Athletics Compliance

1. Voter Registration (Elizabeth Thomasian-EQ Student-Athlete)

2. Housing Information (Laura Pimental)3. Gender and Minority Equity and Updates

(Betsy)4. Proposed Legislation (John)5. Grad

Rates/GSR/Admissions/Academics(Susan)6. Recruiting Logs/Official Visits (Jennifer)7. What goes where?/NLI Information (David)8. Compliance Quiz (John)9. Reminders

Dates Deadlines Procedures

Completing review of laundry list and participation and financial aid numbers◦ Use SA surveys◦ Coaches surveys◦ Charts and records◦ Interviews

Use information to determine if they need to add any items to either minority or gender equity “plans in a box” which were created originally as part of certification

If items are not issues of gender or minority inequities, then subcommittee may forward information on student-athlete well-being issue to that subcommittee…or simply indicate they are not within jurisdiction of subcommittee

Subcommittee also creates an executive summary each term for the president.

When making budget adjustments….you may not reduce services, equipment, per diems, etc. to student-athletes that have been established as part of department policy

EADA (Equity in Athletics Disclosure Act) Available to public Oct 15/ due to

government Oct 30 Reminder that the participation and

athletics aid numbers in this report include eligibility exhausted student-athletes and summer aid, therefore they will not match exactly with OCR numbers

Many legislative proposals related to exempting other scholarship aid from counting in the team count

Next focus of the cabinet is to review the whole concept of head count and equivalencies. Determine if adjustments need to be made.

Intent: In bowl subdivision football and women's rowing, to permit a graduate assistant coach to receive cash to cover unitemized incidental expenses during travel and practice for NCAA championship events or licensed postseason bowl contests in accordance with the parameters by which student-athletes may receive such expenses.

Intent: To specify that an athletics department staff member may not serve as a consultant for a noninstitutional athletics event that primarily involves prospective student-athletes and may not endorse or promote such an event in any way, including permitting the use of his or her name, picture or quotations.

Intent: To permit off-campus recruiting contacts with and telephone calls to a prospective student-athlete (or his or her relatives or legal guardians) on or after July 1 following completion of his or her junior year in high school, or the opening day of classes of his or her senior year in high school (as designated by the high school), whichever is earlier.

Intent: In sports other than football, to specify that an institution may make one telephone call per month to an individual (or the individual's relatives or legal guardians) on or after June 15 at the conclusion of the individual's sophomore year in high school through July 31 after the individual's junior year in high school, two telephone calls per week beginning August 1 prior to the individual's senior year in high school, and one telephone call per week to a two-year or four-year college prospective student-athlete (or the prospective student-athlete's relatives or legal guardians); further, in sports other than football for which a defined recruiting calendar applies, to specify that during a contact period that occurs on or after August 1 before an individual's senior year in high school, telephone calls may be made at the institution's discretion.

Intent: To specify that the restrictions on the forms and frequency of communication between institutional administrators or coaching staff members and a prospective student-athlete (or prospective student athlete's relatives or legal guardians) shall no longer apply beginning the calendar day after: (1) the prospective student-athlete signs a National Letter of Intent (NLI) or, for an institution not using the NLI in a particular sport, or for a prospective student-athlete not eligible to sign an NLI (e.g., four-year college transfer), a signed acceptance of a written offer of admission and/or financial aid agreement; or (2) the institution receives a financial deposit in response to the institution's offer of admission.

Intent: To specify that on or after the second Wednesday of November of a prospective student-athlete's senior year in high school, there shall be no limit on the number of telephone calls by an institution to the prospective student-athlete and there shall be no limit on the forms of electronically transmitted correspondence that may be sent by an institution to the prospective student-athlete, provided the prospective student-athlete has signed the institution's written offer of admission and/or financial aid or the institution has received a financial deposit in response to the institution's offer of admission.

Intent: To prohibit an institution from providing a media guide to a prospective student-athlete via digital media storage device or as an attachment to electronic mail.

Intent: To specify that an institution may provide a media guide and permissible video or audio material to a prospective student-athlete via an electronic mail hyperlink, an electronic mail attachment or an electronic media storage device (e.g., compact disc, flash drive); further, to specify that an institution is limited to providing a media guide or video or audio material to a prospective student-athlete via electronic media storage device one time.

Intent: To specify that after signing a National Letter of Intent, a prospective student-athlete shall not make an official visit to the institution with which he or she has signed; further, to specify that for an institution not using the National Letter of Intent in a particular sport, or for a prospective student-athlete who is not eligible to sign a National Letter of Intent (e.g., four-year college transfer), the prospective student-athlete shall not make an official visit to the institution after he or she has signed the institution's written offer of admission and/or financial aid.

Intent: To specify that if a prospective student-athlete is a member of a nontraditional family (e.g., divorce, separation), an institution may provide up to two additional complimentary admissions to the prospective student-athlete in order to accommodate the parents accompanying the prospective student-athlete (e.g., stepparents) to attend a home athletics event during an unofficial visit.

Intent: To specify that an institution shall not make a verbal offer of athletically related financial aid to an individual, directly or indirectly, before July 1 following his or her junior year in high school; further, to specify that an institution must have a high school transcript (official or unofficial) on file that includes the results of the individual's first five semesters or seven quarters of high school enrollment before extending a verbal offer of financial aid.

Grad Rates/ GSR will be released OCTOBER 19

APR submitted last week

SportPrevious Multi-

year2009-10

09-10 Multi-year

08-09 D-I public avg

Baseball 955 972 976 946

M Basketball 928 907 923 931

M CC 967 (3 yrs) 1000 978 962

Football 946 959 952 937

M Golf 925 929 956 963

M Tennis 927 1000 976 959

M Track 930 986 958 951

W Basketball 957 966 967 960

W CC 968 1000 975 970

Equestrian 946 (2 yrs) 968 953 (3 yrs)  

W Golf 978 1000 978 978

W Lacrosse 1000 983 988 (2 yrs)  

Softball 945 969 965 966

W Soccer 975 970 975 970

W Swim/Dive 969 1000 990 (2 yrs)  

W Tennis 984 947 978 975

W Indoor Track 939 1000 966 962

W Outdoor Track 939 1000 964 963

Volleyball 970 1000 984 972

• 11Academic All-District• 7 Academic All-Americans• 4 WGO All-American Scholars• 1 MGO All-American Scholar• 1 NFF “Academic Heisman” Finalist• 1 NCAA Top VIII winner• 1 President’s Medalist• 1 Dean’s Medalist

New Prospect Forms are now online◦ Differences help administratively◦ Info needed is the same—detailed!

Begin with new version ASAP◦ For all PSAs turned in today and after

Remember Prospect Forms should be WELL before Official Visit/NLI requests

NONQUALIFIERS 2-4 transfers Who enrolled FT on or after Aug 2009 Must have 6 units transferable ENGL Must have 3 units transferable MATH Along with all other transfer req’s

Has been in place since F09 but first impact is F11

CSU System approved some admits Campus allowed 1000 admits from Sept.

applicant pool All have been admitted already

ATHLETICS◦ Regular Admit on athletics aid◦ Compelling extenuating need◦ Should probably know by now

Mentor is OPEN until Nov 30 Fresno State is impacted

◦ Local area freshmen who meet index will be admitted

◦ Out-of-area freshmen ranked by index◦ No lower-division transfers◦ Upper-division transfers from local JCs:

CoS, FCC, Merced, Modesto, Reedley, and West Hills

STEP 1: Coach writes letter requesting Special and gives to Susan

STEP 2: Advisor (and coach) create academic plan

STEP 3: SAS sends academic plan and PSA request form to PSA

STEP 4: PSA answers Q’s, signs both docs, and faxes them back to SAS

Dec 27 – Jan 11 (11 days @ 4hrs/day) Registration begins Oct 25

◦ $290 per unit◦ Must pay fees by Dec 1

Athletic Aid available only for immediate eligibility needs◦ i.e. those who will not be eligible in Sp11 w/o it

All SAS at Conference Weds – Fri (10/13-15)◦ Interns available for monitoring, mentoring, etc◦ Study Table, tutoring, RAC hours as usual

Advising is now Registration is Monday, Nov. 2

◦ Everyone should be enrolled by Tues @ practice◦ Probable 16 unit limit until Dec 13

This FRIDAY (10/15) at 5:00the CAi roster will become the

official GPA roster

GPA includes EVERYONE on scholarship and all non-scholarship SAs on the roster Friday at 5!

Please have all phone calls and contacts/evaluations entered into CAi by the first of every month.

Be as detailed as possible—Use the “NOTES” section!

Please continue to keep “Book Logs” for your records and have them ready in case I find discrepancies in your data.

Initially turned in to your team’s academic advisor.

Will not be looked at without all required information/documents.

Updated test scores and transcripts should be submitted to the Academic Advisor.

Please expect longer turn-around for out-of-state & international prospects.

Prospect status reports will begin to be sent out to coaches this month.

Do not turn in PFs and Official Visit requests at the same time. PFs needs to be turned in way in advance of the OV requests.

Please submit official visit request forms at least one week prior to the anticipated visit dates.

Please remember that unofficial visits need to be approved by compliance as well.

Please submit a 48-hour itinerary and a student host form within one week following the visit.

Please submit ticket requests 48-hours prior to the scheduled contest.

John Cut/Quit

Forms Changes in

Playing/Practice Schedule

Countable Athletic Related Activities

NLI Requests Designation

of Coaches/ Volunteer Asst.

Transfer Issues

Jenn Official/

Unofficial Visits

Comp Tickets Add Form Student Host

Form

David (M-F 8am-1pm)

Competition Rosters

Occasional Meal Forms

Textbooks

Sport Initial Signing Date Final Signing Date

Basketball and All Other Sports Not Listed (Early Period)  November 10, 2010  November 17, 2010 

Football (Midyear JC Transfer)  December 15, 2010  January 15, 2011 

Football (Regular Period)  February 2, 2011  April 1, 2011 

Field Hockey, Soccer, Track and Field, Cross Country, Men's Water Polo  February 2, 2011  August 1, 2011 

Basketball (Regular Period)  April 13, 2011  May 18, 2011 

All Other Sports Not Listed (Regular Period)  April 13, 2011  August 1, 2011 

signing dates

For Prospective Student-Athletes Enrolling in the 2011-2012 Academic Year

It is permissible to: A) Depart FAT 48 hours prior to the start of

competition B) Depart Fresno anytime within the two

days prior to the start of competition C) Depart campus no more than 48 hours

prior to the actual start time of competition

D) Arrive @ competition site 48 hrs. prior to the start of competition

The answer is C:Student-athletes may depart campus no earlier than 48 prior to the start of actual competition (practice and practice rounds at competition site do not count!) NCAA bylaw 16.8.1.2.1

Exceptions: Travel to Hawaii and inclement weather (compliance to determine when and if appropriate)

A 2-year transfer student (non-qualifier) who has completed all academic work for their AA degree but has not been awarded the degree may:

A) Not participate at all B) Participate for 14 or 45 days (temp cert) C) Receive aid, practice and compete

immediately D) Travel with the team but not compete

The answer is B: The student may be temporarily certified

for practice/strength and conditioning for 14 or 45 days depending on whether they are recruited or not. They may not receive athletics aid, travel benefits or compete during this period and must be pulled from all activities if AA degree is not awarded at the conclusion of the temporary certification period.

NCAA bylaw14.5.4.5.6

True or False:

An occasional meal may be provided to student-athletes by a representative of athletics interest (booster/donor) on infrequent and special occasions.

True, provided the meal takes place at the booster’s home or at our facilities (16.11.1.5 revised 4/29/10)

Note-No booster tailgaters! Coaching staff must be present.

California Bill passage on information for recruits

Conference update if any

John◦ Please turn in Designation of Coaches

form/Volunteer Assistant form

Next Meeting, November 9th, 9 am