Industry best practices with Human Resource Systems

Keith Greeno – Asyma Solutions

Dan Papakonstantino - Manusonic

Agenda • Why does it matter?

• Integration is Key – Recruiting and Hiring (Cyber Recruiter)

– Timesheets (Manusonic)

– HRMS automated forms (HR Actions)

– Talent Management (Cornerstone Talent Management)

• Management best practices issues: – Labour Shortages - Millennials

– Out sourced / In House payroll

– Measuring what is important

– Performance appraisals

• Questions?

People • They make the difference • How we manage them makes a difference • Direct correlation to business results • Employee Value – Knowledge Worker

• Chief Source of Wealth is intellectual Capital

• Best Investment

… a cost that creates future value and pays out over time …

Oxford Dictionary

Integration is Key

• Sage HRMS Cyber Recruiter

– Streamline your recruiting process start to finish.

– Easily post to online job boards

– Easily collect applicant data.

– Integrated on boarding directly to Sage HRMS

Recruiting and Hiring

Recruiting and Hiring

Recruiting and Hiring

Recruiting workflow

Recruiting and Hiring

Time Sheet

Why Time Collection? • Huge saving reducing the double and triple entry of data

• Reduce manual scheduling of employees

• Greatly improved accuracy

• Reduce administration with eliminated paper forms and electronic approvals

• Reduce overtime, improve efficiency

• Reduce compliance costs and risks

• Integrates with Sage HRMS, Sage 300 ERP

• Integrates with Project Costing and Manufacturing

Time Sheets Manusonic

Timesheets Manusonic

Manusonic

• Manusonic Head Office

30 Via Renzo Drive, Suite 218 Richmond Hill, Ontario, Canada L4S 0B8 Toll Free: (800) 301-7213(800) 301-7213 Phone: (905) 884-4008(905) 884-4008 Fax: (905) 884-4047

• Western Office 549 Columbia Street, Suite #305 New Westminster, BC, Canada V3L 1B3 Phone: (604) 395-6322(604) 395-6322 Fax: (604) 395-6336

HR Actions

HRMS Automated forms

HRMS Automated forms

Talent Management

Only when the various talent management processes and systems are integrated can an organization be fully effective

Talent Management

Talent Management

Sage HRMS Talent Management by Cornerstone OnDemand

19

Talent Management

Millennials

Millennial’s

Millennials

• Millennial’s want

– Authenticity.

– Community.

– Relationships.

– Connections

• Millennial’s are

– Unmotivated.

– Soft absorbed.

– Lazy.

– Entitled.

Current Payroll Costs Year 1 Year 2 Year 3 Year 4 Year 5 5 Year Total

Number of Employees w / 10% yearly increase 450 450 450 495 545

Number of Pay Periods 26 26 26 26 26

Cost per Cheque/DD (1.25 per pay period / per employee) $14,625.00 $14,625.00 $14,625.00 $16,087.50 $17,696.25 $77,658.75

ROE Charge ( based on 10% turnover p/m w / $4.00 fee p/ee) $52.80 $52.80 $52.80 $52.80 $52.80 $264.00

New Hire charge (baed on 5% turnover w / $4.00 fee) $50.40 $50.40 $50.40 $50.40 $50.40 $252.00

Report Charge ($30.00 per report) x 3 per pay $780 $780 $780 $780 $780 $3,900.00

T4 Charges ($4.00) $1,800 $1,800 $1,800 $1,980 $2,178 $9,558.00

Printing Stub cost (0.15) $1,755 $1,755 $1,755 $1,931 $2,124 $9,319.05

EFT Charges (0.15) $1,755 $1,755 $1,755 $1,931 $2,124 $9,319.05

Logo Printing (0.08) x 1 logo per period/per employee $936 $936 $936 $1,030 $1,133 $4,970.16

Miscellaneous Fees $10.00 per pay $260 $260 $260 $260 $260 $1,300.00

Current Payroll Costs $22,014 $22,014 $22,014 $24,101 $26,397 $116,541

Future Sage 300 ERP Payroll Costs Year 1 Year 2 Year 3 Year 4 Year 5 5 Year Total

Number of users ($2,150 per user) 3 Users OR!!!!! 0

Sage 300 ERP License Fees Subscription fees (3 Users) 2,700 2,700 2,700 2,700 2,700 13,500

($75/mon/user)

Additional Tools/modules (optional) 0

Annual Softw are Assurance Fees (20%) (Included) 0 0 0 0 0 0

Sage Source Electronic Stubs 1,000 0 0 0 0 1,000

EFT Charges by Bank 5 5 5 5 5 25

HR solution 0

Total Discount

Future Internal Payroll Costs $3,705 $2,705 $2,705 $2,705 $2,705 $14,525

Savings $18,309 $19,309 $19,309 $21,396 $23,692 $102,016

83.17% 87.71% 87.71% 88.78% 89.75% 87.54%

Outsourced vs. In-house Payroll - 5 Year Cost Savings Analysis w/HRMS

Outsource versus In house

Measure what is important

• Knowledge worker focus

• Results orientated work environment

• We don’t want to measure time Spend but Results generated

• Determine – staff Roles (What are we paying them for)

– then/Results (What do we what them to accomplish)

– then/What is success? (How do we measure)

• Key Predictive Indicators for Knowledge Workers

– Marginal Contribution to Firm Revenue/Value

– Customer Feedback (Net Promoter Score)

– Number of Customer Contacts/Week

– High personal satisfaction days

– Effective Communication/Listening Skills

– Continuous Learning & Coaching Skills

– Effective Delegator

– Ability to Deal with Change

Measure what is important

Performance Appraisals

• Provide little value (Must change)

• Druckers Manager’s Letter • Twice a year

• Define objectives of executive/you

• What performance standards apply?

• What must you do to obtain objectives?

• What helps/hampers you?

• What resources do you need?

• Becomes the covenant

Integration is Key

Questions? We believe that people deserve systems that work

At Asyma Solutions Ltd. we believe in using technology and management best

practices as effectively as possible to make your business and organization succeed. We help companies by providing innovative and sound proactive professional

advice, products and services to enhance the financial well-being of your organization.

We believe in win-win relationships. If the benefit cannot be shown to outweigh the cost we do not proceed.

#1520-36th Street North #200 10520-178th Street #1309 151 Country Village Rd NE

Lethbridge AB T1H 5H8 Edmonton AB T5S 2J1 Calgary AB T3K 5X5

Phone 403-328-8188 Phone 780-448-9895 Phone 403-807-8985

Fax 403-381-8057 Fax 780-447-4960

Toll free 1-877-448-9895