ATTACHMENTS TO COUNCIL ITEMS Part 2 - Shire of Irwin
Transcript of ATTACHMENTS TO COUNCIL ITEMS Part 2 - Shire of Irwin
Shire of Irwin ATTACHMENTS – ORDINARY COUNCIL MEETING 26 APRIL 2016
ATTACHMENTS TO COUNCIL ITEMS Part 2 – PLANNING AND INFRASTRUCTURE
ORDINARY COUNCIL MEETING 26 April 2016
Shire of Irwin ATTACHMENTS – ORDINARY COUNCIL MEETING 26 APRIL 2016
ATTACHMENT:PI01
Addition of Former Dominican Convent Cemetery, St Dominic’s Road, to the Shire’s Scheme Heritage List
Dominican Convent Cemetery (Fmr) Lot 6 Pt Lot 1057
St Dominic’s Road
Background:
It is understood that the small cemetery and the surrounding land located adjacent to the Priory
Lodge and fronting St Dominic’s Road is owned by the Dominican Priory. The owners have
expressed an interest in developing this large block of land at some stage in the future. The small
cemetery site (no graves remain) is currently in an unkempt and neglected condition. In recognition
of its heritage significance and value to the local community, the Shire of Irwin may consider the
option of negotiating with the owners to subdivide the cemetery off from the main block and then
assume ownership of the site. In this way the Shire would then be in a position to conserve,
maintain and interpret the site.
Description of the Place:
The Fmr Dominican Convent Cemetery is located immediately to the east of the Priory Lodge in a
rural setting near the southern bank of the Irwin River. The small cemetery is currently accessed off
the carpark of the adjacent Priory Lodge, via an arbour of timber construction. This structure leads
to a tree-lined pathway, approximately 140 metres in length, consisting of different tree and bush
species including established peppercorn and eucalyptus trees and oleander bushes.
Aerial photo showing location of cemetery.
Access through a timber arbour.
Tree-lined pathway leads to cemetery.
At the end of the pathway the small cemetery is accessed via a single metal gate in a surrounding
low wall of rendered concrete brick construction. The metal gate features decorative ironwork coils
with a cross at the top. Two rendered masonry piers with square caps are located either side of the
gate, while the wall either side tapers down to a lower height.
Main entry gate to the cemetery.
Decorative metal gate with cross at top.
Rendered wall surrounding the cemetery.
A secondary gate, of timber picket construction, is centrally positioned in the northern perimeter
wall. Painted white, the gate and the two timber posts located on either side, are in poor condition.
It is likely that this opening was cut into the wall at a later date. A narrow, informal dirt path leads
from the cemetery northwards and down a slope to St Dominic’s Road.
Secondary timber gate to northern wall.
View of timber gate from within cemetery.
Narrow pathway leading from gate to road.
The small cemetery is located within a square-shaped perimeter masonry fence, with established
trees and bushes around the edge of the area, on both sides of the wall. There is evidence that the
vegetation is causing some damage to the perimeter wall, with some cracking in places which may
necessitate the removal of some plantings.
View from centre looking towards main gate.
At the centre of the cemetery is a large square rendered memorial plinth, painted white and
surrounded by concrete curbing which possibly contained a small garden bed in past years. The
plinth has plaques on all sides including one which tells the history of the Dominican Order, two
which list the names of the nuns who had previously been buried in the cemetery, and one on the
frontage which lists the names of the founders of the Dominican Order. The plinth, which sits
slightly off square, has an inverted curved top with a timber cross affixed to the apex. The cross is
on a lean and this movement could have caused the cracking evident to the top of the plinth.
Front (WSW), decorative face of the plinth.
Side (NNW) face of plinth.
Side (ENE) face of plinth containing history.
Side (ESE) face of plinth.
Around the edges of the cemetery are the bases of the old headstones which were removed from
the site and installed in a memorial wall at the Dongara Cemetery. Four of the bases have been used
to make two benches, utilising pieces of timber as the seats. Other headstone bases are evident
elsewhere in the cemetery, partly obscured by foliage.
Headstone bases used as a bench.
Other headstone bases discarded on site.
History of the Place:
Taken from the Cemetery memorial plaque:
“On 7 June 1899, the people of Greenough welcomed a small group of Dominican Sisters from New
Zealand to their first home in Western Australia. In August 1901, the Sisters moved to Dongara
where they established St Dominic’s Priory, the Mother house of the Congregation and in 1928, the
Dominican Ladies College. The Sisters continued their teaching ministry in Dongara until the damage
caused to the Priory building by the 1971 flood of the Irwin River made it necessary for them to set
up a new Mother house in Doubleview, Perth.
The Motto of the Dominican Sisters…To contemplate and share with others the fruits of
contemplation…has been the guiding force of the lives of the women who lived and worked in this
region. The (energy?) and the love of the Sisters for the people and students of the area is attested
to by the long-standing friendships of the past 100 years.
The memorial honours the lives of the Dominican Sisters who were buried here – great women who
devoted their lives to serving the people of the Geraldton diocese during the years 1899-1957. With
them were buried in this cemetery: Clare Grace Punch, a student at the College, and rev Father
O’Hare, the Priory Chaplain. May they Rest In Peace.
In 1996, the decision was made to transfer the remains of the Sisters who were buried in this spot to
the Sisters’ plot in Karrakatta Cemetery, Perth, where maximum care of their earthly resting place
could always be maintained.
This Memorial was blessed on 9th April 1999 as part of the 100th anniversary of the Dominican Sisters
in Western Australia.”
Further information is contained in the Shire of Irwin Municipal Inventory (Place 56) which reveals
that the memorial plinth was actually relocated from the Priory Lodge gardens into the cemetery in
1999. Furthermore the MI listing notes that the cemetery used to contain the grave of Reverend
Mother Gill, the founder of the order in Western Australia. In addition it is noted that the cemetery
was thoroughly photographed prior to the headstones being removed in September 1998.
Current Heritage Listing for the Place:
Shire of Irwin Municipal Inventory of Heritage Places – Place No. 56, Management Category 4
Heritage Council of WA – The cemetery (P11833) is in the current Assessment Program for the State
Register as part of a listing for the Priory Lodge (P1229). That is, the current proposed curtilage for
the Priory Lodge also includes the cemetery and importantly, the tree-lined pathway to the cemetery.
Negotiations with owners will recommence shortly following previous owner objection to
Registration.
Moss Wilson, Senior Heritage Officer (Assessment) from the State Heritage Office noted that given
the status of the place it is probable that any proposed subdivision for the subject land will result in
the WAPC referring the application to the State Heritage Office for their consideration and
comment. Moss recommends that, at the appropriate time, the Shire contact the Development
team at the State Heritage Office to discuss the proposal and seek guidance as to what measures
need to be considered to safeguard the cultural heritage values of the place.
Issues to Consider
Access to the Cemetery:
1. Historically the small cemetery was accessed via the tree-lined pathway from the former
Convent. This route is very picturesque, tranquil and intrinsically linked with the history
of both the cemetery and the fmr Convent. Obviously if affords the most direct link
between the fmr Convent (Priory Lodge) and the cemetery where the nuns were buried.
However, the retention of this linkage may prove problematic for two main reasons.
Firstly the entrance to the pathway, via the timber arbour, is accessed off privately
owned property – being the Priory Lodge. Secondly, it is surmised that the owner of the
land surrounding the cemetery will want to maximise the subdivision potential of the lot
and therefore may not be supportive of an excised lot which contains the cemetery and
the pathway which would effectively limit the numbers of lots attainable from the site as
well as minimising access options off St Dominic’s Road. Please note the comments in
the section above regarding referral to the State Heritage Office.
2. The narrow path between St Dominic’s Road and the northern wall of the cemetery is
presently fairly steep and would require some clearing and levelling to allow for safe
access. Additionally some off street parking may need to be considered. Furthermore,
the gate to the northern wall is a secondary entrance and does not feature the grander
detailing that the main entrance has.
Condition of the Place:
1. As mentioned in the description, the vegetation within and immediately surrounding the
cemetery is quite overgrown and is impacting on the rendered concrete block perimeter
walls. Careful pruning, and even the removal, of the offending trees and bushes needs
to occur to prevent any further damage to the existing built fabric.
2. Some sections of the perimeter wall may require some repair works where cracking and
subsidence has occurred.
3. The two gates need to be repainted, with any necessary repairs undertaken.
4. The top of the central memorial plinth requires repairs to the cracking and the cross
needs to be straightened.
5. Consideration of a more sensitive placement and use of the remnant headstone bases
needs to be made. They could possibly be arranged in a historically appropriate manner
reflecting the previous grave arrangement. This could be based on the photographs that
are understood to have been taken prior to the removal of the headstones. Alternative
benches should be provided.
6. Appropriate pruning of the trees and bushes along the tree-lined pathway between the
Priory Lodge and the cemetery should take place as required.
7. If a secondary access off St Dominic’s Road up to the northern cemetery gate is to be
promoted more widely, then this track needs to be more formalised and made safe.
Interpretation:
1. Although there is already some history in place about the Dominican Sisters and the
cemetery, it is recommended that the site include additional photos which show some
photographic evidence of how the cemetery looked prior to the removal of the
headstones, possibly an image of the memorial wall in the Dongara Cemetery and some
photos of the nuns themselves.
Report prepared by:
Tanya Henkel
Heritage Advisory Service
23 July 2014
Shire of Irwin ATTACHMENTS – ORDINARY COUNCIL MEETING 26 APRIL 2016
ATTACHMENT:PI02
Memorandum of Understanding for Uncle Ann’s Writers Group for One Room at Denison House
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ARRANGEMENTS FOR THE UNCLE ANN’S WRITER GROUP FOR USE OF ROOMS AT DENISON HOUSE
TERMS AND CONDITIONS OF MOU This MOU is for the use of the living room and the use of the kitchen and indoor toilet facility, at ‘Denison House’, Lot 787, Retreat Boulevard, Port Denison (please refer to the attached plan). TERM This MOU becomes effective from 01 May 2016 to 01 May 2017. RENTAL PAYMENT The rent of the room is $300 annually. BUILDING MAINTENANCE AND UTILITIES ARRANGEMENTS The Shire will:
o maintain the overall structural integrity of Denison House, renovations and upgrades will be undertaken at the Shire’s discretion and subject to normal budget constraints; and
o be responsible for replacing light bulbs and maintenance of the grounds; Uncle Ann’s Writer Group will be responsible for the general cleaning and upkeep of
the allocated room, including the kitchen and toilet facility.
INSURANCE Property and Public Liability Insurance associated with the area are paid for by Council
with its annual insurance premiums. VARIATION The terms and conditions of this Memorandum of Understanding can be varied at any
time by agreement of both parties. ________________________________ _______________________________ Darren Simmons Chief Executive Officer, Shire of Irwin Uncle Ann’s Writers Group
Shire of Irwin ATTACHMENTS – ORDINARY COUNCIL MEETING 26 APRIL 2016
ATTACHMENT:PI03
Placemaking Working Group’s Terms of Reference
DONGARA TOWN CENTRE PLACEMAKING WORKING GROUP
Dongara Town Centre Placemaking Project
Terms of Reference
3/1/2016
Dongara Town Centre Placemaking Project Project Background The Dongara Town Centre Placemaking Project is intended to support the Dongara Town
Centre Revitalisation Plan. While design is an important component to the creation of high
quality public places, it is not the only factor. Other factors to focus on, throughout the
project are:
Providing access;
Creating active uses;
Economic opportunities, and;
Events programming.
This project will result in small-scale, do-able transformations to the Town Centre. This
project will facilitate social and economic growth within the Dongara Town Centre.
Project Purpose The purpose is to raise awareness about placemaking in the Dongara Town Centre and to
create and facilitate a Placemaking Working Group that will be responsible for the creation
of a vision and implanting small-scale transformations to the Town Centre.
Placemaking Placemaking is an innovative, inclusive approach to the planning, design and management
of public spaces. Placemaking considers how the area is used, local events and talent to
create attractive, popular, active public places – for the enjoyment of the community and
visitors.
Placemaking Principles The following Placemaking principles will assist with guidance and implementation of a
vision and small scale Placemaking projects within the Dongara Town Centre. The nine
chosen Placemaking principles are:
1. Making a High Quality Place, NOT a Design
Placemaking is about providing access to public spaces, creating active uses, facilitating
economic opportunities and increasing social activity. NOT planning, designing or building
infrastructure.
2. Funding is not the Issue
Placemaking focus’ on the value of public space, NOT the cost. Placemaking is about
increasing the level of activity, through working with partners to enhance spaces.
3. Some People will ALWAYS say “It Can’t Be Done”
This usually means “We’ve never done things that way before”. Placemaking has been done
in cities and large regional centres, however, Dongara will be the first country town to
introduce placemaking to the town centre. Leaders in the community can develop a vision
and build support for enhancements to the Town Centre.
4. Develop a Vision
The vision should be defined by the community, local identity and heritage, activities and
uses, and meaning.
5. The Community is the Expert
People who use the Town Centre provide the best insight to the Town Centre, as
Placemaking focuses on how the area is used and how to enhance that. Placemaking aims to
uncover and incorporate local ideas and talent.
6. Placemaking CAN’T be Done Alone
We need the community’s help to contribute ideas, talent and resources, and coordinate
schedules of events and small-scale projects, to transform the Town Centre.
7. Simple Observations can Help Shape a Place
Observing how the Town Centre is used will help transform the area to increase social and
economic activity.
8. Coordination of Events and Activities
Local businesses are encouraged to coordinate business operations with local events to
maximise opportunities for economic and social activity in the Town Centre.
9. Start with Small Scale Changes
Small scale changes don’t require a lot of funding, and are a great opportunity to test ideas,
experiment and identify what should be incorporated in future planning of the Town
Centre. These changes are flexible and will encourage the community to contribute ideas
and display local talent.
Placemaking Working Group Purpose The purpose of the Placemaking Working Group is to implement placemaking projects in
the Dongara Town Centre.
Objectives The objectives of the Placemaking Working Group are as follows:
To promote improve and coordinate placemaking in the Dongara Town Centre;
To encourage community participation;
To create and implement a vision and action plan; and
To drive small-scale changes within the Town Centre.
Roles The Placemaking Working Group’s role is to implement placemaking in accordance with the
9 placemaking principles, the purpose and the objectives. The Shire of Irwin’s role is to
support the Placemaking Working Group, with the point of contact for the Working Group
being Planning Officer, Clair Morrison.
Terms of Reference All members are to abide by the Terms of Reference of the Dongara Town Centre
Placemaking Working Group.
A quorum for a meeting of the Working Group will be 100% of the nominated
representatives.
A review of these Terms of Reference will be undertaken, should the appointment of a new
Working Group nominated representative occur.
Structure The Placemaking Working Group will be inclusive of any community member who wishes
to participate.
The Placemaking Working Group may call upon external community members for goods
and services to complete projects. The Placemaking Working Group should complement
local art and community groups, and encourage participation in relevant placemaking
projects.
The Placemaking Working Group will nominate 3-5 representatives, including a
chairperson, who will be expected to:
Make decisions on behalf of the overall Placemaking Working Group;
Attend meetings, including council meetings when required for approvals; and
Be the main point of contact between the Placemaking Working Group and the Shire
of Irwin.
Selection Criteria The following selection criteria will be considered when nominating and selecting
representatives for the Placemaking Working Group:
A broad representation of the community will be sought;
Local business representatives from the Dongara Town Centre will be sought;
A commitment to placemaking action/involvement; and
Knowledge of the Dongara Town Centre.
Code of Conduct The purpose of the Code of Conduct is to specify the ethical standards expected of Working
Group Members. Working Group Members will:
(a) observe the highest standards of respect, honesty and integrity, and avoid conduct which
might suggest any departure from these standards;
(b) be frank and honest in their official dealing with each other.
Meetings Meetings will be conducted in accordance with these Terms of Reference.
The Working Group can determine the frequency and timing of meetings.
Each meeting of the Working Group shall be properly recorded by the taking of minutes. A
copy of the agenda and minutes from each Working Group meeting are to be retained on an
appropriate file.
The Chairperson
The responsibilities of the Chairperson are as follows:
Chairs all regular and special meetings of the Working Group;
Ensures the preparation of agenda and meeting minutes (this may be delegated to
another Working Group member) and;
The Chairperson will maintain a cohesive Working Group through appropriate
communication and coordination.
Finance The Shire of Irwin will provide a bank account for the Working Group’s finances. The
Working Group must abide by the Shire’s Purchasing Policies, which will require approved
Purchase Orders to be provided for any goods or services relating to the Working Group’s
projects.
Insurance Community Placemaking Working Group Members are covered by the Shire of Irwin’s
Voluntary Workers Insurance policy when complying with the policy conditions. The
insurance only applies whilst engaging in work authorised by the Working Group,
including direct travel to and from such voluntary work. Notification is required
immediately to the Chair for any potential claim.
Shire of Irwin ATTACHMENTS – ORDINARY COUNCIL MEETING 26 APRIL 2016
ATTACHMENT:PI04
Memorandum of Understanding for LOGICIT’s use of TV Tower
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ARRANGEMENTS FOR USE OF THE SHIRE OF IRWIN’S TV TOWER ON LOT 302 DEE STREET, DONGARA FOR LOGICIT
TERMS AND CONDITIONS OF MOU This working arrangement is for LOGICIT’s use of the Shire of Irwin’s TV Tower on Lot 302 Dee Street, Dongara TERM The agreement is effective from 01 May 2016 until 30 June 2021 with an option to renew the agreement for another 5 years, subject to Council approval. BUILDING MAINTENANCE AND UTILITIES ARRANGEMENTS The Shire of Irwin will control access to the TV Tower. A key will be provided to LOGICIT for the purposes of maintenance. Equipment placed on the TV Tower for the purposes of LOGICIT will be maintained by LOGICIT. Additional equipment may not be placed on the tower without written approval from the Shire of Irwin. When requesting approval, relevant details shall be provided to the Shire, including descriptions and dimensions of the equipment.
FEES The cost of placing LOGICIT’s equipment on the TV Tower will be in accordance with a fee set within Shire of Irwin’s Schedule of Fees and Charges. The Shire of Irwin will be responsible for the payment of electricity used at the premises. Should LOGICIT cause excessive use of electricity, the cost of the estimated excess must be paid by LOGICIT. LOGICIT must pay a bond of $1,000 for the key to access the premises. The bond may be returned on cancellation or expiry of this Memorandum of Understanding. INSURANCE Property and Public Liability Insurance associated with the area are paid for by Council with its annual insurance premiums. VARIATION The terms and conditions of this Memorandum of Understanding can be varied at any time by agreement of both parties. ________________________________ _______________________________ Darren Simmons Chief Executive Officer, Shire of Irwin CEO/Director, LOGICIT
Shire of Irwin ATTACHMENTS – ORDINARY COUNCIL MEETING 26 APRIL 2016
ATTACHMENT:PI06
Point Leander Drive Verge Planting Project Initiation – Stage 1