Georgia Recreation and Park Association

“GRPA’s Vision is 2020” 2020 Annual Conference & Trade Show October 5-8, 2020

The Classic Center 300 North Thomas Street

Athens, GA 30601

Sponsorship Opportunities

The Georgia Recreation and Park Association annually hosts its Conference and Trade Show which offers over

50 educational sessions for parks and recreation professionals from across the State of Georgia, as well as a

four hour trade show featuring product and service providers for the field of parks and recreation. The trade

show will be held on Tuesday, October 6.

Types of Professionals You will Meet

• Recreation Directors

• Recreation Program Supervisors

• Playground & Park Maintenance Staff

• Park Superintendents

• Camp Directors

• Therapeutic Recreation Specialists

• Students

• Landscape Architects

• Senior Center Directors & Staff

• Aquatic Directors

• Golf Course Managers

• Youth & Adult Sports Coordinators

• Fitness Center Directors

• Community Events Coordinators

• Administrative Staff

Showcase New Products and Ideas

If you provide products or services, on any level, to

parks and recreation agencies, you should exhibit at

this show! Over 400 parks and recreation

professionals will come together in Athens to find

the latest products and services the market has to

offer. Don’t be left out!

Why Sponsor?

1. Contact current, past and potential customers

2. Network with recreation professionals

3. Evaluate your competition and the industry

4. Receive a free attendee mailing list

5. Promote new products and services

6. Reposition your brand through unique

attention getting advertisement only offered to

sponsors

7. Sponsors are highly regarded because of their

commitment to support educational

opportunities

8. Sponsors receive heavily discounted rates

All Conference Sponsorships

Presenting Sponsor - $10,000 (only ONE available)

Join with GRPA to be the OFFICIAL presenting sponsor of the 2020 Annual Conference and Trade Show.

There will be no doubt to the conference delegates who is the main sponsor.

• Sponsor to be recognized on website, conference e-blasts, t-shirt and print collateral as “Presenting Sponsor”

• Booth space of up to 20’x20’ (4 booths per sponsor’s request)

• Largest logo on print collateral, banners, flyers, t-shirt and website (with roll over link to sponsor’s website)

• Prime center location at conference exhibit – 1st choice of all exhibitors

• Inclusion in exhibit hall PA announcements, with minimum of (8) dedicated booth announcements

• Included on Facebook announcements with link to sponsor site

• Exclusive logo/sponsor artwork to be on big screen slideshow, placed adjacent to refreshment station in lobby

• Official host of conference refreshment center located in main lobby (serving on Tuesday – continental breakfast

fare and beverages in the morning with beverages in the afternoon, Wednesday – beverages in the afternoon,

Thursday – beverages in morning)

• Sponsor to have full size, full color exclusive ad space in conference guide (choice of inside cover, inside back

cover, or back cover)

• Sponsor to receive 10 event shirts

• Sponsor exclusive signage in the form of vertical banners at the conference center entrance, in main lobby, and

near silent auction area of exhibit hall

Ice Cream Social - $1,500 (limited availability)

GRPA appreciates your support at conference and throughout the year. What better opportunity to sponsor the

popular ice cream social! With this sponsorship, we hope to offer additional branding opportunities before,

during and after the conference concludes. Benefit level to include the following:

• Sponsor to be recognized on website and in conference e-blasts as “Supporting Sponsor”

• Booth space of 10’x10’

• Logo on print collateral, banners, flyers, t-shirts and website (with rollover link to sponsor’s website) where

available

• High traffic location at conference exhibit hall

• Included on Facebook announcements

• Sponsor to have a quarter page, full color exclusive ad space in conference guide (location to be negotiated)

• Sponsor to receive 2 event t-shirts, lunch for staff

Educational Breakout Room Sponsor - $750 (six available)

What a great way to get in front of all the delegates! Your sponsorship includes one educational room for the

entire conference. We have six rooms available and up to four sessions per day and you get all of this for four

full days! Benefit level to include the following:

• Sponsor to be recognized on website and in conference e-blasts as “Breakout Room Sponsor”

• Recognition during educational sessions by the room host and/or speaker

• Company logo in the online and printed conference programs, t-shirts, and website

• Sponsor to have 1/8 page, full color exclusive ad space in conference guide (location to be negotiated)

Exhibit Hall Sponsorships

Official Luncheon Host - $5,500 (only ONE available)

Having a difficult time driving conference members to your booth? The perfect way to keep people in and

around your booth during exhibit hall hours is…to feed them well! With this sponsorship you will be the

OFFICIAL luncheon host sponsor which means that you lunch will be served to all conference members next to

your booth ensuring high traffic. You will also receive additional tickets to make available to conference

members, staff and VIP’s of your choice. Sponsor to choose boxed lunch to be served (available options TBA),

making each station desirable and an attraction. Benefit level to include the following:

• Sponsor to be recognized on website, in conference e-blasts and program as “Official Lunch Host”

• Booth space of up to 20’x20’ (2 booths per sponsor’s request)

• Second tier logo on print collateral, banners, flyers, t-shirts and website (with rollover link to sponsor’s website)

• High traffic location at conference exhibit hall

• Inclusion in exhibit hall PA announcements, with minimum of (4) dedicated booth announcements

• Included on Facebook announcements

• Sponsor to have half page, full color exclusive ad space in conference guide (location to be negotiated)

• Sponsor to receive 4 event t-shirts, lunch for staff (for staff or VIP giveaways)

• Sponsor exclusive signage in the form of vertical banners located next to lunch bar

• Sponsor included on food and beverage host signage in main lobby

Beverage Reception Host - $3,500 (only ONE available)

Having a difficult time driving conference members to your booth? Host an evening beverage station, and

watch them flock to your location. With this sponsorship you will host a mix of non and alcoholic beverages

available to all conference members, staff and VIP’s of your choice for the evening. Benefit level to include the

following:

• Sponsor to be recognized on website, in conference e-blasts and program as “Beverage Host”

• Booth space of up to 20’x10’ (2 booths per sponsor’s request)

• Second tier logo on print collateral, banners, flyers, t-shirts and website (with rollover link to sponsor’s website)

• High traffic location at conference exhibit hall

• Inclusion in exhibit hall PA announcements, with minimum of (4) dedicated booth announcements

• Included on Facebook announcements

• Sponsor to have half page, full color exclusive ad space in conference guide (location to be negotiated)

• Sponsor to receive 4 event t-shirts, lunch for staff

• Sponsor exclusive signage in the form of vertical banners located next to bar

• Sponsor included in food and beverage host signage in main lobby

Conference Hall Exhibitor - $550/$650 – Early Bird, $650/$750 – After Early Bird, $475/$575 – for corporate

members

Benefit level to include the following:

• 10’x10’ booth space with table, 2 chairs, waste basket, company name signage, and lunch/dinner for up to 2 staff.

• Please see the exhibitor registration pack for additional information on exhibiting at conference.

A la carte additions:

• Exhibit Hall lunch tickets - $12 each

Additional Marketing

All sponsors, with booth space, will be listed in the exhibitor listing area of the conference program, and ALL

sponsors will be included on a full page, full color ad thanking them for their support of this year’s conference.

Other Sponsorships

Friend of GRPA - $500

Friends of GRPA may not be able to be onsite; however, their dedication and support never ends. This sponsor

level appreciates your assistance and still offers a way to market to our GRPA professionals. Benefit level to

include the following:

• Sponsor to be recognized on website and in conference e-blasts as “Friend of GRPA”

• Logo on print collateral, banners, flyers, t-shirts and website (with rollover link to sponsor’s website) where

available

• Included on Facebook announcements

• Sponsor to have a 1/8 page, full color exclusive ad space in conference guide (location to be negotiated)

• Sponsor to receive an event shirt

Networking Event Sponsorships

The GRPA Annual Conference offers networking events for delegates to socialize and create contacts amongst

themselves and vendors. These events are unique as they allow vendors to meet attendees from all statewide

agencies that are in attendance in one relaxed atmosphere. It also allows vendors to showcase their company

before and after the tradeshow.

Sunday Night - The theme is determined by sponsors, conference location and event venue. Hours are

typically 7:00pm-10:00pm. This “kickoff” event is a good introduction and an excellent opportunity for

multiple days of interaction with attendees through the Leisure Careers Golf Tournament, conference sessions,

and follow up in your booth at the exhibit hall.

Monday Night - The theme is determined by sponsors, conference location and event venue. Hours are

typically 8:00pm-midnight. This event gives an opportunity for your sales staff to meet contacts initially then

follow up in your booth at the exhibit hall.

Tuesday Night - The theme is determined by sponsors, conference location and event venue. Our

Athletics/Aquatics Network Reverse Raffle Fundraiser is held in conjunction with this event. Hours are

typically 9:00pm-midnight. This event offers the unique ability to market invitations throughout the tradeshow

from your booth. You can also use the theme of the evening’s event in your booth at the exhibit hall.

Wednesday Night - Unwind after the banquet at this networking event. The theme is determined by sponsors,

conference location, and event venue. It will begin after the completion of the banquet and will conclude at

midnight.

Sponsor Levels

All sponsorship levels include: announcement of company at event, name/logo in the GRPA conference

publications, on signage at event, on pre-invitation flyers, on any event promotion materials if purchased for

event (by GRPA), and access to event by company sales and support staff. If you do not see a level for you,

please call us and we will work with your company to get you involved!

Diamond - $7,000-$10,000 (depending on conference location and venue options)

• Solo sponsor night

• Work directly with the committee for specific branding of your company

• Your company has input on event theme and decorations

• Ability to display product, marketing banners, anything related to your company throughout the event venue

(outside and inside)

• All other benefits negotiated to make it a great event for your company and attendees

Platinum - $2,000

• Main sponsor

• Ability to hang 3 company banners at event

• Adult beverage tickets

• Preference given to your company for decision on event theme and decorations

• Ability to display product as space is available (outside and inside)

Gold - $1,250

• Major sponsor

• Ability to hang 2 company banners at event

• Adult beverage tickets

• Ability to display product as space is available (inside)

Silver - $750

• Named sponsor

• Ability to hang 1 company banner at event

• Adult beverage tickets

Bronze - $500

• Named sponsor

• Adult beverage tickets

Georgia Recreation and Park Association 1285 Parker Road

Conyers, GA 30094

(770) 760-1403

2020 Conference Sponsorships

Sponsor Name: ________________________________________ Contact Person: _____________________

Address: _____________________________________________ Office Phone: (____) ____-______

City, State, Zip: _______________________________________ Cell Phone: (____) ____-______

Email Address: ________________________________________ Fax: (____) ____-______

Conference Other

Presenting Sponsor - $10,000

Ice Cream Social (Supporting Sponsor) - $1,500

Educational Breakout Room - $750

Friend of GRPA - $500

Exhibit Hall Networking Events

Official Luncheon Host - $5,500

Beverage Reception Host - $3,500

Preferred Evening(s):

Sunday Night

Monday Night

Tuesday Night

SPLIT

Sponsorship Amount:

Diamond - $7,000-$10,000

Platinum - $2,000

Gold - $1,250

Silver - $750

Bronze - $500

Other: ______

IMPORTANT NOTE – To maintain optimum value for our

sponsors, a limit is place on one like-service provider per event.

FOR OFFICE USE ONLY:

Cash

Check #______

Credit Card

In-Kind (see below)

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

ALL FEES ARE DUE UPON RECEIPT, UNLESS OTHERWISE NEGOTIATED.

Please send all logos in vector format, for best print use. Send logos in as soon as possible to be included in

any/all remaining event ads and media inclusions to Steve Card at scard@grpa.org.

Waiver of Liability

I understand and acknowledge that participation in this event can be hazardous, and I hereby assume all risk

while participating. I, and anyone entitled to act on my behalf, waive and release the GRPA, its agents,

employees, officers, officials and sponsors from all rights and claims for any personal injury, death, or property

damage suffered by me, or that I cause to others, as a result of my participation in this event. I, the undersigned,

agree, without any right of payment or editing, to allow the GRPA to use the images of me and/or my

employees or products, including reproductions of photos, video, audio or other reproductions, for use in all

types of media for public relations purposes to promote park and recreation programs, activities, and future

conferences. I, the undersigned, give permission to the GRPA to obtain and authorize medical care for

participants at any hospital, emergency medical center, or any other health facility; by any medical doctor,

osteopath, nurse, surgeon or any other medical practitioner. I also agree to be responsible for expense of any

medical care required, and I hold the staff authorizing the medical care harmless from any damages suffered by

the participant as a result of the medical treatment authorized.

Signature (required): ________________________________________________ Date: ___________________