheAustriaCenterVienna.Informationregardingaccessand

:enliondunofebcanseeflmt.hracybgnllievatr/rhverkeundesrein/anemhenteil/t.acva.wwwps://tth

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ExhibitionBoothsTo ensure the smooth and efficient installation and dismantling of your booth, anOfficialBoothContractorhasbeenappointed.Boothfurniture,accessoriesetc.areavailableforrent,pleasecontacttheofficialboothcontractor.

ShellSchemesthathavebeenprebookedfromKenesinclude:

StandardShellSchemesystemCompanynameonFasciaboardprintedinstandardlettering1Xspotlightperm1BlueCarpet1skirtedtable2chairs1Smallwastebin

Pleasenote: CornerBoothsareprovidedwithtwoopensides Cleaningisnotincludedwithyourshellscheme Electricityisnotincludedwithyourshellscheme

Forillustrativepurposesonly

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TechnicalInformationandRegulationsforShellSchemeBooths

AllbasicshellschemeboothswillbedesignedandbuiltbytheOfficialBoothContractor.

Exhibitorsarenotallowedtomakeanyalterationstothestructureoftheboothsorremoveanyintegralpartsfromthebooths.Exhibitorswishingtoremoveorchangethelocationofanystandardequipment(e.g.spotlights)withintheboothshouldindicateclearlyonthelocationplanandforwardittogetherwithclearinstructionsto"STANDOUT"beforeFebruary2nd,2018.

Noshellschemeboothfittingordisplay(s)mayexceedaheightof2.5Morextendbeyond

theboundariesofthesiteallocated.Thisincludescompanynames,advertisingmaterialsandlogosprovidedbytheexhibitor.

Notape,nailorfixtureofanykindcanbeaffixedtothepartitions,floor,ceilingorfascia.

Exhibitorsareliabletoanydamagecausedtotheirboothfixtures,fittingsatthefair.

Allfurnitureitems,ifincludedintheSchemePackage,arenotexchangeable.

Anexhibitoroccupyingaboothatthecornercanrequesttoclosetheadditionalside(s).If"STANDOUT"isnotbeingnotifiedinwritingbeforeFebruary2nd,2018.itwillbeassumedthattheexhibitorwillforopeningontheadditionalside(s).

Exhibitorsrequiringadditionalequipmentshouldcontact"STANDOUT"aspertheabovedeadlinesinformation.

Nopaintingisallowed;nousageofnailsorscrews.

Doublesidedtapecanbeusedtoaffixlightweightitems.Velcrocanbeusedaswell(male&

female).

Itispossibletousefishingline(nylon)tohangpicturesetc.

Damagedpanelswillbechargedtotheexhibitorcausingsuchdamage

Excessstock,literatureorpackingcasesmaynotbestoredon,aroundorbehindBooths,unlesscontainedwithinalockablestoreroom.

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Alle Planungs- und Angebotsunterlagen sind Eigentum von System Standbau GmbH & Expoxx Messebau GmbH und knnen jederzeit zurckverlangt werden. Sie drfen nicht vervielfltigt oder Dritten zugnglich gemacht werden.

All quotation documents remain to the property of System Standbau GmbH & Expoxx Messebau GmbH and can be reclaimed at any time and may not be copied, disseminated, modified or made available to third parties.

Vision:

Projektleiter: [email protected] I Tel.: +43 1 727 20 XXXX Sales Manager: [email protected] | Tel.: +43 1 727 20 XXX

Backwall Branding Options with Prices for 2017

Shell scheme wall element

with print,

shell scheme structure

stays visible

Please get in touch with

us for the artwork

dimension!

Option 1 graphic on shell scheme wall element Digital print on shell scheme wall element t=3mm

2.5

1.0

One wall element / Ein Wandelement = 2,5 m

2,5 m x 61,00 = 152,50 /pcs

Option 1 Graphik auf Systemwand Digitaldruck direkt auf Wandplatte 3mm

61,00 /m

Systemwnde mit Digitaldruck,

Alu System bleibt sichtbar

Bitte kontaktieren Sie uns fr die

exakten Mae der bentigten

Druckdaten



Vision: Backwall Branding Options with Prices for 2017


Option 2 - slimframe graphic Digital print slimframe graphic

Print of custom graphics

on fabric which will be

placed in a slimframe.This

frame will be placed

against your shell scheme

wall.

Shell scheme structure

isnt visible at all.

Please get in touch with

us for the artwork

dimension!

3.0

One wall / eine Wand = 7,5 m

7,5 m x 88,50 = 663,75 / wall/Wand

Detail

2.5

Option 2 Flexstoff Graphik Digitaldruck auf Flexstoff

88,50 /m

Druck Ihrer Graphikdatei auf Stoff,

der in einen Rahmen eingespannt

wird. Der Flexstoff wird an den

Systemwnden montiert. Das Alu

System ist nicht mehr sichtbar.

Bitte kontaktieren Sie uns fr die

exakten Mae der bentigten

Druckdaten



Vision: Graphik Datenblatt / Graphic Info Sheet


Filedrop: Einen Link zum Filedrop finden sie in der Signatur des Projektleiters

(Bsp.: https://share.messe.at/filedrop/[email protected])

Dieser Service wird von STANDout bereitgestellt und ist der

bevorzugte und sicherste Weg ihre Druckdaten an uns zu senden.

E-Mail: an den zustndigen Projektleiter (Achtung: max. 10 MB / Mail)

Druckdaten mssen im Format 1:10 eine Auflsung von mindestens 600dpi

haben, Schriften mssen in Pfade umgewandelt werden,

im CMYC Farbraum angelegt sein und als druckoptimiertes *.pdf gespeichert

sein.

Farbverbindliche Vorgaben:

Alle Farben mssen im CMYK Modus angegeben werden.

Abhngig von Produktion und verwendetem Material knnen gedruckte Farben

variieren. Um sicherzugehen, dass wir ihren Farbvorstellungen entsprechend

drucken, bentigen wir eine farbverbindliche Vorlage (PROOF). Ein PROOF muss

immer auf dem selben Medium wie der Druck erstellt werden !

Adobe Photoshop TIFF und EPS Daten knnen am besten verarbeitet werden. Dateien

mssen im CMYK Modus angelegt werden.

Adobe Illustrator Bitte immer alle Schriften in Pfade umwandeln.

Adobe Indesign Bitte als druckoptimiertes PDF-File abspeichern.

Adobe Acrobat Bitte druckoptimiert abspeichern.

Richtlinien fr motivzusammenhngende Groformatdrucke:

Bei Grafiken die ber mehrere geteilte Flchen gedruckt werden, bitten wir sie uns eine

Datei mit der gesamten Grafik zu senden,

Bei motivzusammenhngenden Groformatdrucken ist ein berfller von 20mm an allen

4 Seiten jeder Dateien mit Schnittmarken auerhalb des Sujets anzulegen.

Filedrop: Please see link for Dropbox in the project managers e - mail signature

(e.g.: https://share.messe.at/filedrop/[email protected])

This secured server is provided by STANDout and the preferred way to

send us your files.

E-Mail: E-Mail has to be send to the project manager (max. 10 MB / E - Mail)

Printing data: use scale 1:10; Printing data has to have a resolution of at least

600 dpi at a the scale 1:10

Convert all fonts into vectorized paths, color sheme should be CMYK, the pdf

has to be print optimized.

Colour-use regulations

Colour scheme CMYK!

Colours can vary due to different materials. To ensure that we are able to print to

your satisfaction, please provide a colour proof.

A conventional colour copy is not accurate enough. If no representative colour proof

(on used material) is provided, no subsequent complaints regarding colour variations

can be accepted.

Adobe Photoshop We can process TIFF and EPS data the best. Do not send compressed

JPG data. Please set up files in CMYK-Code.

Adobe Illustrator Please convert all fonts into vectorized paths.

Adobe Indesign Please save as print optimized file.

Adobe Acrobat We request you to save print data optimized.

Guidelines for art work printed on several panels:

If your art work is printed on several panels, we kindly ask you to provide one file with one

continuing graphic.

Please provide the motiv contiguous large format artwork with an over filler of 20mm and

crop marks on all 4 sides of each artwork file.

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TechnicalInformationandRegulationsforSpaceRentalBoothsWerecommendExhibitorsusingindependentboothcontractorstoincludeasitevisitintheplanningprocesstoassureasmoothandwellplannedsetup.PleasecontactSaschaTretenhahnoftheAustriaCenterViennaat:[email protected] tocoordinateavisit.

ExhibitorsusingindependentcontractorsarerequiredtosubmitthefollowingforapprovalbyTuesday,January2nd,2018

Forsubmissionofboothlayoutforapproval,pleaserefertotheonlineExhibitor'sPortal

1. Ascaleddrawing,includingelevationviews,scaled1:200DWGshowingtheductlayerof

theproposedboothtobebuilt.

2. AlistofallElectricalappliancestobeinstalledinthebooth.

Allexhibitsaretobedisplayedtoavoidblockingaisles,obstructingadjoiningbooths,or

damagingthepremises.

Exhibitorsarekindlyrequestedtoallowsufficientseethroughareasthatensureclearviews

ofsurroundingexhibits.Entiresidewaywallswillnotbeapproved.

IslandBoothsshouldbepartlyaccessibleonallopensides.Requeststobepartially

exemptedfromthisruleshouldbesubmittedinwritingtotheExhibitionManager.

Multilevelstructuresarenotpermitted.

Arches,bridgesorsimilarconstructionsconnectingtwoormoreBoothsarenotpermitted.

TheOrganiserswillNOTapproveBoothsthatdoNOTcomplywiththeacceptedstandards

untilthenecessarychangeshavebeenmade.

WorkcannotcommenceuntiltheexhibitorlayoutisapprovedbytheOrganisersandthe

Venue.

ExhibitorsarerequiredtosubmitthenameandcontactdetailsoftheirrespectiveconstructionbyMonday,January2nd,2018to:[email protected]

Ifyourequireadditionalboothequipment(Furniture,Graphics,etc.),pleaserefertothe

orderformsattheendofthemanual.

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ExhibitionHall\HallSpecificationsTheexhibitionwillbeheldinHallE,HallF,andtheEntrancefoyeronGROUNDLEVEL.PleasefindalinktotheACVVirtualTour:https://www.acv.at/planen/raeume/virtuelletour/EN/flash/acv_EN_flash.htmlBuildUpHeightTheMaximumBuildupheightvariesbetween2.5m4.0mdependingonyourboothlocation.Pleaserefertothefloorplanforyourboothheight.ExhibitorswhowillhaveboothshigherthanthemaximumpermittedheightwillnotbeallowedtosetuptheirBooths.Anypartfacingneighboringboothsthatisabove2.50minheightneedstobedesignedwithneutralsurfaces(white).CeilingSuspensionsCeilinghangingisnotpermitted.FloorFloorfinishinHallE&Fisaparquetfloor ThefloorfinishedinthecongressHallFoyerisgranite.Maximumfloorload:500KpersqmRaisedfloorExhibitorswhousesuchplatformsshouldbearinmindthatthemaximumheightallowed,measuredfromfloorleveltothetopoftheplatformis4.5cm.

Theplatformsidesmustbeclosedandfinishedneatly.Theplatformedgesmustbesafe(secured,safeandeasilyvisible).

Pleasenotethatifyourboothhasaplatformhigherthan4.5cm,youarerequiredtoprovidearamporslopedadagesfordisabledaccess.

ElectricityandElectricalInstallationsPowersuppliesandotherutilitiesaresuppliedintotheBoothsviatheceilingInitialpowerconnectionstoBoothswillbemadeassoonaspossible.However,freebuildexhibitors/contractorsareadvisedtocontacttheofficialcontractortoarrangeatemporarypowersupplyforactualconstructionofBoothsifrequired.

Ifyourequireelectricityforyourbooth,pleaserefertotheonlineshop.Toorder24hours'powersupplypleasecontacttheofficialcontractor.

20

Pertheregulations,theelectricalinstallationsfortheExhibitionwillonlybeconnectedtothepowersupplyafterbeingcheckedandapprovedbytheofficialcontractor.

OnlytheofficialContractorisauthorizedtoprovidetheelectricalswitchboardforthepowerpoints.Thus,everyexhibitormustorderanelectricalswitchboardfromtheofficialbuilderandtopayfortheelectricalconsumptionperhispowerneeds.

AllexhibitorelectricalequipmentmustbetestedandtaggedforelectricalsafetyIMPORTANT

compliance.

21

Section6:EXHIBITIONRULESANDREGULATIONSPleasebesuretoreadthoroughlyalltheRulesandRegulationsbindingforallExhibitorsandtheirsubcontractorsParticipationbyexhibitorsisdependentuponcompliancewithallrules,regulationsandconditionsstatedherein.PleasealsofamiliarizeyourselfwiththeACV'sexhibitionmanual.

Children/AnimalsNopersonundertheageof16yearscanbeadmittedtotheExhibition,eitherduringBuildUp,OpenDaysorBreakdown.ThisrulealsoappliestoExhibitorschildrenandshouldberigidlyenforcedtocomplywiththesafetyregulationsoftheexhibition.ItisalsonotpermittedtobringanimalsintoVenue.

DamagetothePremisesExhibitorsareliableforalldamagecausedtofloors,wallsandpillarsduringtheinstallation,exhibitionanddismantlingperiods.Noadhesivestickersandfixturesofanykindareallowedonfloors,wallsandpillars.

DisposalofMaterialItisobligatorytocollectanddisposeofallmaterialduringthebreakdownordismantlingoftheevent.Whenthedismantlingperiodisover,theexhibitorlosesanyrighttoclaimforlossesordamagetopropertyleftbehindandanycostsincurredbythevenueinremovingthispropertywillbechargedtotheexhibitor.

FireInsurance(compulsory)Exhibitorsmustbeinsuredagainstfire.boothmaterialandfittingsmustbeofnoninflammablematerialsorimpregnatedwithfireretardantchemicals.Asarule,easilyinflammablesyntheticsubstances,foampolyester,andnonfireproofstrawandreedsareprohibited.

Health&Safety

It is the responsibilityof theboothholder toensure thehealth, safetyandwelfareofallemployees,contractorsandvisitorsasfarasisreasonablypracticablethroughouttheevent.Itisrecommendedthattheboothholdersappointasupervisorforthebooth,withthespecificresponsibilityforensuringthehealth&safetyoftheirstaffandboothbuilders.ItisadvisablethataRiskAssessmentiscompletedfortheboothandsubmittedtotheOrganiser.appropriatehearing,eye,headandfootprotection

Insurance(Compulsory)

NeithertheOrganisersnorTheVenue,theirrepresentativesoragentswillbeheldresponsibleforanylossordamagetoexhibitorsproperty.Exhibitorsmusttakeprecautionstoprotecttheirpropertyagainstpilferage.

TheOrganisersdonotprovideinsuranceforexhibitorsandtheirproperty.Theexhibitorisresponsibleforhispropertyandpersonandforthepropertyandpersonsofhisemployees

22

throughfullandcomprehensiveinsurance,andshallholdharmlesstheOrganisersforanyandalldamageclaimsarisingfromtheftandthoseperilsusuallycoveredbyafireandextendedcoveragepolicy.Exhibitorsarepersonallyliableforallexpensesincurredbytheorganiserorbythirdpartiesregardingtechnicalservicesprovide.Insurance(compulsory)

Theorganisersdonotprovideinsuranceforexhibitorsandtheirproperty.Theexhibitorisresponsibleforhispropertyandpersonandforthepropertyandpersonsofhisemployeesthroughfullandcomprehensiveinsurance,andshallholdharmlesstheorganisersforanyandalldamageclaimsarisingfromtheftandthoseperilsusuallycoveredbyafireandextendedcoveragepolicy.Therefore,youareobligedtohaveapublicliabilityinsurancethatcoversallinjuriestopersonsanddamagesthatmightcoverinconnectionwiththeexhibition.

Wealsorecommendedthatyouhaveadditionalcoverageagainstlossordamagetoexhibitionmaterialduringtransportandduringexhibitiontimes.Pleasemakearrangementsforinsurancecoveragethroughyourcompanysinsurer.

LiabilityInsuranceYouareobligedtohaveapublicliabilityinsurancethatcoversallinjuriestopersonsanddamageswhichmightcoverinconnectionwiththeexhibition.

Wealsorecommendthatyouhaveadditionalcoverageagainstlossordamagetoexhibitionmaterialduringtransportandduringexhibitiontimes.Pleasemakearrangementsforinsurancecoveragethroughyourcompanysinsurer.

Music(Authorsandpublisherrights)PleasenotethattheOrganisershavenocopyrightresponsibilityinrespectofanyexhibitingcompany.Exhibitorsareremindedthatthirdpartycopyrightsshouldnotbeinfringed.Properdispensationmustbeobtainedandanyroyaltiesdue,paidpriortotheuseofmaterials.Shouldanycopyrightdisputearise,theEventOrganiserswillnotbeliableforanyresultinglossordamages,sustainedbyanyExhibitororthirdparty

PosterHanging,Bannersetc.

Hangingofposters,bannersordecals,stickersorsimilarthings,onthewalls,floors,ceilingsorcolumnswithinoroutsidetheinstallationsofTheVenueisnotallowedwithoutpriorwrittenauthorization.

PromotionalActivities

Alldemonstrationsorinstructionalactivitiesmustbeconfinedtothelimitsoftheexhibitionbooth.AdvertisingmaterialandsignsmaynotbedistributedordisplayedoutsidetheexhibitorsBooths.Soundequipmentmustberegulatedanddirectedintotheboothsothatitdoesnotdisturbneighboringexhibits.TheExhibitionManagementreservestherighttorequiretheexhibitortodiscontinueanyactivity,noiseormusicthatisdeemedobjectionable.

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Security

SafetyandSecurityofMaterial.Pleasedonotleaveanybags,boxesorsuitcasesunattendedatanytime,whetherinsideoroutsidetheexhibitionarea.TheOrganisersandVenuecannotacceptliabilityforlossofordamagetoprivatepropertyorgoods.Thebuildingwillbesecuredatnightduringoffshowhours.

NeithertheVenuenortheOrganiserscanacceptresponsibilityforthesecurityoftheBoothsandtheircontentsandfordamageto,ortheftofanygoods.Exhibitorsarefullyresponsibleforthesecurityoftheirboothandequipment.

Smoking

TheATTD2018CongressisanonsmokingConference.

SpecialEffects

Specialeffectslighting,livemusic,smokeandlaserprojectionmaynotbeusedintheBooths.Nopermissionwillbegivenforprojectionintheaislesoronthewallsofthehall.

BoothCleaningTheOrganiserswillarrangeforgeneralcleaningoftheexhibitionpremisesincludingpriortotheopeningofexhibitionanddailypriortoopeningthereafter.

WasteRemovalExhibitorsareresponsiblefortheremovalofallrefuse/wastefromtheexhibitionarea.Anydiscardedwaste,includingpromotionalmaterial,leftbehindwillberemovedbytheOrganisersattheexpenseoftheexhibitorconcerned.

24

Section7:DELIVERYREGULATIONSANDINSTRUCTIONSTheshippinginstructionsincludethefollowinginformation:

HandlingRates Labels MaterialHandlingForm ShippingInstructions

Delivery&LogisticServicesHermesExhibitions&ProjectsLtdhasbeenappointed theofficial forwardingagentandclearanceagentforthisCongressandoffersthefollowingservices:customsclearance,deliverytothebooth,freight forwarding,manpower& trolleys for unloading/loading during buildup and dismantling,storageofemptycrates,transportationtoandfromtheExhibitionhall.

Forsecurity,insurance,andefficiencyreasons,HermesExhibitions&ProjectsLtdisthesoleofficialagenttohandlecargoinsidethevenue.Boothbuildersareprohibitedfromusingtrolleysduringsetupanddismantlingperiods.Kindlynotethattheofficialagentistheexclusiveagentformoveinandmoveoutofthevenue.Exhibitorsandboothbuildersarefreetodelivertheirgoodsortopicktheirgoodsupfromoutsidethevenue.Thosewhousetheirownfacilitiesuptothevenuearerequestedtocoordinatetheirtimescheduleandunloadingoftheircargointothevenuewiththeofficiallogisticsagent.

InsuranceofGoodsAllcargoshouldbeinsuredfrompointoforigin.ExhibitionGoods,InsertandDisplayMaterialsPleasenotethatallmaterialsenteringthevenueincurahandlingcharge.ThisincludesmaterialsforinsertstotheCongressbagsanddisplay.Toreceiveapricequoteforhandlingandtoassurearrivalofyourmaterials,pleasebesuretocompletethePreAdviseformincludedintheshippinginstructions.PleaseNote:AlladvancedshipmentsanddeliveriestotheHermesExhibitions&ProjectsLtdwarehouse,includingbycourier,mustbecoordinatedwithHermesExhibitions&ProjectsLtd.

Inordertoassurereceiptofsentmaterials,HermesExhibitions&ProjectsLtdmustreceivethePreAdviceformfoundItheshippinginstructions.PleasecompletethisformandreturnittoZehavitAkerman:ZehavitAk@HermesExhibitions.comYouwillthenreceiveconfirmationofyourmaterialarrival.













mlelcukTypewritten TextSHIPPING INSTRUCTIONS


September 2017

Introduction

Dear Exhibitor\Stand Builder,

Kindly note that Hermes is the sole official on-site agent nominated by KENES to handle all in/out shipments arriving to ATTD 2018. You may use any transport company up to the venue door. We are a full door to door service company. As such, we are pleased to offer you arrangements for shipping, international freight forwarding, customs clearance and onsite services. Onsite Handling Due to security, insurance, Venue and organizer policies, Hermes-Merkur is the exclusive handler inside the venue. No other company is permitted to handle cargo within the venue. Please note that companies, stand builders & PR companies may make their own arrangements to deliver and retrieve goods directly to the warehouse/venue entrance. Range of services

Transport, national or international Temporary or permanent customs clearances Coordination of deliveries, delivery time slot management Unloading, delivery to exhibition-stands, forklifting service Storage of empty boxes and crates during the event Accessible storage for brochures and give-away items during the event On-site assistance and supervision

This shipping manual will assist your preparations for the correct and timely dispatch of exhibits to the congress. Please follow the instructions closely.

General Information Contact Details: Hermes Exhibitions & Projects Ltd. Contact: Ms. Zehavit Akerman Tel: + 49 6173 966 95 28 Mobile: +972 52 511 4982 E-mail: [email protected]

Please note these important dates: SERVICE DEADLINE

Door to door shipments Please contact Hermes Merkur

Airfreight shipments Arrival to recommended airport Feb 1, 2018.

Shipment via Germany warehouse No later than Feb 7, 2018

Exhibition goods - Direct deliveries to Congress venue

Feb 12, 2018 from 10:00 for exhibitors over ______ SQM Feb 13, 2018 all stands

Shipment Categories All shipments must be packed, labeled and sent per the appropriate category (see below). Please use only the attached labels. Please do not mix different types of shipments in one box. Categories: (1) Insert-for participant bags (2) Marketing/promotion material-for unmanned display (3) Exhibition goods-for exhibition stand only The handling of your shipment will be charged as per official handling tariff. All shipments must be pre-advised by using the attached order form sheet. Please use only attached labels.

Direct delivery to the congress venue Domestic Shipments /Full load trucks

Venue Austria Centre Bruno-Kreisky-Platz 1, 1220 Wien, Austria

Shipments must be pre-advised. Due to the limited space and the tight time-schedule, all unloading operations are

strictly operated by Hermes Merkur only. For delivery, direct to the venue, please make sure to send time slot request form,

No later than Feb 3, 2017. Trucks arriving without confirmed time slot must face waiting time until the next

free time-slot is available. In general waiting time may occur for which Hermes- Merkur cannot be held responsible.

Trucks must leave the unloading area immediately after unloading is finished. It is highly recommended not to use a courier service for shipping your goods to

the congress venue.

Airfreight Shipments IMPORTANT!!! Please do not send any airfreight shipment unless you receive very specific instructions related to Customs clearance.

We will send you all necessary documentations (invoices, packing lists etc.) consignee and airport of arrival.

Documents: Original AWB & Proforma invoice must be received 2 working days prior to goods arrival. Please do not send any restricted products, please get in contact with us to proof if any of your goods are subject to further documentation.

Shipment via German Warehouse

Merkur Expo Logistics GmbH c/o Schmidt Peterslahr Auf dem Hhchen 2 D-56587 Oberhonnefeld, Germany c/o Congress Name ____________________

Exhibitor's Name ______________________

Stand Number_________________________

Courier Shipments It is not recommended to use a courier service for shipping your goods to the congress venue. In case of sending a courier shipment, please be sure to send us a pre-advise with the full details of the shipment: courier company, number of pieces and tracking number. All courier shipment must be send DDP terms. (Delivery duties paid)

Courier charges for handover of import shipping documents 85.00/ document.

Shipments that arrive without pre-alert and payment confirmation will not be accepted.

Insurance

It is the shipper / exhibitor responsibility to have comprehensive insurance coverage whilst in transit, storage and onsite for the duration of the exhibition and return. We will not accept any responsibility for loss or damage of the exhibitor's equipment.

Please note that Merkur Expo Logistics do not insure automatically unless asked to do so in writing. Merkur Expo are not liable for any losses, left or pilferage.

Basic Conditions of Contract All services will be billed per the official Handling Tariff. All work undertaken is subject to the local & German Forwarders terms and conditions, CMR, newest edition, ADSp trading terms and conditions latest edition and the Merkur Expo liability policy, in conjunction with the conditions and rates for trade fair transportation. The liability of Hermes Merkur with delivery and commences with collection of freight at the exhibition stand. It is the exhibitor's responsibility to ensure the security of material until collected from the stand by Merkur Expo.

Terms of payment

No unauthorized Credit will be accepted. Our invoices will be due immediately after issuance without any further notice. Customers not known to us or with whom we have not agreed any terms of payment, will be asked to pay our expenses before the event starts or on-site during the event and before return shipping of their exhibits.

We wish you a successful experience! Hermes Merkur

Order Form Direct Delivery to Venue Time slot request

This is a compulsory form for all exhibitor or suppliers Please return by e-mail to Hermes Merkur Deadline for receipt ________________

Name of Exhibitor Hall / Stand # Contact on-site Phone # Payment will be covered by

Cargo information 13.6 Truck 7.5 Truck Partial shipment (weight Volume

Preferred time slot Service Date Time Move in / delivery Move out / pickup

Requested by Full name E-mail Tel

Upon confirmation of your time slot

Please send truck details to arrange the registration

HANDLING RATES EUROPE 2017 Inbound / Out bound 1. Air Freight From free arrival Frankfurt airport up to free delivered booth including:

Transfer from airport to the warehouse Transfer from warehouse to the show site Delivery to the booth

Minimum per shipment 325.00 Up to 250 kg 2.05 / Kg Up to 500 kg 1.55 / Kg Up to 1000 kg 1.40 / kg Above 1000 kg each additional kg 1.35 / Kg Airport taxes, storage, fees etc. will be calculated as per outlay 125.00 Min Outlay fees + 10% for pre-payment 2. Handling via Germany Warehouse From free arrival warehouse, up to free delivered booth including: Intermediate storage Shipment up to 25 kg 125.00 Shipment up to 50 kg 175.00 Shipment over 50 kg 85.00 / CBM / Min 3 CBM

3. Direct Delivery to Venue From free arrival venue, up to free delivered stand, first time spotted: Shipment up to 25 kg 75.00 Shipment up to 50 kg 95.00 Shipment over 50 Kg 75.00 / CBM/Min 3 CBM Truck 7.5t 850.00 Truck 13.6 M 1,550.00

4. Customs Formalities Carnet ATA Temporary importation under ATA Carnet 190.00 Temporary Importation Temporary importation and/or re-exportation With commercial invoice 190.00 Customs bond fee 1.5% CIF Value Min 150.00 Permanent Importation Per shipment / per document / per exhibitor 190.00 Duties & Taxes as per outlay. Fees for an advanced payment of duty & tax + 10% for pre-payment Customs inspection 65.00 Special Clearances Food, beverages, pharmaceuticals etc. Available upon request 5. Other Charges

Handling of empties (including storage) 75.00 / CBM (Min 2 CBM) Forwarding commission - per order / shipment 75.00 On-site representative for service / support 55.00

Outbound Handling Charges The same rates will apply for outbound services. Insurance It is the shipper / exhibitor responsibility to have comprehensive insurance coverage whilst in transit storage and onsite for the duration of the exhibition and return We will not accept any responsibility for loss or damage of the exhibitor's equipment Please Note: 1 CBM= 300 KG, 1 LDM =4 CBM The above rates do not include local VAT that will be charged where applicable. The above rates are for services provided from Mon Fri, 08:00 17:00 Overtime surcharge (17:00 22:00) additional 35% on total move in/out charges. Overtime surcharge (22:00 08:00) additional 50% on total move in/out charges. Saturday Sunday & Holidays additional 100 % on total move in/out charges

Exhibitor or Company Name

Stand/Booth No.

Contact Person

Mobile Phone Merkur Expo Logistics GmbHC/O Schmitt PeterslahrA U F DE M HHCHEN 2 56587 Oberhonnefeld, GermanyDirk Dewald: +49 2634 / 95 44 50For : ATTD 2018 - VIENNA - AUSTRIA

EXHIBITION GOODS Via Germany Warehouse

Domestic Cargo / Courier Shipments

Box No. _______ of _______

Exhibitor Name

Stand/Booth Number

Contact Person

Mobile Phone

Merkur Expo Logistics GmbH65760 Eschborn GermanyTel: +49 6173 966 95 11Att: Mr. Bernd Blum For ATTD 2018 - VIENNA - AUSTRIA

EXHIBITION GOODSFor the Exhibitor's Stand Only

Air Freight Shipments

Box No. _______ of _______

Exhibitor Name

Stand/Booth Number

Contact Person

Mobile Phone

Austria CentreBruno-Kreisky-Platz 1, 1220 Wien, Austria For : ATTD 2018- VIENNA - AUSTRIA

EXHIBITION GOODSFor the Exhibitor's Stand Only

Direct to Venue

Box No. _______ of _______


Stand/Booth No. (if relevant)

Contact Person

Mobile Phone

Merkur Expo Logistics GmbH65760 Eschborn GermanyTel: +49 6173 966 95 11Att: Mr. Bernd Blum For: ATTD 2018 - VIENNA - AUSTRIA

INSERTSFor Congress Bags


Box No. _______ of _______


Stand/Booth No. (if relevant)

Contact Person

Mobile Phone

Merkur Expo Logistics GmbHC/O Schmitt PeterslahrA U F DE M HHCHEN 2 56587 Oberhonnefeld, GermanyDirk Dewald: +49 2634 / 95 44 50For: ATTD 2018 VIENNA - AUSTRIA

INSERTSVIA GERMANY WAREHOUSE

Domestic Cargo / Courier Shipments

Box No. _______ of _______

Exhibitor's Name

Contact Person

Mobile Phone

Merkur Expo Logistics GmbHC/O Schmitt PeterslahrA U F DE M HHCHEN 2 56587 Oberhonnefeld Germany Congress : ATTD 2018 - VIENNA , AUSTRIA

Marketing/Promotional MaterialFor Congress Unmanned Display

Via Germany Warehouse

Box No. _______ of _______

Exhibitor's Name

Contact Person

Mobile Phone

Merkur Expo Logistics GmbH65760 Eschborn GermanyTel: +49 6173 966 95 11Att: Mr. Bernd Blum For : ATTD 2018 - VIENNA AUSTRIA

Marketing/Promotional MaterialFor Congress Unmanned Display


Box No. _______ of _______

DATE:____________ Dear Exhibitor / Stand Builder / PR Company, Please return the below form fully filled in to HERMES E-mail: [email protected]

Pre advise - Material handling form

Congress name Exhibitor name Stand #

Shipment information

Service requested

Direct to Venue Germany Advance Warehouse

Door to Door

Shipper's name

E mail address

Tel #

Purchase order #

Truck size

Courier tracking #

Airway bill number (AWB #)

Number of pieces

Weight in Kg

CBM

Payment details

This is to confirm that the payment for handling the above cargo will be Covered by our company. Company details ______________________________ VAT No. ________________ Email ____________________________________ Phone _____________________ Address _______________________________________________________________ Card type VISA ___ DINERS ___ MASTER CARD ___ AMEX ___ Credit card #

Expiry date ____________CVC ( Last 3 digits on back of credit card) ________________ Card holder's name ___________________ card Holder's Signature _______________ Please enclose a copy of both front and back side of your credit card Payments by credit card additional 3.00 % service fee will be added for AMEX 3.5%. We cannot guarantee services for any cargo arrival without a pre-advise and payment confirmation!

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Preamble

The operator of the Austria Center Vienna (ACV) is Internationales Amtssitz- und Konferenzzentrum Wien AG (IAKW AG). Most of the events held at the ACV are not subject to the Wiener Veranstaltungsgesetz (Vienna Events Act) or the Wiener Veranstaltungsstttengesetz (Vienna Event Venues Act), and there are only isolated instances of events to which these laws apply. Nevertheless, these house rules apply to all events held at the ACV. All visitors to the ACV, all event organisers and their employees and contractors, as well as all of IAKW-AGs contractors (hereafter referred to as visitors) indicate their acceptance of these house rules by entering the ACVs premises.

1. Visitors to the ACV are required to behave in a manner which does not endanger, harm, obstruct or cause disturbance to others.

All of the facilities must be used for their appointed purpose in a manner which as far as possible protects the structural integrity of the building and the inventory. All visitors are liable for any damage caused by them, in particular to halls, rooms, furnishings, fittings and equipment, and works of art, under Austrian civil law. IAKW-AG accepts no liability for accidents involving visitors to the ACV facilities and premises beyond that required by law.

2. During the official opening hours only the entrance hall of the ACV (coffee shop and information desk) is open to visitors. Access

to all other areas is restricted to holders of admission tickets, or ground passes issued by IAKW-AG or event organisers.

3. For security reasons and to protect property, the areas of the ACV that are open to the public, and the circulation routes are

under video surveillance.

4. Overcoats, umbrellas, walking sticks, suitcases and the like may only be deposited in the cloakrooms provided for this purpose.

Attention is drawn to the fact that all of the cloakrooms at the ACV are operated by third-party firms, and not by IAKW-AG. All liability on the part of IAKW-AG for the loss of, or damage to items deposited in the cloakrooms is excluded.

5. Prams and pushchairs must be left in the rooms reserved for this purpose or the cloakroom areas. Prams and pushchairs may

be taken into exhibitions and trade fairs provided that they are constantly attended by adults, and are not left in the circulation routes or exits.

6. Unless express consent is given for specific events or in specific cases, photography, filming and the production of sound

recordings in the ACV are prohibited.

7. Smoking is strictly prohibited at the ACV, except in the designated smoking areas. Smoking restrictions under the Tabakgesetz

(Tobacco Act) as amended must be observed at all times.

8. Escape routes, emergency exits and circulation routes must be kept free from obstructions at all time, and must be safely

accessible. The escape routes and emergency exits may only be used in emergencies. IAKW-AG reserves the right to remove objects illegally deposited and vehicles illegally parked within the ACV building, and in the outdoor and parking areas, at the expense of those responsible.

9. Modification to or the rearrangement of existing furnishings, fittings and equipment, such as chairs, tables, decorations, works of

art or, in particular, safety equipment, and any tampering with technical equipment is prohibited.

10. It is prohibited to bring weapons of any kind whatsoever onto the premises, to bring in and light sparklers and other fireworks,

to bring in and store flammable liquids, and to bring in objects made of fragile, easily splintered or particularly hard materials (in particular, bottles, cups, jugs and cans).

11. Children under the age of 12 may not use the escalators and lifts unless accompanied by an adult.

12. Lost property should be handed in to the information desk at the main entrance. Items which are not claimed will be sent to the

responsible lost property office.

13. All sales activities and the distribution of printed materials or goods of any kind whatsoever on the premises of the ACV are

prohibited. Postering and the distribution of leaflets, etc. is prohibited. Persons flyposting or flyering will be charged lump-sum compensation of at least EUR 30 per occurrence. Special exemptions for such activities must be obtained from IAKW-AG in advance, in writing.

14. Animals, except for guide dogs and assistance dogs, are not allowed on the premises. Handlers of such dogs must on entering

the ACV present a disability ID or pass and proof of the dogs training. Guide and assistance dogs must wear a harness or be kept on a lead. Assistance dogs must wear a muzzle.

15. Rallies and demonstrations are prohibited on the ACV premises, and such gatherings represent an infringement of IAKW-AGs

rights.

16. The event facilities at the ACV are regularly cleaned before and after events, but only urgent cleaning is performed whilst

events are in progress.

17. Lighting, including ancillary lighting, is not switched off until all visitors and employees have vacated the building. After the

normal lighting has been switched off the emergency lighting (escape lights) continues to operate.

18. For reasons of safety and hazard prevention, the instructions of the safety and security staff, and stewards must be adhered to

at all times. All notices, such as signage prohibiting access to specific areas, posted in the ACVs facilities, circulation routes and outdoor areas must be precisely complied with.

19. In the event of fire or other safety hazards, supervisory and security staff must be informed immediately, and their instructions

and announcements complied with. If the alarm sirens are activated the premises must be vacated via the closest escape routes. Assistance must be given to endangered or injured persons.

20. IAKW-AG reserves the right to bar from the premises persons under the influence of alcohol or drugs, and other persons

infringing the house rules, or whose behaviour clearly indicates that they are likely to do so, if necessary. IAKW-AG also reserves the right to request the identity documents of such persons in order to record their personal details and to forward such details to the police, if necessary. In such cases payments for admission tickets will not be refunded.

21. Attention is drawn to the fact that persons violating the duties of action and abstention in respect of the operation and use of

event facilities, imposed on spectators (persons attending events) by statute and order under the Vienna Events Act, are liable to prosecution.

Approved by MA (Municipal Department) 36-V under number .................................

Vienna,

in accordance with the Vienna Events Act, Provincial Law Gazette No. 12/1971 as

amended

AUSTRIA CENTER VIENNA

Internationales Amtssitz- und

Konferenzzentrum Wien, AG

Susanne Baumann-Sllner

CEO

on behalf of Regine Brustbauer, Head of Department

HOUSE RULES

Guidelines for decorations and materials at events

1. Aim of these guidelines

These guidelines have been drawn up to provide all the necessary information on minimum requirements for decorations and materials at all events in Austria. The rules and statutory requirements in force reflect lessons learned from past incidents, and have been put in place to ensure the safety of all individuals during events.

2. Scope

The term decorations applies to:

Event furnishings such as seating, stands and booths, lecterns

Fabric coverings

Carpets and rugs

Rollups

Pin boards, projector screens

Table linen etc.

3. General principles

These guidelines are based on the following laws, directives and standards:

The ACV House Rules and Fire Safety Code

Vienna Events Act

Vienna Event Venues Act

Employee Protection Act

Norm EN 13501-1 Fire classification of construction products and building

elements

Norm EN 13773 Classification scheme - Textiles and textile products -

Burning behaviour - Curtains and drapes

Note:

The issuance of Austrian standards NORM EN 13501-1 Fire classification ofconstruction products and building elements - Part 1: Classification using test data from reaction to fire tests and NORM EN 13773 Textiles and textile products - Burning behaviour - Curtains and drapes - Classification scheme, has necessitatedwithdrawal from Norm B3800. Draft standard NORM B3800-1/1988 made a distinction between flammable and non-flammable building elements. It also entailed testing of smoke and drop formation.

National legislative implementation of the EN standards has now been completed, meaning that the previous Austrian standards are no longer used as the foundation for tests and evaluation.

4. Requirements for decorations

Only decorations which demonstrate compliance with the following standards may be used:

Draft standard NORM B 3820 NORM EN 13773

Combustibility class Class

B1 - difficult to ignite 1/2

B2 - normal combustibility 3/4

B3 - easy to ignite 5

In the event of a fire, each additional fire load that is introduced to an event space significantly increases the risks associated with smoke inhalation, which is why all materials and construction elements must be classified according to the appropriate standards. All decorations must be stable and adequately secured to prevent them from toppling over. Escape routes must be free of decorations of any kind.

5. Safety certificate or report

Safety certificates must comply with the following requirements and contain the following data:

1. The certificate must be issued by an accredited certification body (displayed in the letterhead and identifiable in the circular stamp)

2. Valid issue date/expiry date in accordance with NORM EN 13773 or NORM EN 13501-1

3. Classification according to all three classes (1/2, 3/4 and 5)

4. Scope of the certificate/report, including details of the following:

- Description of item - Applicant or client - Basis for test - Description of test execution - Evaluation - Classification - Table with test results (optional)

In line with the scope of application of national standards, test certificates must be compiled in German. However, the ACV also accepts test certificates issued in other EU countries provided they are submitted in German or English.

Test certificates must be submitted in good time before the event takes place. Decorations may only be put up and materials may only be used following authorisation by the fire safety officer.

6. Responsibility

Authorisation and clearance of decorations and events falls under the remit of fire safety officer.

April 2014

ATTD 2017 _ Shipping Instructions.pdfATTD 2018 shipping instructionATTD AUSTRIA SHIPPING instructionsEUROPE RATES UPDATEEXHIBITION GOODS VIA GERMANY WARHOUSELabel Exhibition Goods - Air Frieght - RedLabel Exhibition Goods - Direct to Venue - RedLabel Bag Inserts - Air FreightLabel Bag Inserts - germany warehouseLabel Marketing Material - Germany Warehouse - YellowLabel Marketing Material - Air Freight - YellowMaterial handling and payment confirmation

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