“The AAG Annual Meeting features some of the most advanced work being

done in various geographic disciplines. Since geography is the basis for GIS,

ESRI sees this event as a preview of the future of GIS technology.”

–Jack Dangermond, ESRI

AAG ANNUAL MEETINGNew York, New York • February 24–28, 2012

Exhibition: February 25–27, 2012www.aag.org

Advancing Geography in Partnership with You202-234-1450 • www.aag.org

ASSOCIATION OF AMERICAN GEOGRAPHERS

Exhibitor Prospectus & Sponsorship Opportunities

JOIN US IN NEW YORK

© NYC & Company

AAG Annual Meeting

Why Attend?The AAG Annual Meeting provides a dynamic forum for industry leaders to showcase recent pub-lications and new geographic technologies. As an exhibitor you will have opportunities to:

• Conduct focus groups and market research • Host training sessions or workshops—at your

booth or in a classroom setting—to teach at-tendees how to better use your products or software

• Lead groups on a field trip in the area to dem-onstrate your tools

• Sponsor meeting events, activities, or services • Target your advertising to a highly specialized

audience

About the Annual MeetingThe AAG Annual Meeting is an interdisciplinary forum open to anyone with an interest in geogra-phy and related disciplines, including geographers, GIS specialists, and environmental scientists. At-tendees are interested in the latest in research and applications in geography, sustainability, and GI-Science. More than 7,000 attendees from around the world will attend. Sessions are being organized around special themes, like:

• The Changing Role of the University in Society • Geography and the Humanities • Asian Geographies and Collaborations in Re-

search and Education • Space-Time Integration in Geography and GI-

Science

The meeting program will also feature:

• More than 4,000 presentations and posters by leading scholars and researchers from around the world

• Exhibits showcasing recent publications, new geographic technologies, and employment op-portunities for geographers

• An international networking reception • Field trips to explore the rich cultural and physi-

cal geography of the Pacific Northwest

Attendance InformationOf all attendees at the Annual Meeting:• 90% visit the Exhibit Hall more than twice;

89% of those visit exclusively to view the prod-ucts and services offered by exhibitors

• 60% are there to make a purchase; more than 50% of those are primary purchasers for their organizations with annual budgets ranging from $50,000 to $5,000,000 (the average annual budget is more than $195,000)

• 70% say that the exhibition influences their buying decisions

• More than 1,300 represent over 50 countries• Over 500 are from the public or private sector,

including more than 200 key decision makers in state and local government

• As many as 1,500 are advanced degree students expected to be in key decision-making position in the near future

Year Registrants City2005 5,108 Denver2006 5,617 Chicago2007 6,907 San Francisco2008 7,169 Boston2009 6,469 Las Vegas2010 8,342 Washington, DC2011 7,331 Seattle

Who Attends?CartographersCEOsClimatologistsDepartment ChairsDirectors of OperationsDirectors of ResearchExecutive DirectorsGeospatial Information OfficersGIS AnalystsGIS DirectorsManaging DirectorsPresidentsProgram DirectorsProject DirectorsProject ManagersResearchersScientistsTeachersVice Presidents

© NYC & Company

Booth Packages & Rates

Premium* Regular Non-Profit**$3,800 $2,300 $1,000

Each booth space includes:• 10’x10’ booth space with 3’ side rails and 8’

back drape• 7”x44” identification sign• Company name listed in meeting program• Company name and URL listed on meeting

website• Two full complimentary meeting registrations

per 10’x10’ booth. Personnel presenting papers do not qualify for complimentary registration.

• Eight exhibit hall-only registrations for booth staff not attending the meeting

Booth furniture, lighting, electrical, and Inter-net connections are not included and must be purchased separately by the exhibitor.

* Premium booth price includes a premium beverage package (choose 1 keg of beer served by a bartender or 1 coffee station with pastries).** AAG Approved 501(c)3 organizations only. University Press Publishers are not approved for this rate.

Island (20’x30’ or 20’x20’)Call for Pricing. Discounts available for corporate members.

Contact Adam Thocher at athocher@aag.org.

Exhibit Hall ScheduleSubject to change.

Friday, Feb. 24

8 a.m.-5 p.m. Exhibitor Move-InSaturday, Feb. 25

9:30 a.m.-5:30 p.m. Exhibit Hall OpenSunday, Feb. 26

11 a.m.-9:30 p.m. Exhibit Hall OpenMonday, Feb. 27

9:30 a.m.-3:30 p.m. Exhibit Hall Open3:30 p.m.-8:30 p.m. Exhibitor Move-Out

New York • February 24–28, 2012

Refreshment StationsYour company has the opportunity to host a re-freshment station at your booth during the open-ing night reception or at any other time during the meeting. Packages can be customized, and all station sponsors will receive company text listing recognition on on-site sponsor signage.

Contact Jennifer Kherin at AAGexhibits@aag.org or 703-964-1240, ext. 20 for details.

Exhibitors cannot purchase food and beverage from the hotel directly. All orders must be made through AAG.

Recognition PackagesPlatinum Sponsor - $10,000Gold benefits plus:• Tote bag insert• Premium Beverage Package at the International

Reception (choose 1 keg of beer served by a bartender or 1 coffee station with pastries)

• Four additional complimentary full conference registrations

• Prominent exhibit location (premium booth)• Company name displayed on screens prior to

and after plenary sessions• Break-out room in your company’s name

Gold Sponsor - $6,500Silver benefits plus:• Pre-show attendee list• Premium Beverage Package at the International

Reception (choose 1 keg of beer served by a bartender or 1 coffee station with pastries)

• Two additional complimentary full conference registrations

• Acknowledgement in the AAG Newsletter

Silver Sponsor - $4,500• One complimentary 10’x10’ exhibit booth

(regular rate position)• Logo inclusion on on-site Annual Meeting

sponsor signage• Premium Beverage Package at the International

Reception (choose 1 keg of beer served by a bartender or 1 coffee station with pastries)

• Acknowledgement on the AAG website and Meeting Program

• Two complimentary full conference registrations

AAG Annual Meeting

Past Exhibitors(Selected Sample)Applied Field Data SystemsBellweather PublishingBlackwell PublishingColumbia University PressDeLormeESRIElsevierGoogleMcGraw-Hill Higher

EducationNASA Earth ScienceNCGENational Geospatial

Intelligence AgencyPrentice HallRand McNally EducationUniversity of Texas PressUS Department of

AgricultureUSGSRoutledge

Events & SessionsAAG Awards Luncheon and AAG Past President’s Address - $15,000Company name prominently displayed at both events. Includes Platinum Sponsor benefits.

Social Event - $40,000Sponsor a special night of dining and dancing for all AAG attendees. Includes Platinum Sponsor benefits.

Geography Bowl - $6,000 (Exclusive Sponsorship)Company name prominently displayed in the rooms and event area. Includes Silver Sponsor benefits.

Session Sponsorship (Many Available)

Support an AAG program session. Recognition announced prior to start of session. Acknowledge-ment on the AAG website and Meeting Program.

Dedicated Session Sponsorship - $1,500Sponsor a session that does not compete with regular scheduled sessions by choosing this opportunity. Dedicated sessions are typically held during lunch, or at the end of each day. To request a Dedicated Session time slot, email meeting@aag.org.

Regular Session Sponsorship - $500Sponsor a session during a standard session time slot (considered part of the AAG 2011 pro-gram). To request a Regular Session time slot, email meeting@aag.org.

ItemsOfficial Conference Totebags - $30,000All attendees will receive bags with the your com-pany’s name and logo. Includes Platinum Sponsor benefits.

Attendee Badge Lanyards - $5,000 (Exclusive Sponsorship)Your company name or logo will be printed on all badge lanyards. Includes Silver Sponsor benefits.

Exhibit Hall Wireless Internet Connection - $15,000 (Exclusive Sponsorship)Your company website will be displayed as the first page after a user logs in. You will also receive special recognition signage at your booth. Includes Platinum Sponsor benefits. (If a sponsor is not found, AAG may not be able to provide wireless Internet in the exhibit hall.)

Computers for Internet Café/E-mail Station - $10,000 (Exclusive Sponsorship)Your company name will be prominently displayed at the e-mail station. Includes Gold Sponsor ben-efits.

Coffee Break - $10,000 (3 Available)Your company name will be prominently displayed in the area where the coffee break will take place. Includes Gold Sponsor benefits.

Break-out Room - $5,500 (Many Available)Each sponsoring company will have its company name associated with a specific break-out room in the conference program and with a sign outside the breakout room. Includes Silver Sponsor benefits.

Room Key Cards - Cost TBD (3 Available)Display your company logo or graphic on the hotel key cards given to all attendees staying at AAG meeting hotels. Includes Silver Sponsor benefits.

New York • February 24-28, 2012

Plan Ahead:Mark your calendar for these upcoming AAG Annual Meetings:

2013 - Los Angeles 2014 - Tampa, Florida2015 - Chicago, Illinois

© NYC & Company

Advertising Opportunities Annual Meeting ProgramAdvertise in the AAG 2012 Program to reach more than 7,000 geographers in academia, business, gov-ernment and technology. Each meeting attendee will receive a copy of the Program. Many individuals keep the program as a permanent reference tool.

CD of AbstractsAAG also has advertising opportunities in the CD of Abstracts. There is a maximum of two advertisers for the CD (1,000 CDs are produced).

Tote Bag InsertsAdvertise with a piece of your choice in the AAG Meeting tote bags that all attendees receive upon check in. All inserts must be a flat piece, no larger than 8.5”x11”.

Contact Jennifer Kerhin at AAGexhibits@aag.org to advertise in the program, CD, or tote bags.

AAG NewsletterThe AAG Newsletter is published monthly (July and August are combined into one issue) for AAG members - take advantage of this opportunity to reach AAG attendees and members before the Annual Meeting and promote your 2011 exhibition or sponsorship presence and support. Current circulation is approximately 10,000.

Contact Jim Ketchum at jketchum@aag.org to advertise in the AAG Newsletter.

Oscar LarsonConference Director202-234-1450 x126olarson@aag.org

Adam ThocherDirector of Membership & Business Operations202-234-1450 x123athocher@aag.org

Jennifer KerhinConference Manager703-964-1240AAGexhibits@aag.org

Contacts

AAG Annual Meeting

EXHIBIT SPACE APPLICATION AND CONTRACTThe Association of American Geographers Annual Meeting

February 24-28, 2012 Hilton New York, New York City, NY

Company Information (Company name, address, and website as it will appear in publication)

Company Name: ____________________________________________________

Street Address: _____________________________________________________

__________________________________________________________________

Website: __________________________________________________________

Contact: __________________________________________________________

Title: _____________________________________________________________

Phone: ____________________________________________________________

Fax: ______________________________________________________________

E-Mail: ___________________________________________________________

Booth Prices Premium Booth Price* $3,800 per 10’ x 10’ space, add $100 for a corner booth *Premium booth price includes premium beverage package.

Standard Booth Price $2,300 per 10’ x 10’ space, add $100 for a corner booth Non-profit Booth price** $1,000 per 10’ x 10’ space, add $100 for a corner booth**AAG approved 501 (3) organizations only. University Press Publishers are not approved for this space.

Island (20’ x 30’ and 20’ x 20’)*** Please contact Adam Thocher (athocher@aag.org) for more information ***Discounts available for Corporate Members Contact Adam Thocher (athocher@aag.org) for more information Your booth space includes: • 10’x10’ booth space with 3’ side rails and 8’ back drape • 7” x 44” identification sign • Company name listed in on-site conference program • Company name listed on conference website with hyperlink to company

website • Two full complimentary meeting registration per 10’x10’ booth (Booth

personnel presenting papers do not qualify for complimentary registration) and Eight exhibit-hall only registration for booth staff not attending the meeting

Booth furniture, lighting, electrical, internet, etc. are not included and must be purchased separately by the exhibitor. Booth Selection and Inclusions Please select three scattered locations. Refer to the exhibit hall floor plan and associated booth pricing and record your first three choices below. Booth space will not be granted unless submitted by the applicant on the official application and contract for exhibit space and accompanied with the necessary deposit. The numbered booths are hereby defined as specified in the AAG 2012 exhibit hall floor plan, and include an eight-foot-high back wall covered with flameproof materials and two draped siderails. One identification sign per exhibiting company will be provided. Each 10’x10’ booth equivalent will receive two complimentary full conference registrations and eight exhibit-hall only registrations. The exhibit hall in the Hilton New York will be carpeted. No additional materials or services will be furnished unless specified by AAG. AAG does not permit end-cap booths, meaning 10’x20’ spaces exposed to aisle on three sides at either end of an aisle. Please list your booth selections below: 1st: ________________ 2nd: _________________ 3rd: ______________

Payment Return this application and contract with a deposit of 50% of the total cost of the requested exhibit space or payment in full. Once the application and accompanying payment is received by AAG, space will be assigned, and a confirmation will be returned with invoice for final payment. The balance of your payment will be due on or before November 30, 2011. Purchase of exhibit space after November 30, 2011 must be accompanied by payment for the entire cost of the exhibit space requested. All payments must be made in U.S. funds drawn on U.S. banks, payable to the AAG 2012 Annual Meeting. Checks not drawn on U.S. banks will be returned. Exhibitors agree to observe the regulations on the reverse side, which are hereby acknowledged to be a part of this application and contract. If this application and contract has not been received, properly signed, and accompanied by at least the 50% deposit, and if final payment is not received by November 30, 2011, this application and contract may be declared null and void so that the space may be reassigned. The initial 50% deposit will not be refunded. Total number of booth space(s) ___________________

Cost per booth space $__________________

Total cost of booth space(s) $__________________

50% deposit included $__________________ (required to reserve space) Apply Full Amount Balance due $__________________ (due on or before November 30, 2011)

Check enclosed (made payable to AAG)

Visa Mastercard (Sorry, no AmEx or Discover)

Card Number _______________________________________________

Exp. Date __________ Name on Card ___________________________

Signature __________________________________________________

Cancellation For any exhibitor who cancels all or part of purchased space on or prior to November 30, 2011, AAG will retain 50% of total booth cost. Any cancellation after November 30, 2011 will not receive a refund and AAG will retain as liquidated damages all monies paid. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether Show Management enters into a future lease for the space involved. All cancellation requests must be submitted to the AAG in writing. AuthorizationAll applications must be signed in order to confirm booth reservations. By signing, we the exhibitor agree to abide by all rules and regulations governing the exposition as printed on the reverse side hereof and which are a part of this application. Acceptance of this application by show management constitutes a contract. Exhibitor’s Authorized Signature Title Date

Please sign and return with payment to: AAG 2012 Exhibits Manager

11260 Roger Bacon Drive, Suite 500, Reston, VA 20190 eFax (866) 304-7322 Phone (703) 964-1240

AAGExhibits@conferencemanagers.com

EXHIBIT RULES AND REGULATIONS The Association of American Geographers – 2012 Annual Meeting

1. Official Exhibit Schedule Friday, February 24, 2012

8:00 am – 5:00 pm Exhibitor Move-In and Installation Saturday, February 25, 2012

9:30 am – 5:30 pm Exhibit Hall Open Sunday, February 26, 2012

9:30 am – 5:30 pm Exhibit Hall Open Monday, February 27, 2012

9:30 am – 3:30 pm Exhibit Hall Open 3:30 pm – 8:30 pm Exhibitor Dismantle and Move-Out

2. Show Management The exhibition is organized and managed by AAG. Any matters not covered in these Rules and Regulations are subject to the interpretation of the AAG Board of Directors and the AAG Executive Director or his or her designee, and all exhibitors must abide by their decisions. Exhibitors must comply with the Hilton New York policies and procedures. Show Management shall have full power to interpret, amend, and enforce these rules and regulations, provided any amendments, when made, are brought to the notice of exhibitors. Each exhibitor, for himself and his employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto in conformance with the preceding sentence.

3. Assignment of Booth Space Booths are assigned in order of applications received.

4. Rates, Deposits and Refunds Space will be rented at the rates listed on the application form. No application will be processed or space assigned without a deposit in U.S. funds in the amount of 50% of the total cost or payment in full. Space must be fully paid for by November 30, 2011. If assigned space is not paid for by November 30, 2011, it may be reassigned at the discretion of Show Management. If an exhibitor cancels all or part of purchased booth space on or prior to November 30, 2011, AAG will retain 50% of total booth cost. Any exhibitor who cancels all or part of purchased booth space after November 30, 2011 will not receive a refund and AAG will retain as liquidated damages all monies paid. In the event of a default by the exhibitor, as set for in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether or not the Show Management enters into a further lease for the space involved. In the event that fire, strike or other circumstances beyond the control of the management causes the exhibit to be cancelled, full refund of the exhibit rental fees will be made which is the limit and extend of AAG’s liability for such cancellation. All cancellation requests must be submitted in writing to the AAG Exhibits Manager.

5. Installation and Dismantle of Exhibits Show Management reserves the right to fix the time for the installation of a booth prior to the Show opening and for its removal after the conclusion of the show. Under no circumstances will the addition to or removal of any portion of an exhibit be permitted during show hours. All booths must remain intact until the close of the show. Installation and dismantle must occur only during the installation and dismantle times designated in the Exhibitor Services Manual. Any material not called for by said time and date will be shipped at the exhibitor’s expense, by a carrier selected by the official drayage contractor. No one under the age of 18 will be permitted on the exhibit floor during installation and dismantle hours.

6. Failure to Occupy Space Space not occupied by the time designated in the Exhibitor Services Manual will be forfeited by exhibitors and their space may be resold, reassigned or used by the exhibit management without refund.

7. Contractor Services An official contractor will provide all services in the exhibit area. Complete information, instructions and schedule of prices regarding shipping, drayage, labor for installation and dismantling, electrical service, furniture, etc. will be included in the Exhibitor Services Manual to be forwarded from the official contractor. An exhibitors’ service counter will be maintained during applicable hours to facilitate services requested for additional needs of exhibitors. Under no circumstances will AAG or the Hilton New York assume responsibilities for loss or damage of goods consigned to the official contractor. Advance shipments of exhibit materials must be made to the official contractor as specified in the Exhibitor Services Manual. Should any shipments not be made as specified in the manual, they will be removed by the official contractor and stored until the hall is ready to accept materials for the exhibition and all costs involved will be charged to the exhibiting company. Exhibitors are responsible for the information provided in the Exhibitor Services Manual.

8. Arrangement of Exhibits Any portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space or for any reason becomes objectionable, must be immediately modified or removed by the exhibitor. The show management reserves the right to inspect the quality of the appearance of each booth prior to show opening. Where necessary, masking drape will be placed to cover unsightly wires, unfinished backwalls, etc. at the exhibitor’s expense.

9. Booth Design Each exhibitor will be provided with an official Exhibitor Services Manual by December 2011. All booth space must be arranged and constructed in accordance with the guidelines, provisions, and limitations contained in the Exhibitor Services Manual. If locations or building columns, utilities, or other architectural components of the facility are considerations in the design of an exhibit, it is the responsibility of the exhibitor to inspect the facility and verify all dimensions and measurements. Show Management will provide the most accurate information possible regarding the facility, but cannot ensure all floor plan dimensions and measurements. All exhibit displays and exhibitor demonstrations will be contained within the confines of the rented space only. Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestions caused by demonstrations or other promotions. Sufficient space must be provided within the exhibit space for the comfort and safety of persons watching demonstrations and other promotional activities. Displays should not exceed 8’ in height. AAG does not permit end-cap booths, meaning 10’x20’ spaces exposed to aisle on three sides at either end of an aisle. Exhibiting companies are responsible for furnishing, carpeting and cleaning their booths. All exhibits must comply with the public accommodation provisions of the Americans with Disabilities Act of 1991 (ADA). Any exhibit with raised flooring must be ramped. If, in the sole opinion of Show Management, any exhibit fails to conform to the Exhibitor Services Manual guidelines or the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exhibition.

10. Subleasing of Space Exhibitors may not assign, sublet or apportion to others the whole or any part of the space allocated, and may not display goods or services other than those manufactured or regularly distributed by them.

11. Exhibitor Conduct and Relevance All exhibits will be to serve the interest of the AAG members and must be pertinent to the attendees’ professional interests. AAG reserves the right to restrict exhibit sales to potential exhibitors it deems inappropriate or unprofessional. Exhibits will be operated in a way that will not detract from other exhibits, the exhibition, or the meeting as a while. The exhibit management reserves the right to request the immediate withdrawal of any exhibit that AAG believes to be injurious to the purpose of AAG. Management reserves the right to refuse to admit and eject from the exhibit building any objectionable or undesirable person or persons. The use of sideshow tactics or other undignified methods considered by AAG to be objectionable are expressly prohibited in the exhibition area and in any meeting room.

12. Exhibitor’s Personnel All exhibitors must wear official AAG name badges and ribbons for exhibit hall admission. Exhibitors needing to work during non-show hours must obtain specific permission from AAG for entrance into the exhibit hall. Each exhibit must be fully operational and staffed during the open exhibit hours as defined in the Exhibitor Services Manual by exhibitor personnel. Booths should be manned by company specialists who are qualified to discuss details of their company’s products or services. Distribution of advertising material and souvenirs must be confined to the exhibitor’s booth. Canvassing or distribution of advertising material or souvenirs in the exhibit hall by representatives of non-exhibiting firms is strictly forbidden.

13. Selling of Merchandise Selling of merchandise on the show floor is prohibited. However, orders may be taken for fulfillment at the exhibiting company’s main distribution center.

14. Sound Devices, Light, and other Presentation Devices Public address, sound-producing or amplification devices that project sound must be kept at a conversation level and must not interfere with other exhibitors. Any form of attention-getting devices or presentations must be terminated when crowds obstruct aisles or infringe upon another exhibitor’s display. AAG reserves the right to restrict the use of glaring lights or objectionable lighting effects. Music, whether vocal or instrumental, is prohibited. Equipment for demonstrations must not, in the judgment of AAG, pose a radiation hazard. In addition, if the equipment has energy beans that might be potentially hazardous, such energy beams must be deactivated or made non-operative before installation.

15. Handout Materials

Promotional give-aways and exhibit prize raffles will be permitted. All materials and prizes must have prior approval by AAG. All hand-out materials are expected to be of a professional nature. AAG reserves the right to disallow any material that they believe to be inappropriate. Send samples to AAG Exhibits Manager, 11260 Roger Bacon Drive, Suite 500, Reston, VA 20190 by January 25, 2012. No Helium balloons or adhesive-backed decals are to be used or given away.

16. Solicitation of Exhibitors No persons will be permitted in the exhibit hall for the purpose of soliciting advertising or other exhibit space without the express written permission of the AAG.

17. Fire, Safety and Health The exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. All exhibit equipment and materials must be located within the booth. Only fireproof materials may be used in displays and the exhibit must take all necessary fire precautions. No combustible material will be stored in or around exhibit booths.

18. Labor Rules and Regulations for Union Labor are made by Local Unions and May Change at Any Time

Where union labor is required because of building or contractor requirements, it will be necessary for the exhibitor to comply with these regulations. Information regarding specific regulations that are applicable may be obtained from the official contractor. Displays, painters, carpenters, electricians, and other skilled labor can be arranged through the official contractor at established rates. Labor order forms will be included in the Exhibitor Services Manual.

19. Storage The exhibitor should make arrangements with the contracted decorator for storage of packing boxes and crates during the exhibition. AAG assumes no responsibility for damage or loss of packing boxes or crates.

20. Food and Beverage Exhibitor distribution of food and beverages for consumption in the building is prohibited, except with written permission from Show Management. All requests must be submitted in writing.

21. Liability and Security AAG makes no warranty expressed or implied, that security measures will avert or prevent occurrences with may result in loss or damage. Each exhibitor must make provisions for the safeguarding of his or her goods, materials, equipment and display at all times. AAG will not be liable for loss or damage to the property of exhibitors of their representatives or employees from theft, fire, accident or other causes. AAG will not be liable for injury to exhibitors or their employees or for damage to property in their custody, owned or controlled by them, which claims for damages, injury, etc., may be incident to or arise from, or be in any way connected with their use or occupation of display space, and exhibitors will indemnify and hold harmless against such claim. Exhibitor shall be fully responsible to pay for any and all damages to property owned by the Hilton New York, its owners or managers which results from any act or omission of Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless the Hilton New York, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates from any damages or charges resulting from or arising from or out of the Exhibitor’s use of the property. Exhibitor’s liability shall include all losses, costs, damages or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of Exhibitor’s occupancy and/or use of the exhibition premises, the Hilton New York or any part thereof. The Exhibitor understands that the Hilton New York does not maintain insurance covering the Exhibitor’s property and that it is the sole responsibility of the Exhibitor to obtain such insurance. The exhibitor assumes all liability for any damage to the facility’s floor, walls, lighting fixtures, etc. as a result of exhibitor negligence. The exhibitor will abide by and observe all laws, rules, regulations and ordinances of any governmental authority and of the contracted facility. The exhibitor will pay and save AAG, its Board, members, staff, and representatives, the city of New York and the Hilton New York harmless from any and all damages, loss or liability of any kind whatsoever resulting from injuries to persons or property occurring within the Hilton New York or property adjacent thereto occasioned by an act, neglect or wrongdoing of the exhibitor or any of its officers, agents, representatives, guests or employees, invitees or other persons permitted by the exhibitor upon the premises, and the exhibitor will at its own cost and expense defend and protect AAG, the city of New York and the Hilton New York against any and all such claims or demands. Each exhibitor shall be responsible for securing and maintaining the following insurance coverage at the exhibitor’s expense:

a. Workman’s compensation insurance coverage for exhibitor’s employees which shall be in compliance with the laws of the State of New York;

b. Commercial general liability insurance with policy limits of $1,000,000 for combined single limited coverage to include: comprehensive form, premises/operations, contractural, broad form property damage and products/completed operations, providing for terms of coverage to be effective from on or before February 24, 2012 through and including February 27, 2012, which shall include exhibitor’s move in and move out. Such insurance shall cover any and all damage or injury to any and all persons arising out of such person’s attendance at the exhibitor’s exhibit during the term of the AAG 2012 Annual Meeting;

c. Other Insurance: Each exhibitor acknowledges that it is responsible for obtaining any additional insurance coverage solely at its own expense, in such amounts as it deems appropriate to comply with its obligations hereunder and for its own protection.

22. Trademarks

AAG will be held harmless for any trademark, tradename, copyright or patent infringement on any printed materials belonging to or distributed by any exhibitor. Use of the Hilton New York logo, design, trademark, tradename, patent, copyrighted work or symbol must be approved in writing by the Hilton New York marketing department.

23. Photographing of Exhibits Each exhibitor has control over the space it has rented and may prevent those considered its competitors from gaining access to or photographing its exhibit. The taking of pictures, other than by the official photographer, is expressly prohibited during setup, dismantling and non-exhibit hours, and cameras will not be allowed on the exhibit floor during these times. Only the exhibitor may grant permission to have its exhibit photographed, or an audio presentation taped, during exhibit hours. No exhibitor shall deny any reasonable request for permission to photograph the exhibit from outside the perimeter of the booth.

24. List Publications The list of AAG exhibitors, in whole or in part, shall not be published other than in AAG official publications.

25. Hotel Use All AAG public function space in the Hilton New York is controlled by AAG. No function space will be released to exhibiting firms or to other commercial firms for social or other functions without the permission of Show Management. Good taste and conformity to the purposes of the meeting must prevail. Showing of equipment or product presentations to registered members or guests of AAG by exhibiting firms other than on the exhibit floor during the state hours (see Rule 1) is expressly prohibited. Exhibitors may not use the hotel(s) to distribute literature, gifts, etc. to attendees.

26. Violations Violation of any of these Rules and Regulations by the exhibitor of his or her employees or agents shall at the option of AAG forfeit the exhibitor’s right to occupy space and such exhibitor shall forfeit to AAG all monies paid or due. Upon evidence of violation, AAG may take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor’s risk. The exhibitor shall pay all expenses and damages that AAG may incur thereby.

27. Severability All agreements and covenants contained herein are severable, and in the event any of them shall be held to be invalid by any competent court, this agreement shall be interpreted as if such invalid agreements or covenants were not contained herein.

28. Contact For questions or more information, please contact: AAG Exhibits Manager, 11260 Roger Bacon Drive, Suite 500, Reston, VA 20190; Phone: (703) 964-1240; Fax: (866) 304-7322; AAGExhibits@conferencemanagers.com.