ATOMS / CRU-X Interface - ESC: Enterprise Services Center · ATOMS / CRU-X Interface ......
Transcript of ATOMS / CRU-X Interface - ESC: Enterprise Services Center · ATOMS / CRU-X Interface ......
ATOMS / CRU-X Interface What Why
Project Description: CASTLE has been approached by the ATOMS project team requesting a replacement solution to the existing CruX interface with a new flexible interface to support the existing functionality and new requirements of the CruX replacement system - ATOMS. ATO is sun-setting the CruX system at the ATOMS go live date. Deadline for project completion is April 2016.
Benefits: 1. Help Customer with upgrade improvements 2. New functionality for ATO ATOMS customers 3. Expanding and enhancing the services we provide to customers
How When
Project Sponsor: Donna Wallace
Project Manager: Monica Orr
Funding Source(s): (Select all that apply)
R Project Agreement £ O&M £ Capital £ Unfunded
Dependencies: 1. 2.
Project Timeline:
Kickoff Meeting Analysis
Web services –
EMR data & Holidays & Proj/task
Web Services –
Leave Balances &
AWS change request
Web Services – T&A & LDR
UAT Go Live
Jun-15 Jun-15 Aug-15 Oct-15 Jan-15 Mar-16 Apr-16
Automated Testing What Why
Project Description: The Automated Testing Project consists of a solution utilizing Oracle User Productivity Kit (UPK) and the HP Automation Test Suite of HP Quality Center (HPQC) and Quick Test Pro (QTP). The Automated Testing Project implementation will phase automated test scripts into each release test cycle until a comprehensive test suite is delivered. Phase 1 will focus on automating unit test scripts. Phase 2 will focus on automating high risk business critical test scripts. Phase 3 will focus on automating test scripts that are executed repeatedly.
Benefits: 1. Automate unit test scripts to verify code design earlier in
Software Development Life Cycle (SDLC) process. 2. Reduce regression test efforts and cycle time with the ability to
run more tests, multiple times. 3. Wider test coverage of application features 4. Reduce re-work by identifying latent defects earlier 5. Increase accuracy of test results due to fewer human errors in
testing.
How When
Project Sponsor: Donna Wallace
Project Manager: Keri Hamner
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M Agreement £ Funded R Unfunded
Dependencies: 1. Utilization of existing FAA owned HPQC and QTP licenses 2. Utilization of existing ESC owned UPK licenses for recording
test scripts. 3. Additional funding may be needed 4. Long term commitment to maintain test scripts
Project Timeline: Project
Initiation Project
Planning Training Phase 1 Phase 2 Phase 3 Project Closure
Nov-15 Dec-15 Jan-15 May-16 Aug-16 Nov-16 May-17
COTS Web Services for ESC PRISM What Why Project Description: Implement Compusearach’s COTS Web Services to address Data Act and FAR regulations due in 2017 with the 7.2 PRISM upgrade. The COTS Web Service implementation also includes Compusearch merging the existing functionality for 1) account code lookup, 2) project accounting lookup and 3) payment terms lookup into the COTS Web Service package.
Benefits: 1. Supports the DATA Act requirement to link a unique Award ID
between Delphi and PRISM procurement and grant transactions. 2. Includes updates for FAR: Uniform PIID compliance due by
October 2017 3. Provides for a pre-validation of the procurement data elements
interfacing to Delphi to improve data integrity. 4. COTS Web Service annual maintenance includes future
regulation changes impacting the interface, new PRISM functionality and additional data fields as required by the DATA Act.
5. COTS Web Service provides for full PRISM functionality including processing amendments to requisitions using Req for Mods and Req for DO/TOs document types.
How When
Project Sponsor: Donna Wallace
Project Manager:
Funding Source(s): (Select all that apply)
R Project Agreement £ O&M Agreement £ Funded £ Unfunded
Dependencies: 1. Funding is required to begin the project 2. Compusearch award is required to provide technical support to
implement COTS Web Service and procure licenses. 3. Data Act & DP2 Wave 3 projects.
Project Timeline: Note: Funding is required by Mar-16 to meet this schedule.
Award Contract
1
Develop 2
SIT I / SIT II 3
SIT III 4
UAT 5
Training 6
Go Live 7
Apr-16
Aug-16 Dec-16 Feb-17 Apr-17 Apr-17 May-17
Customer Service & Desktop Support Contract What Why
Project Description: Background: ESC's Customer Services Section, within the Information Services Division provides technical support services for a number of customers both internal and external to the Federal Aviation Administration (FAA). Contractors supplement the Federal staff to perform this work. The current contract expired 30 Sep 2015, and a six-month extension is in place. An out-of-scope extension will be executed to extend until follow-on contract is awarded. Goal: Award a firm-fixed price contract for customer service and desktop support services for a period of performance of one base year plus four options years
Benefits: 1. Continued contract services to supplement the Federal
customer services staff. 2. "Tiers" of services have been defined, which allows for
scalability 3. The new Performance-Based Acquisition (PBA) strategy
requires clear separation of duties (federal/contractor), establishes metrics that must be met, and links the contract payment to the contractor's acceptable performance of those metrics.
4. Firm-Fixed Pricing provides identified services at a known price 5. PBA also offers Contractor incentive to be innovative
How When
Project Sponsor: Shenandoah Speers
Project Manager: Leah Cason
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M Agreement £ Capital £ Unfunded
Dependencies: 1. None
Project Timeline: Acquisition
Strategy Review
Business Case
Review
CFO Approval
Solicitation Listed
Evaluation Completed
Award Contract
Full Operational Capability
Oct-15 Dec-15 Feb-16 Feb-16 Jun-16 Aug-16 Sep-16
DATA Act What Why
Project Description: Be able to comply with Public Law 113-101 known as DATA Act which requires OMB/Treasury to transform Federal spending by establishing common set of data standards and publishing accurate and timely information online making data more transparent and available to the American people. The DATA Act project implementation will occur in two phases. Phase 1 was to come up with the plan and then execute the plan to accommodate the DATA Act requirements by May, 2017. Phase 2 is to leverage the data warehouse to enhance DATA Act reporting.
Benefits: 1. Standardization of data elements 2. Transparency of Federal spending 3. Timely and accurate reporting of Federal spending.
How When
Project Sponsor: Steve Aube
Project Manager: Angie Alltizer
Funding Source(s): (Select all that apply)
£ Project Agreement £ O&M £ Funded R Unfunded
Dependencies: 1. Funding from the agencies. 2. Evolving DATA Act guidance from OMB/Treasury 3. Other projects implementation such as FAR Case/ESC
Prism. 4. Modifications to other systems such as FPDS.
Project Timeline:
Organize team
Review Elements
Inventory Data
Design& Strategize
Execute & Test Broker
Implementation
Update Systems Submit Data
Jun-15 Jul-15 Aug-15 Sep-15 Feb-16 Feb-17 May-17
Delphi 12c Database/RHEL Upgrade What Why
Project Description: Delphi financial system built on Oracle E-Business Suite 12.1.3, is currently running on Oracle database version 11.2.0.2. The database version 11.2.0.2 is approaching the end of premier support February 2016 and requires an upgrade to maintain premier support.
Benefits: 1. Version is supported by Oracle certification for Oracle E-
Business Suite and all installed technologies and products 2. Supports FIPS 140-2 encryption for the Oracle database
How When
Project Sponsor: Donna Wallace
Project Manager: Rosalyn Thompson
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M £ Capital £ Unfunded
Dependencies: 1. RHEL upgrade 2.
Project Timeline:
Development SITE UAT Begins Sign-off Go-Live
Oct-15 Dec-15 Jan-16 Feb-16 Feb-16
Delphi Instance Management Solution What Why
Project Description: Strategy Development: Utilizing the existing infrastructure, create an instance management Strategy transition to a reduced environment, and create a single/more simplified release path. This project does not include the “technical” solution piece, but Strategy Development only. Instance Management will be accomplished with two separate projects (1) Strategy Development (this project) and (2) Infrastructure and Software (i.e., technical solution)
Benefits: 1. Improve upon existing capabilities to troubleshoot production
issues in a designated environment 2. Reduce the number of instances needed and reduce overall costs 3. Improve system and data integrity with safer, more controlled,
and structured sandbox, production, integration, and test environments
How When
Project Sponsor: Donna Wallace/Michelle Landolt
Project Manager: Edward Drake
Funding Source(s): (Select all that apply)
£ Project Agreement £ O&M R Capital £ Unfunded
Dependencies: 1. Existing projects requiring transition assistance, i.e., Treasury
Mandates II, LCSS, DP2, Delphi 12c Upgrade 2. During the first transition, existing projects aligned to provide
minimum disruption to existing work and activities; impact on existing projects negated by keeping primary DEV environment and SIT/UAT as Build
Project Timeline:
Plan Data Gathering
Build/Document Strategy
Product Socialization
Implement Strategy
Finalize ISO Standards Closure
Apr-15 Jun-15 Sep-15 Sep-15 Oct-15 Oct-15 Nov-15
Department of Labor (DOL) Discovery Project What Why
Project Description: Discovery project will be conducted in two major parts. The first part will be focused on planning for accounting, financial and process needs with an analysis into the fits and gaps (FGA) of requirements. The second part will determine the extent of technical readiness activities (TRA) required to the Department of Transportation (DOT) Delphi financial management system (FMS) before DOL can be fully implemented into the ESC environment. The project is estimated to have an 8 -10 month duration, given the complexity of DOL requirements across its 18-20 agencies and the customized nature of the legacy system.
Benefits: 1. Establish the baseline functional requirements for which an
informed estimate can be made for a future DOL implementation project.
2. Determine if Delphi can technically meet the mission demands of the DOL financial management needs.
3. Ensure a future implementation of DOL onto Delphi will not have an adverse effect on the current ESC customer base.
4. Define a scalability and efficiency roadmap for Delphi which will ensure a DOL implementation will not impair future customer onboarding.
How When
Project Sponsor: Steve Aube
Program Manager: Joe Hausknecht
Funding Source(s):
R Project Agreement £ O&M £ Capital £ Unfunded
Dependencies: 1. There are no dependencies for the DOL Discovery Project
Project Timeline:
IAA Signed Start Plan Start Execution
TRA Complete
FGA Complete
Discovery Report Out
Discovery Close
Jul-15 Aug-15 Oct-15 Mar-16 Apr-16 May-16 May-16
DP2 – Departmental Procurement Platform What Why
Project Description: The purpose of the DOT Departmental Procurement Platform (DP2) is to implement a phased approach to integrate DOT’s procurement and financial business capabilities. The objectives of this effort are to modernize overall DOT acquisition management capabilities to comply with Federal and Departmental requirements; reduce risk with a phased approach that aligns with ongoing DOT Financial System modernization efforts; and effectively address OCIO’s IT Portfolio Rationalization, OIG audit recommendations, and OMB’s Federal IT efficiency mandates with consolidation and a modular approach.
Benefits: – Provide common Business Rules, Processes and Data with financial
integration – Reduce overall DOT PRISM maintenance and infrastructure costs – Establish a common baseline for all Federal and DOT procurement
reporting – Departmental Financial Integration and Controls including real
time funds checking, commitment accounting, timely recording of obligations, and improved management of UDOs
How When
Project Sponsor: Diane Morrison/Steve Aube
Project Manager: Janet Shepherd
Funding Source(s): (Select all that apply)
R Project Agreement £ O&M Agreement R Capital £ Unfunded
Dependencies: 1. 2.
Project Timeline: Wave 1
· NHTSA, FRA – went live Nov 2014 Wave 2
· FMCSA, PHMSA, TSI – scheduled to go live Nov 2015 · Volpe – scheduled to go live Feb 2016
Wave 3 · MARAD, FTA – scheduled to begin November/December 2015
and go live first quarter of FY2017 · OST, FHWA - scheduled to begin November/December 2015 and
go live second quarter of FY2017
Enterprise Data Warehouse/Business Intelligence What Why
Project Description: Provides Business Intelligence (BI) capability and service to support enhanced reporting and data analytics needs. The EDWBI program implementation will occur over the course of three (3) projects/phases: Planning and Product Acquisition, Data Quality & OLTP Reporting, and Data Warehouse & Analytics. Long term scope will include data from financial and non-financial areas, including but not limited to: General Ledger, Accounts Payable, Purchasing, Assets/Property, Projects, Contracts, Human Resources, Payroll, Travel, Grants, and Budget.
Benefits: 1. Ensure continuity of reporting by updating obsolete
software. 2. Reduce cost/complexity by consolidating around a
common reporting platform. 3. Improve services with a BI analytics capability spanning
multiple source systems and data.
How When
Project Sponsor: Meredith Powell / Keith Burlison
Project Manager: Cliff Johnson
Funding Source(s): (Select all that apply)
R Project Agreement £ O&M £ Capital £ Unfunded
Dependencies: 1. Funding provided in phases will come from appropriations
from congress. 2. Additional capacity is required from the DELPHI system to
the Business Intelligence application to mirror Delphi production data.
Project Timeline:
Product Acq
Initial Services
Acq
BI Services Acq
Data Quality Deploy
OLTP Reporting
Deploy
DW & Analytics Deploy
Implementation
Closure
Aug-14 Sep-15 Feb-16 Apr-16 Oct-16 Feb-17 May-17
eInvoicing Overview – Program Description
1
eInvoicing – iSupplier for Vendors Pilot What Why
Project Description: Implementation of existing iSupplier application to select vendors (i.e., iSupplier Pilot), including a plan for continued wave roll out for all remaining vendors
Benefits: 1. Reduce unit costs, improve efficiency and customer service to all
21-agency customers (in addition to grants) 2. Eliminate current manual non-value-added activities 3. Improve resource allocation and utilization to facilitate DOT
delivery of high quality products at lowest possible cost
How When
Project Sponsor: Steve Aube
Project Manager: Edward Drake
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M R Capital £ Unfunded
Dependencies: 1. Delphi standard release schedule and competing
implementations (12c Upgrade, Oracle EBS 12.2.4 Upgrade)
2. Oracle Service Requests (SRs) not resolved timely, OMB mandate to move to Invoice Processing Platform (IPP)
3. Concurrent modifications to Delphi: Loans Module
Project Timeline:
Initiation Plan Build SIT UAT IOC FOC
Apr-15 Apr-15 Aug-15 Aug-15 Nov-15 Nov-15 May-16
eInvoicing – Approval Workflow What Why
Project Description: Automates invoice approval process and eliminates need to use Kofax Markview. The approval workflow will be used for all invoices requiring approval, whether submitted via iSupplier, EDI, or Web Expenses).
Benefits: 1. Reduces costs by streamlining the invoice approval process and
eliminating current duplication of effort 2. Reduces software licensing costs due to multiple software being
utilized for the same function 3. Reduces hardware costs and server maintenance tasks by
reduction in servers utilized 4. Improves security by reducing number of attack vectors
How When
Project Sponsor: Steve Aube
Project Manager: Edward Drake
Funding Source(s): (Select all that apply)
R Project Agreement £ O&M R Capital £ Unfunded
Dependencies: 1. Delphi standard release schedule and competing
implementations (12c Upgrade, Oracle EBS 12.2.4 Upgrade)
2. EDI 3. Web Expenses
Project Timeline:
Initiation Plan Build SIT UAT Go Live Closure
Sep-15 Nov-15 Feb-16 Mar-16 Apr-16 May-16 Jun-16
eInvoicing – Electronic Data Interchange (EDI) What Why
Project Description: Implementation of electronic data interchange solution to receive and process bulk invoices from vendors (estimated to be approximately 400 vendors and 104,000 invoices per year)
Benefits: 1. Reduced labor time by eliminating manual input and approval of
invoices submitted through EDI 2. Improved tracking of invoices 3. Solution will leverage already purchased Value Added Network
(VAN)
How When
Project Sponsor: Steve Aube
Project Manager: Jonathan Lushao
Funding Source(s): (Select all that apply)
R Project Agreement £ O&M R Capital £ Unfunded
Dependencies: 1. Delphi standard release schedule and competing
implementations (12c Upgrade, Oracle EBS 12.2.4 Upgrade)
2. Approval Workflow 3. Data Cleansing 4. Vendor Deployment
Project Timeline:
Initiation Plan Build SIT UAT Go Live Closure
Sep-15 Mar-16 Jun-16 Sep-16 Oct-16 Nov-16 Dec-16
eInvoicing – Web Expenses What Why
Project Description: Implementation of electronic submission and processing of SF-1164 expense forms. Current volume is approximately 5,000 expense forms per year.
Benefits: 1. Reduced labor time to submit, approve, process, and pay
expense reports 2. Allows system enforcement of expense policies with analysis and
audit capabilities 3. Improved employee satisfaction with faster entry, expense
templates, and the ability to save report preferences
How When
Project Sponsor: Steve Aube
Project Manager: Jonathan Lushao
Funding Source(s): (Select all that apply)
R Project Agreement £ O&M R Capital £ Unfunded
Dependencies: 1. Delphi standard release schedule and competing
implementations (12c Upgrade, Oracle EBS 12.2.4 Upgrade)
2. Approval Workflow
Project Timeline:
Initiation Plan Build SIT UAT Go Live Closure
Sep-15 Mar-16 Jun-16 Sep-16 Oct-16 Nov-16 Dec-16
eInvoicing – eAuthentication What Why
Project Description: Implementation of electronic authentication solution for external users, while maintaining credential and authentication method requirements defined by the Level 2 rating for iSupplier.
Benefits: 1. Eliminates manual ID proofing steps by ESC staff 2. Reduced burden on external users by utilizing an authentication
method accepted by other federal entities 3. Meets Federal electronic authentication requirements
How When
Project Sponsor: Steve Aube
Project Manager: Jonathan Lushao
Funding Source(s): (Select all that apply)
£ Project Agreement £ O&M £ Capital R Unfunded
Dependencies: 1. Delphi standard release schedule and competing
implementations (12c Upgrade, Oracle EBS 12.2.4 Upgrade)
2. External Credential Service Provider
Project Timeline:
Initiation Plan Build SIT UAT Go Live Closure
Mar-16 Aug-16 Dec-16 Mar-17 Apr-17 May-17 Aug-17
eInvoicing – SAM Integration What Why
Project Description: Implementation of an interface for systemic validation between DELPHI and the System for Award Management (SAM). This project will focus on compliance with Federal policy and ensuring up-to-date supplier data in the DELPHI system.
Benefits: 1. Reduced labor time by streamlining the vendor record
maintenance process 2. Eliminates record duplication and inaccuracy by eliminating
manual entry methods 3. Improves security by implementing a robust vendor entry
process and reducing the number of authorized creation points
How When
Project Sponsor: Steve Aube
Project Manager: Jonathan Lushao
Funding Source(s): (Select all that apply)
£ Project Agreement £ O&M £ Capital R Unfunded
Dependencies: 1. Delphi standard release schedule and competing
implementations (12c Upgrade, Oracle EBS 12.2.4 Upgrade)
2. Approval Workflow
Project Timeline:
Initiation Plan Build SIT UAT Go Live Closure
Mar-16 Aug-16 Dec-16 Mar-17 Apr-17 May-17 Aug-17
eInvoicing – iSupplier for Vendors Full Rollout What Why
Project Description: Implementation of iSupplier for Vendors to all suppliers and customers. This project includes establishing the approval hierarchies and the development and deployment of iSupplier business processes.
Benefits: 1. Meets Federal and DOT objectives for electronic invoicing and
eAuthentication 2. Reduced labor time by streamlining the invoice approval process
and eliminating manual steps 3. Reduces software licensing costs, improves security, and
increases accuracy
How When
Project Sponsor: Steve Aube
Project Manager: Jonathan Lushao
Funding Source(s): (Select all that apply)
£ Project Agreement £ O&M £ Capital R Unfunded
Dependencies: 1. Delphi standard release schedule and competing
implementations (12c Upgrade, Oracle EBS 12.2.4) 2. Approval Workflow 3. EDI 4. eAuthentication 5. SAM Integration
Project Timeline:
Initiation Plan Build SIT UAT Go Live Closure
Mar-16 Aug-16 Dec-16 Mar-17 Apr-17 May-17 Aug-17
ESC Metrics What Why
Project Description: Background: ESC needs to be fully accountable and transparent in its business practices and performance measures. This includes establishing and reporting on standardized metrics to current and potential customers, ensuring ESC performs to service level agreements and to the expectation of our customers. Goal: Develop a central repository for collection of all enterprise metrics, promoting transparency and guiding decision-making for both internal and external stakeholders.
Benefits: 1. Promotes transparency to the ESC customer. 2. Provides a single location for metrics, to the external
customers, internal staff, and senior leadership.
How When
Project Sponsor: Matt Taylor
Project Manager: Leah Cason
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M Agreement £ Capital £ Unfunded
Dependencies: 1. None
Project Timeline: *** Project on Hold ***
Gather all Current Metrics
Perform Gap
Analysis
ID Metrics Reported External
Develop Central
Repository
Reporting from
Repository
Establish Frequency Updates
Communicate To
Customers & Staff
May-15
ESC Standardized Service Desk (ESSD) What Why
Project Description: Currently, many ESC service areas offer customer support for their specific area of service. The challenge is that it does not offer an enterprise view of service demands or quantifiable business analytics. Additionally, customers are required to maintain a list of telephone numbers and/or emails to received support on the desired services. The goal of this project is to standardize all of the ESC customer support services into a single, service desk entry point. The resulting, enterprise-wide service desk will offer incident logging into a single enterprise tool (Remedy) and provide a single-point entry for all incidents regardless of the desired ESC service support needed.
Benefits: 1. Single, consolidated service desk across the ESC enterprise 2. Improved customer service and satisfaction 3. Single data repository from which to develop business analytics
for service improvement
How When
Project Sponsor: Doug Holland
Project Manager: Leah Cason
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M Agreement £ Funded R Unfunded
Dependencies: 1. Remedy software expansion project 2. Organizational re-alignment 3. Customer satisfaction surveys
Project Timeline:
Discovery Prioritize Service Groups
Service Group
Transition 1
Service Group
Transition 2
Service Group
Transition 3
Customer Communication
and Training Closure
Oct-15
Financial Services Contract What Why
Project Description: Background: ESC's Financial Services (FS) Division provides financial support services for a number of customers both internal and external to the Federal Aviation Administration (FAA). Contractors supplement the Federal staff to perform this work. The current contract expired 28 Feb 2015, and has now been extended to 31 Aug 2016. Goal: Award a follow-on contract for financial support services for a period of performance to include one base year plus six options years.
Benefits: 1. Continued contract services to supplement the Federal
financial services staff. 2. "Tiers" of services have been defined, which allows for
scalability (ex: as automation draws down a requirement and/or new agencies are added per OMB direction)
3. The new Performance-Based Acquisition (PBA) strategy requires clear separation of duties (federal/contractor), metrics that must be met, and links the contract payment to the contractor's acceptable performance of those metrics.
4. Firm-Fixed Pricing provides identified services at a known price 5. PBA also offers Contractor incentive to be innovative
How When
Project Sponsor: Steve Aube
Project Manager: Leah Cason
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M £ Capital £ Unfunded
Dependencies: 1. None
Project Timeline: Acquisition
Strategy Review
Business Case
Review
CFO Approval
Solicitation Listed
Evaluation Completed
Award Contract
Full Operational Capability
Jul-15 Sep-15 Dec-15 Dec-15 Apr-16 Jun-16 Jul-16
FTP Server Refresh What Why
Project Description: Replace current ESC FTP server; current FTP is at end-of-life and no longer on extended support for existing RedHat OS.
Benefits: 1. Eliminate security risks associated with end of support life 2. Continue providing uninterrupted FTP support to ESC customers 3. Provide properly configured infrastructure to support RHEL6 FTP
operations
How When
Project Sponsor: Brian Hampton/Tim Carpenter
Project Manager: Edward Drake
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M £ Capital £ Unfunded
Dependencies: 1. Delphi standard release schedule and competing
implementations 2. External customer availability to Test and Deploy
Project Timeline:
Create Test Environment
Testing & Evaluation
Implementation New Test Server
Create PROD Environment
PROD Testing
PROD Implementation
Sunset Old Serve/Project
Closure
Apr-15 Aug-15 Sep-15 Sep-15 Nov-15 Dec-15 Feb-16
GOVTRIP Historical Data What Why
Project Description: ESC will host the historical Govtrip data for DOT agencies, IMLS, and CPSC on a server located at the MMAC SMF and provide all DOT agencies, IMLS, and CPSC the ability access to the data for ad-hoc reporting needs. A one-time feed of the DOT agencies, IMLS, and CPSC historical Govtrip data is expected from Northrop Grumman (NG) travel system as they migrate from Govtrip to the new travel system. The estimated amount of storage needed to host the data is 1.25 TB at MMAC, this is a one time usage charge for the implementation, any additional TBs required will be charged by actual required usage.
Benefits: 1. Customer access to historical data 2. Reduce cost/complexity by providing a global solution
How When
Project Sponsor: Donna Wallace
Project Manager: Monica Orr
Funding Source(s): (Select all that apply)
R Project Agreement £ O&M £ Capital £ Unfunded
Dependencies: 1. Final Northrop Grumman travel data file for all agencies 2. Performance of OBIEE and new database 3.
Project Timeline: Database
Setup OBIEE Env
Setup AA – New
Resp. PDF Reports Adhoc Capabilities UAT Go Live
Oct-1-15 Oct-2-15 Oct-2-15 Oct-23-15 Oct-30-15 Dec-15 Dec-15
Oracle Governance, Risk, and Compliance (GRC) What Why
Project Description: Oracle Governance, Risk and Compliance is a set of products that regulate activity in Oracle E-Business Suite. The product consists of a set of modules, in each of which users may define risks to a company’s business, controls to mitigate the risks, and other objects, such as business processes to which risks and controls apply. ESC purchased products include:
• Application Access Controls Governor (AACG) - Simplify segregation of duties enforcement with simulation and remediation.
• Configuration Controls Govern (CCG) - Achieve consistent application setup and operating standards across multiple instances
• Preventive Controls Governor (PCG) - Enforce preventive controls for specific users and events
Benefits: 1. Supports Office of Management and Budget (OMB) Circular A-123, which
mandates the requirements for internal controls for financial systems
AACG benefits: · Segregation of Duties allows for setup across multiple platforms · Reports provide Audit documentation
CCG benefits: · Reduces the risk associated with in-accurate set-ups in production
system · Confirm consistency between instances (DEV to TEST) · Validate set-ups in PROD before go-live
PCG benefits: · Ensure Appropriate Access
Who/How When
Project Sponsor: Russell Dobbs
Project Manager: Rosalyn Thompson
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M £ Capital £ Unfunded
Dependencies: 1. 2.
Project Timeline:
Incomp. Analysis
Weblogic server upgd
Oracle Patch
Nov-15 Dec-15 Mar-16
IE11 Testing Project What Why
Project Description: This project is to test and deploy Microsoft Internet Explorer Version 11(IE11) for ESC supported machines at AMC. The current standard, Internet Explorer Version 8 will be sunset in January 2016.
Benefits: 1. Required for full implementation of the new Enterprise Mails
System (EMS365) 2. IE11 with HTML5 and CSS3 security compliant setting protect
against socially-engineered malware 3. IE11’s Tracking Protection enables the Do Not Track header
control to control the browser’s communication with website to help keep browsing history out of the hands of malicious web sites.
How When
Project Sponsor:
Project Manager: Helen Davis / Larry Foy
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M £ Capital £ Unfunded
Dependencies: 1. Adequate testing time will be compressed in order to hit
implementation target date. 2. Application dependencies incompatible with IE11.
Project Timeline:
Kickoff1 Create GPO’s
2
Deployment Package
3
Testing 4
Issue Resolution
5
Deployment 6
Closure 7
Aug-14 Mar-15 Mar-15 Jul-15 Dec-15 Dec-15 Jan-16
IT Support Services Contract What Why
Project Description: Background: ESC's Information Services Division provides technical support services for a number of customers both internal and external to the Federal Aviation Administration (FAA). Contractors supplement the Federal staff to perform work such as application developers; database, system and application administrators; infrastructure architects; business analysts; and technical writers. The current contract expires 14 Apr 2016 - all extensions will be requested until a follow-on contract is awarded. Goal: Award a firm-fixed price contract for information technology services for a period of performance to include one base year plus four options years.
Benefits: 1. Continued contract services to supplement the Federal
information services staff. 2. "Tiers" of services have been defined, which allows for
scalability 3. The new Performance-Based Acquisition (PBA) strategy
requires clear separation of duties (federal/contractor), establishes metrics that must be met, and links contract payment to the contractor's acceptable performance of those metrics.
4. Firm-Fixed Pricing provides identified services at a known price 5. PBA also offers Contractor incentive to be innovative
How When
Project Sponsor: Shenandoah Speers
Project Manager: Leah Cason
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M Agreement £ Capital £ Unfunded
Dependencies: 1. None
Project Timeline: Acquisition
Strategy Review
Business Case
Review
CFO Approval
Solicitation Listed
Evaluation Completed
Award Contract
Full Operational Capability
Apr-16 Jul-16 Nov-16 Nov-16 Mar-17 May-17 Jun-17
LCSS/IFS Delphi Interface Project What Why
Project Description: LCSS (Logistics Center Support System) is the FAA Logistics Center program to replace the legacy Logistics and Inventory System (LIS) with a COTS application with IFS Applications. Financial transactions generated as a result of on-going business activities at the FAA Logistics Center (FAALC) need to be sent to the proper module in Delphi for processing and analysis. The FAALC trading partner, the Defense Logistics Agency (DLA) must engage its Enterprise Business System (EBS) to facilitate intra-governmental financial transactions. This requires an interface between LCSS/IFS, DLA EBS and Delphi for buying and selling as well as payment transactions with the US Treasury.
Benefits: 1. FAA financial modernization initiative 2. Replaces outdated legacy applications supported on outdated
mainframe technology 3. Expanded inventory management capability for FAA Logistics
with potential to support inventory management services for other current and future customers under the FAA Logistics Center franchise.
How When
Project Sponsor: Steve Aube, Division Manager, ESC FS
Project Manager: Delinda Fitzgerald
Funding Source(s): (Select all that apply)
R Project Agreement £ O&M £ Capital £ Unfunded
Dependencies: 1. Delphi releases 2. FAA PRISM interfaces 3. FAA Logistics Center Warehouse Mgmt System (non-ESC) 4. Dep. Of Defense Logistics Mgmt System (DLMS) (non-ESC)
Project Timeline:
Devl/Unit SIT UAT Delphi Deploy
LCSS/IFS Delploy Stabilization Closure
Oct-15 Nov-15 Jan-16 Jan-16 Feb-16 Mar-16 Mar-16
Network Upgrade What Why
Project Description: The purpose of the Data Center [MMAC NET] 10GbE upgrade is to create an expanded network infrastructure that is scalable, flexible, future-proof, and cloud ready.
Benefits: 1. Increase agility, flexibility, and capacity for existing and
prospective customers 2. Allow for faster backups, restores, communications, testing,
transfers, and a better performing production environment that will sustain a higher number of users and customers without sacrificing performance, security, or redundancy.
How When
Project Sponsor: Shenandoah Speers
Project Manager: Rosalyn Thompson
Funding Source(s): (Select all that apply)
£ Project Agreement £ O&M R Capital £ Unfunded
Dependencies: 1. EDW/BI – 10 gig band width – SMF upgrade July 2015 to
10 g
Project Timeline: Rebaseline
1 Training Lab Burn-in 3
Oct-15 Jan-16 Feb-16
Payroll Rewrite What Why
Project Description: Re-writing the Delphi Payroll applications (FPPS, LDR, NFC, GSA) to improve the performance, reliability and ease of maintenance. This will involve limiting replication of SPII data, encryption methodologies, collections and bulk bind processing, table redesign of Labor Cost and Max Combined data, implement established coding standards, utilize standard Oracle's APIs, naming conventions, variable cleanup, exception handling, date handling, improve email messages and improve backups of tables and files.
Benefits: 1. Improve the overall performance 2. Improve reliability 3. Improve ease of maintenance
How When
Project Sponsor: Donna Wallace
Project Manager: Robert Helms
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M £ Funded £ Unfunded
Dependencies: 1. Dedicated Resources 2. Approval from ESCLT 3. Functional testing Availability 4. Subject Matter expertise availability
Project Timeline:
Analysis FPPS Start LDR NFC GSA
Unit and Functional
Test
Implementation
Jan-16 Feb-16 Jun-16 Oct-16 Jan-17 Apr-17 Dec-17
Remedy Enhancements What Why
Project Description: Background: The Information Technology Service Management (ITSM) toolset designated for use by the FAA CIO, and endorsed by ESC executive leaders, is BMC Remedy ITSM Suite. It is the core tool used to log, track, and monitor customer service performance and change requests. The product was successfully upgraded to version 8.1 in 2014. Goal: Mature ESC services and maximize use of the ITSM toolset.
Benefits: 1. Automated system interaction between Remedy and other
critical Delphi and monitoring applications. 2. Enhance functionalities for reporting, email, surveys
How When
Project Sponsor: Doug Holland
Project Manager: Leah Cason
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M Agreement (partial) £ Capital £ Unfunded
Dependencies: 1. Contract in place with Remedy for consultant support 2. Service Oriented Architecture (SOA) communication with
Serena interface 3. BMC Control-M upgrade
Project Timeline: Award
Remedy Contract
Purchase Floating Licenses
Plan, Analyze, Design
Incoming Mail Interfaces Survey
Systems Project
Closeout
Dec-14 May-15 Nov-15 Nov-15 Feb-16 Apr-16 May-16
Serena Phase 3 What Why
Project Description: Serena Phase 3 - Serena integration with Remedy Remedy is ESC’s IT Service Management (ITSM) ticketing system that empowers our service desk. Serena is used to assist ESC with orchestrating application delivery. This project is to build an interface between the Remedy ITSM suite and the Serena deployment suite. This will allow System Change Request (SCR) to come through Remedy as a centralized point and then automatically pass the SCR information to the Serena suite for application change lifecycle for Delphi and ESC Prism.
Benefits: 1. Provides customers one entry point system where SCRs can be
entered and status obtained. 2. Allows for change management solutions that automate and
synchronize interactions between IT Service Desk and development team personnel.
3. Eliminates the need to manually re-create and forward tickets from one system to another.
4. Provides immediate status updates from development team to the customer and IT Service Desk
How When
Project Sponsor: Donna Wallace
Project Manager: Russell Dobbs
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M £ Funded £ Unfunded
Dependencies: 1. Remedy team collaboration 2. SOA team collaboration 3. Serena team collaboration
Project Timeline:
Start Go - Live
Oct -15 Mar-16
Source Code Management What Why
Project Description: Background: The Engineering and Solutions Delivery Branch, within the Information Services Division (AMK-200), provides custom application development and support for a number of customers both internal and external to the Federal Aviation Administration (FAA). Custom source code is currently stored in SourceGear Vault - a repository that is non-compliant for Personal Identity Verification (PIV) authentication. Goal: Ensure all historical and current source code is migrated to a PIV-compliant repository. Microsoft Team Foundation Server (TFS) provides the solution for these Microsoft applications.
Benefits: 1. Comply with Homeland Security Presidential Directive 12
(HSPD-12) which mandates a federal standard for secure and reliable forms of identification.
2. Provide a single sign-on to application developers
How When
Project Sponsor: Mary Moore
Project Manager: Leah Cason / Michael Baker
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M £ Capital £ Unfunded
Dependencies: 1. None
Project Timeline: Install &
Configure TFS Server
Security Scan &
ISSO
Develop Migration Program
Test Migration
All Apps Migrated
Document & Train
Full Operational Capability
Sep-15 Oct-15 Oct-15 Nov-15 Jan-16 Jan-16 Feb-16
Split Pay in ETS2 What Why
Project Description: The Travel and Transportation Reform Act of 1998 (PDF) (Pub. L. 105-264, October 19, 1998) requires that all employees must, to the maximum extent possible, use the travel charge card to pay for expenses incurred while performing official business travel.
OMB Circular A-123, Appendix B mandates the implementation of split disbursement (internally referred to as Split Pay) in an effort to reduce the cumulative dollar amount of delinquent travel card balances. Split Pay consists of dividing a travel voucher reimbursement between the travel card service provider and the cardholder.
Benefits: 1. Reduction in Travel Charge Card (travel card) delinquencies 2. Can be implemented agency by agency
How When
Project Sponsor: Donna Wallace/Jeff Karth
Project Manager: Keri Hamner/Misty Grantham
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M £ Capital £ Unfunded
Dependencies: 1. CWT Sato changes are required 2. Resolution of outstanding ET2 issues 3. Extensive testing required
Project Timeline:
Project Initiation
Unit Testing
User Testing
Project Implementation
Oct-15 Oct-15 Nov-15 Nov-15
Standard Utilities Repository (SURe) What Why
Project Description: SURe is a web application/management tool that provides tracking and management capabilities of organizational data. Scope: Develop enhancements to existing SURe tool to manage/track/report financial and budget data for ESC. The project has two primary modules: 1) Revenue Module and the 2) Pricing Module. All modules contain reporting functionality.
Benefits: 1. Gain efficiencies for tracking and reporting requirements 2. Facilitate standardization and maturation of processes within
AMK-013, Financial Management Branch 3. Create cost savings by ensuring data accuracy, allowing quick
accessibility to data, eliminating manual entries, minimizing errors in calculations, and providing more time for financial analysis work
4. Create standardization across the ESC
How When
Project Sponsor: Holly Thompson
Project Manager: Edward Drake
Funding Source(s): (Select all that apply)
£ Project Agreement R O&M £ Capital £ Unfunded
Dependencies: 1. 2.
Project Timeline:
Requirements Gathering
Revenue Module
Dev
Revenue Module
UAT
Revenue Module Release
Pricing Module
Dev
Pricing Module
Test Project Closure
Jun-15 Oct-15 Nov-15 Nov-15 Dec-15 Feb-16 Apr-16