at : Hindustan Coca HCCBPL By: Amit Saha - Society of ... 2/Safety...About HCCB • HCCBPL is the...

Fleet & Road Safety Management

Program

at :

Hindustan Coca – Cola Beverages Pvt. Ltd

HCCBPL

By:

Amit Saha Chief Sustainability Officer

About HCCB

• HCCBPL is the largest bottling partner of The Coca-Cola Company in India

• Part of The Coca-Cola Company’s Bottling Investments Group (BIG) and responsible for the

manufacture, package, sale and distribution of beverages under the trademarks of The Coca-

Cola Company.

• 25 Manufacturing Locations

• 67 Warehouse (Owned or operated through C&F)

• 1613 nos. Own Fleet

Classified - Internal use

Why focus on Fleet Safety?

Current Situation of Road Safety In Country

• India has the highest number of people killed in Road Accidents

• Easy to get license in the country.

• Low focus on Defensive Driving

• Lack of regulatory enforcement

• Drink and Drive is rampant

Challenges –

For HCCBPL Owned Fleet

• Ageing fleet

• 70+ different Models

• High seasonality factor – spot hiring

• Very High Attrition among Drivers

• Drivers managed by C&F

3rd Party Transportation

• High seasonality

• High no. of Transporters

• Untrained drivers and High Attrition

• 100+ Vehicle Models


Metros - 60% Non-Metro – 40%

Total Company Owned Fleet : 1613 Operating with Distributors : 134 Operating with us : 1479

Non-Functional : 102 (all > 10 yrs age) – 6.3% of fleet is non-functional

Functional Fleet : 1511 (HCCBPL – 1396 + Distributor – 115)

Objective:


• 100% safety Compliant

• Aesthetically good

• Optimal capacity utilization

• Lowest fuel bill (and reduced CO2 emissions)

• 100% uptime (and focus on PM)

Method:

• Robust Preventive Maintenance

• Upgrade fleet Hardware

• Behaviour Training of Drivers / DMCs

• Use of technology to monitor behavior change

• Improve crash reporting

• Awareness campaigns

• Palletisation and Standardisation

• External Checks and Validations

Fleet Management Program



Vehicles

Processes

People

Fleet Maintenance Planning: Daily Maintenance Checklist Yearly Maintenance schedule and Statutory Compliance Schedule

Fleet Refurbishment Planning: • Safety Hardware Corrections •Schedule timelines for Body repair, painting & Graphics to enhance image of coke

Manpower Planning: •Standardizing manpower based on number of Vehicles •Identify Gaps & take corrective action .

Capability Building : •Provide training to the manpower on new technology adopted by Vehicle manufacturers.

Maintenance:- • Plan shift wise working for maintenance and repair activates • Documentation for maintenance and repair activities 1.Vehicle Master File 2. Vehicle Complaint/Corrective action3. Vehicle History Card

Spare Parts:- 1.Identify Critical Items 2. Maintain minimum Inventory level 3. Develop of Vendor Base

KPI monitoring :- 1. Vehicle Uptime 2. Preventive Maintenance Compliances 3. Maintenance cost 4. Hiring cost 5. Running cost of vehicle 6. Crash Rates

Daily Fleet Activity


Preventive Maintenance of Own Vehicles


• Daily Checklist:

TO BE PASTED INSIDE DRIVER CABIN

• Checklist with 21 points as per manufacture recommendation

• Time required 10 minutes per truck (repair time extra)

• Person required one capable mechanic with one helper in one shift

Found correct : OK

Found defective/ repaired :

Found defective / not repaired : X

• Safety related checkpoint is to be rectified at the time of checking and on other points

if spare part is available in stores than on same day otherwise within two days.

• Monthly Checklist: Depending on no. of vehicles in the depot, schedule will be prepared for

monthly checks.

• Yearly Checklist: This is fitness and oil change maintenance related checks. schedule will be

prepared based on number of vehicle required to go for fitness each month.

Preventive Maintenance

Daily Checking - 21 Points

Mechanic - 1

Helper - 1

Standard Time - Checking : 15 min

Correction - Extra based on nature of defect

Monthly Checking – 36 Points

Mechanics - 1

Auto Electrician – 1

Helper - 2

Standard Time Checking : 2.5 hrs

Correction – Extra Based on nature of defect

Annual Checking - 53 Points

Sr. Mechanic - 1

Mechanic - 1

Auto Electrician - 1

Helper - 3

Standard time Checking : 8 hrs

Correction - Extra Based on nature of defect

Health Check up


Fleet Safety Hardware Upgrade


1. Speed Governors

To control the speed of our vehicles on Road,

speed governors are being provided with

speed limiter of 60 KMPH

Phase 1, Vehicle attached to:

• depot located outside the city limit

• Vehicle operating on highway

• Primary vehicle.

• 670 Vehicle fitted with Speed Governor.

• Plan to cover 100% vehicle by exit 2013

2. Advantage

a)Tamper proof

b)Road Speed is controlled.

c)Reduction in number of accidents.

d)Increase in safety on road.



1. Retractable 3 point Seat Belt

To secure the occupant of a vehicle against

harmful movement that may result during a

collision or a sudden stop

Old vehicles were not provided with seat belts

or they were removed in past.

• 1200 Vehicle fitted with Retractable Seat-

belt.

2. Method

• 70 different models

• SOP developed for retro-fitting of seatbelt for

driver, co-driver and loader in all models.

• Responsibility of supplying & fitting with

Eicher and Seat belt procured from OEM

SOP for Seat Belt Fitment



1. GPS for Plant to Depot/Distributor Trucks

To track the route compliance, TAT, and

behaviors like over-speeding, sudden

acceleration, braking, stoppages and

counsel/correct driver’s behaviour through

Driver Management Centers (DMC).

• 750 Vehicle fitted with GPS (including

3rd party transportation)

2. Method

• Integration of vehicle location (GPS

location data from vehicle) with trip data

(as recd. from Coke ERP) and presented in a

single user interface

• Geo Coding of all coke source (Plant,

Depot) & destination (Depot and

Distributors)

Dashboard Mounted GPS Unit

Safety Dashboard for GPS Vehicle

Palletisation of Fleet


1. Palletisation

• Ensure better space utilisation

• 100% legal & safety compliance

• Loading-unloading with FLT (minimise

man involvement)

• Standard body design

• GPS for palletized dedicated vehicles

2. Method

• Selection of multiple manufacturers

and Vehicles

• In-house designing of vehicle body

• 100% Compliant to CMVR Rules

• Fitted with all Hardware as per HCCB

Guidelines

• Stronger Structure with Light Material

resulting in more payload

• High quality OE specification paint

which has longer life and excellent

finish.

Open Pallet Design on 32 ft Eicher Truck with roll up shutter.

Defensive Driving Training


1. Defensive Driving Training

On Wheel Driver training by external agency &

DMC counselors in:

a) defensive driving techniques,

b) Practical Assessment of Drivers and

c) Certification for drivers at different

locations across India

SOP Defined by HCCB

2. Update

a) Covered approx 1200 drivers in 2014

on 4 wheeler DDT by DMC counselors

Crash Reporting & Accident Investigation


1. Crash Reporting

• We can’t manage, what we can’t

measure

• SOP for crash reporting implemented

in all depots.

• No. of crashes linked with spares

issued/ major denting/ painting jobs

2. Accident Investigation

• Training workshop for all Zonal Safety

Managers & Fleet Executives

• All fatality accidents are investigated

by external agency

• All fatality accident CAPA discussed in

APEX committee meetings.

SOP for Crash Rate reporting

RESPONSIBILITY

Report any damages to the vehicle to Fleet in-

charge or Stores – In charge during 21 point

checklist, vehicle inspection or verbal reporting.

Is the damage serious

and requires denting/

painting/ fabrication

work?

Report as Near Miss in

Incident Register kept at

Security

Yes

No

FILL THE INCIDENT IN CRASH

FORMAT REGISTER before signing the

store requisition slip.

All drivers/fleet

maintenance/security

Fleet in-charge

or Stores in-

charge

Fleet in-charge or

Stores in-charge

Fleet in-charge or

Stores in-charge

Depot In-charge

Does it require

replacement of any

component on account

of accident? For eg..

Broken headlamps,

mirrors, etc

Yes

No

Issue the component after

signing store requisition slip.

Report total crashes, no. of vehicles to

ZSMs & Zonal Fleet Managers on

monthly basis

Road Safety Week


1. Road Safety Week

• In month of January, observed across

HCCBPL locations both manufacturing

& Non-Manufacturing

2. Key Activities

• DDT Sessions

• Reflective Tape distribution

• Vehicle Check camps

• ‘I AM A SAFE DRIVER’ campaign

• Distribution of pamphlets

• Focused TBTs everyday

• Quiz and Slogan competitions

• Reward and Recognition

• Awareness session for employees on

Speed Governors & Vehicle Tracking

System

• School & Community Engagements

TBTs on Road Safety

Safety Badges for employees wearing Seat Belts

DDT for Transporter Drivers, Karnataka

Reflective Tapes for Vehicles at Nemam, TN

Mystery follow-ups at DMC locations

External Audits/ Checks


1. Comprehensive external audits

• Annual Fitness Check by external

agency for all dedicated vehicles.

• 85 critical point check for all vehicles

• Safety, Aesthetics, Legal, Mechanical

categories.

2. Method

• Done for 1100+ vehicles

• Vehicle categorised as correctable or

NO Gos (to be scrapped)

• Action plans for zones for fleet

correction

87

324

508

99

211 229

518

60 19

73

310

616

<7.5 8 9 10

Fleet Audit Summary Safety Index Aesthetics Index Mechanical Index

Monthly Fleet correction Monitoring

Transporters Capability Workshop


• 1 day Workshop done in 8 zones covering 87 Transporters • Followed up Audits and Action Planning

What is Driver Management Centre?


Key Activities

DMC: Zero Road Incident

Safe Driver

Safe Vehicle

Manage Route Risks

by GPS

Post Journey Counseling with

GPS

Pre Journey Counseling &

JRM

Vehicle Check & Integrated Gate

Pass

Mystery Follow-ups

Tool Box Talks with Drivers

Reward & Recognition

Disciplinary Matrix

Live Alerts & Phone Calls

Fatigue & Rest Monitoring

Counselor Quality Check and Driver

Surveys

Drink and Drive Monitoring

Meetings with Transporters


Driver Management Centre – Pre Journey Counseling

Explanation of Journey Risk Management

Alcohol Check

Mystery follow-ups


Driver Management Centre – Post Journey Counseling

GPS Trip Report

Fatigue Index

Live Alerts


Driver Management Centre – Vehicle Check

Detailed Vehicle Check – 32 Points

Integrated Gate Pass


Driver Management Centre – Other Activities

Transporter Capability Weekly Star Driver Shift-wise TBTs

Disciplinary Matrix

DDT

Medical Checks

Glimpses of DMC activities

Day & Night Shift TBTs

Simulation & case Studies

Medical & Eye check Ups Blood Alcohol Level Check

Driver’s Day Observance

• Why Driver’s Day?

• Cake cutting

• Quiz

• Hand wrestling

• Sack race

• Poster Competitions

• Mimicry Competition

• Pledge taking

• JRM

• Group photograph with Drivers


HCCBPL

Community Engagements

on Road Safety

Vijetha HighSchool

Key Activities: 1) Interaction with students on current Road Scenario & discussing their experience – relating it

to need for Road Safety Education 2) AV session by DMC Team 3) Quiz & prize to winners given by School Head Master - Mr. Umashankar

Zila Parishad High School, Peddavadalapudi

Nagarjuna School

Zila Parishad High School, Atmakuru

Quiz & Prize Distribution by School Headmaster – Mr. C H George & other School Teachers, followed by Group Photographs

Peddavadalapudi Grampanchayat Office

Q & A session and Group Photograph with Gram Panchayat members & Sarpanch - Mr. C H Venkateshwar Rao

Thank You

For details, contact: Mr. Amit Saha ([email protected])


mailto:[email protected]



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