Clovis Unified School District Athletic Eligibility Form ...
Athletic Eligibility Options
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Transcript of Athletic Eligibility Options
Athletic Eligibility Options
SC 2025
Agenda
1. System Admin Setup1. Adding an activity period to the school day.2. Adding activity types.
2. Creating Activity Courses in CampusA. Course setupB. Section setup
3. Running eligibility reports
Adding an activity period
System Admin>Calendar (periods tab)
Activity period is marked as non-instructional so it doesn’t count into attendance calculations.
Defining Activity Types
System Admin >Custom>Attribute/Dictionary
Activity types (categories) can be added.
Eligibility report may then be ran for a particular activity or group of activities by type.
Code is maximum 2 characters.
Creating Activity Courses in CampusSetting up a course for each sport/activity
• Scheduling > Add Course
• Select activity type
No grading tasks, not transcripted, not requestable.
Best Practices/Tips from Usage
“Code” to course numbers (so the activity courses are grouped together in search results)
Department may be used if you wish.
No other scheduling information required.
Not requestable (in most cases).
Not attendance taking (in most cases)
Creating Sections for Activities
Build sections for each group for that activity
• Examples:9999-1 Varsity9999-2 JV9999-3 10th Grade9999-4 9th Grade
Coach/adviser can be selected as teacher.Section placement should be placed in “Act” period.
Course Setup: collecting Grades
Option A- an eligibility grading task• Teachers must post eligibility scores as needed by the school to a
separate grading task
Option B- gradebook scores• Teachers need only to be using Campus gradebook as a score may be
pulled from any grading task.
“Eligibility Task” work flow.
Admin side• Open grading window for task every time
OR
• Leave open permanently
Teacher side• Posting grades
Right click in green area of gradebook. Post grades to other task
• “Professional judgment” adjustments
Pull from Gradebook Workflow
Admin Setup• No extra setup required.
Workflow• No grading window needed.• Teachers do not need to post grades. Tool pulls straight from the
calculated percentage.• No “professional judgment” adjustments can be made.
Building Rosters Option 1: Roster SetupRoster Setup
• (Scheduling>Courses>Section)
• Pick and choose students
This is a setup tool only; if a student is removed from the roster on this tool it will remove all traces of their participation in the activity.If a “drop date” is desired, the walk-in scheduler may be utilized.
Building Rosters 2: Walk-In Scheduler
Activities may be added using either the request or search modes in walk-in scheduler.
Viewing Eligibility Results
Student Information >Reports> Activity Eligibility• Select term, activity(s), grading task(s), • Choose posted scores or gradebook scores• Select sorting option needed• Select scores to filter on (F and/or equivalent)
Incidental Benefits of activity courses
Transcript options include an activity list that can be printed on the transcript.
Allows for attendance to be taken for activities. (if attendance is checked on the course)
Activities will appear on student schedule