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Annual Report 2017 - 18

ASSOCIATION OF MEDICAL PHYSICISTS OF INDIA

(Regd.No.421/1976 GBBSD, Public Trust F 4238)

Notice for 42nd Annual General Body Meeting 2018

&

Annual Report 2017-2018

Registered office:

C/o Radiological Physics & Advisory Division, CTCRS Building,

Bhabha Atomic Research Centre, Anushaktinagar, Mumbai-400094


ASSOCIATION OF MEDICAL PHYSICISTS OF INDIA (AMPI)

The Association of Medical Physicists of India was founded in 1976 with the objective of

encouraging the application of physics in medicine. It provides a forum for medical physicists in

the form of annual conferences/workshops/symposia/seminars (at national and international

levels) and publication of a quarterly journal (Journal of Medical Physics, JMP) for the exchange

of ideas and dissemination of knowledge and experience in the field of Medical Physics. The

Association collaborates with similar organizations in the world to raise the quality of medical

physics in India. Currently, it has more than 2500 active members comprising of

radiation/medical physicists, radiation oncologists, radiologists, engineers and technologists. The

wide spectrum of membership reflects the multi-disciplinary nature of the medical physics and

the association. In 2008, AMPI constituted its autonomous scientific and educational wing, the

College of Medical Physics of India (CMPI), to initiate the evaluation and certification

programme for the qualified medical physicists. The college has also been entrusted to formulate

the policy of accreditation of education and training centres in the country. Now, the association

has four wings namely, the Executive Committee, the Board of Trustees, the College and the

Journal. AMPI is affiliated to International Organization for Medical Physics (IOMP) and is

constituent member of IOMP regional chapter, the Asia-Oceania Federation of Organizations for

Medical Physics (AFOMP)

AMPI EXECUTIVE COMMITTEE (2018 – 2021)

President Dr. Sunil Dutt Sharma

Vice President Dr. Pratik Kumar

Secretary Dr. Shobha Jayaprakash

Treasurer Mr. Sridhar Sahoo

Joint Secretary Dr. Anuj Tyagi

Member Dr. Maria Das K Joseph

Member Dr. GhanshyamSahani

Member Dr. VaradharajanEkambaram

Member Dr. MuthuveluKulandaivel

Member Mr. Rajesh Thiyagarajan

Member Mr. Suresh Chaudhari

Member Dr. Godson Henry Finlay

Member Dr. Vinod Kumar Dangwal

Member Dr. Vinod Pandey

Member Dr. Srinivas Challapalli

AMPI BOARD OF TRUSTEES (2018 – 2021)

Chairman Shri Satya Pal Agarwal

Convener Dr. Pankaj Tandon

Members Dr. Nehru Ramaswamy

Members Dr. Kamlesh Passi

Members Dr. Arun Chougule


EDITORIAL BOARD OF JOURNAL

Editor-in-Chief Dr. A. S. Pradhan

Associate Editor Dr. Sunil Dutt Sharma

Associate Editor Dr. T. Ganesh

Member Dr. M. M. Aspradakis

Member Prof. BhudattPaliwal

Member Dr. D. D. Deshpande

Member Dr. D. Eaton

Member Dr. K. N. Govindarajan

Member Dr. Habib Zaidi

Member Dr. Hema Vaithianathan

Member Prof. Indra J. Das

Member Dr. C. P. Joshi

Member Dr. Kevin Jordan

Member Dr. C. Kirisits

Member Dr. T. Kron

Member Dr. Lalit M. Aggarwal

Member Dr. Lisa Karam

Member Dr. R. S. Livingstone

Member Dr. K. J. Maria Das

Member Dr. T. PalaniSelvam

Member Dr. B. Paul Ravindran

Member Dr. Pratik Kumar

Member Dr. B. S. Rao

Member Dr. R. Ravichandran

Member Dr. M. Ravikumar

Member Dr. S. Rustgi

Member Prof. Salahuddin

Member Prof. B. Satish Rao

Member Dr. L. J. Schreiner

Member Dr. S. K. Shrivastava

Member Dr. A. K. Shukla

Member Dr. P. Tandon

Member Prof. G. A. Zakaria


CMPI BOARD

Chairman Dr. Tharmar Ganesh

Vice Chairman Dr. Ajai Srivastava

Chief Examiner Dr. Jamema Swamidas

Registrar Dr. Velmurugan J

Secretary-Treasurer Dr. Paul Ravindran

Member Dr. Dayananda Sharma

Member Dr. Raghavendra Holla

Member Dr. M. Ravikumar

Member Dr. Rajesh A. Kinhikar

PS: Please visit AMPI, CMPI, and JMP websites for further updates, current news and

information:

AMPI website : www.ampi.org.in

CMPI website : www.cmpi.org.in

JMP website : www.jmp.org.in

http://www.ampi.org.in/

http://www.cmpi.org.in/

http://www.jmp.org.in/


ASSOCIATION OF MEDICAL PHYSICISTS OF INDIA

(Regd. No. 421/1976 GBBSD, Public Trust F 4238)

(An Affiliate of the INDIAN NATIONAL SCIENCE ACADEMY &

the INTERNATIONAL ORGANIZATION FOR MEDICAL PHYSICS) C/o Radiological Physics & Advisory Division, Bhabha Atomic Research Centre CT&CRS

Building, Anushaktinagar, Mumbai – 400094

Website: www.ampi.org.in Phone. : +91-22-2559 8713/8763/8657 Fax:+91-22-25519209

President VicePresident Secretary Treasurer Jt.Secretary

Dr. S.D. Sharma Dr.Pratik Kumar Dr.Shobha Jayaprakash Mr. Sridhar Sahoo Dr. Anuj Tyagi

NOTICE OF 42nd ANNUAL GENERAL BODY MEETING 2018 AT CHENNAI

Ref: AMPI/GBM2018/CHENNAI Date: 1st Oct, 2018

To,

All AMPI Members,

The 42nd Annual General Body Meeting of the Association of Medical Physicists of India will be held on

3rd November, 2018 at 18:00 hrs, (6.00 pm) at the venue of AMPICON2018 at Chennai. Agenda of the meeting:

1) To read and confirm the minutes of the 41st Annual General Body meeting held on 6th November 2017 at the

venue of AMPICON 2017 at Jaipur

2) To read and confirm the minutes of the Special General Body meeting held on 25th March, 2018 at Jawaharlal

Nehru Auditorium, AIIMS, New Delhi

3) To examine and adopt the reports of Executive Committee of the Association for the year 2017-18

4) To examine and adopt the report of Board of Trustees and CMPI for the year 2017-2018

5) To examine and adopt the Audited Statement of Accounts and Balance Sheet of the Association for the Year

2017-18 and proposed budget for the year 2018-19 and 2019-20

6) To discuss and decide about the revision in seed money for AMPICON

7) To discuss various issues related to AMPI Chapters

8) To discuss and approve the expenditure for celebrating IDMP as per undertaking given to IOMP

9) To discuss and decide about the formation of centralized scientific committee for AMPICON as well as a

web module for AMPICON at AMPI website

10) Approval for AMPI best publication award for papers published in JMP in a year

11) Progress of AMPICON-2019 and bid for AMPICON-2020

12) Discussion related to revision/amendment in AMPI Constitution

13) Any other matter with the permission of the chair

Sd/

(Shobha Jayaprakash)

Secretary, AMPI

Encl: (a) Annual report of EC 2017-18

(b) Minutes of the AGM-2017 and SGM-2018

(c) Auditor’s report and the balance sheet of 2017-18 …………………………………………………………………………………………………………………………

Note: If there is no quorum at the scheduled time of the meeting, the meeting will be adjourned for half an hour.

The adjourned meeting will be held at the same venue and with the same members present, and all the items

mentioned in the agenda will be transacted.



ANNUAL REPORT OF EXECUTIVE COMMITTEE FOR THE YEAR 2017-2018

[A] Highlights of Executive Committee Meetings/ Decisions/ Actions Taken

After the formation of the new Executive Committee (2018-2021) in March, 2018, there were 3

EC meetings, out of which two were online meetings. Following are the important decisions/

actions taken by Executive Committee during this period:

1. Amendment to AMPI Constitution: A committee comprising of Shri S.P. Agarwal

(Chairman), Dr. D. D. Deshpande (Nodal Officer), Dr. P. G. G. Kurup, Dr. R. Ravichandran, Dr.

Vinod Pandey, Dr. Challapalli Srinivas, Dr. T. Ganesh and Dr. Manoj Semwal was formed to

thoroughly review the AMPI Constitution and suggest the necessary amendments/ revisions. The Committee along with Dr. S. D. Sharma (AMPI President), Dr. Shobha Jayaprakash (AMPI

Secretary) and Shri Sridhar Sahoo (AMPI Treasurer) met on 13th October, 2018 to thoroughly

review and revise the Constitution but could not complete the work due to shortage of time & the

same will be continued at a later date.

2. Dr. Ramaiya Naidu Memorial Oration Award 2018: Dr. Singaravelu Ganesan, Registrar

of Anna University, was selected for AMPI Dr. Ramaiya Naidu Memorial Oration Award 2018

3. Availability of electronic copy of JMP: An electronic copy of JMP is made available inside

the member accessible area at AMPI website

4. Discussion on Chapter related issues: It was decided that all the Chapters must report to

AMPI regarding activities of the Chapters, Audit, etc. by 31st May every year. It was proposed to

have 9 elected members who include Chairman, Vice-Chairman, Secretary, Treasurer and 5 EC

members which needs to be approved by GBM. The Chapter name should always be written before AMPI (e.g. Western Chapter should be named as WC AMPI and not AMPI WC, so on

and so forth). A clause should be made in the Constitution that AMPI EC will have the right to

penalize the Chapter if they do not follow the rules and regulations and norms decided by AMPI

EC/ General body from time to time.

5. AMPI Workshops and AMPI Medical Physics School: It was decided to conduct 4

workshops annually in the four regions and the grant would be provided by AMPI. Almost 50 to

70 candidates would be accommodated in a workshop. Duration of the Workshop may be 1½

days with a sponsorship of about 1 lakh from AMPI.

AMPI Medical Physics School would be an annual event distributed in various regions and up to

200 participants can be taken. Duration of the Workshop may be 2½ days or more with a

sponsorship of about 2½ lakhs or actual from AMPI. The planning for organizing AMPI school

will be started normally about 6 months in advance.

It is also proposed to form a Workshop Committee with the following members: Dr. Anuj

Kumar Tyagi (NC AMPI), Dr. Shobha Jayaprakash (WC AMPI), Dr. S. D. Sharma (EC AMPI),

and Dr. Henry Finlay (TN&PY AMPI). This Committee will also oversee the organization of

AMPI Medical Physics School.


6. AMPI best publication award for papers published in JMP in a year

JMP best paper award will be given to one paper annually and the award amount will be Rs.

25,000/-. The criteria for selecting the best paper published in JMP will be formulated by JMP

Editorial Board and Dr. T. Ganesh has been requested to coordinate in this matter. To start with

it was decided to judge the papers published in 2017.

AMPI online membership and AMPI Conference module: Any candidate can apply for

AMPI membership online by visiting the website: www.ampi.org.in. An auto mail will be

generated and the applications would be sent to President/Secretary/Treasurer. After approval of

the applications, candidate will be asked to make the payment towards the membership fees. A

soft copy of the AMPI membership certificate can then be downloaded by the candidate

themselves. The online system for enrolment as AMPI member was launched successfully with

CC Avenue as the payment gateway.

Regarding AMPI Conference module, Dr. Challapalli Srinivas and Dr. Henry Finlay have been

requested to co-ordinate with the Web Manager, Mr. Srikanth. Mr. Srikanth has also been

requested to present the layout of this module during the EC meeting on 3rd November, 2018 at

AMPICON2018, Chennai.

7. EC Meetings in a year: It has been decided to have 4 EC meetings in a year, 2 Physical EC

meetings, one at the conference venue and one outside, which can be decided by the mutual

consent of EC. Remaining 2 or more, as needed, may be web based EC meetings.

8. Enrolment of AMPI members: 67 new life members were enrolled during 2017-18

financial year. As of 30th September there are 2532 members on the role of the Association including 67 life members enrolled during this year.

9. AIIMS Anomaly: The anomaly in the eligibility qualifications for the 3 posts advertised by

AIIMS was discussed and it was decided that AMPI will take up the matter with Director, AIIMS and request the authorities to make the necessary corrections in the qualifications.

Accordingly, a letter was sent to Director, AIIMS & Administrative Officer, AIIMS on 3rd July,

2018. As there was no response from their end, a reminder was sent to Director, AIIMS on 21st, September, 2018 and reply is awaited.

Scientific Activities:

AMPICON 2017

38th (AMPICON-2017) Annual conference of the Association of Medical Physicists of India

(AMPI) was organized from 4th to 7th November, 2017 at SMS College & Hospital, Jaipur, Rajasthan. The theme of the conference was “Advances in Medical Physics – shaping the future

of modern healthcare”. On 7th November, 2017, the International Day of Medical Physics was

celebrated to mark 150th birth anniversary of Madam Curie and the theme of IDMP 2017 was “Medical Physics- Providing a Holistic Approach to Women Patients and Women Staff Safety in Radiation Medicine”.



The scientific programme encompassed a broad range of topics such as Proton and heavy ion

therapy, Modern imaging, Practical application of Moodle for e-learning courses in Medical

Physics, Medical Physics Education, Affordable therapy technologies, Compensator based IMRT

for cobalt and Linac, Advanced medical research, Monte Carlo and special algorithms, Latest CT

technologies in Japan, Modern RT techniques & planning, Medical Physics Research &

Biomedical engineering. A panel discussion on “Selection of Particle Therapy Technology:

Should be based on capital costs or clinical needs” was also included in the scientific

programme. Three hundred and eighty-five papers including AMPI Dr. Ramaiah Naidu

Memorial Oration (RNMO) were presented during the conference (37 invited papers, 90 oral and

257 poster papers). A quiz programme was also conducted for the students to create awareness

on recent trends in Medical Physics and the winner received the AMPI cash award.

OFFICE BEARERS OF AMPI CHAPTERS

S. No Chapter Chairman Secretary Treasurer

1 Western Chapter Shobha Jayaprakash Satish Pelagade Vaibhav Mhatre

2 Karnataka Chapter S. Sowmya Narayanan S. Karthikeyan B. Shwetha

3 Eastern Chapter Dilip Kumar Ray Surajit Pal Devinand Singh

4 AP & TS Chapter N. Janardhan K R Muralidhar K. Tamilselvan

5 Northern Chapter Manoj Semwal Sandeep Kaushik C.P. Bhatt

6 TN & PY Chapter P. Kaliappan S. Senthil Kumar A. Murugan

7 Kerala Chapter P.G.G Kurup Saju Bhasi R. Vishnu

Activities of AMPI Chapters from April 2017 to March 2018

Western Chapter

The 5th Annual Conference of Western Chapter, AMPI was held at Aditya Birla Memorial

Hospital, Pune, from 6th to 7th May 2017. The theme of the conference was “The present

challenges and future expectations of Physics in Oncology. Shri. Ashok K. Mahant, Retired,

Head, Radiation Standards Section, RSSD, BARC, was the recipient of Sarasvati Pendse Oration

Award. Around 80 delegates attended the meeting. Workshop on Quality assurance of Advanced Imaging Systems used in Radiodiagnosis &

Radiotherapy was held from 23rd to 24th February, 2018, at RP&AD, BARC, along with Hinduja hospital. Around 70 delegates attended the workshop.

Karnataka Chapter

Kidwai Memorial Institute of Oncology organized “Late evening scientific meeting”, on 22nd

Sept, 2017, under the banner of AMPI-K Chapter and under able guidance of Dr. K. B. Linge

Gowda, Director, KMIO, Bengaluru. The meeting was jointly inaugurated by Dr. M. Ravikumar,

Prof & Head, Department of Radiation Physics, KMIO, Bengaluru, along with AMPI office

bearers. About 40 members attended the meeting. The session ended with Annual General Body

Meeting of AMPI-K chapter.


Tamilnadu and Puduchery Chapter

Newly elected office bearers and executive committee members (EC) of TN&PY AMPI chapter

assumed charge on April 20, 2017. TN&PY AMPI chapter conducted the EC meeting on

22.07.2017, 14.10.2017, 19.05.2018, 18.08.2018, 25.08.2018 and 06.10.2018 transacted various

business related to chapter and discussed and planned for organisation of AMPICON 2018

annual conference. The chapter has oraganised seminar on” New Modalities of Nuclear Medical

Imaging on 03.03.2018 chapter members, invitees and Anna University students were

participated in larger number. The chapter has created its own website www.ampi-tnpy.org.in

for the benefit members to interact each other through web, exchange of knowledge among

members and to maintain web based membership directory. The chapter has introduced travel

fellowship program for the benefit of its members to participate conference/ workshop/ training

program within India.

Northern Chapter

The Annual conference of NC-AMPI was held on 17-18 Feb 2018 at Swami Rama Himalayan

University, Jolly Grant, Dehradun, Uttrakhand. Theme of the conference was ‘Exploring the

contemporary practices in the arena of clinical medical physics and radiation dosimetry’.

Scientific lectures were delivered by many national and international faculty members.

NC-AMPI EC meeting was held on 17th Feb 2018 during NC-AMPICON2018.

NC-AMPI EC elections were conducted by Election Officer for a three year term (2018-21). Dr.

Nirmal Kumar Painuly was elected as Chairman ; Dr. Sandeep Kaushik was re-elected as

Secretary; and Mr Satender Kumar was elected as Treasurer of NC-AMPI. Mr Gaganpreet Singh

and Ms Rajni Verma were elected as EC members. Dr. Teerth Raj Verma was nominated for the

responsibility of the web editor.

The national symposium on High Precision Radiation Oncology: Quality and Safety

Perspectives (HiPRO2018) was organized by All India Institute of Medical Sciences (AIIMS)

Department of Radiation Oncology-Medical Physics Unit and Department of Medical Physics

along with National Cancer Institute (NCI)-AIIMS under the banner of Association of Medical

Physicists of India (AMPI) and in collaboration with Association of Radiation Oncologists of

India (AROI) on March 24-25th, 2018 at JL Auditorium, AIIMS, New Delhi. The theme of the

symposium is “vision for a valued service with innovation towards personalized CARE”. There

were about 250 participants from across the country including the trade delegates and exhibition.

The chief guest of symposium was Shri S. A. Bhardwaj, Chairman, AERB, Mumbai.

Kerala Chapter

The Annual Meeting of Kerala Chapter of AMPI was conducted on August 13, 2017 at Aster

Medicity, Ernakulum. Total attendees were 73 which included Physicists, Oncologist, Students

and personals working in related fields of medical physics. The 15th Dr TP. Ramachandran

Memorial Oration was delivered during the meeting by Dr R M. Ravikumar, Professor & Head,

Radiation Physics, Kidwai Memorial Institute of Oncology, Bangalore. Scientific sessions

included experts in the field of Medical Physics sharing their experiences and research work.

http://www.ampi-tnpy.org.in/


Mr. Raghavendra Holla, Chief Medical Physicist, AIMS, Kochi conducted a teaching session on

“The world of SRS/SRT/and SBRT”. Following the Scientific Sessions, a general body meeting

of Kerala Chapter AMPI was conducted. It was decided to organize small institution based

scientific meetings at regular intervals.

Activities of Board of Trustees

During the financial year 2017-18, BOT had carried out following activities:

All investment instruments of BOT and JMP were monitored, regularized and updated. It was

noted that as per the constitution of the AMPI, Trust Fund should consist of: a) All donations

received other than specific activities, b) Subscription of all life members, c) Admission fee of

members and d) Up to 25% of the net income after each financial year.

However, it is noted that no funds have been transferred to BOT by AMPI Secretariat for last 4-5

years. AMPI EC is requested to take immediate action in this regard. It was also noted that

Chapters of AMPI are liable to AMPI according to Clause X of the constitution. Financial

liabilities are defined in Clause X, 7 and 8. It is recommended that EC of AMPI should discus

and clarify the liability of all its Chapters. All investments of BOT in the banks were renewed

and updated. Further investments of BOT are under review.

Activities of College of Medical Physics of India 2017-18

CMPI Certification Examination- 2017

There was good improvement with increase in the number of candidates showing interest in the

CMPI certification process.

In endeavor to promote academic activities, CMPI conducted the two day “1st CMPI Refresher

Course” on June 23-24 at CT&CRS, RPAD, BARC, Anushaktinagar, Mumbai with the aim to

orient and refresh the contents of Medical Physics and familiarize about the CMPI certification

process and was open to potential candidates who intend to undertake the CMPI certification

assessment for the year 2017. It was attended by 50 participants including Dip.RP trainees of

RPAD/BARC. The 1st CMPI Refresher Course was organized and coordinated by Dr. S. D.

Sharma and Dr. S. V. Jamema. The program included interactive lectures by senior faculty and

was informative which involved discussion and was well received and appreciated by the

participants.

Thirty eight (38) applicants paid the fee and intended to appear for the written examination,

however only 26 candidates appeared in the examination, out of which 13 candidates were found

eligible for oral examination. Eight candidates paid fee for the oral examination and 15 appeared

for the oral examination held during AMPICON 2017 held at SMS Medical College, Jaipur.

Further, Kingston Medical Physics Award of Excellence, to the 1st and 2nd candidates for the

Best Performance in the CMPI certification Examinations – 2017” was introduced and the

awardees for the year were Mr. C. O. Clinto and Mr. Ganganpreet Singh.


CMPI Certification Examination 2018

Eighteen candidates paid the fee and intended to appear for the written examination for

the year 2018. Thirteen candidates appeared for the written examination and only 6 were

found eligible for the oral examination.

AMPI-Education & Training Course activities

The Association of Medical Physics of India in collaboration with Radiological Physics and Advisory Division, BARC has conducted five training courses during the year April 2017 to March 2018. One course of “Training Course on Radiation Safety Certification for Service Engineers in Diagnostic Radiology”, four courses of “Training Course on Quality Assurance in Diagnostic X-ray Equipment for Service Engineers/Service Providers. AMPI-EDT has trained total of about 165 service engineers for RSO as well as for QA service providers during the year. It is proposed to conduct four more training courses till December 2018.

JMP

Four quarterly issues of Journal of Medical Physics (JMP) in addition to a supplement of

abstracts during AMPICON 2017/ AOCMP 2017 were published & mailed to the AMPI members

AMPI Awards

Dr. Ramaiah Naidu Memorial oration of 2017 Awardee

Dr. P.G.G. Kurup received AMPI Dr. Ramaiah Naidu Memorial Oration for the year 2017

during AMPICON-2017.DrKurupwas one of the leading practicing Medical Physicists in

India and has established modern Radiation Oncology Department and many state-of the-

art technologies in India. In the early 1980s, he received prestigious awards such as

Commonwealth Medical Fellowship, WHO Medical Fellowship and in 1990s UICC

fellowship to carried out work at Christe Hospital, Manchester, Royal Hallamshire,

Sheffield and Royal Marsden Hospital, London, UK.

AMPI Best Oral Paper Award

AMPI Best Oral Paper Award was presented to Naveen Kumawat (Delhi) for the paper titled “Development and validation of a Matlab software program for real time and

positioning management (RPM) gating generated breathing trace” during the 38th Annual

Conference of Association of Medical Physicists of India (AMPICON2017) held from 4th

to 7th November, 2017, at Jaipur.

AMPI Best Poster Award

AMPI Best Poster Award was presented to Mr. Deepak Shrotriya (Jhansi) for the paper titled “Study of effect of pelvic heterogeneities on rectum dose measurements inside an indigenously made female pelvic phantom and Rando female pelvic phantom using


MOSFET dosimeters” during the 38th Annual Conference of Association of Medical

Physicists of India (AMPICON2017) held from 4th to 7th November, 2017, at Jaipur.

Dr. M. S. Agrawal Young Investigator Award 2016 & 2017

Dr. S. A. Yoganathan (Lucknow) was given Dr. M.S. Agrawal Young Investigator

Award, 2016 and Dr. Teerth Raj Verma (Lucknow) was given the Dr. M.S. Agrawal

Young Investigator Award, 2017.

AMPI Meritorious Medical Physicist Award

Mr. Vindhyavasini Prasad Pandey (Allahabad, UP) was given AMPI Meritorious

Medical Physicist Award, 2017.

AMPI Overseas Travel Grant

AMPI overseas travels grant of Rs.25000/- each was awarded to Ms. Sonal Varshney to participate in the International Conference on Physics in Medicine and Clinical Neuro electrophysiology (PMCN) 2017 from 10th to 11th March, 2017 at Nawab Ali Senate Bhavan University of Dhaka, Bangladesh and to Dr. S. Sathiyan to participate in the International Conference on Advances in Radiation Oncology (ICARO2) to be held during 20th June 2017 to 23rd June 2017 at International Atomic Energy Agency (IAEA), Vienna International Centre, Vienna, Austria.

Minutes of the 41st Annual General Body Meeting AGM - 2017

The 41st Annual General Body Meeting (AGBM) of the Association of Medical Physicists of India, was held on 06th November, 2017 (Monday) at 17:30hrs (5:30PM) at

AMPICON2017 venue Main Hall-A, Auditorium of SMS College and Hospital, Jaipur. Dr.

Arun Chougule, President, AMPI, chaired the General Body Meeting. Dr. N.

Balasubramanian, Vice-President, Dr. V. Subramani, Secretary and Dr. E. Varadharajan, Treasurer were also present on the dias. Dr. Arun Chougule, President welcomed the

members to the 41st Annual General Body Meeting. A total of 152 members attended the

meeting.

Agenda No.1: To confirm the minutes of the 40th AGBM2016 at Hyderabad.

The Secretary, AMPI informed the house about the confirmation of the minutes of 40th

Annual General Body Meeting which was held on 19th November, 2016 at

AMPICON2016 venue Hotel Marriott, Hyderabad and the same was unanimously

approved by house.

Agenda No.2: To examine & adopt the reports of the Executive Committee of AMPI

for the year 2016-17

The Secretary, AMPI informed the house about the report of Executive Committee of

AMPI for the year 2016-2017 as circulated in the notice-cum- annual report. Dr. K.

Thayalan proposed and Prof K. Muthuvelu seconded for the approval and it was approved

by the house.


In addition to the above circulated agenda, there was an agenda of 279th EC meeting

decision about the proposal of one man and one post in AMPI for the GBM approval. After

detailed discussion, it was decided that one man and one post formula is applicable to EC,

BOT, CMPI and Chapters, however Journal of Medical Physics (JMP) editorial board was

excluded from this.

Agenda No.3: To examine & adopt the reports of BOT and CMPI for the year 2016-17.

The Secretary, AMPI informed the house about the report of BOT and CMPI for the year 2016- 17. It was unanimously approved by the house.

Agenda No.4: To examine & adopt the Audited Statement of Accounts and balance

sheet of the Association for the year 2016-17.

The Secretary, AMPI informed the house about the report of the Audited Statement of

Accounts and balance sheet of the Association for the year2016-17.

Dr. Devesh Gupta proposed and Dr. Apurba Kabasi seconded for the approval and it was

approved by the house.

Agenda No.5: Progress Report of AMPICON2018 & AMPICON

2019 Bids Progress Report of AMPICON2018

The Secretary, AMPI invited Dr. P. Kaliyappan Organizing Chairman of AMPICON2018

to appraise the progress of AMPICON2018 to the house. Dr. P. Kaliyappan made power

point presentation on progress of AMPICON2018. The house was satisfied and also

suggested to consider in reducing the registration fee for students and senior citizens.

However, the house felt that there should be a free hand to the organizer to decide the

same.

AMPICON2019 bidding

The Secretary, AMPI informed the house that AMPI has received one proposal to host 40th

AMPICON2019 from Dr. Ashish Mukhopadhyay, Medical Director, Netaji Subhash

Chandra Bose Cancer Hospital and Research Centre (NSCBCHRC), Kolkata through Dr.

Alok Kumar, Consultant & Chief Medical Physicist of that institute and the same was also

supported by Eastern Chapter of AMPI. As there was only one bid received and was in

order, the house unanimously approved the proposal for hosting AMPICON2019 by

NSCBCHRC in Kolkata in 2019.

Agenda No.7, Agenda No.8 and Agenda No.9 could not be discussed in the AGBM

due to time constraints.

Agenda No.10: Any other matter with the permission of the Chair.

Dr. Lalit Mohan Aggarwal has asked the reason for not awarding overseas travel grant

(OTG) to the AMPI members who have recently applied for the same from his institute. He

was informed that the application was not in the pre-requisite format and also the


application is incomplete because it does not contain the information about the required

details such as number of conferences attended, etc. This matter was discussed in the 279th

EC meeting and decided that the AMPI grant will not be provided to the applicant as he is

not fulfilling all criteria.

Meeting was ended with thanks to the Chair.

Sd/- Sd/-

Dr. Arun Chougule Dr. V. Subramani

President, AMPI Secretary, AMPI

Minutes of the Special General Body Meeting (SGBM) 2018

A special General Body Meeting of the association was held on 25th March, 2018at 14:30

(2:30PM) at Jawaharlal Auditorium of All India Institute of Medical Sciences, New Delhi

with following single agenda i.e. Declaration of AMPI election results for EC, BOT and

CMPI Board for 2018-21 and approval by SGBM

The AMPI Office bearers i.e. President, Vice-President, Secretary and Treasurer were on the

dias. The meeting was attended by 62 AMPI members.

Dr. Arun Chougule, President, AMPI welcomed the members present and asked Dr. V.

Subramani, Secretary, AMPI to conduct the meeting with the agenda communicated

earlier.

Following are the details of discussions and decisions of the meeting:

Agenda No. 1: Declaration of Election Results of AMPI EC, BOT and CMPI and

approval by Special General Body.

The Secretary, AMPI announced the results of elections of AMPI Executive Committee

(EC), Board of Trustees (BOT) and College of Medical Physics of India (CMPI) Board in

the SGBM.

Among the contestants for the post of member, AMPI EC, the top fifteen members have

been declared elected as AMPI EC members.

These elected AMPI EC members have elected among themselves the Office-bearers of

AMPI Executive Committee as listed below:

President : Dr. Sunil Dutt Sharma, Mumbai (Unanimously)

Vice-President : Prof. Pratik Kumar, New Delhi (Unanimously)

Secretary : Dr. (Smt.) Shobha Jayaprakash, Mumbai (Unanimously)

Joint Secretary : Dr. Anuj Kumar Tyagi, Agra (By voting) Treasurer : Shri Sridhar Sahoo, Mumbai(Unanimously)

Among the contestants for BOT, the first five members have been declared elected as BOT

members. These elected BOT members have unanimously elected among themselves the

Office- bearers of AMPI BOT as below:


Chairman : Shri Satya Pal Agarwal, Mumbai

Convener : Dr. Pankaj Tandon, Mumbai

There were only five contestants for the post of member, CMPI Board, and hence all the

contestants were declared elected. These elected members of CMPI Board have

unanimously elected among themselves the Office-bearers of CMPI as listed below:

Chairman : Dr. Tharmarnadar Ganesh, New Delhi

Vice-Chairman : Dr. Ajay Srivastava, New Delhi

Chief Examiner :Dr. (Smt.) Swamidas Jamema,

Mumbai Registrar : Dr. Velmurugan J., Chennai Secretary-cum-Treasurer : Dr. Paul Ravindran, Vellore

The approval of the house was requested for the above election results.

Dr. S. K. Koul proposed and Dr. R. K. Munjal seconded the motion and the house unanimously

approved all the above elected members and office-bearers of AMPI-EC, BOT and CMPI. As

there was no clarity in the tenure of this elected body, after detailed discussion, it was resolved

that the tenure of newly elected body will be up to the annual GBM during AMPICON2020. On

the day of Special General Body meeting i.e. 25th March 2018, newly elected body took over the

offices of AMPI.

The meeting ended with thanks to the Chair.

Sd/- Sd/-

(Dr. Arun Chougule) (Dr. V. Subramani)

President, AMPI Secretary, AMPI

AUDITORS REPORT

The Trustees/Members Association of Medical Physicists of India

Mumbai

Report on the Financial Statements

We have audited the attached financial statements of Association of Medical

Physicists of India including the accounts of Trust, Journal of Medical Physics,

College of Medical Physics and Western Chapter (hereinafter referred to “its

constituents”), which comprise the Balance Sheet as at March 31, 2018, and the

Income and Expenditure Account for the year then ended, and a summary of

significant accounting policies and other explanatory information.


Management’s Responsibility for the Financial Statements

Management is responsible for the preparation of these financial statements that give a

true and fair view of the financial position and financial performance. This responsibility

includes the design, implementation and maintenance of internal control relevant to the

preparation and presentation of the financial statements that give a true and fair view and

are free from material misstatement, whether due to fraud or error.

Auditor’s Responsibility

Our responsibility is to express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with the Standards on Auditing issued by the Institute

of Chartered Accountants of India. Those Standards require that we comply with ethical

requirements and plan and perform the audit to obtain reasonable assurance about whether

the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts

and disclosures in the financial statements. The procedures selected depend on the

auditor’s judgement including the assessment of the risks of material misstatement of the

financial statements, whether due to fraud or error. In making those risk assessment, the

auditor considers internal control relevant to the Society preparation and fair presentation

of the financial statements in order to design audit procedures that are appropriate in the

circumstances, but not for the purpose of expressing an opinion on the effectiveness of the

Society’s internal control. An audit also includes evaluating the appropriateness of

accounting policies used and the reasonableness of the accounting estimate made by

management, as well as evaluating the overall presentation of the financial statements. We

believe that the audit evidence we have obtained is sufficient and appropriate to provide a

basis for our audit opinion.

Opinion

In our opinion and to the best of our information and according to the explanations given to us, the

financial statements read with Significant Accounting Policies and other notes forming

part of financial statements give the information required in the manner so required and

give a true and fair view in conformity with the accounting principles generally accepted

in India:

In the case of the Balance Sheet, of the state of affairs of the Trust and its constituents as at

March 31, 2018.

In the case of the Income and Expenditure Account, of the excess of income/expenditure

over expenditure/income of the Trust and its constituents for year ended on that date.

Report

1. We report that:

a. we have obtained all the information and explanations which to the best of

our knowledge and belief were necessary for the purpose of our audit;


b. in our opinion, proper books of account have been kept by the Trust and its

constituents so far as appears from our examination of those books;

c. The Balance Sheet and Income and Expenditure Account dealt with by this

Report are in agreement with the books of account;

d. In our opinion, the Balance Sheet, Income and Expenditure Account comply

with the

accountingstandardsprescribedbytheInstituteofCharteredAccountantsofIndia.

For Ramesh S Iyer &

Associates Chartered

Accountants

Firm Registration No. 142449W

Partner; M. No.035515


GENERAL REMARKS ANNEXED TO AND FORMING PART OF AUDIT

REPORT OF EVEN DATE

1. Life MembershipFees: The life membership fee received during the year amounting to Rs.2,54,215/- has

been capitalized by crediting to Capital Fund A/c.

2. CashBalances: The Cash Balance as on 31-03-2018 stood at Rs.14,119/-. We have not physically

verified this balance as on 31stMarch, 2018. The break up of the same is as follows-

AMPI Rs.2,105.00

CMPI Rs.10,885.00

WesternChapter Rs.1,129.00

Total Rs.14,119.00

3. FD’s inBank: Hitherto accrued interest on FD’s was not accounted for and even where the FD’s were

renewed, the interest received was not accounted for. We have, therefore, made

provision for accrued interest from the inception of the FD’s till 31-3-2018. In view of

the same the following interest relating to earlier years has been accounted as an

income in thisyear-

AMPI Trust Rs.25,29,277

AMPI Rs. 3,55,144

College of Medical Physics Rs. 25,288

Total Rs.29,09,709

Thus the income during this year has been overstated by Rs.29,09,709.

4. The Trust is required to utilize the unutilized funds within 5 years or else the same will be subject to income tax. The total accumulations claimed (subject to approval from the income tax department) is as follows- AY2016-17 Rs.26,76,116

AY2017-18 Rs.23,27,425

Total Rs.50,03,541

5. The Association also had the following chapters, conferences and workshops whose accounts are audited by other firms of Chartered Accountants and for which we only have the audited accounts which have been accepted and taken by us for the purposes of filing the income tax returns.

Tamil Nadu & Pondichery Chapter, Karnataka Chapter, AMPICON 2017, Northern

Chapter, Eastern Chapter, HIPRO

6. Previous year figures have been regrouped wherever necessary.

For Ramesh S Iyer & Associates

Chartered Accountants


Proposed Budget for the year 2018 – 2019

Expenditure Amount

(lakhs)

Income Amount

(lakhs)

JMP Printing & Mailing 7 Journal Subscription 0.5

Printing, Stationery & Postage 0.3 Advertisement in JMP 6

EC Meetings (TA, DA & others) 3 Bank Interest (S/B A/c 3.5 Award Funds

RNMO award, Citation & TA 0.5

AMPI Education & 20

AMPI Awards (Meritorious Med 0.5 Training courses

Phys, Young Investigator, Best Papers), Prizes

AMPI Trust

5

AMPI Best Publication (JMP) Award 0.25

IOMP/AFOMP Affiliation 0.4

Website Maintenance & hosting 0.4

CC Avenue gateway 0.1

Audit Fee/Account writing/ITR 0.8

Filing/Charity Commissioner

related work, etc (1.0 L)

AMPI Chapters (Workshop / 9

Refresher course / Med Phys

School)

AMPI EDT Expenditure

10

Overseas Travel Grant 2

Miscellaneous 0.75

Total 35 35


Proposed Budget for the year 2019 – 2020

Expenditure Amount

(lakhs)

Income Amount

(lakhs)

JMP Printing & Mailing 8 Journal Subscription 0.5

7

4.5

20

5

Advertisement in JMP

Printing, Stationery & Postage 0.4 Bank Interest (S/B A/c Award Funds

EC Meetings (TA, DA & others) 3 AMPI Education & Training courses

RNMO award, Citation & TA 0.5 AMPI Trust

AMPI Awards (Meritorious Med 0.5

Phys, Young Investigator, Best

Papers), Prizes

AMPI Best Publication (JMP) Award 0.25

IOMP/AFOMP Affiliation 0.4

Website Maintenance & hosting 0.4

CC Avenue gateway 0.1

Audit Fee/Account writing/ITR 0.8

Filing/Charity Commissioner

related work, etc (1.0 L)

AMPI Chapters (Workshop / 10

Refresher course / Med Phys

School)

AMPI EDT Expenditure 10

Overseas Travel Grant 2

Miscellaneous 0.65

Total 37 37

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