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ASSITEJExecutiveCommitteeMeeting

Yaoundé,CameroonNovember12-17,2016

Present:YvetteHardie,President,SouthAfrica(YH)MarisaGiménezCacho,SecretaryGeneral,Mexico(MGC)RobertoFrabetti,Treasurer,Italy(RF)StefanFischer-Fels,VicePresident,Germany(SFF)AsayaFujita,VicePresident,Japan(AF)VigdísJakobsdóttir,VicePresident,Iceland(VJ)DanielH.Fernández,Argentina(DF)FrançoisFogel,France(FF)SueGiles,Australia(SG)ManonvandeWater,USA(MvdW)RaziAmitai,Israel(RA)MarkPowell,standinginforNinaHajiyianni,UK(MP)AshishKumarGhosh,standinginforImranKhan,India(AG)MarissaGaray,ExecutiveAssistant,Mexico(Maui)KenjiroOtani,Translator,Japan(KO)HamadiDimassi,AfricanCounselor,Tunisia(HD)November13:EtoundiZeyang,FATEJ,HostCameroon(EZ)KarinSerres,RegionalWorkshop,France(KS)PascaleGrillandini,RegionalWorkshop,France(PG)GustaveAkakpo,RegionalWorkshop,France(GA)

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AGENDA

1. WelcomefromPresidentandHost2. Apologies3. ProposalandApprovalofAgenda4. GeneralReports:

4.1 President’sReport4.2 SecretaryGeneral’sReport4.3 Treasurer’sReport

5. SpecificsofWorkingGroups(Reports)5.1 Publications

a. Magazineb. Newsletter

5.2 Promotionsa. WorldDayCampaignb. PromotionofCongress

5.3 Projectsa. RegionalWorkshopsb. ASSITEJPlaygroundandEncountersc. Auctiond. EUFundingProject

5.4 Protocols,PoliciesandFundraisinga. GeneralAssemblyProcessesb. Awards – update on applications received; policy to be developed around

ASSITEJApplauseforLifetimec. NationalCentersHandbookd. Advocacye. FriendsofASSITEJf. WorldDay

6. “ShapingStories–Construiredeshistoires”Laboratory7. AfricanCounselorPresentation8. ReportsfromtheRegionalandProfessionalNetworks9. WorkintheWorkingGroups10. ReportsfromtheWorkingGroups11. Memberships

11.1 NewMemberApplications11.2 ProblematicMemberships

12. SpecificItemsofBusinessa. CradleofCreativity

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13. NextECMeetings

a. SouthKorea–ASSITEJKoreaWinterFestival,January2017b. CapeTown,SouthAfrica–ASSITEJCongress,May2017c. FuturePossibleMeetings

14. AnyOtherBusinessa. AddingDanceNetworktoWebsiteb. FunctionofNetworksc. SupportforASSITEJCameroond. RoleoftheNetworkswithintheEC

15. Closure *ThemeetingbeganonNovember12withWorkingGroupReports,butthewelcometookplaceonNovember13,sincethePresidentYHhadnotarrivedbeforehand.Thecommentsmadeatthispreviousmeetingaredistributedthroughouttheircorrespondingtopics.

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1. WelcomefromPresidentandHost

EZwelcomedand thanked theEC forbeingpresentduring the35th editionof FATEJ.Heinformed the EC they would be meeting with authorities from Yaoundé, but it wasn’tconcrete;hewrote to fivedifferentministriesandreceivedanswers fromfour.EZ talkedabouttheworkshopsandmeetingsthatwouldbehappeningthatweek.SGaskedwhatthesupportwasfromtheauthorities.EZinformedtheyhadlentthespaceandtheMinistryofCulturehadalsopromised3,000EUR.YHaskediftheywouldbesupportingCameroontoattendtheCongress inCapeTowntowhichEZsaidthiswasthetimetotalkabouttheCongresswiththem.YHsharedthattherewould be a Next Generation participant from Cameroon, as well as the CamerooniancoproductionwithMagnetTheatre,intheCongress.She then asked if the EC was being hosted mainly with the ASSITEJ grant that ASSITEJCameroonreceivedandEZaffirmedthiswas thesituationat themoment,buthehopedthevisittotheMinisterofArtsandCulturewouldhelpwithfundingasitdidin2008whenIvicaSimicvisitedCameroon.

2. Apologies

ApologiesfromSFFwhowouldbearrivingtwodayslate.DKTwasnotable toattenddueto the lackof financial support for travelexpenses fromfundinginSerbia.

3. ProposalandApprovalofAgendaThe agendawas revised, seeking to establish a timetable for activities that had not yetbeenset,suchasperformances,theworkshopVJandSFFwouldbeimparting,andthevisittotheMinistryofArtsandCulture.

4. GeneralReports:

4.1 President’sReport(SeefullreportasAddendumA)YHgaveherreport,whichconsistedofthefollowingpoints:ASSITEJRelatedBusiness:-Internationalco-operationbetweentheassociations.

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YHattendedtheIATCcongressinBelgradetostrengthenthetieswithASSITEJ.IATCagreedtohostapanelduringASSITEJ’sCongressnextyear.-Support toASSITEJSerbiaatBITEFPolyphony,aswellasmeetings inAfricanmuseuminSerbialookingintosomecollaborationfortheCongress.-CorrespondencewithmembersandfollowinguponAfricanmembershipstatus.-MainfocusatthemomentisCongress.-Participated inWebinar with TYA USA with about 15 participants, and which is now apodcastthatpeoplecandownloadandlistento.Travels:-Romaniafor100,1000,1000000StoriesFestivaltotakepartinthejury.ThereseemedtobealittleofestrangementbetweenthecompanyleadingthefestivalandASSITEJ,buttheconversationsuccessfullyopenedupandreconnectedthem.-ManytravelswithinSouthAfrica.ASSITEJSouthAfricaNews:-KickstarterProjectcomingtoanendandwillbereportedonatCongress.ASSITEJSouthAfricainaprecariouspositionasallfundingforprojectswillcometoanendin<December2016.-CradleofCreativity:Uncertaintyoffundinghasmadetheprocessofnegotiatingwithcompaniesdifficultaswellasacceptingconferenceproposals,but the funder that supportedKickstarterProjectwillbe supporting Cradle of Creativity, and the Department of Arts and Culture has nowconfirmedtheirgrant.Thereisalsostrongsupportfromculturalagenciesandembassies.Conference selectionprocess ismoving forwardwitha lotofpeople involved.Therehasbeenanonlineprocessofreviewingabstracts,anddecidingifandwheretheyshouldgo.VJ asked what proportion of the proposals did not seem to be useful, to which YHrespondedthataverysmallone,sinceoutofabout270applications,150-180havebeenshortlisted.YH mentioned that since the National Research Foundation support is for Africanparticipation,there isnoconfirmedfundingforanyonewho isn’tAfricanatthemoment,and they may know only in February/March. People may be invited and asked tounderstand that the Congress may not be able to support them, so they may need tosourcetheirownfunding.Call for productions and festival has been extremely challenging with almost 1,000applicationsandaverysmallstaffofwhichseveralarepart-timeandvolunteers.ReceivingthismanyapplicationshasbeenspectacularandhasgivenanideaofwhoiscreatingTYAin

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theworldaswellashavingaccesstotheirwork.ItcreatesasignificantarchivetobesenttoGermany,butitalsopresentsawiderangeofworktobeshowcasedattheCongress.Thereisnowabasicprogramof50productions,15fromSouthAfrica,10fromtherestofAfrica and 25 from the rest of the world, although not necessarily all will be able toperform;therearemanythingstotakeintoconsiderationliketheSouthAfricanaudience,showcaseforSouthAfricanartists,regionalrepresentation,disciplines,howthingsrelatetoFocusDays,representingallages,possibilitiesofstagingwithinbudget,etc.YHproposed that theProtocols,PoliciesandFundraisingworkinggroupshould lookatacuratorialprotocolforfuturecongresses.RegardingNextGeneration, therewere270applications received for30availableplaces.TenparticipantswillbefromSouthAfrica,8fromtherestofAfricaand12fromtherestoftheworld.VJinquiredaboutthepossibilitiesoftheECtohelpwithfundraising.YHsaidthatthevisitthatMGCwillmakerightafterthemeetinginCameroonwillbeveryimportant,becauseitmakesadifferencetohaveaninternationalpresence.ShealsosaidthatanofficialletterfromMGC,afterhervisit,tovariousfunderswouldbehelpful.YH said the EC could help in finding support fromnational institutions to support thosewantingtoattendtheevent.She mentioned that for now, the majority of funding comes from different levels ofgovernment, there is one corporate funder, hotels and other companies have offereddiscounts,andoneofthemaintheatreshasdonatedthetheatreanditsstaff.MvdWaskedtohavealistofpeopleandcountriesinordertosendlettersofinvitationthatcouldhelptoobtaingovernment funding.YHsaidshewouldsendout initial lettersafterthemeetingiftheECagreedontheinabilitytocommittosupportatthispoint.

4.2 SecretaryGeneral’sReport(SeefullreportasAddendumB)MGCgaveherreport,whichconsistedofthefollowingpoints:CommunicationwiththeCenters:-Daytodayemailcommunication-Officialletters(Chile-supportletter;Uruguay-RegionalWorkshopinColonia;therewasaninitiative by María Inés Falconi to send a letter to Iberescena to consider Theatre forChildrenandYoungPeopleassomethingspecificwithaspecializedjuryandfunding;IndiaandUK-forAGandMPtoattendtheECmeeting;Cameroon-FATEJsupportletter;Mexico-invitations to Congress; Korea- invitation to Kim Sookhee as jury for the Honorary

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President’sAward; Cuba- invitation and support letter for Congress; Lithuania- invitationand support letter for Congress; Colombia and Paraguay- expulsion as National Centers;Israel-changeinECrepresentative;Tunisia-Africancounselor,HamadiDimassi).-ReceivedOnTheEdgereportfromSteveBall.Newapplications:-Palestine(acceptedbyonlineECvote)-Pakistan(tobediscussedinthismeeting)-HongKong(tobediscussedinthismeeting)-InterestfromUkraineandBurundi.Networks:-IIANDeclarationtobediscussedinthismeeting.-GabidanDrostehasbeenworkinghardonmovingtheDanceNetworkforward.-Put Meike Fechner in contact with an Albanian artist who has interest in launching amusicaltheatrenetwork.EUFundingProject:-NotasmuchcommunicationfromDirkNeldnerwiththeSecretariatlately,despitehavingrequestedinformation.-YHmentioned she had received news fromDirk that themeeting SFFwas supposed toattendhadchangeddates.WorldDay:-Adjustedlogotothemeofinterculturalexchange.-UpdatedtoolkitwithhelpofPromotionsworkinggroup.-Francisco Hinojosa, well-known Mexican writer specialized in children and youth’sliterature,waschosenformessagebyEConlinevote.-RFinformedthatpaymenttoJeremiahIkongo,fromASSITEJNigeriaandinchargeofthevideo,wasrecentlymade.Website:-HonoraryMemberssectionwillcontinuetoimprovewithhelpfromNationalCenters.-Magazine2016wasuploaded.-UpdatedNextGenerationPrezi.Newsletter:-Sentonamonthlybasis.MagazineandLeaflet:-2017leafletmustbeupdated.

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-CallformagazineadvertisementswillbelaunchedinDecember.Archives:-Ivica Simic’s archives have been sent and receipt was confirmed. A second versioncataloguedbyyearswillbesentbeforetheendof2016.-May2015-2016willbesenttoYHforrevisioninJanuary.OfficeinMexicoCity:-LastfundingfromtheMinistryofCulture(CONACULTA)wasreceivedinNovember.-HavehadtalkswithartistsandrepresentativesofculturalinstitutionsregardingthefutureofMexicowithinASSITEJ,butstillnoconclusions.InternationalInvitations:-JIENKYO(Japan)-19theditionoftheFestivaldeTeatrodeCamagüey(Cuba),NationalTheatreFestival.-CongressSiteInspection(SouthAfrica)IberoAmericanCenters:-ASSITEJ Ecuador would like information from RF on how to pay their fees viaWesternUnion.-SusanaRomo(NextGenerationparticipant fromLinz)organizedthe1stFestival forEarlyYearsinMexico.

4.3 Treasurer’sReport(SeefullreportasAddendumC)RFgavehisreport,whichconsistedofthefollowingpoints:BudgetandAccounting:-RFclarifiedthattheaccountingisinEUR,butthebudgetisinUSD.-Positiveresultsarestilltrue.-A grantof about3,000USDwas transferred to FATEJbyWesternUnion to support thecostsoftheECmeetinginYaoundé.-TheonlycostnotyetincludedistheRegionalWorkshopthatwillbeheldinUruguay.-ASSITEJ can guarantee its members that we take care of our reserves and are able toeventuallypaydebtsandsolvethings.-The2017Secretariatgrantwillbeincludedinthe2017profit.-Theprojectionformemberfees2015onlyincludes30%ofthegroupthathastopaymorethanoneyear.2016includesthegroupwhoonlyhavetopay2016,aswellaspartofthosewhohavetopay1-2years.2017is90%ofthetotalamountfor2016.-Theprojectionforthe2017magazineisthesameamountasthe2016magazine.

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-Donations increased since Friends of ASSITEJ received support from Kim Sookhee andKatariinaMetsalampiafterBirmingham.-FouroutoffiveNextGenerationgrantshavebeenpaid.-The2016WorldDayvideowaspaidtoJeremiah Ikongo,butwasacomplicatedtransferandlongprocess.-Archivedigitalizationshouldbeformalizedtoseeifitwillbepaidandhowmuchtherealamountis.-Thereisanetprofitof8,000USDinthegeneralbudget.Whereandwhentoallocatethemoneymuststillbediscussed.YHmentionedthatsomeofthenetprofitcouldbeusedtocovercostsoftheCongress.FFexplainedthatthewebsite’sonlyexpensethisyearwillbehosting,whichislessthanthe6,000 EUR allocated. For now, the website is on a collective web server that lessensactivities,butitcanbeputonaproperwebserverthatwouldincreasecapacity.Thiswouldcostabout500EUR.RFagreedtochangethisinthebudgetto550USD.MembershipandMemberFees:-Currentlythereare103members,whicharemadeupof78NationalCenters,5Networks,and20IndividualMembers,from95countries.-Group 1 (thosewho still owe 2016) has twomembers in critical situations; Turkey andSerbia.Chinahassaidtheywillpay.-ThereisnosenseinkeepingGroup3(thosewhoowemorethan3years);thisamountisnotinouraccount.TheResourcesforASSITEJ:-Nextbudgetmustbebuilt,andRFwillpresentanewproposalforleveloffees.75%ofthebudgetissupportedbyonly77members.RF showed the currentamountofpaymentsandproposednew increasedamounts. Thisnewstructurewouldcovertheunpaidamountwiththosemembersthatdopay.Heaskedto evaluate if the change is appropriate or not because members belong to differentfinancial levels.Membersmaynotaccepttheproposal,but it is importanttodefine itbythenextECmeetinginSeoul.MvdWsuggestedthat insteadof increasingallthefeesby$50USDthat itcouldbedonepercentage-wise.Itwouldbesimplerforsmallercenterstopayapercentincreasebecause$50couldbetoomuch,whilebiggercenterscouldprobablyaffordtopaymore.YHthensuggestedthattheminimumlevelcouldremainthesameandonlyincreasetherestofthefees, although SG pointed out that theminimumpayment level is the largest group. RF

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expressed it is important to reduce the level of fees between full members andcorresponding members. They could be unified, since there are only 10 correspondingmembersofwhom4makeregularpayments.AllmembersmusthavethesamerightsandopportunitiesaccordingtotheItalianlawregardingnon-commercialstructures.RF explained that the current constitution lacks a requisite to be considered under theItalianlawascompletelynon-commercial.Theactualstructureispartiallynon-commercialand it would be better to be considered non-commercial and close the VAT position.If/whenthetreasurerisoutofItaly,itwon’tbeeasytofollowtheItalianlawsoitisbettertosimplifythebureaucracynow.MvdWinquiredabouttheadvantagesofbeingafullversusacorrespondingmemberandRFsaidtherewouldn’tbeany;itwouldjustbetheconfigurationofthestructure.YH asked for the EC’s opinion of RF’s proposals. Should the increase be by the sameamount or in proportion? Should ASSITEJ remain as a partially non-commercialorganization or become completely non-profit? If there is a reconstitution, RF suggestscorresponding members have three votes and individual members become known asobservers.RAobservedthat thebiggestgroupofmembers is theonethatpays$150,andtheycanhardlypaythisfeealready.Undertheseisagroupthatdoesn’tpayatall,sotheminimumshouldnotberaised. Iftherearestructures,rulesandformstheneveryoneshouldknowmoneyisakeypart.MGCsuggestedmaking itoptional topaymore,sincesomeof thesecenterscouldeasilypay$50more.SGstatedthat itwasreasonabletoraisethe feessincetheyhaven’tbeenchangedsince2008.YHclarifiedthatunderthisscheme,acorrespondingmemberwouldpay$100,thosewhocould not afford to go up from $150 to $200 could become corresponding. If theconstitution is not changed then this would onlymean theywould have less of a vote.Membershavebeenable to change the statusof theirmembership in thepast, so theycouldalwaysbecomefullmemberslateron.YHalsocommentedthattherearemanymembersthatcouldbefullmembersonthebasisoftheirmembership,butdecidetobecomecorrespondingonlybecauseofthefee.FFalsoaskedconsideringdoingsomethingtowardsbettermanagementandYHagreedandsaidthisspeakstowardtheideaoftheNationalCenter’sHandbook.

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Whatever decision ismade, theGeneral Assemblywill have to approve it and generallythere is not much change that gets accepted. It is very important for the EC to becommittedtothefinaldecisionandtoexplainitclearlyattheCongress.MvdWstressedthattheincreaseshouldbeproportional.Regarding the organization’s status YH inquired what the percentage for commercialpurposeswas for a partial status. RF explained that all the income that does not comedirectlyfrommembersoragrantiscommercial.Ifyouareanon-commercialorganizationthenyoucannotgobeyondthe limitof200,000EURofcommercialactivityperyear.Healso mentioned that bureaucracy and levels of revision are different, and when noteverythingiscompletelyclear,theresponsibilityfallsonthepresident.Thiswouldnotbeaproblemifwewereanon-commercialorganization.RFwouldsupportthischange.YHaskedforideasofcommercialactivityifASSITEJremainswithapartialstatus.VJ mentioned publishing a handbook for TYA companies, to which SG agreed and alsosuggestedabooksale.RFsaiditwouldbebettertofindapublisherthatpaysanincomeandifthereisanetprofit,thenhecouldmakeadonationtoASSITEJ.MGCexpressedthosememberswhopaymorewouldprobablynotagreetohavethesamerightsasthosewhopaymuchless,towhichRFrespondedthatitisamatterofsolidarity.MvdWthensaidthatifso,thetermofcorrespondingmembershouldjustberemovedandAGagreedthat iftherightsarethesameit isbettertosimplyclubeveryonetogetherasfullmembers.VJsuggestedpresentingtheraiseinadifferentwaybyraisingthetopthreelevelsby$50,whichwouldgodirectlytotheSolidarityFundthatstrugglingmemberscouldapplyfor.YHsaidthegreaterproblemwasincallingindividualmembers‘observers’becausetheideabehindthistypeofmembershipwastomakethemfeelpartoftheorganizationandhelpthemtowardsbuildingaNationalCenter.Theterminologyshouldbediscussed.VJaskedaboutdivertingindividualmembersbyengagingthemthroughnetworksandYHagreed this could be a possibility, althoughwemust then ensure the newnetworks canhappen (producers, dance, education, music), so there can be a place for everyone.Individuals should be directed into a network if there is no center, while they are alsoencouragedtobuildaNationalCenterwithpeople fromtheirnation.YHthenraisedthecounter-argument that individualmembers have had a direct link with ASSITEJ and thiswouldbelostwiththenetworks.YHthenremindedeveryonethatindividualmembersareonlymembersforonetermandthentheymustreapplyorstartbuildingacenter,sothestrategyhastobeclear.

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MGCsuggestedinformationshouldbegintobespreadbeforetheCongress.Thiscouldbethroughthenewslettersothatpeoplecanstarthearingaboutitanduseasimplelanguagesoeveryonecanunderstand.ThiswouldalsoincludethefinancialactivitythatisimportantsothatpeoplecanreactonhowASSITEJreceivesmoney.RFagreedtodiscussthecontentsforthesenotes.TheAdministrativeTransparencyofASSITEJ:-RatificationofrelevantactsgivescertaintythattheECagreesandsharesresponsibilityondecisions.-CreationofAssemblyBook (regardingGeneralAssembly at Congress), ECBook (one forthewholeperiod)andMembersBook(situationofeachmemberandcontactdetails).TheECdecidedtoadoptthecreationofthethreebooks.MGCaskediftheEC’ssignaturescouldsimplybeaddedtotheminutes,butRFsaidtheECBook ismore a synthesis that includes decisions andwould be very useful for those forwhom English is not their first language. The documents would be created after themeetingandthensignedatthefollowingmeetingandkeptinItaly,aswellasuploadedtothewebsite. RF insisted this was something important and simple that could be shownduringinspections,aswellastosimplifytheEChandover.YHsaid that ineachmeeting the idea is to sign thedocuments fromthe lastmeetingaswell as from the period in between so that RF would constantly receive an updatedhardcopyateachmeeting.RFproposedstartingwiththefirstECmeetinginWarsaw.YHsaid theProtocols,PoliciesandFundraisingworkinggroupwouldworkona templateandthenallocatevolunteerstoworkongatheringtheinformationfromeachmeeting.YHpointedoutthatthisdoesn’taddresshowtotreatconfidentialorsensitiveinformation;theideaisnottohideanything,buttoseehowmuchweareobligedtorevealandhowtopresentit.MvdWsuggestedusingclosedsessionswithoutminutetaking,butsimplyhavingpersonalnotestaken.VJ explained she was on a Board where they use two separate documents; one is theminutesandanotherabookofconfidentiality;theminutesonlymentiontopicsthatwerediscussed and the actual discussion is in the confidential book. AG also suggestedmentioningintheminutesthatthematterwasdiscussed,butthedetailsremainpersonalorthatadecisionisdeferredforthetimebeing.MvdWaskedifthiswasintheconstitutionbecause by following Robert’s Rules of Order, this couldn’t be done and sensitiveconfidentialinformationcannotberecorded.RAsaidtherecouldbeadecisiononwhattorecordwithin an off-the-record discussion, so thatmembers are able to trust ASSITEJ inwhatwillbeinternalandwhatwillgoout.Onthis,MGCbroughtuptheissueofMauriceYendtbeingincludedornotontheHonoraryMemberssectionofthewebsite.MauriceYendtwasmadeHonoraryMemberandexpelled

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lateron,soMGCquestionedifheand/orASSITEJFrancewouldcomplain.MvdWsaidheisstillconsideredanHonoraryMembersinceitwasreallyATEJthatwasexpelledandnothimasanindividual,althoughhehappenedtoruntheorganization.YHwentbacktotheideaofusingoff-the-recordorRobert’sRulesofOrderasprotocol.VJdidnotagreeandsaiditwasbettertohaveadoublesystem:fullminutesandminutesforthewebsite.Thisisbecausesomeoftheinformationcanbeveryimportantinthefuture.MGC remindedeveryone that theminutes are always sentout for revisionbeforebeingpublic and very seldom is anything changed. She asked RF if it was more an issue offinancial sensitivity, but RF claimed it was very important to publish all the data todemonstratethateverythingislegalandcorrect.ACTION:1. RF will help write a couple of small notes for the newsletter regarding ASSITEJ’sfinancialactivityandthenewideasofmembership.2.ProtocolscommitteewillworkontemplateforECbookandsharewithEC.

5. SpecificsofWorkingGroups(Reports)5.1 Publications

a. Magazine

The magazine received articles from South Africa, Germany, Singapore, USA,Argentina/Spain, UK and Denmark. A Google Spreadsheet was created with thisinformation.TheselectionofarticleswillbemadeduringthemeetinginCameroon.Theworkinggroupproposedaworkingtimelinethatincluded:-Englishcorrectionsofselectedarticles(December30)-Picturesandoriginallanguagecorrections(January30)-Materialssenttodesigner(February1)-Approvaloflayoutproposal(February20)-Firstprooftoeditors(March5)-Secondprooftoeditors(March10)-Thirdprooftoeditors(March15)-Finalsign-offforprinting(April5)Theleafletwillbeupdated.

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b. NewsletterThese have been sent regularly, and the article section “Knowledge, Experiences andReflections”waskept.

5.2 Promotions

a. WorldDayCampaign

NinaandFFhavebeenincommunicationwithHildeAnnetteAakrefromASSITEJNorwayregardingthevideo,andhavesentadraftbriefbasedonpreviousconversations.BriefandtimelineofvideomuststillbeagreeduponwithASSITEJNorway.ThetoolkitwasupdatedalongsidetheSecretariat.TheworkinggroupwillworkontheWorldDayPressRelease,aswellasdevelopasocialmediacampaign.

b. PromotionofCongressTheworkinggroupwillcreateaplantosupportpromotionoftheWorldCongress,workingwithASSITEJSouthAfrica.MvdWcommentedthatallASSITEJ’sworkandthepromotionfortheCongressare layingontheinternet,andwemustbeawarethatinmanycountriesinternetisnotavailableforeveryoneandASSITEJmustdosomethinginthisregard.SheproposedsomethingsimilartoaWeChat.

5.3 Projectsa. RegionalWorkshops

FFcommentedthatthesupportfortheworkshopthatKarinSerres,PascaleGrillandiniandGustaveAkakpowouldimpartwasobtainedandeverythingwasreadyforittotakeplace.KOagreedtotakepicturesoftheworkshop.DFsharedthattheUruguayRegionalWorkshopreceived20applicationsfromUruguay,6fromArgentina,2 fromChile,2 fromBrazil,2 fromVenezuela,1 fromSpain,and3 fromCuba.Theselastwillnotbeabletoattendduetoalackoffundingforairfare.

b. ASSITEJPlaygroundandEncountersVJ explained that what had been previously known as Open Space in past Congresses,wherethe idea is tobreakthe iceandhavedelegatesmeetoneanother,willchangeforthe next Congress and be called ASSITEJ Playground. This will be much more fun andentertainingandparticipantswillbeinvitedtoplay.ThePlaygroundwillbeoneofthefirstactivitiesoftheCongress,andVJproposedherselfasresponsible.

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VJ commented that someof the ideas for theEncounters that couldbedevelopedwere‘ethics’and‘practicality’,butthatshewouldwaittodelveonthisfurtherwhenYHandSFFarrived.TheOpenSpacewillnowhappenwithintheperiodoftheArtisticEncounters.

c. AuctionSGconfirmed theparticipationofherhusband Ian for support in theorganizationof theauction.However, she feels it isnecessary toestablish inwhich context it is going tobedriven.TherewillbeanopencallfordonationsinMarch.

d. EUFundingProject

VJinquiredabouttheprojectleadbyDirkNeldnerandMGCrespondedthatafteracoupleofemailssenttoDirkaskingforanupdate,therehasbeennoansweryet.ItseemsthatthenewdeadlinefordeliveringtheprojectisNovember25.

5.4 Protocols,PoliciesandFundraisinga. GeneralAssemblyProcesses

YHsharedthatGeneralAssemblyprocesseshavebeenreviewedbutnotdoneintermsofdetail yet, and if the EC decides to suggest constitutional changes, that will requiredifferentprotocols.Congress registration fees have been adjusted to: Cradle of Creativity Registration,CongressRegistration,ITYARNConferenceRegistration,FestivalRegistrationandFocusDayRegistration.Once people register, theywill receive a code to book theatre tickets on aseparatebookingwebsite.Feesfordelegatesfromdevelopingcountriesandstudentsarebeingsubsidized ingreatpart,notcoveringsomebasiccostsand internationaldelegatesare paying more than the basic cost. EC members will receive a Cradle of CreativityRegistrationforfreeandpeopleinvolvedinFocusDayseventswillreceivethatspecificdayforfree.TheECagreedtosignofftheregistrationfeespresented.(SeeAddendumD)December newsletter can make an announcement to view this information on theCongresswebsiteandthatregistrationwillbeavailableinJanuary.

b. Awards–updateonapplicationsreceived;policytobedevelopedaroundASSITEJApplauseforLifetime

WLPGwillhaveapostponementtoNovember30fortheirnominationssincethereareonlyfiveEuropeannomineesat themoment. ITYARNwillhaveapostponement toDecember15.

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NominationsforAwardforArtisticExcellencyarefromArmenia,Australia,Belgium,China,India,Iran,Ireland,Namibia,Palestine,Russia,Scotland,SriLankaandSweden.Nominations for ASSITEJ Applause for Lifetime Achievement are from Germany, Israel,KoreaandSmallSize.YHmentionedtheProtocols,PoliciesandFundraisingworkinggroupneededtolookattheway the EC will decide on the Applause for Lifetime Achievement award and makerecommendations.AllawardswillbedecidedinKorea.KimSookheeandRaziAmitaiwereinvitedtobepartofthejuryfortheArtisticExcellencyawardalongwith threeECmembers.Both theAward forArtistic ExcellencyandASSITEJApplauseforLifetimeAchievementdeliberationswillhappenatthesametime.YHsuggestedthatpeopleonapanelcomefromthesameworkinggroupsothatnoteverygrouploosesoneperson.MGC asked to be part of the committee, as well as MvdW. It was suggested to DianaKrzanic-Tepavactoalsotakepart,andifshe’snotprepared,FFwilltakeherplace.TherestoftheECwilldealwiththeLifetimeAchievementaward.

c. NationalCentersHandbookWill discuss developing aMember’s Toolkit around how to use the association for theirgrowthanddevelopment.

d. AdvocacyWill discuss new networks (education, dance, music, festival, Asian independentartists/producers).MustlookathowtoactivateEducationNetworkandfindrightdriver.

e. FriendsofASSITEJLook at how to activate it more, perhaps look for friends using the Next GenerationparticipantsforCapeTown.

f. WorldDayInformationforproposaloncampaignisavailableinToolkit.MaybethemagazinecouldmentionsomethingonWorldDay.MGC proposed asking ASSITEJ Norway to donate the money ASSITEJ had offered tocollaboratewithfortheWorldDayvideo,totheSolidarityFund.VJagreedandsaidmaybethis money could be used specifically to send people from the Baltic countries to theCongress,forexample.

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VOTING:

1. InfavorofsigningoffregistrationfeesforCongress?(UNANIMOUS)

ACTION:1. Announce in December Newsletter that registration fees are available on CongresswebsiteandthatregistrationwillbeopeninJanuary.

6. “ShapingStories–Construiredeshistoires”LaboratoryThe speakers of the Cameroon RegionalWorkshop on playwriting, Karin Serres, PascaleGrillandiniandGustaveAkakpoattendedthemeetingtoreportonthisworkshopthatwasalreadyhalfwaythrough.KSexplainedthattheworkshopiscalled“ShapingStories”soitisnot only aboutwriting dialogues but any kind of stagewriting. The general aims of theworkshopwere developing a research group and building a network in French-speakingWesternAfrica.Thisresearchgroupismeanttobedevelopedinotherpartsoftheworld.Dailyaimsoftheworkshop-Firstday(2.5hours):Makeacquaintances;experimentalgroupwithquestionsandskillstoshare.Itismeanttobe a circle of people working together and not a teaching structure. KS said their firstsurprisewasthatthetalksbecamequestionsanditwasnotaboutpresentingthemselves,butaboutsharingwhatisdeepinsideandfindingequals.Thesecondsurprisewasfindingout how low theatre is perceived, especially TYA, and how brave the peoplewhomaketheatre are. Everyone has a different job apart from theatre, and there are very fewwomenbecause in some cultures it is not allowed for them tobeon stageordo thingsconnectedtostage.Themain issuewasthequestionof languageandhowtocombinethe intimateneedsofthe artist and the young audience addressed, in an area where there are differentlanguages spoken. Some years ago, it was prohibited for children to speak Africanlanguages so they grew up not knowing them and now the governmentwants them tolearnthese.Thereisalostgenerationinthere,soifaperformanceisdoneinanyoftheselanguages, theparentswouldunderstand itandbuytickets for thechildrenwhowillnotunderstand.There is a huge need for encounters and being a part of networks, and a need formaterials, especially books. A long-term proposition is to build a network of books andlibraries.Therewasadiscoveryintherichnessofinteractivityandthedialogueyoucanhavewithayoungaudience.

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TheworkshopleaderscreatedalistofquestionsthatgobeyondgeographicareaandTYA,whichtheywilllatersharewiththeEC.-Secondday(2.5-3hours):Feelthestrengthoftheworkandshareitbycollectivereadings.Readbeginningsofplaysfromdifferentcountriesandfordifferentages.Thoughtabouthowyoulaunchaplay,howtohookchildrenandbuildbridgeswiththem.KSexpressed that sharingemotionsanddoing something together, connected thegroupimmediately;collectivethinkingthencameoutofintimatesensations.Metarealopenmindandnoprejudices;therewasarealcommitmentfromeveryone.-Thirdday(wouldhappenNov.13):Thegroupwillpursuetalkaboutfourdifferenttexts,aswellasthebeginningsoftheirownworkandhowtoputitonpaper;howtoproceedsothattheplayandperformancecomefromtheheart.Theywillhaveaplayfulexperimentofwriting ina sensorialway,alwaysbuildingacollectivebasetotalkfrom.-Fourthday(wouldhappenNov.14):There will not be a final product of a performance, but rather a sharing of collectiveresearchthatisbeginning.-Longterm:Developlinksonaninternationallevel.Thinkabouthowandwhokeeps it aliveandhow to connect this toothernetworks likeASSITEJandWLPG.Thinkabouthowtocombinethecirculationofbooks.YH asked if it could be PDFdocuments andKS answered that physical books seemed tomeanalottothem,butitcouldbeacombination.GAhadtheideaforeachparticipanttobringasuitcaseofbooksfromtheircountryandFFshared thatwhen theymetwith the French Foreign Affairs administration, he said theywereseekingforculturalprogramsbasedontheFrench languageasacultural influence,programs that can be used in French cultural centers and educational places usinglanguages,andthissuitcasecouldbeawaytoinvolveinstitutesandschoolsabroad.KS added that this is a question of TYA theatre books being available to companies andschools.KS expressed that now the feeling is there will be a need for funding and literarytranslators, because the French-speaking area is small so it should be translated intoEnglishtoconnectwithotherpartsoftheworld.Thiscouldbedonebymutualtranslation,takingtheopportunitytohaveagatheringofplaywrightsspeakingdifferent languagesto

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have mutual translation moments, help each other and connect people to createinteractivityandcreativity.KSalsosharedthattheyareworkingonaresourcepageforFrench-speakingTYAthatcouldbeontheASSITEJ,ASSITEJFranceandWLPGwebsites.Asaconclusion,KSsaidthiswasawaytomeasurestrengthsofsharedartisticexperiences,alwayscaringabouttheequityamongsteveryone.Tothis,VJcommentedthatitwasexactlywhataRegionalWorkshopwasmeanttodo.ThisisASSITEJ’s firstRegionalWorkshop,althoughmostly fundedbyASSITEJFrance,and it isimportanttopromoteitlikethis.MvdWsuggestedhavingafeatureinthenewsletter.VJalsomentionedthattheProjectsworkinggrouphadworkedonaquestionnairefortheworkshopparticipants about the shape and formof theworkshop, to help in organizingfutureworkshops,andtoldthespeakerstheywouldalsobeaskedforsomefeedback.FFsaidthenextstepwashavingasecondsessionatCapeTown,sotherewillbeanopencall for this to try and reach and involve people from other countries and build arepresentativeandbalancedgroup.TheideaisforthecalltobelaunchedthroughWLPG.FF mentioned there were participants from 1 day 1 play that could be invited to CapeTown.MGC proposed including Equatorial Guinea since they are the only Spanish-speakingcountryinWestAfricaandprobablysomespeakFrenchaswell.FF also shared that the French Ministry of Culture supports the project, which isrecognitionofinternationalprojectsinsupportofourorganization.For2016and2017theysupportedwith20,000EURandthereisalsoaspecificprogramtosupportmobilityinsideAfricaforartists.About4,500EURwerecollectedinplaysfromfivedifferentpublishersofFranceandBelgium.ThequestionishowtomakethissupportusefultoallofASSITEJandhowtoproceedsothedevelopmentbenefitsmorepeople.YH also added that the bigger question is with WLPG because at the moment it is aninternationalassociationofindividualsthatdoesnotgobeyondinternetactivityandeventsat theASSITEJannualmeetings.Shesuggestedmaybestart thinkingof regional/linguisticsubstructures,mechanismsthatcouldhelpinlinkingpeopletogether.KScommentedthatthe Anglo predominance comes from a huge amount of work being done by Englishorganizers,soweneedto findothercommittedpeopleaswell.FFsuggested itmightbeimportanttohaveaproperFrench-speakingnetworkinAfricasotheydon’tfeelisolated.RFsaidtheroleofthetranslatorwasveryimportant,sinceliterarytranslationalsohastodowithcultureandcontext,notonly languageandYHagreedthat thisshouldbewithinWLPGasafocusarea.

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FF said therewas a blank spacewithin theprojectwhereAfricanNational Centerswereconcerned.Many young artists have said they need a new generation ofmanagers andrepresentation in the centers. It would also be good to involve the centers because toapply for an international commission of French-speaking theatre, there must be twopartners fromdifferent countries so this could be away for them to be involved in theproject.

7. AfricanCounselorPresentation

Hamadi Dimassi, from Tunisia presented himself and his festival “Festival InternationalNeapolis du Théâtre pour Enfants”, which began in 1985 and is one of the biggestchildren’s festivals in Africa. The government in Tunisia mainly supports the festival,althoughthere isalsoprivatesponsoring.Thishelpstohostprofessionalcompaniesfromaround theworldprovidingeverythingbut flights,aswell as internationalguests to leadtrainingsessions. ThefestivaltakesplaceeveryyearinDecemberandhasfivevenuesofwhichthreeareprivatespacesandtwoarepublic;theyseatfrom150to750people.YHaskedaboutTYAworkoutsideofthefestival.HDsharedthattheatreuniversitiesinTunisiahaveadepartmentforTYAandthereisalsoatheatre program in high schools. About 100-200 professional companies are playing forchildreninTunisia,aswellasseveralnon-professionalcompanies.YH thenasked if the theatrecompanieswouldbe interested in joiningASSITEJand if so,whyithasn’thappeneduntilnow.HD said they had tried to join for a long time with help from Paul Harman and NiclasMalmcrona, but themain problem is that they are not able to sendmoney out of thecountryeasily.However,theystillfollowASSITEJ’sactivityandHDwouldliketopresentacandidacyasindividualmembertoseeifitcanbetheseedtobuildingaNationalCenter.FF asked if there is any group of professionals who have joined an international TYAorganization and HD clarified that as Honorary President of the Neapolis Festival, hesynthesizeslinkstoallthefestivalsandthisishowrelationsarepossible;TYAinTunisiaiswellsupportedandhasseveralinternationallinks.Since there is support from the government, YH asked if there was any possibility ofTunisianparticipationattheCongress,maybeasfestivaldelegatesorastudentgroup.HDagreedtodispatchinformationinordertohavemoreparticipationwithASSITEJ,notonlyintheCongress.

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8. ReportsfromtheRegionalandProfessionalNetworks

IIAN(InternationalInclusiveArtsNetwork)SGreadtheIIANDeclaration,whichthenetworkhadpreviouslysentfortheECtodiscuss.MGC pointed out that many countries couldn’t afford to have accessibleinstallations/facilities, so there shouldbeaproposalonwhat these countries cando. SGexpressedtheopinionthattherewerealsoculturalcontextswheredisabilitywasnotevenofficiallyrecognized.YH indicated thiswas a vision statement andnot something that has to happen;maybetherecanbeanoteaboutfindingcreativesolutions.MvdWidentifiedthatthelanguageshouldbemodifiedandVJagreedthatitwasnotveryaccessible to a limited English-speaker so it should be shorter, in a simple language andwithconcreteexamples.RF also indicated that not everything is applicable to all countries; for example, in Italythere are no special schools (as mentioned in the Declaration) because all children areincluded in regular schools. He then inquired about psychological problems and if thesewereincluded.YHexpressedthiswasherbiggestissuewiththestatement,thatitspeaksspecificallytophysicaldisabilityonly.MGC expressed theDeclarationwas very complete and a very good starting point,withmanythingsthatcould inspireothers,butthetrick is in integratingotherpeopletohavethisdiscussion.MvdW stated there are also different levels of awareness in each culture. For this, YHsuggested separating the principle/vision from the specifics. SG also suggested gettinginputonthelanguagefromcountriesthatdon’thaveanyinfrastructureforthis.AGnotedthereisabasiccontradictioninthestatementbecauseittalksaboutinclusivitybuthasbeenframedfromthesideofdisability,anditshouldincludedifferentdimensions.FFmentioned hewould like to include an accounting of thewebsite on accessibility bySeoul,toseeifthereisenoughtimeandmeanstodosomethingbeforeCapeTown.RFsaidactorsmustalsohavethecorrect instruments.Forexample,theremaybeachildwithsightproblemsintheaudienceandtheteacherdoesn’tsayanythingaboutitandthechildmaybesufferingunderthelight.Theideaisthattheyareallequal,buttheirneedsaren’t, so there should be a way of acting in the bestmanner for the child to see and

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understandtheperformance.YHsuggestedthiscouldbesomekindoftoolkitthatspeaksto different mechanisms or strategies to include and communicate better knowing theissuesbeforehand.AGsaidonewayofapproachingthewholethingwouldbetoseeitasanentrytodifferenttypesoftheatrecommunicationratherthanaproblem.Ibero-AmericanNetworkDF shared that thenetworkhadmet twice, firstduringOnTheEdgeand then in the4thInternationalTYACriticsandResearchForuminBuenosAires.Threemainevents:-SchoolyardStoriestookplaceinOctober.-TheUruguayRegionalWorkshopwilltakeplaceinDecember.-ApublicationfromtheForumwillbepresentedattheCongress.YHproposedaskingdifferentmembersandcentersiftheyhavespecificpublicationstheywouldliketolaunchduringtheCongressandhaveaspaceforbooksandmagazines.ACTION:1. FFwilllookintoaccessibilityforthewebsitebeforetheCongress.2. Secretariatwill askmembers if they have publications they’d like to launch at the

Congress.

9. WorkintheWorkingGroups

10. ReportsfromtheWorkingGroupsProjects-RegionalWorkshops:TheworkinggroupcreatedthequestionnairefortheRegionalWorkshopparticipantsandwillbeaddingonemorequestionfortheSpanishversionthatwillbeusedinUruguay.WillgatheralltheinformationfromtheworkshopaswellaspicturesfromKOtopresentasareport in Korea and for the next EC to work further on this. The groupwill speak withASSITEJFranceonwritingnewsreportsforFacebookandthenewsletter.YHsharedthatthePublicationsworkinggroupwouldalsobeaskingKSforanarticlefortheASSITEJ Magazine about the African writing workshop, with contributions from theparticipants.

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FFalsomentionedhewouldbecreatingareportfortheMinistryofCulture,sohewouldtranslate the main points for the EC. VJ asked if it could be ready for the DecembernewsletterandFFagreedandsaiditwouldalsoincludethecallforthenextworkshop.DFwillmakesurethatthereisdocumentationoftheworkshopinUruguay.Theworkinggroupspokeabout ideas for future fundraising for theworkshops likeusingpartoftheSolidarityFundorpairingstrongercenterswiththosewhodon’thaveasmuchaccesstoresources;thiswayitcanalsobeaninitiativefromthecenters.DFused theexampleof Cuba, fromwhere threepeople appliedbuthavenomoney fortheirflights,sothisiswhereaSolidarityFundwouldhaveworked.-ASSITEJPlayground:It ismore or less done, but still need peoplewhowill run it andwork outwhowill bemasterofceremonies(probablySFFandsomeonefromAfrica).Therecanbeeightstationsaroundthespace,eachwithadifferentcountryandsomeonewhocouldteachthegame.Therewouldbeanactivityforeveryonetodotogetheratthebeginningandthenshowthegamesbeforethepeoplewalkaroundandtryallthegames.Theendwillprobablybewiththesameactivityasthebeginning.Themasterofceremoniesmusttellpeoplethattheideaistolearnthegames,butalsotogettoknowpeople.Gamesmustbemonitoredbeforehandtomakesuretheyarenottoosimilar.HopefullynamesandcountrieswillbereadybyKoreatofollowup.VJsaidshehadspokentoASSITEJChinatobeparttoengagewiththemmorepersonally.-Auction:SG’shusbandhaskindlyofferedtobetheauctioneerandhassentinformationonhowhethinks it could best be organized. Diana will be his contact to gather and organizeinformation.Call forobjectswillhopefullybemade inDecember/Januarynewsletter.AGwill look into getting a storytelling scroll from India. A contribution fromYH’s husband’sartworkmayalsobeanoption.YHsaidthereisalsoAfricanwireworklikechildren’stoysorjewelry that could be auctioned; crafters in Cape Town are very aware they will haveinternationalattention,sotheyareworkingonobjects.VJ explained thatwhendonations are asked for, peoplewill have to sendphotosof theobjectsandthestorybehindtheobjects,inafewwords.Onceobjectsareselected,therewillbeaFacebookevent(preferablycreatedbyCradleofCreativity), where people can flick through photos and stories and begin thinking aboutbiddingonsomething.YH suggested having participants from Next Generation say something about what theprogrammeanstothem,sincethesedonationsgodirectlytofundthisparticularprogram.

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A possible space would be Artscape, which has a bar and side-space so it can happensomewhatclosed-off.-AwardsCeremony:Therewill be a host performer, someentertainment and a director that can come fromotherregionsofSouthAfrica.Anewstructurewillbemadeupsincetherearenowfourawardstopresent.Projectsworkinggroupwillcreateadocumentthatsayswhathastohappenandinwhatorder.Regardingpresentersoftheaward,VJsharedthattheceremonywillbeginwiththeITYARNawardthatwillbegivenbyGeescheWartemann.ThefollowingawardwillbeWLPG,givenbythreepeoplefromthenetwork.TheArtisticExcellenceawardwillbegivenbythejuryand theApplause for LifetimeAchievementwill be the final award presented by YH. Allnominationswillbereadoutloudwith150wordstatements,probablybyperformers.YH asked EC to think of what will be done as recognition and how people will behighlighted.-Encounters:Theworkinggroupistakingintoaccountthedifferentthemesthatcameoutinthecallforpapersandarebrainstormingontheideaofinterculturalexchange.SFF clarified that they took intercultural exchange tomeananexchangeof communitiesandnotcountries/nationsnecessarily.Thisidealeadstothefirstgameofmapping;therearehundredsof communitiesbuildingnetworks in theworld thatare supranational.Theidea istoheardifferentvoicesandthengodeepertopersonal intercultural life-changingexperiences.DFproposedmakingitmoredynamicsopeoplewhoknowthestructuredon’tgetboredofit; it can startwith a big group and get smaller until it becomes a one on one. RA alsosuggesteddividing into small groupswhereoneperson tells a story and then somebodyelsepresentsit,tellingtheessenceandwhathis/herimpressionwas.SGalsorecommendedaddingwrittenwordsandfeedbackattheend.SFFalsocommentedtherewasanideaofmakingalunchbreakasabiginterculturaleventmaybewithcatering,butsomewaysimple.ThenasecondpartafterlunchcouldleadintosayingwhatwishespeoplehaveforinterculturalexchangeinTYAandifthiscouldleadtotheworkingprogramofthenewEC.

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Protocols,PoliciesandFundraising-NationalCentersHandbook:The members’ handbook should be a simple online document that does not prescribeanything,butgivesexamplesandselectsdifferenttypesofcenterstotalkabouttheirprosandcons. Itmustalsoshowexamplesofprojects thatacentercouldrunandhowtodothis;casestudieswithinformationbeingassimpleandstraightforwardaspossible.-MembershipFeeProposal:Therationaleofthefirstideaofapolicychangetoincreasethemembershipsisthattherehas been no increase since 2011, and 75% of the funds arrive from these fees and godirectlytoprojectsandpromotion.TheECthereforesuggestsincreasingacrossalllevelstosupport direct action, specifically Solidarity Funds, Regional Workshops and NextGeneration.Themotion is that theEC recommendsan increaseacross all levels tobe ratifiedat theGeneralAssemblybyASSITEJmembers.The rationale for the constitutional change is that ASSITEJ is currently partially non-commercialandthisdoubleactivityisproblematic.Ifthetreasurerchanged,thehandoverwouldbeverycomplex.Themagazine isASSITEJ’sonlyproductionand isgivenaway forfree and available online. The EC intends to make the accountability as transparent aspossible, becoming entirely non-commercial. Currently, ASSITEJ is subject to Italian legalsystems,andthelegalrequirementistohaveequalvotingrights.The motion is that ASSITEJ becomes completely non-commercial and all members arecalledmemberswithequalvotingrights.Thiswouldmeanthatthestatusofcorrespondingmembersfallsawayandweareleftwithonlyfullmembershiporindividualparticipation.Current correspondingmemberswill have the choice to become either fullmembers orindividualparticipantswithnorightsandnofee.Ifmembersareunabletopay,theywillbeable toapply for theSolidarityFund. Individualmemberswillno longerhave topay,butmaydonateiftheywishtodoso.Some actions that need to be taken are exploring the commercial possibilities beforerelinquishing the current status. RF will provide details on administration of currentfinancialsystemandthedifferenceifASSITEJbecomesnon-commercial.Each corresponding would be asked if they want to become full members or individualparticipants.Itwouldstillbeamotivationtorenewindividualparticipationineverytermorworktowardsamembershipthroughacenterornetwork.IfASSITEJdecidesonthisroute,thenallthiswouldbeaninformalbackofficeprocess,andtheinformationwouldbesentoutinFebruaryontheproposedconstitutionalchanges.Wemustalsoprovideatemplateforthenewconstitutionthataccommodatesthechanges,aswellasinthePolicies&ProtocolsHandbook.

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RegardingtheSolidarityFund,ASSITEJwouldinformhowmuchthereisavailableandthosecountries that need it can apply for it, keeping inmind theymust pay back 50%beforebeingabletoreceivethefundagain.DF disagreed on increasing the minimum for membership fees since there are manycountriesthatpaytheminimumanditwon’tbepossibleforthemtokeepbeingmembers;theyshouldpaythe$50moreonlyifitiswithintheirpossibilities.YHexplained that themajorityofwhatwillbe in the fund isgoing tobe raisedby thosewhowillbegoingfrom$150to$200.MvdWagreedthata25%increasecouldbetoomuchforsomecountries.YHthensaidthatstrategically$150wouldnothelpwiththefundalthoughitmayhelpinkeepingthosecountriesasmembers.VJsuggestedtakingDF’sideaandaskingthememberstosendinsomekindofjustificationiftheywishtoremainintheloweststep;thosecentersthatcanpaywon’tgothroughthelengthofsendingaletter.MPinquiredaboutthepossibilityofaskingthetoppayerstopayabovethe$50extra,orgive them the option of paying an extra if they are in the possibility of doing it. Forexample, if TYAUK asked itsmembers to donate for the Solidarity Fund and thiswoulddemonstratetheirsolidarityandthefund’spolitics.RF said that in this case it would be better to keep the old system and have a goal of$22,000insteadof$25,000andkeeptheSolidarityFundcompletelyvoluntary.DFsaid thatanotherpossibilitycouldbe tokeep theminimumfeeof$150but raise therestby20%,butRF said that currently9members support32%of the feesand it isnotcorrecttoaskthemtopay20%more.MvdWontheotherhandagreed,andsaiditwaslikeprogressedtax,themoreyouearn,themoreyoupay,soapercentageincreasewouldbefair.YHmentionedthatifcorrespondingmembersareremoveditmightbeusefulnottohaveanotherdiscussionabout fees.Perhaps itwouldbebetter tohavea statement that saysfee increases were discussed and we noticed they haven’t changed since 2011 butcountrieswillonlybeinvitedtopaymoretowardstheSolidarityFund.Thefirsttargetofthefundshouldbetoassistthosecorrespondingmemberswhoarenotable tobecome fullmembers, and then think aboutworkshops, attending theCongress,NextGeneration,etc.RFsaidthiscouldbedonebuttheregulationsstudiedinBirminghamwouldhavetochange.SFF expressed that maybe members could give money towards the development of aregion, because youmay not know that amember is proving that they can pay or not;

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maybe some people would like to prove their solidarity by taking an action, and notsupportingmemberfees.VJaskedforittobespecifiedthattheraiseinfeeswillgodirectlytothefund.Ontheotherhand,shealsosaiditwouldbeimportantnottoraisethefirststepintotheassociationifwewantthecurrentcorrespondingmemberstobecomefullmembers.RF suggested keeping the old system and inviting people to give more; he will sendmembersarequesttoincreasetheirfee.AformaldecisionwillbetakeninSeoul,butthemajorityoftheECinclinestowardskeepingthecurrentfeesbutprovidingpeoplewithmoreoptions/levels,andhavingtheSolidarityFundascompletelyvoluntary.YHsuggestedlookingatrunningthepromotionofthedonatebuttononthewebsiteintherun-uptowardsCradleofCreativity,andthiswayfundtosupportthosecenterswhocan’totherwisegettotheCongress.VJaskedifpeoplecoulddonatewhenregistering.MGC expressed that it seems it’s not very clear to everyonewhatmembership fees areusedfor.Donationsshouldbeusedforconcreteprojectssothatpeoplearenotconfused.OneconcreteprojectcouldbebringingpeopletotheCongressandthiswouldhelpthemtounderstandthatmemberspaytobelongtoASSITEJ.RFsaiditwasalsoaquestionofglobalsolidarityandsupportingthosememberswhoareseriousandactiveinASSITEJ.SFF said that whatever the fund is used for, transparency is themost important issue.Solidarityisaboutgivingstrengthtoothersbutalsogettingsomethingbackinexchange.-ECBook:TheworkinggroupusedRF’sheadlinesuggestionstocreatetheECBooksummaryoftheKristiansandminutes.RFwillputtogetherthelegalterminologyfortheECtosignitoffandYHwillputtogetheratablefortheECmemberstohelpwiththerestoftheminutes.Thegroupwill continuetoworkonaproposal for the InternationalAssociationsandtheproposalforlanguagecommunicationduringtheCongress.Thiswillbesenttopresentersandcanalsogooutaspartoftheregistration.Promotions-WebsiteandSocialMedia:TheworkinggroupwillsendtheECanemailtoremindofmonthlyparticipationonsocialmedia,andthecontents.

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FF will review the website to find out of necessary changes, in particular regardingaccessibility;NinaorMPwillcontactDianaforrecommendations.ThewebsitewillalsobepreparedfortheEC,AssemblyandMembersBooks.FFwilltalktoNinaregardingtheYouTubechannelswithASSITEJcenters.-WorldDay:ThereneedstobeacommunicationplanforWorldDay.GoogleanalyticswillbeinsertedforWorldDayactivity.MGC shared that Hilde Annette had written an email saying they had spoken to afilmmakerwhoagreedtomaketheWorldDayfilm,andasks forASSITEJ tosupportwith1,500EUR.MGCproposedaskinghertogivethismoneytowardstheproposedSolidarityFundinsteadandtheECagreed.Regardingdates,itwasdecidedthatthemessageswouldbelaunchedinearlyFebruarysothattheycouldbetranslatedandincludedinprintedmaterial.Thefilmshouldbelaunchedaround10daysbeforeWorldDay.-Congress:Workinggroupwillobtainongoinginformationfromtheorganizersandthiswayrankthedifferentevents;socialmediadoesn’thavetocarrythesamemessagesasthewebsite.WiththehelpofYusrahBardien,therelevantnewsforsocialmedia,newsletterandpressreleasewillbereadyforDecember.InmidFebruary,atwelve-weeksocialmediacampaignwillbegin.ThePreziwillalsobeupdatedwiththeperspectiveoftheCongress.MGC asked when the AAG16 OTE column on the website should be changed for theCongressandtheECagreedonJanuary.Publications-Magazine:There are two articles that were previously selected from the material of last year’smagazine(fromDenmarkandItaly).Abouteightmorearticleshavecomeinandtwohavealready been chosen. There are plans to getmore articles from Africa; YH will look forarticles from South Africa and working group will ask KS about an article from theCameroon Regional Workshop that includes the participants’ voices. Everything will befinalizedbythemeetinginKorea.

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MGCsaidthatitwasaproblemthattheIbero-Americanregionisnotrepresented.Therewerethreearticlesreceived(Argentina,Spain,Mexico),buttheyarenotveryrelatedtothetheme.YHsuggestedaskingsomeonefromtheZapatoBuscaSapatocoproduction(Brazil-Mexico-Mozambique),sinceitwillbeattheCongressandisveryintercultural.Another proposal was asking Brazil and Germany to write something on the projectpresented by PAIDEA andGRIPS. SFF said hewould contact Aglaia Pusch towork on anarticlewithher.AFsuggestedaskingforashortandunfinishedplay(about500words)fromSouthAfrica,preferablyaboutcolonialismissues,andtheninvitepeopleattheCongresstowritetheirown endings in English and their own languages. Afterwards, these endings can becollectedandsent to theSecretariat topublish some/all in thenewsletter.YHagreed toasksomepeopleinSouthAfricatobeginwritingtheplay;AFcanwriteanote/introductionexplainingwhattheprojectisabout.ACTION:1. FFwillwriteanoteontheRegionalWorkshopinCameroonfortheDecemberNewsletter,as

wellasthecallforthenextworkshop.2. DFwillwriteareportontheUruguayRegionalWorkshop.3. ASSITEJ France andArgentinawillmake posts on Facebook/Twitter regarding the Regional

Workshops.4. ProjectswillsendcallforauctionobjectsforDecember/Januarynewsletter.5. CreateplatformforspecificCongress-relatedissues(e.g.Trello).6. Promotions will send EC members an email to remind of monthly participation on social

media.7. PromotionswillinsertGoogleAnalyticsforWorldDayactivity.8. WorldDaymessagemustbereadyinearlyFebruary.9. WorldDayvideomustbereadybyMarch10,2017.10. PromotionswillupdatePreziwithperspectiveofCongress.11. SecretariatwillchangetheAAG16OTEcolumnfortheCongressinJanuary.

11. Memberships11.1 NewMemberApplications

Pakistan:TheECreviewedtheapplicationforNationalCenterreceivedfromPakistan.RFmentionedthattheoutofthetwocurrentindividualmembers,TheLittleArtneverpaystheirfeeandMaasFoundationalwayspays.

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KOsharedthattheyhadmetthemallduringtheAsianNetworkmeetinginSriLankaandtheyallseemveryactiveandTheLittleArthadworkedonthenetworkwebsite.RF said that if they are accepted, they should pay their debt. KO agreed to ask themdirectlyaboutmakingtheirpastpayments.AGsharedthatImranKhanhasbeenintouchwiththemforalongtimeandithasn’tbeeneasy;ShoaibIqbalhasbeenthemainleaderanditisessentiallyallbasedinLahorebuttheyaretryingtospreadout.SFFagreedtoaskacoupleofgroupsfromKarachiaboutjoiningthem.SinceAamirNawaz fromMaasFoundationsent theapplication,YHsuggestedtellinghimthat althoughwe’ve received consistent payment fromMaas,wehaven’t from LittleArtandwedon’twantthistobethesituation.Therefore,theyshouldsortoutpriorindividualmemberships.MGCsaidtheywouldnotreceiveanyofficialacceptanceletteruntiltheyhavepaid.RF proposed voting to accept them under the condition they pay somethingretrospectively.Hesaidnottobecompletelyrigid,buttouchingthesubjectthattheyhavebeenmembersfortwoyearswithoutpaying.HongKong:The EC reviewed the application for Individual Membership received from Hong Kong(Shakespeare4All).YHmentionedthereweretwomainissues,thefirstisthepoliticalissuewithinthestatusofHong Kong in relation to China and the second is that Fiona Kaaka states there is nochildren’s theatre in Hong Kong, while Simon Wong reported that there were manychildren’stheatregroupsestablishedinthe1990s; itseemsShakespeare4All isnotawareoftheotherthingshappeningaroundTYA.HongKongtoalargeextentisnotrepresentedbyASSITEJChinawhoessentiallyrepresentsthestatetheatreofChina.This isoneofthemain reasons the independent producers network was suggested, so these othercompaniesandfestivalshaveachancetointeract.RA commented ASSITEJ could have two components of Chinese theatre if we receiveseveral individual applications apart from the National Center. YH agreed but alsoexplained that it has beenmore difficult thanwas anticipated, since A.S.K Theatre fromShanghai withdrew their application after finding out that ASSITEJ China would beinformedoftheirinterestinjoining.YHalsocommentedthatanotherinterestingsituationwillbewithIvicaSimic’stheatre;hehasbeenpartoftheECandSecretaryGeneralsohowcanhebedeniedaccess?MvdWsuggestingcontactingIvicatomakesuretheProducers’Networkcanstillbestrongandindependent.

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AG said thereneeds tobe a strategy aroundnegotiatingwith countrieswhere the statecontrolstheiractivity.Shakespeare4Allmustbeinformedoftheprocess.WewillletASSITEJChinaknowoftheirinterest and if they are not invited to become members, then we can give them theindividualmembership.AF expressed that for the next 2-3 years Japan, China and Korea are thinking of havingcollaborationwithintheAsianfestivalthatJapanwillhavenextyear.Inlastyear’ssummerfestival in Seoul, therewere severalChinese companies, soASSITEJChina is aware thereare other companies working. AF said he had more of an opportunity to talk to Mr.XiaodongasASSITEJJapan.ASSITEJChinawasnotpresentduringthisyear’sAsiameetingbecause their festivalwashappeningat thesametime,andtheyclaimnot tohavebeeninformedofthepreviousmeetinginChennai.VJsharedthatwhensheattendedtheDramaSalonattheirfestival,ithadfeltmuchmorelikeanASSITEJNationalCentereventthananinternationalevent.However,Mr.XiaodongreallywantstobepartoftheEC,soitisoneofhisdrives.SG asked to take into consideration that Hong Kong is a separate culture to MainlandChina.YHalsomentionedthattherehaven’tbeenanyotherapplicationsfromHongKong,butShakespeare4Allshouldbeawareoftheothertheatrecompaniesandweshouldtrytoencouragemoredialoguebetweenthem.YHproposedholdingthedecisionoftheirmembershipuntilSeoultohavecommunicationwithdifferentplayersofthestorylikeSimonWong.MvdWagreedtobeincommunicationwithhim.VOTING:1.DoyousupporttheapplicationfromPakistanforFullMembership?(UNANIMOUSYES)ACTION:1. MvdW will talk to Simon Wong regarding the Hong Kong membership and the

relevancetothenetwork.2. SFFwillcontactgroupsfromKarachitojoinASSITEJPakistan.

11.2 ProblematicMemberships

Thistime,theissueswerenotregardingnon-payment,butmoreinternal.

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IranandTurkey:An independent Iranian company, member of ASSITEJ Iran, sent a letter to ASSITEJcomplaining of a very bad experience. Therewas a call through theirwebsite about theBursafestivalinTurkeytowhichtheysentdocumentsandweretoldtheirshowhadbeenaccepted. They received a formal invitation so they translated their script and tourinformationandbookedflighttickets.Later, theyreceivedacall fromASSITEJ Iransayinganother non-ASSITEJ group had replaced them in the Festival program. After this, theywrotealettertothepresidentoftheInternationalBursaTheatreFestivalforChildrenandYoung People in Turkeywho told them to speakwithASSITEJ Iran instead of them. Thefestivalmanagertoldthemitwasduetocontactproblemsandtheyconfirmedadifferentgroupwhohadpaidtheirflights;theyhadnotbeenrejectedbutbecauseofthesituationof the country they had to finish the program quickly. Even though the initial lettermentioned ASSITEJ Turkey, they later said it was none of their business and that itdependedon thepresidentof the festival.ASSITEJ Iran later said itwas the festival thatdecidedtorejecttheplay.MvdWsharedshehadfacedsomethingsimilarasagraduatestudentandthepersonhadbeenmadetopayfortheexpenses,somaybeASSITEJIranorTurkeycouldpayfortheseexpenses.MGCalsosharedanexperience,whereaMexicancompanyreceivedanofficial invitationfromJasonCrosstoperforminthe16thASSITEJWorldCongressandFestival inAdelaide,andafter theyhad raisedmoney for the triphecancelled, sayinghecouldonlyhost thedirector,buttheplaycouldn’tbeintheprogram.RF said the behavior of ASSITEJ Iran was not justifiable, but to consider that Turkey iscurrentlyinaveryunfortunatesituation.RAconsideredtherewerepoliticalinterestspresent,butthatASSITEJshouldnotinterveneregardingtheconflictswiththefestival(inviting,cancelling,changing).Thefestivalhasthefreedomtomake last-minutechanges.Themainconcern iswithASSITEJcentersthatarelinkedtoeachother,totryandhavebettercommunicationbetweenthem.VJagreedandsaid that ASSITEJ’s name is behind this, so there needs to be a professional code ofconduct.AllASSITEJcandoiscommunicatewiththecentersandpointoutthatthisisnotgoodfortheassociationtobemixedintobadmanagementlikethis.YHagreedbutsaidthelettermustnotbeaccusatory.ThisisamemberofASSITEJIransowecansuggesttheylookatthiswithmorecareandreflectonhowthissituationcanbeavertedinthefutureorhowtheycansupportthismembertofeelbetteraboutbeingpartofASSITEJ.RFsuggestedaskingthepersonwhowrotetheletter ifsheagreesthatthis isdiplomatic,becauseitmaycreatemoreconflict.MGCandYHwillworkonsomethingdiplomaticfortheIranianandTurkishASSITEJcenters.

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Korea:YH informed that Young Ai proposed a student group to attend the Congress from theUniversity of Korea, and the organizers said they would arrange a showcase as a sideprogram and maybe their performance could be shown at a school. Kim Sookhee isuncomfortablebecauseYoungAihasnotpaidthefeeformanyyearsandisnotamemberofASSITEJKorea.However,sheisontheboardofITYARNsosheisamemberofASSITEJ,andshehasalsobeenveryactiveinresearchandthenetwork.TheUniversityofKoreaisone of the fewwho offer anMFA in TYA and engagement with them could encouragestudentstobecomemembers.Another complaint from Kim Sookhee was that many Korean applicants for NextGenerationwere notmembers of ASSITEJ Korea and she felt that only thosewhoweremembers should be put foward. Sookhee said that many non-ASSITEJ members hadparticipatedinPolandandthenneverjoined.YHaskedtheECfortheirviewsonthis.AGexpressed that itwasnotaproblemofnon-membersparticipating,but thatat timesnobody knew who the participants were and it becomes and individual applying in thenameofASSITEJ,gettingselectedandthecenterdoesn’tevenknow.RFsaidthatforofficialevents liketheArtisticGatheringsandCongressASSITEJdelegatesthe role of promoting ASSITEJ to the organizers. It is not correct for the center to beinvolvedintheselection.Forthehosttocreatethebestprogram,ASSITEJdelegatestothehost and for promotion projects like Next Generation, it is good for new people to beinvolved.YouonlyhavetobeanASSITEJmemberforthePlacementprogram,butnotfortheResidency.RAcommented itwasveryhardtorunaNationalCenter,andthat it’snotaquestionofcontrolling,butweshouldhelpcentersstayunitedandnotlosetheirfunctions.YHsaidtheproblem is when centers act as gatekeepers and this gives them license to cherry-pickpeople.Thistime,theCradleofCreativityorganizersaskedforfeedbackwhentherewerevariousapplicantsfromonecountry,butdidnotletthempick.AFexpressedthatsinceSookheewouldbesteppingdownfromherpositionsoon,she isprobablytryingtoprotectthemembersandjustifytheirmembership.VJmentionedthereistensionbetweenbeingopenandwelcomingeveryone,andwantingpeopletopaymemberships.Sherememberedthatinthepast,othercenterswouldalwaysinquireaboutIcelandicparticipants.

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MvdWagreedthatASSITEJshouldbeopen,but thereshouldalsobesomethingthat theorganizationineachcountryisdoing.YHsaidthattherewere instanceswhenthiswasn’tanoption.Forexample,aparticipantfrom Honduras applied to the Next Generation program in Cape Town, but there is noindividual member nor center in Honduras; this person is however a potential newmember.RF expressed that Next Generation was a different issue because its purpose is notnecessarilytocreatemembers,butyoungartistswhoworkforchildren.ItisclearthatwehavetosupportASSITEJanditsmembers,butitmustnotworklikeaprotectedfamily.RAagreedandsuggestedthateveniftheyarenotmembers,maybetheycouldapplythroughthecenters,likehashappenedwithASSITEJGermany’sInternationalDirectors’Seminar.MGCagreedandsharedthataMexicanparticipantfromBirminghamwaschosenandshewasneveraskedaboutthis.SheisanamateurartistwhoalsoappliedandwaschosenforaPlacement grant in Croatia. Although MGC said she would’ve probably recommendedsomeone else, two ASSITEJ experiencesmay be a great experience for this girl tomoveforwardwithTYAinMexico.YH disagreed specifically for the Next Generation program. She proposed that theparticipants could be endorsed by their center, network or by an institution or theatrecompany,thiswouldbepartoftheapplicationsincethebeginning,sotheapplicantwouldbeinchargeofobtainingtheletterofendorsement,andthenthehostwouldcommunicatewiththecenter.FFthenproposedhavingalistofpeopleorinstitutionsthatcouldendorseparticipants,orthatthehostsimplyvalidatestheapplicationbycheckingtheparticipant’sbackground.FFandRFagreedthatinprinciple,whenonecountryischosentoorganizeaninternationalevent,othercountriesshouldnotinterfere.DFexpressedthateachprojecthaditsownrequirements.TheTabooWorkshopdoesnotrequirepeopletobemembersofASSITEJ,butitbecameageneratorforASSITEJcentersindifferent countries.On the other hand, the RegionalWorkshop inUruguaywas only forASSITEJ members. There should always be opportunities for those who don’t haverepresentationsotheyareincluded.AFagreednottomakedistinctionsbetweenthosewhohavecentersandthosewhodon’t.Hementioned that ASSITEJ Japan asks for a $200 contribution from individualmembersand$1000fromcompanies.Howcanweinvitepeopletotakepart inASSITEJactivities iftheycan’tpayamembershipfee?SG said the strategyandvisionof the centers shouldbe respected,but they shouldalsofollowacodeofconduct.MvdW suggested that people apply on their own, but once they are accepted, they areaskedtobecomemembersiftheyaren’talready.YHagreedandsaidthosewhodon’thave

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a center or network that speaks to them would be approached to discuss potentialmembership.Non-payingMembers:RFinformedhewouldwritetothemembersexplainingtheirparticularsituationandthenattacha lettersignedbyRF,YHandMGC.TheletterwillaskmemberstopaytheirdebtsbeforetheendoftheyearsothatthecashflowcanbeusedtosupportstrugglingcentersattheCongress.ACTION:1. YHandMGCwillworkonsomethingdiplomaticregardingtheunfortunateissuewithASSITEJ

IranandASSITEJTurkey.2.RFwillsendalettertomemberswitharrearswithsupportfromYHandMGC.

12. SpecificItemsofBusinessa. CradleofCreativity

YHgaveareportonCradleofCreativityconsistingofthefollowingpoints:(FullreportwillbesharedafterCongress.)Finance&FundingThefundingsituationwasdiscussed;thereisashortfall,butfundingdecisionsareexpectedinFebruaryandMarch,andtherearepotentialsponsorsstillcomingonboard.RegistrationYH expressed that ASSITEJ should not deny participation in the Congress to those whocannotpay.Ofcourseifyouareabletopayyoudo,becausethereisvalueinwhatyouarereceiving,butifyouarenotabletopay,theECgivespermissionforonedelegatetoattend.RFaskedabouttheselectionof thosewhowouldbesupportedandYHmentionedtherewouldhavetobeapolicyandstrictcriteriathatistransparent.SGasked ifpeoplewithaFestivalRegistrationwouldbeable tobuytickets forsymposiaand YH responded theywould be able to attend FocusDays on a first come, first servebasis, although they won’t receive the lunch and performance that are part of thisparticularprogram;forworkshops,theywillhavetoregisterandpayseparately.ProgramThefestivalselectionsituationwasdiscussed.TherearethreemainvenuesforCradleofCreativity:

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-Baxter(Earlyyearsfocus);under700seats,about300onflipside,smallstudiospacewith300seatsandsmallerspacewith50seats.-CityHall (Primary school/familyaudience focus)has space forCongressandconference;twomainvenueswithfixedseatingandoneflexible.-Artscape (teen/youth focus); about 600 seats and Arena with 120 seats but someaccessibilityproblems.CityHallandArtscapeare20minuteswalkingdistanceor10minutesbybus.CityHallandBaxterare20minutesapart(dependingontraffic).Baxter isavenuewherepeopleshouldplanonspendingthedayorgoingattimeswhentrafficeases.HotelsareallwithinthecitycenterandBaxterwillbeslightlyfurtheraway;therewillbetransportationavailableforOpeningCeremony.There will be a Producers’ Bazaar during the second week for South African artists topresentextractsofproductions,networkwithoneanotherandmeetinternationalpeople.YHsaidtherewasanideatocreateadocumentsimilartotheITYARNContextwhereIATCcouldalsobeinvolved.In2009inLinz,MvdW,NiclasMalmcronaandMaryMcAvoyworkedonabookletthatgavecontextual information on productions that came from critics or academics from eachparticularcountry.MvdWagreedtotalkwithherstudentsandseeifshecangetanyhelp.MvdW suggested including some kind of guide on the website that explains things aspeoplescrolldown.VJthensuggestedthiscouldbeavideoofYHspeakingasthehostandbrieflypointingouteachpoint,andcanincludesubtitlesindifferentlanguages.Regarding inclusivity, YH informed that basically everywhere is wheelchair accessible.ThereisonlyonespaceatCityHallthathasaproblemwithaccessibilitythattheyaretryingto solve, and one venue at Artscape,where a back entrance has to be used. TherewillprobablybeSouthAfricansignlanguageforsomeproductions.Translationwillbeavailable inFrenchandPortuguese,andtheremaybeapossibility forSpanish.YHaskedforwaystostrategizewithbigdelegationsthatmayrequiretranslationsandifpeoplewithinthegroupscanserveastranslators.SGinquiredaboutthepossibilityofhavingsimultaneoustranslationandYHsaiditcouldbedonebutthereisacostforadditionalboothsandtranslators.Ifthereisasizeablegroup,itmaybeworthforthemtoworkontranslationfunding.VJ said shehad spokenwithMr.YinXiaodong fromChinaandwould followup to see iftheywouldbringatranslatororpayforoneinCapeTown.

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YH said there were two basic options; Cradle of Creativity provides the booth and thegroupprovidesthetranslator,orthegrouppaysforatranslatorbasedinCapeTown.RFaskedforpeopletokeepinmindthatnotthewholecommunityspeaksEnglishaswelland it is not always easy to follow the conferences, Congress, etc. YH agreed and saidpeople would be asked to make everything more visual, clear and short. SG suggestedpacingandusingslides.YHproposed looking intoa toolkit for creatingaccessibility to foreign language listeners,forpresenters.VJagreedtohelpinthinkingabouttheCongressinthissenseandhelptoframetheagendaandthinkaboutheadlinesandmainpointsofdiscussion.RA recommended using the South African volunteers that speak other languages, aschaperonestoexplaintogroupsofpeople.YHagreedtoexplorethe ideaandtoconsultembassiesforhelp.AGremindedtokeepinmindhowtotacklediscussionsandinterventions.YH suggested proposals that don’t fit in the Conference or Focus Days, but are aboutinterculturalexchange,couldbepartoftheArtisticEncounters.VJsaidthiswouldgobacktotheoldformatandwouldnottakeintoaccountwhatneedstobediscussed.YHexpressedthatthesewerethemespeoplewanttotalkaboutandwouldliketobepartofconversations,soitcanbecomeaninteractivedialogue.The Honorary Member’s tribute can happen during the Congress, Awards’ Evening, orClosingCeremony.Weneedtodecidewhichwouldbemostappropriate.ASSITEJNetworkswillreceivethematerialthatwasputforthfortheConferenceandFocusDaysthatisrelevanttoeachparticularnetwork.YHaskedtheECtodecideonaneventforthemagazinelaunch,whichcouldbebeforetheAuction.MGCmentionedSteveBallwantedto reporton theAAG16andproposedaskingASSITEJGermanytoreportontheAAG15aswell.YHmentionedtheseshouldbeshort5-10minutereports.MarketingandCommunicationsYHaskedforhelpfromthePromotionsworkinggroupinthisregard.YusrahBardienisinchargeofcoordinatingwiththepublicistsoshewillbethecontactforcross-pollinatingandpromotingcontent.YHalsosuggestedapproachingLynnGardner.

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AccommodationThe idea is for people to stay within the city center because this is potentially withinwalkingdistancetovenuesandbusroute,butitisalsoexpensive.HoteloptionswillbeontheCongresswebsiteanddelegateswillhavetheoptiontobookthemselvesor throughASSITEJ SouthAfricaandCONFCOwitha cost.PerformerswillbeaccommodatedbyASSITEJ SouthAfrica; for speakers it is still unknownwhetherwe canaccommodatethem,butwillbeclearinMarch.VisasandLogisticsYH said visas were a concern and people need to apply with enough time so that theDepartmentofArtsandCulturecansupportthem.Itwillbeclearonthewebsitethattherearevisarequirementsandthatthevisamustbeobtainedbeforetraveling.NextGenerationSelectionwasdifficult;decisionsmadetryingtohaveasmuchdiversityaspossible.Thenetworkwillhavetheirownmeetingandactivities,sopreviousparticipantscangathertogether. There will be 2-3 participants from Birmingham as hosts, although the finalselectionhasn’tbeenmadeyet.National Centers will receive a composite with everything that was received from theircountryfortheCongress.ECarrivaldatewillbeMay16,tostartmeetingonthe17th.May18and21willalsobeECmeetingdaysandtheCongresswillbeonMay22-25.Thosewhodon’tstandforanothertermcanleaveafterthe25th.ThenewECwillmeetonMay26.MvdWaskedECmemberstothinkaboutarrivingthe15thsotheycanattendtheITYARNConferenceonthe16th.YHmentionedcurrentECmemberswillbehostedthroughouttheentireperiod(11days)butdonotnecessarilyhavetostay.Congress minutes will be the responsibility of the Secretariat until the fourth day ofCongress.ThecurrentECisresponsibleofmakingsurerecordiskeptuntiltheendoftheCongress.YHaskedtoknowbyKoreaifpeoplewouldbestandingagainornot.SubmissionsforthenextECmustbeputinbyearlyFebruary.ACTION:1. VJwillfollowupwithASSITEJChinaregardingChinesetranslationintheCongress.2. MGCwillaskASSITEJGermanytomakeashortreportonAAG15attheCongress.3. PromotionsWorkingGroup/SecretariatwillbeincontactwithYusrahBardienforpromoting

Congresscontent.

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13. NextECMeetingsa. SouthKorea–ASSITEJKoreaWinterFestival,January2017

MGCsharedtheteamfromASSITEJKoreaseemtobeverywellorganizedandhavealreadysentafirstdraftofschedulefortheEC.TherewassomeconfusionbecauseSookheehadwrittensayingtheycouldextendtheECstay to two more nights but then stepped back. The dates remain the same as wereestablishedinthebeginning;January4isarrivaldateandJanuary10isdeparturedate.MGC announced she would be staying an extra day to work on next year’s SummerFestival,whichwillhaveafocusonMexico.ASSITEJKoreawillbesubmittingacandidateforthenextEC.

b. CapeTown,SouthAfrica–ASSITEJCongress,May2017ArrivaldateisMay16anddeparturedateMay25,forthosewhodon’tstandforanothertermandwouldliketoleavebeforetheend(May27).SolidarityFundwillbeproposedinCongresstotheGeneralAssembly,soitwillbepartofthennewmembershipsystem.YHsuggestedusingtheprofitthatRFmentionedinhisreport,towardstheCongress.Thiswouldbeparticularlyusefulforsupportingthosememberswhofinditdifficulttoattend,orpaytheregistrationforthosewhocan’tpayitbutcancometotheCongress.VJaskedhowthesememberswouldbeselected.YH used Cuba’s example. Their vice-president has been chosen for the Next GenerationResidencyandtheyhaveaskedforhelpwiththeregistration fee,soASSITEJCubawouldapplyforsupport.MGCaddedthattheywerealsoaskingforsupportwithaccommodationandmeals.YHsaidthatthisparticularcasewasnoproblemsinceNextGenerationwouldtakecareofaccommodationandperdiems,butthereshouldbecriteriaforsimilarcases.Thisoptionwillonlybefordevelopingcountriesorthosewithdifficultiesatthemoment(likepoliticalissues).YH said delegates from developing countries would need to pay about $215 forregistration,somaybeASSITEJcouldsupportwith$500tocoverthisfeeandsomeothercosts. The criteria could be: first- developing countries or those in difficulties, second-officialdelegatestotheCongress, third-onlyonepersonpercountry,andfourth- ifyourcountrywon’tbeotherwiserepresented.RAproposedaskingfortheflightasareceiptandawayofensuringthepersonwouldshowup. RF also proposed paying the registration fee directly to South Africa and giving the

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delegate’scenter$250forothercosts.YHsaidtheywouldstillhavetoregisteronline,butoncethemoneyhasbeenreceivedontheirbehalf,theywillreceivetheirregistrationcode.MemberswhoannouncebeforehandthattheywillpayincashatCapeTownwillbeabletodosoonSaturday,duringregistration.YHproposedhavingadoublesystem.Thosewhoareuptodatewiththeirfeeswillreceivethe registrationand$250uponarrival.Thosewhoarenotpaidupwillbe registeredbutwon’treceivethesecondpartofthegrantuntiltheyhavepaidtheirfee.MGCsaidpeoplewithbigdebtsshouldbeofferedadiscountbecausetheywillprobablynotpayotherwise.Mostdisagreedsayingthe$500isalreadyhelpanditisnotfairtoothercentersthatareinorderwiththeirpayments.RFaskedforadecisiontobetakeninSeoulregardingifthegrantswouldbecreatedusingthenetprofitsorwiththereserve.SGsuggestedannouncingthegrantslightlyaftertheregistrationhasbegun.ItwasdecidedtheannouncementwouldgooutintheFebruarynewsletter,withadeadlineattheendofMarch.

c. FuturePossibleMeetingsThereisstillthepossibilityofanECmeetinginJanuary2018atthePanoptikumFestivalinGermany, but YH mentioned this seemed too late for the new EC to meet as a firstmeeting, so something between August and October would be necessary. HD said hewouldlookintoproposingameetinginTunisia.RFandFFbothoptedformeetingsinOctoberbecauseSeptemberisaverybusymonthinEurope.MGCaskedtheECifanyoneknewofpossibilitiesintheircountries.MvdWsaidUSAwouldonlybepossibleinearlyMayduringOneTheatreWorldorJanuaryatIPAY.DFsaidhewouldlookintoapossiblefestivalthatwilltakeplaceinJulyorAugustinCordoba,Argentina.FF proposed asking Segni di Infanza that takes place in the endofOctober/beginningofNovember inMantova, Italy. SFF also proposed the Export – Import Festival in Brussels,BelgiumattheendofOctober.YHaskedforpeopletoexplorebothoptions.Regarding the firstArtisticGathering,USAwillbemakingaproposal forearlyMay2018.Mexicoisalsolookingintoitbutcannotconfirmyetfor2018.ACTION:1. MauiwillworkoutascheduleofthingsthatmusthappenbeforeKoreawithdeadlines.2. CongressgrantforregistrationwillbeannouncedinFebruary/Marchnewsletter.3. DFwilllookintothepossibilityofmeetingintheCordobaFestival.

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4. SFFwilllookintothepossibilityofmeetingintheExport–ImportFestivalinBrussels.5. FF/RFwilllookintothepossibilityofmeetinginSegnidiInfanzainMantova.

14. AnyOtherBusinessa. AddingDanceNetworktoWebsite

GabidanDrostehasaskedifwecouldincludetheDanceNetworkonourwebsite.RFdisagreedsayingitdoesn’treallyexistyet,andthenetworkshouldexistpreviously,witharelationbetweenthepeoplewhoarealreadydoingsomethingtogether.YH suggested rather including a page for proposed networks, networks in formation, oremergingnetworks.This could functionasacall forparticipationwith thenetworks thathave currently been proposed. The section could state that these are still networks informationandnotyetmembersofASSITEJ,butarecallingforparticipationsopeoplecancontact them if they’re interested. There is currentlymuch interest of dance companiesfrom Belgium, Brazil, Cameroon, Croatia, Czech Republic, Denmark, Finland, Germany,HongKong,Italy,India,Jerusalem,Netherlands,Nigeria,Poland,Romania,Serbia,Scotland,Slovenia,Sweden,UK,andUruguay.TheideaisfortheprospectivememberstomeetandagreetoastructureandconstitutioninCapeTown.TheymaydevelopinCapeTownbutnotnecessarilybereadytojoinASSITEJ,sotheycanapplywhenthey’rereadyforfullmembership.

b. FunctionofNetworksYHreadthecurrentrequirementsandprerequisitesofASSITEJnetworks.VJexpressed ithadalwaysbeenclear thatNextGenerationwasnotanetworkby thesestandards.YHsuggestedspeakingtothenetworkandsayingtheyhavebeengiventimeandthereisno evidence of them working as a network, so while we encourage them to keepnetworking as a community within ASSITEJ, we would like to remove them as officialnetworkofASSITEJ.RF saidhehad talkedwithNinaafterBerlin about thedifferencebetweena communityand a network in common action, which needs a strong external focus that can beaccessibleforoutsiders.RFagreedtosharehisreflectiononnetworkswiththeEC.YHsuggestedfortheECtodecideifNextGenerationhasn’tmetthestandardsofanetworkandgive themuntil Seoul to saywhy theyshould remainasanetwork.Then theECwilltakeadecisioninJanuary.

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c. SupportforASSITEJCameroon

RFmentionedTheatreduChocolathadpreviouslyaskedfor$5,000USDofsupport fromASSITEJ.Sincethebudgetdoesnotpermitthis,theanswerwasthatwewouldsupportwith$3,000.ASSITEJCameroonhasalotofeconomicalproblemsandtheyareveryactiveandalwayspaytheirfees.Because of this, RF proposed increasing the grant by $500more,which he could pay incash,andsuggestingASSITEJcouldcoverpartofCameroon’sfeefornextyear.YHagreedthatthiswasakindofthankyouforhavinghostedthemeeting.FFinformedtheECthathehadspokenwithEZandASSITEJFrancewouldbecoveringthepriceofthehotelroomsfortheworkshopleaders,whichwasabout$800.YHexpressedthatifpeoplehadfinancialdifficultiesresultingofhavingtopaymealsduringtheirstayatCameroon,RFcouldreimbursethecosts.

d. RoleoftheNetworkswithintheECMvdW raised the issue bymentioning she had been appointed to the EC as an ITYARNrepresentative,andalthoughshewouldliketostandagain,bytheconstitutionshecannotrunforanotherperiod.Shesaidthere isalreadyademocraticallychosencandidate fromtheUSAandshedoesnotwishtocompetewithhimbecausetherecan’tbesomeonefroma network if there is already someone from the same country.MvdW expressed that ittakes time to learn thingswithinASSITEJ andRA agreed that the second term is usuallymoreproductiveforECmembers.YH reminded theEC that thishadbeena strategy togetcenters to supportnetworksasmembers.WhenlookingattheITYARNboard,allrepresentedcountriesareputtingforthacandidate,sotheywouldhavenopotentialforrepresentation.Thismaybeaconstitutionalissueinthelong-term.RFaskedaboutcreatinganamendmentforhavingtwopeoplefromonecountrysincetheywould be separate entities. YH agreed this could be a potential change and should beproposed to the General Assembly for the longer term, althoughMvdW could not be acandidateunderthecurrentconstitution.SFF suggested that ITYARN should outline the problem formally, saying they would likeMvdWtorepresentthemsothereisaproblemtobesolved.SGexpressedthattheinclusionofnetworksbringsabroadvoicetodiscussionsbecauseit’saboutareasofexplorationandnotonlycountries;itwouldbeashametomissitacrossallnetworks.YHagreedandsaiditwouldbegoodtohaveatleastonenetworkrepresented.

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VJ suggested the amendment say there is one spot for a network and this is voted onseparately.Thisway,eachnetworkcannominatesomeoneandthatrepresentativewouldhaveobligationstoallnetworksandwouldbethemainlink.The ideawouldbetohave14ECmembers fromcentersandthe15thmemberwouldbefromanetwork.Theremaybeseveraloptionsornone,orsomeonewhorepresentsboththingslikeRF(ItalyandSmallSize).Threeconcreteproposalscameup:1.Keepingthingsastheyare.2.Creatingsomekindofmechanismabout thenumberofECplaces thatcanbeheldbycentersandbynetworks.Thiswouldrequireaconstitutionalchangebyvote.3.Aconstitutionalchangethatsaysnetworkscanputforwardacandidatefromanywhere.Inthefinalmakeuptherecanonlybeamaximumoftwomembersfromonecountry.VJexpressed thatwhatmakes theASSITEJEC sowonderful ishowwell represented it isacrosstheglobe,whilemanynetworksaremainlydrivenfromthewest.Thensheproposedtheideaofhavingarotatingnetworkcounselor,tomakesuretheyarerepresentedsomeway.YH asked everyone to give the matter consideration because the role of the networkswithintheECisveryimportant.VOTING:

1. Doyouagreethatweproceed in informingtheNextGenerationNetworkwefeeltherearesomeproblemsinoperatingasanetworkandweneedarationalebytheSeoulmeetingastowhykeepconsideringthemasanetwork?(UNANIMOUSYES)

2. DoeseveryoneagreetosupportASSITEJCameroonwith$500USDofwhich$170willgotowardstheirfeesandtherestincashtodealwithexpenses?(UNANIMOUSYES)

ACTION:1. Secretariat will let Next Generation representatives know they haven’t met thestandardsofanetworkandmustsaywhytheyshouldremainanASSITEJNetwork.

15. Closure

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ADDENDUMA

PRESIDENT’SREPORTCameroon,November2016

1. ASSITEJ-relatedbusiness:a. Internationalco-operationbetweentheassociations:

IattendedtheIATCCongressinBelgradeandhaveagreedtohostanIATCpanelonourConferenceasawaytostrengthenbonds.IATCmayalsorunaNextGencriticsresidencyattheCongress,alongwithouryoungcriticsprogramme.Fundingstillneedstobefoundforthis.IwasabletopresentontheCradleofCreativitytotheCongressandtherewasalotofinterestandengagementfrommembers.Fordiscussion:WeneedtoinviteInternationalAssociationstocooperatefor2017WorldDay/PerformanceWeek,andwouldalsoliketoinvitethemtotheCongressforameetingtoalignactivitiesandgoals.CanASSITEJassistwithsupportingtheirstayinanyway?

b. IalsowasabletosupportASSITEJSerbiaandtheiractivitiesatBITEFPolyphonyduringtheBITEFfestival.ImadeavisittotheMinistryofCulturewithDiana,whichseemstohavebroughtsomereliefintermsofhersituation.Thereseemedtobealotofinterestincollaborationandtheywereinterestedinpartnerships.

c. Ihaveengagedingeneralcorrespondencewithmembers;respondingtoqueriesandcommunicatingaboutthestateofmembershipofseveraloftheAfricancentres/individualmembers.

d. WorldCongress2017isthemainfocusofmyworkatthemoment.IthasbeenaverybusyandstressfultimepreparingfortheCongress,andIwillreportonthatseparately.

e. ParticipatedinaWebinarforTYAUSAtopromotetheCongress,andcontributedtoaninterviewfortheirmagazine,whichwillfocusonSouthAfricantheatre.

2. Travels:a. OntheEdge,inBirmingham,UK,inJulyb. SerbiaforBITEFPolyphonyandIATCInternationalconference(27-28September)&Next

GenerationCriticsc. Budapestfor100,1000,1000000StoriesFestival,whereIwasontheJury:1-8October;this

wasalsoagoodopportunityforlearningmoreaboutthesituationinRomaniaandtheASSITEJRomaniacentreandhowitoperates.

d. CameroonforECmeeting(FATEJ):11-18Novembere. VariousinternaltripswithinSouthAfrica:toKZN,Gautengetc.3.ASSITEJSANews:a.National:

§ KickstarterProject:Artseducationprojectin20schoolsin4districtsand2provinces;thepilotstudyinthebenefitsoftheartsandoftheatreforchildrenovera2yearperiod,whichtrainsupartist-facilitators,teachersandchildrendirectly,andwhichbringstheatre

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productionsintoschools–Thisprojectisnearingcompletionandwearehopingtobeabletoproposea3yearmodeltofundersonthebasisofitssuccess.

§ ShowcasesofworkindifferentpartsofthecountryatNationalArtsfestival(July),HiltonArtsFestival(September),CapeTownFringeFestival(September),MuizenbergFestival(October),WushwiniFestival(October)and(upcoming)VrygrondFamilyFestival(1-4December).

§ Ongoingmentorshipsoftencompaniesandtouringtheirworktoschoolsb.International:

§ AssistingPillowfortProductionswithtourtoIran(December)§ AssistingMothertoMotherwithtourtoRwanda:Ubumuntufestival(July)

c.CradleofCreativity:

§ Theuncertaintyaroundfundinghasbeenextremelydifficultandhasinfluencedprocessesconsiderably.ThishasbeenexacerbatedbythefactthatASSITEJSAiscomingtotheendofvariousprojectsallatthesametime,andthereforealsototheendoffundingtimelines,andwehaveputalleffortsintoCradleofCreativitywithlittlefocusonourownsustainabilityoutsideofthat.Thishasmeantuncertaintyforstaff,lackofincomeforsomeofus(myself,primarily)andalossoffocusduetothechallengesofkeepinggoing.

§ However,thereisgoodnews.FundingfromtheDepartmentofArtsandCulture(national)aswellasfromtheprovincialartscouncilhasbeensecured.WehavealsosecuredagrantfromRandMerchantBankwhichwillsupportourcoreexpensesthrough2017,aswellascertainaspectsofSouthAfricanparticipationintheCongress.Wehavesecuredcertainin-kinddonationsanddiscountsontechnicalequipmentandhotels,whichishelpfultothebudget.WeareawaitingnewsonfundingfromtheCityofCapeTown,theNationalLotteriesCommission,theNationalHeritageCouncilandUNESCO’sIFCPfund,amongstothers.

§ Conferenceselectionsareinprocess,andinvitationswillstarttogooutinthenextweek.IhopetoworkwithManonontheprogrammewhilewearehereinCameroon.Wehavehadstrongengagementwiththevariousuniversitiesthatarepartneringontheproject,andwithITYARN.

§ Callforproductions:Itwasverychallengingdealingwithalmost1000applicationswithaverysmallstaffandwithseveralofthembeingparttimeandvolunteer.TheSouthAfricanadvisorycommitteewasbusyandoftenhardtoaccess,andtheirinputwaserratic.TheInternationaladvisorycommitteewaswillingandresponsive,mostly,buttherewassomedissatisfactionwiththewaytheprocesshasworked.Ithascertainlybeenlessthanperfect.Wehavebeendictatedtotosomeextentbytheneedtomakesomechoicesbasedonwherewehavereasonableanticipationoffundingsupport.Ithasbeenajuggletoconstructaprogrammethatweallfeelhappywith,butwearepleasedwithmanyofthechoices,andwhilethereisstillnofinalclarityastowhichproductionswillcomewearelookingataround20productionsfromoutsideofAfricaand25fromAfrica(includingofcourse,SouthAfrica).Thefocusdaysarecomingtogetherquitenicelyandmostofthemhavestrongworkintheprogrammetocomplementthedays.

§ ItwouldbegoodtoconsiderwhetherwewouldliketoconsidercreatingacurationprotocolforfutureCongresses,giventhedifficultieswehaveexperienced,andwhetherthiswouldbeusefulorastraitjacketforhosts.

46

§ Nextgenerationselections:Wehad270applicationsfor30positionsatNextGeneration.Ihaveafinallist,buthaveaskedforDiana’sinputbeforepublicizingit.Itwillbereleasedtotheparticipantsthisweekend,however.

§ AfullreportonallaspectsofCradleofCreativitywillbegivenseparatetothisPresident’sreport.

REPORTEDBY:YvetteHardie,President 1November2016

47

ADDENDUMBSecretary General Report Yaoundé, Cameroon 11-17 November 2016 Generals from July 2016 to November 2016: Communication with the Centers Communication with members is done day by day via emails (responding to different inquiries). The following official letters were sent from the Secretariat since July:

1. Chile - Supporting letter for a funding project of TE veo Chile for Iberescena.

2. Uruguay- Letter of accceptance of the regional workshop to be hel in Colonia as an ASSITEJ Project.

Letter of acceptance their requirement of Assitej support with funding

2. Iberoamerican Network- Signature of ASSITEJ Secretary in a letter to Iberescena asking for support to

Children´s theatre projects.

3. India and UK- Invitation letters for Ashish Gosh and Mark Powell to participate in the EC meeting in

Cameroon.

4. Cameroon- Supporting letter for FATEJ to host the EC meeting

5. Mexico- Thank you letter to Mexican cultural authorities for supporting the Secretary office and invitatition

to ASSITEJ World Congress.

6. Korea- Invitation letter to Sookhee Kim to be part of the Honorary President's Award.

8. UK- Thank you letter to Thomasina Carlyle for her professional work in ASSITEJ magazine 2016

9. Cuba- Supportin letter to Cuban authorieties to fund the travel costs of Cuban delegate to the ASSITEJ

Congress

10) Lithuania- Supporting letter for funding their assitance to the ASSITEJ CongressInvitaciones al congreso:

Cuba y Lithuania.

11- Colombia-Expulsion letter for Colombia as a National Center- Invitation to become individual member

12- Paraguay -Expulsión de Paraguay as a National Center- Invitation to become individual memeber.

13- Israel -Comunications with Razi Amitai about Ady´s situation , from now till the end of the term Razi

will be the Israel representative in the EC

48

14- Tunicia- Comunications with Hamadi Dimassi regarding his presence as African Counsellor in Cameroon

meeting.

15- UK-Comunications with Steve Ball regarding pending subjexts of the Gathering.

New Applications We received membership applications from : Palestine: online votation accepted China- Individual member to be discussed Pakistan - to be discussed Emails Ukraine- We received a requirement from asking how to become a member of ASSITEJ. We ask him to help contacting the people from ASSITEJ Ukraine that host the EC meeting in 20111 Burundi- We received a requirement from Burundi on how to become a member of ASSITEJ. Networks IIAN- send their Declaration to be discussed in this meeting . Dance Network- Promotion of it in Mexico and Latin America, regular communication with Gaby dan Droste. They want to be included in the website before it is launched in the Next Congress. Music Theatre Network. We put Meike in contact with an Albanian Artist that is launching a Musical theatre Network. EU Funding Project We have not had that much information from Dirk Neldner regarding the development of the EU funding project The Life of the others. Stefan Fisherfelds was not required for the project meeting in September. We asked for information on this meeting but haven´t got a response yet. World Day World Day logo was adjusted to theme of intercultural. Uploaded in the web page with a file available for adapting the text in different languages. Toolkit was updated with help from Promotions Working Group and it has being launched in the newsletter and website.

49

On line votation for the Children´s literature writer Francisco Hinojosa to write the world Day message 2017. Result-Yes Communication with Jeremiah Ikongo through Nina regarding the payment for the World Day Video 2016, which is still pending. Minutes Minutes from EC meeting in Birmingham were done and sent for revision to EC members and uploaded on the website. Website New sections: Honorary Members – To be improved. We asked the centers to check up and improve ( if needed) the information and portraits missing. On the Edge section- nurtured as much as possible with the information sent by the organizers, networks , pictures from Kenjiro and a report received from Steve Ball few days ago. Homepage: -Magazine 2016 uploaded to the website We improved a draft Prezi explaining Next Generation Residencies versus Placements We have been constantly updating the information on the website and including as much as possible Spanish translations Newsletter We have been responsible for editing, formatting and sending it to Yvette and François for final revision. There has been improvement in centers sending information, however usually they are the same. The newsletter has been posted on Facebook and Twitter.

50

We have been translating the most important material into Spanish as well. Magazine/Leaflet Magazine information is detailed in the publications report. For 2017 leaflet content must be updated with Promotions Calls and other materials sent to the centers All the calls for participation in the Congress have been sent several times to all the centers and distributed widely in the social networks. The calls for the newsletter have been sent regularly. Monthly newsletters are sent through Send In Blue. Call for ASSITEJ Magazine. Call for Magazine advertisements. To be launched in December newsletter ITYARN Call for papers – ASSITEJ World Congress (sent in English and Spanish). Baku International Theatre Conference Invitation Call for Schoolyard Stories Project Twitter and Facebook Updates and posts of the main calls and events have been made constantly, and we have shared information from other events. ASSITEJ Archives .

- We have been working on the file for Ivica’s period it is finished but it needs a last revision it will be send before the end of the year.

- We have been working in the Archive May 2015- May to 2016, will be send to Yvette for her revision January next year.

Office in Mexico City We’ve been in constant communication with the people from the Ministry of Culture ( Conaculta) who give us funding; sending regularly reports to sustain this funding we send

51

them copies of our meeting minutes and full reports of what we do for them to see and understand the work we do. We received at the beginning of November the funding for 2016, ( almost 9,326. dlls) it seems that it is going to be the last one till the end of this term. It will allow us to cover Maui´s salary from January to June 2017 and some other expenses ( Logos and leaflet design 2017) and hopefully something else. I had two meetings with authorities from the Ministry of Culture and from Conaculta regarding the future of Mexico in ASSITEJ and the organization of the ASSITEJ Artistic Gathering 2018 , we haven´t arrive to a conclusion this will be done by the end of the year. International Invitations

- I was invited by JENKIO (Japan Union of Theatrical Companies for Children and

Young People) to give two lectures; ASSITEJ its main projects and the upcoming Congress and the Theater for Children and Young People in Mexico a historical perspective, in addition to a talk about Seki Sano Japanese master of the Mexican Theater.

- JENKIO showed great enthusiasm for the ASSITEJ Congress and proposed to bring a 100 Japanese delegates to the ASSITEJ Congress in Cape Town

- I also visited the city the city of Hamamatsu, with Fujita san and Kenjiro, as an observer of a rehearsal of the company Tampopo . The play was directed by Kenjiro with de supervision of Fujita san. The following day the work was represented for a school, almost 500 children attended , it was interesting experience to observe an example of theatre for schools in Japan .

- Invitation as an observer of the 19th edition of the Festival de Teatro de Camagüey in Cuba. Several performances for children were presented. We had a Forum of ASSITEJ Cuba with the exposure of a research project from Esther Suárez Durán, a reading of a play (result of the work on a playwright workshop with Mexican playwright Berta Hiriart)and meeting with Cuban artist, I had a presentation on Mexican TYA and on ASSITEJ, mainly on the possibilities of exchange that ASSITEJ offers. ASSITEJ Cuba, Esther Suárez is doing a great effort in

- participating in our activities despite their budget restrictions. They asked for support

for meals and loge for the Cuban delegate to the Congress.

52

- Visit to Cape Town, South Africa for the Site Congress Inspection will take place after our Cameroon meeting

I was not able to attend because of budget restrictions: -China Children’s Theatre Festival, but Vigdís Jackobsdottir went representing ASSITEJ will be going. - Baku International Theatre Conference. IberoAmerican Centers/Report

- Contact with Lola Lara regarding ASSITEJ Congress translation into Spanish.

- Contact with María Inés regarding her initiative of sending a letter to Iberescena asking for more support for Children´s Theatre projects (Interest, funds and specificity) and a specialized Jury on TYA to qualify the projects. The letter sent was signed by ASSITEJ: Argentina, Chile, Cuba ,España, México and Uruguay

- An Ecuadorian artist of Asoecena del Ecuador visited Mexico city, Zeydum I met

him and we talked about ASSITEJ projects and the ways of payment of their debt. Few days ago I received some information on a Festival they are organizing.

ASSITEJ MEXICO:

- -The première of the coproduction between Mexico, Brazil and Mozambique took

place in the Festival International Cervantino October 22, - previous meeting and rehearsals in Uberlandia, Brazil, wit the attendance o Rogerio Manjate from Mozambique. They also gave 4 performances in Mexico city. They decided to have two productions one in Brazil an another in México.

- Three Mexican artists ( Michel Guerra, Enrique Olmos and Yoloxochitl García ) - attended the Iberoamerican Research Forum in Buenos Aires.

Two Mexican young artist attended the project Patios del Recreo in Buenos Aires

- -We have tried to make particular emphasis in promoting ASSITEJ calls for the activities of the Congress among Mexican artists.

53

- Theatre for the early years ( Babies) is becoming more known and popular, the next issue of the magazine Paso de Gato will include a dossier on the subject with articles from ASSITEJ and Small Size members as : Roberto Frabetti, Jànos Novak and Ben Fletcher Watson.

- The company Teatro al Vacío will go back to Bologna next year to the Festival Visioni di Futuro, Visioni di Teatro to continue developing their work with a one-month residency at in Bologna.

- Georgina Saggiante Montero, next gen Birmingham got ASSITEJ grant for the a

placement in Croatia.

- -Negotiations towards the presence of Mexico in the 2018 ASSITEJ Korea Festival.

- As a result of the project Theaterwelt,( readings of plays written in German) the play Only One Day, by Martin Balscheit, with the company Finisterra will be produced.

Marisa Giménez Cacho

54

ADDENDUMC

TREASURERREPORT-ECYAOUNDENOVEMBER20161BUDGETANDACCOUNTING

TABLE1.Balancesheetoftheperiod1stJanuary2016–4thNovember2016.TherateUSD/EUR(1,1064)isECBrateonNovember3rd.Thepositiveresultistruebecausealargepartofthecostsareaccountedfor,includingthecostsforthispresentmeeting.Partofthepositiveresultisduetothedifferenceof5.636USDbetweentheGranttotheSecretarygeneralOfficeandtherelativecosts.Somedetails:ASSETS- OtherCredits:IhadaproblemofconnectionswiththebankofTheatreduChocolat,and

themoneywasnottransferredfromBankofFrance.Wearewaitingthattheamount(2.979USD)isreturnedtoourbankaccount.

LIABILITIES– Debts-ConacultaGrant2017totheSecretaryGeneral.Itistheamountedgrantedforthe

year2017onNov,2nd.–C/Vat:AgenziaDelleEntrate–Italy.ItistheamountoftheVATforthecostsinBirmingham.- Debts:AssitejMagazine–Advertisements.Theseareamountsalreadypaidforthe

Magazines2017and2018.

BALANCESHEETRate

03/11/2016

Period:1January-4November2016 1,1064

STATEMENTOFASSETSANDLIABILITIES EUR USD

ASSETS

CASHONHAND-EURACCOUNT 759,49 840,30

CASHONHAND-USDACCOUNT 1.496,75 1.656,00

BPMBANK-EURACCOUNT 51.232,82 56.683,99

PAYPALITALY-EURACCOUNT 5.568,21 6.160,67

PAYPALITALY-USDACCOUNT 8.179,49 9.049,78

WESTERNUNION 0,00 0,00

CUSTOMERS 565,00 625,12

OTHERCREDITS 2.692,76 2.979,27

TOTALASSETS 70.494,51 77.995,13

LIABILITIES

RESERVEFUNDS 46.720,72 51.691,80

DEBTS-CONACULTAGRANT2017TOTHESECRETARYGENERAL 8.381,66 9.273,47

DEBTSC/VAT:AGENZIADELLEENTRATE-ITALY 319,30 353,28

DEBTS:ASSITEJMAGAZINE-ADVERTISEMENTS2016-2017 850,00 940,44

DEBTS:ASSITEJMAGAZINE-ADVERTISEMENTS2017-2018 327,87 362,75

FEESPAIDINADVANCE2017 710,76 786,39

FEESPAIDINADVANCE2018 41,18 45,56

55

OTHERDEBTS 0,00 0,00

TOTALLIABILITIES 57.351,49 63.453,69

BALANCE 13.143,02 14.541,44

PROFITANDLOSSACCOUNT EUR USD

PROFIT

MEMBERFEES2016 16.989,42 18.797,09

MEMBERFEES2015 1.410,05 1.560,08

MEMBERFEES-Overdueamount 138,54 153,28

CONACULTAGRANTTOTHESECRETARYGENERAL 13.686,17 15.142,37

DONATION&FRIENDsOFASSITEJ 851,46 942,05

ASSITEJMAGAZINE-ADVERTISEMENTS2016 4.281,49 4.737,04

OTHERREVENUES 22,86 25,29

VARIATIONSOFRATEEXCHANGE 4,13 4,57

TOTALPROFIT 37.384,11 41.361,78

LOSS

SECRETARYGENERALOFFICEEXPENDITURES 8.856,14 9.798,43

ASSITEJMAGAZINE2016–COSTS 7.345,07 8.126,58

ASSITEJTHEATREDAYPROMOTIONVIDEO2016 1.333,00 1.474,83

COSTSFORHOTELECMEMBERS&COUNSELLORS 2.700,00 2.987,28

ECTRAVELREIMBURSEMENTSFORCOUNSELLORS 840,84 930,31

ECTRAVELREIMBURSEMENTSFORECMEMBERS 897,50 992,99

NEXTGENERATIONPLACEMENT-REIMBURSEMENT 895,27 990,53

PROJECTCOSTS–GATHERING 204,08 225,80

PROMOTIONALCOSTS 294,89 326,27

WEBSITEUPDATING&DOMINIO 132,00 146,04

NEWSLETTERSLICENSE 27,45 30,37

NEWWEBSITECREATION 0,00 0,00

BANKCOSTS 615,74 681,25

OTHERCOSTS 1,00 1,11

VARIATIONSOFRATEEXCHANGE 98,12 108,56

TOTALLOSS 24.241,09 26.820,34

BALANCE 13.143,02 14.541,44

TABLE2.Missionbudget(PeriodWarsaw-CapeTown)ThisisthecurrentsituationoftheMissionbudget(inUSD).TheexchangeratesaretheECBvalueson31stDecemberfor2014and2015andon3rdNovemberfor2016.Youwillfindagainthetotalamountsas“Actuals”inthenexttable(Table3:BudgetProjection),thatallowsustohaveaclearoverviewofthesituation.InordertopresenttheMissionbudgetandtherespectiveReportinCapeTown,itisimportanttodefinethedateofendoftheperiod.ThismeansweshouldalsodefinethedeadlineforthepaymentofthefeestobeadmittedtovoteattheCongress.IfitisthefirstdayoftheAssembly,wehavetofindaneasywaytomanagethecash.

56

BUDGET 2014 2015 2016 TOTALPERIODPeriod:5June2014-4November2016 (5Jun-31Dec) (1Jan-31Dec) (1Jan-4Nov)

PROFITANDLOSSACCOUNT USD USD USD USD

PROFIT MEMBERFEES2014-Overdueamount

552,42 239,51 153,28 945,21MEMBERFEES2015

18.536,52 1.560,08 20.096,61MEMBERFEES2016

18.797,09 18.797,09

CONACULTAGRANTTOTHESECRETARYGENERAL 16.629,40 15.142,37 31.771,78

ASSITEJMAGAZINE-ADVERTISEMENTS2014(Overdueamount) 1.230,30 1.230,30

ASSITEJMAGAZINE-ADVERTISEMENTS2015 6.704,36 6.704,36

ASSITEJMAGAZINE-ADVERTISEMENTS2016 4.737,04 4.737,04

DONATION&FRIENDOFASSITEJ 1.349,87 942,05 2.291,92

AUCTIONINSUPPORTOFASSITEJ 994,33 994,33

OTHERREVENUES,INTERESTSANDROUNDING 113,73 84,21 25,29 223,23

VARIATIONSOFRATEEXCHANGE 715,16 4,57 719,73

TOTALPROFIT 3.010,35 44.139,46 41.361,78 88.511,59

LOSS

ASSITEJTHEATREDAYPROMOTIONVIDEO2015 1.677,58 1.677,58

ASSITEJTHEATREDAYPROMOTIONVIDEO2016 1.474,83 1.474,83

ECTRAVELREIMBURSE-SECRETARYGENERAL 7.125,75 7.125,75

SECRETARYGENERALOFFICEEXPENDITURES 9.210,83 9.798,43 19.009,26

ECMEMBERSTRAVELREIMBURSE 4.566,52 992,99 5.559,51

COSTSFORECMEETINGS:HOTELECMEMBERS&COUNSELLORS 967,63 2.987,28 3.954,91

COSTSFORECMEETINGS:TRAVELCOUNSELLORS 990,51 930,31 1.920,82

NEXTGENERATIONPLACEMENT-REIMBURSEMENT 1.002,79 990,53 1.993,32

PROJECTCOSTS–GATHERING 225,80

COSTSFOR50THANNIVERSARY 613,48 613,48

ASSITEJMAGAZINE2016–COSTS 8.126,58 8.126,58

ASSITEJMAGAZINE2015–COSTS 10.130,71 10.130,71

PROMOTIONALCOSTS 159,22 326,27 485,49

WEBSITEUPDATING&DOMINIO 190,16 190,08 146,04 526,29

NEWSLETTERSLICENSE 394,09 30,37 424,46

NEWWEBSITECREATION 6.484,54 0,00 6.484,54

RENTOFEQUIPMENTFORAWARDCEREMONY 501,34 501,34

COSTSFORREGISTRATION 798,39 798,39

BANKCOSTS 164,35 601,98 681,25 1.447,58

TRANSFERBANKFUNDS 95,89 95,89

ROUNDINGANDOTHERLOSSES 144,25 144,25

OTHERCOSTS 1,11 1,11

VARIATIONSOFRATEEXCHANGE 0,00 108,56 108,56

TOTALLOSS 13.586,66 32.423,43 26.820,34 72.604,64

57

BALANCE -10.576,31 11.716,03 14.541,44 15.906,96

TABLE3:BudgetProjection.ItreportstheActualsamounts,comparedwithvaluesoftheNewbudget.TheProjectionisinUSD.InBerlinwealsodefinedsomecostslinkedtosomeuncertainincomes(fundraising...),thatshouldhavebeenspentonlyincaseweactuallyhadthoseincomes(totallyorpartially).Thisprojectionistobeanalyzedanddebatedtogheter:whatispresentedhereisonlyasuggestion.Inparticular,wehavetodebateifandwhereallocatethepossibleNetprofit(andwhen:hereinYaoundéorinSeoul?).TheamountsindicatedfortheMemberfeesarelinkedtothetablethatyoucanreadbelow.

PROJECTIONNEW

BUDGET ACTUALS DIFFERENCE

Incomerisk&Costs

linkedtothisincome

Note

PROJECTION

CurrencyUSD Berlin2015 4Nov2016 FromNov2016NoJul2016-

May2017

FINAL Difference

INCOME

MEMBERSHIPFEES MEMBERFEES2014&Overdueamount

1.000,00 945,21 -54,79 0%group3 0,00 945,21 -54,79

MEMBERFEES2015 18.950,00 20.096,61 1.146,61 30%Creditsgroup2 397,50 20.494,11 1.544,11

MEMBERFEES2016 18.950,00 18.797,09 -152,91 100%Creditdgroup1+30%group2+0%group3

3.597,50 22.394,59 3.444,59

MEMBERFEES2017 19.250,00 0,00 -19.250,00 90%FEES2016 20.200,00 20.200,00 950,00

Total 58.150,00 39.838,91 -18.311,09 64.033,91 5.883,91

ADVERTISEMENTS&BOOKSALE ASSITEJMAGAZINE-ADVERTISEMENTS

18.825,00 11.441,39 -7.383,61 Amount2016 4.280,00 15.721,39 -3.103,61

ASSITEJMAGAZINEADVERTISEMENTS-Overdueamount 1.260,00 1.230,30 -29,70 0,00 1.230,30 -29,70

WEBSITE–ADVERTISEMENTS 500,00 0,00 -500,00 Noincomeexpected 0,00 0,00 -500,00

BOOKSALE 100,00 0,00 -100,00 Noincomeexpected 0,00 0,00 -100,00

Total 20.685,00 12.671,69 -8.013,31 16.951,69 -3.733,31

FUNDRAISING FUNDRAISING-SUPPORTFORASSITEJPROJECTS

6.000,00 0,00 -6.000,00 6.000,00 Noincomeexpected 0,00 0,00 -6.000,00

AUCTIONS 995,00 994,33 -0,67 Noincomeexpected 0,00 994,33 -0,67

Total 6.995,00 994,33 -6.000,67 6.000,00 994,33 -6.000,67

FRIENDSOFASSITEJ&DONATIONS

DONATION 2.850,00 869,87 -1.980,13 2.000,00 Noincomeexpected 0,00 869,87 -1.980,13

FRIENDSOFASSITEJ 1.000,00 1.422,05 422,05 Noincomeexpected 0,00 1.422,05 422,05

Total 3.850,00 2.291,92 -1.558,08 2.000,00 2.291,92 -1.558,08

OTHERINCOME

VARIATIONSOFRATEEXCHANGE 895,00 718,63 -176,37 Noincomeexpected 0,00 718,63 -176,37

INTERESTSANDROUNDING 360,00 223,23 -136,77 Noincomeexpected 150,00 373,23 13,23

58

Total 1.255,00 941,86 -313,14 1.091,86 -163,14SUPPORTTOTHESECRETARYGENERAL

CONACULTAGRANTTOTHESECRETARYGENERAL14-17

17.340,00 31.771,78 14.431,78 InLiabilities 9.273,47 41.045,24 23.705,24

Total 17.340,00 31.771,78 14.431,78 41.045,24 23.705,24

TOTALINCOME 108.275,00 88.510,49 -19.764,51 8.000,00 126.408,95 18.133,95

EXPENSES

EC-CORECOSTS

MEETINGS 10.000,00 5.875,72 4.124,28 3.000,00 Budgetreduced(amountcolumn"Risk") 1.124,28 7.000,00 -3.000,00

ECTRAVELREIMBURSE 12.966,00 5.559,51 7.406,49 Totalbudgetspent 7.406,49 12.966,00 0,00

BANKCHARGES 1.558,00 1.543,47 14,53 60/month 120,00 1.663,47 105,47

WEBSITEHOSTING/DESIGN 5.300,00 6.484,54 -1.184,54 Nocostsexpected 0,00 6.484,54 1.184,54

WEBSITEUPDATING-NEWSLETTERLICENSE

1.452,00 950,74 501,26 2016costs 19,50 970,24 -481,76

ONLINEACCOUNTINGSYSTEM 0,00 0,00 0,00 0,00 0,00 0,00

COSTSFORREGISTRATION 798,00 798,39 -0,39 0,00 798,39 0,39

ACCOUNTANCYFEES 1.000,00 0,00 1.000,00 Budgetamount 1.000,00 1.000,00 0,00

OTHER(GIFTSETC.) 500,00 0,00 500,00 Budgetamount 500,00 500,00 0,00

RENTOFEQUIPMENTFORAWARDCEREMONY

501,00 501,34 -0,34 0,00 501,34 0,34

ROUNDINGANDOTHERLOSSES 444,00 144,25 299,75 50,00 194,25 -249,75

Total 34.519,00 21.857,98 12.661,02 3.000,00 32.078,24 -2.440,76

PROJECTS

ITYARNANDOTHERNETWORKS 1.000,00 0,00 1.000,00 Budgetamount 1.000,00 1.000,00 0,00

NEXTGENERATION 2.499,00 1.993,32 505,68 Budgetamount-1support 500,00 2.493,32 -5,68

SUPPORTFORPROJECTS 2.000,00 0,00 2.000,00 RegionalWorkshopUruguay 1.200,00 1.200,00 -800,00

PUBLICATIONSCOSTS: 0,00 0,00 0,00 0,00 0,00

PRINT-SHIPPING-DESIGN 23.390,00 18.257,29 5.132,71 Extrabudget 8.000,00 26.257,29 2.867,29

OTHERCOSTS 3.000,00 0 3.000,00 CostsdivertedtoMagazine 0,00 0,00 -3.000,00

OTHERPUBBLICATION 3.000,00 0,00 3.000,00 CostsdivertedtoMagazine 0,00 0,00 -3.000,00

Total 34.889,00 20.250,61 14.638,39 30.950,61 -3.938,39

PR

MARKETINGANDPR 1.000,00 0,00 1.000,00 0,00 0,00 -1.000,00

PROMOTIONALCOSTS 455,00 485,49 -30,49 200,00 685,49 230,49

ASSITEJTHEATREDAYVIDEOS 4.629,00 3.152,41 1.476,59 Budgetamount 1.500,00 4.652,41 23,41

50thANNIVERSARY 800,00 613,48 186,52 0,00 613,48 -186,52

Total 6.884,00 4.251,38 2.632,62 5.951,38 -932,62

CONGRESS CONGRESS:SUPPORTNEXTGENERATION 7.500,00 0,00 7.500,00 2.500,00 Budgetreduced(amount

column"Risk") 5.000,00 5.000,00 -2.500,00

59

Total 7.500,00 0,00 7.500,00 2.500,00 5.000,00 -2.500,00

FUNDRAISING

COSTSFORFUNDRAISING 2.500,00 0,00 2.500,00 Costslinkedtoincome 0,00 0,00 -2.500,00

Total 2.500,00 0,00 2.500,00 0,00 -2.500,00

ARCHIVES

DIGITALISATION 3.000,00 0,00 3.000,00 Budgetamount 3.000,00 3.000,00 0,00

Total 3.000,00 0,00 3.000,00 3.000,00 0,00

6.SECRETARYGENERAL:OFFICE

SECRETARYGENERALOFFICEEXPENDITURESANDTRAVELS 17.340,00 26.135,00 -8.795,00 IncomeAmount 14.910,24 41.045,24 23.705,24

Total 17.340,00 26.135,00 -8.795,00 41.045,24 23.705,24

TOTALEXPENSES 106.632,00 72.494,97 34.137,03 5.500,00 118.025,47 11.393,47

BALANCE 1.643,00 16.015,52 -53.901,54 2.500,00 8.383,48 6.740,48

2-MEMBERSHIPandMEMBERFEES

At4thNovemberweare103Members:78NationalCenters,5Networksand20Individualmembersof17differentcountries[Afghanistan(AfghanistanBrightStars),Macedonia(BabecTheaterBitola&BudenTeatar)Nigeria(CHAIN),Namibia(Chinamibia),Uruguay(CUTDIJ),Venezuela(DewisAlbertoDuranUrbano),Bulgaria(DramaTheatreTargovishte&LIPA),Ghana(GADEC),Pakistan(LittleArt&MAASFoundation),Thailand(MAYA),Malawi(Nanzikambe),Georgia(NodarDumbadzeProfessionalStateYouthTheatre),Philippines(PETA),Kosove(QendraMultimedia),Egypt(RaniaRefaat/El-PergolaMarionettesTheatre),Portugal(TeatroNacionalD.MariaII),Malta(ZiguzajgInternationalArtsFestival)].

Thememberfees2016werepaidby65members:51NationalCenters,4Networks,10Individual.

Thememberfees2015werepaidby75members:58NationalCenters,4Networks,13Individual.

FEESYETTOBEPAID GROUP1-TOBEPAID:ONLY2016

NATIONALCENTRE 3.200 2016

1 F ASSITEJARGENTINA 150 150

2 F ASSITEJARMENIA 150 150

3 F ASSITEJBRAZIL 150 150

4 F ASSITEJCHINA 750 750

5 F ASSITEJHUNGARY 250 250

6 F ASSITEJKAZAKISTAN 750 750

7 F ASSITEJLATVIA 150 150

8 F ASSITEJPERU 150 150

9 F ASSITEJSERBIA 350 350

10 F ASSITEJTURKEY 300 300

INDIVIDUAL

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11 I LIPA 50 50

GROUP2-TOBEPAID:2015&2016

NATIONALCENTRE 2.650 2016 2015 2014 2013

1 F ASSITEJANGOLA 300 150 150

2 F ASSITEJKENYA 300 150 150

3 F ASSITEJMOZAMBIQUE 300 150 150

4 F ASSITEJNIGERIA 300 150 150

5 F ASSITEJROMANIA 300 150 150

6 F ASSITEJRWANDA 300 150 150

7 F ASSITEJZIMBABWE 300 150 150 exempted

exempted

NETWORK

8 C NextGeneration 150 75 75 exempted

INDIVIDUAL

9 I AfghanistanBrightStars 100 50 50

10 I ChinamibiaArtsEducationforDevelopment 100 50 50

11 I DewisAlbertoDuranUrbano 100 50 50

12 I LittleArt 100 50 50

GROUP3TOBEPAID:MOREYEARS

NATIONALCENTRE 9.550 2016 2015 2014 2013 2012 2011

1 F ASSITEJUZBEKISTAN 400 150 150 100

2 F ASSITEJBANGLADESH 450 150 150 150

3 F ASSITEJCRNAGORA 450 150 150 150

4 F ASSITEJBOSNIAANDHERZEGOVINA 600 150 150 150 150

5 C ASSITEJCOLOMBIA-ACTI 450 75 75 150 150

6 C ASSITEJSWAZILAND 450 75 75 150 150

7 C ASSITEJUKRAINE 450 75 75 150 150

8 F ASSITEJBENIN 750 150 150 150 150 150

9 F ASSITEJUAE 3.750 750 750 750 750 750

10 F ASSITEJPARAGUAY 750 150 150 150 150 150

11 C ASSITEJECUADOR–Asoescena 450 75 75 75 75 75 75

INDIVIDUAL

12 I GADEC 150 50 50 50

13 I NanzikambeArtsDevelopmentOrganization 150 50 50 50

14 I QendraMultimedia 150 50 50 50

15 I TeatroNacionalD.MariaII 150 50 50 50

3-THERESOURCESFORASSITEJFIRSTSTEPTOBUILDTHENEXTBUDGET2017-2020&NEWLEVELSOFMEMBERSHIPFEES

Myopinionisthatinordertocreatethenextbudgetweshouldoperateondifferentaspects:

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- Balancingtheinvestmentsbetweendifferentprojects,areasandchapters.- Balancingcostsandincomeconcerningthesameproject.

Onlyoneexampleforthese2aspects.TheincomesfortheMagazinearethe19,6%ofthetotalincome(seetablebelow),whilethecoststhe30,3%(againofthetotalincome).These10,7pointsofdifferencemeanabout9.000USD,whichrepresentsthedoubleofthecostsforallotherprojects(NextGenerationsupport,Regionalworkshops,ITYARNsupport...)wehaveinbudget.Thereisnobalancebetweendifferentcostsandbetweencostsandincomesofthesameproject.

- VerifyingifASSITEJcanorcannotcollectmoredonationanddevelopthefundraisingactivity.Personally,inthismoment,Ihavelotofdoubtsaboutthetraditionalfundraisingforsomeobjectiveproblems:Forpublicorprivategrants,theinternationalnatureoftheAssociationisahandicap;Forthecrowdfunding,wehaveaninternationaltarget,butitisthesametargetofthe

donations;Thefundraisingneedsprofessionality,creationofrelationshipsandoftenalotoftime;Ithinkthatweshouldberealistic,keepinginmindthevolunteernatureoftheECmember.Ifwewantinsertthiskindofincomeinthenextbudget,Ithinkthatwehavetocreateearlierrealisticandoperativeplansoffundraising,findingnewmodalities.

- Definingthelevelofthememberfees,nowthe75%ofourbudget(!)AsyoucanseeintheTablebelowinourbudgettheincomefromMemberfeescoversarangepercentagefrom64%(Newbudget)to75%(Finalprojection).Theincreaseofthepercentageisdeterminedby2factors:theabsolutevalue(+6,600)andthedecreaseoftheotherpossibleincomes(-11,500).

NEWBUDGET %onTotalIncome

FINALPROJECTION

%onTotalIncome

MEMBERSHIPFEES 58.150,00 63,95% 64.033,91 75,01%

MAGAZINEADVERTISEMENTS 20.085,00 22,09% 16.951,69 19,86%

FUNDRAISING 6.995,00 7,69% 994,33 1,16%

FRIENDSOFASSITEJ&DONATIONS 3.850,00 4,23% 2.291,92 2,68%

OTHERINCOME 1.855,00 2,04% 1.091,86 1,28%

TOTALINCOME 90.935,00 100,00% 85.363,71 100,00%

EC-MEETINGANDTRAVELCOSTS 22.966,00 25,26% 19.966,00 23,39%

NEWWEBSITE 5.300,00 5,83% 6.484,54 7,60%

EC-OTHERCORECOSTS 6.253,00 6,88% 5.627,71 6,59%

PROJECTS 5.499,00 6,05% 4.693,32 5,50%

MAGAZINE 29.390,00 32,32% 26.257,29 30,76%

PROMOTION 2.255,00 2,48% 1.298,97 1,52%

ASSITEJTHEATREDAYVIDEOS 4.629,00 5,09% 4.652,41 5,45%

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CONGRESS 7.500,00 8,25% 5.000,00 5,86%

COSTSFORFUNDRAISING 2.500,00 2,75% 0,00 0,00%

ARCHIVESDIGITALISATION 3.000,00 3,30% 3.000,00 3,51%

TOTALCOSTS 89.292,00 76.980,23

NETPROFIT 1.643,00 1,81% 8.383,48 9,82%

Nowthetotalamountofthememberfeesissupportedby77members.Thereare26othermembersnotincludedinthislistbecausetheyhaveseriouseconomicalproblems(thisisagroupof11memberswith2yearsofarrears,thatincludes6Africancountries)orbecauseperhapstheyarenoteffectivemembersanymore(thisisagroupof15memberswith3yearsofarrearsormore).4notes:

- GROUPS1,2,3(24members,the31%ofthepayers)guaranteethe66%(2/3)ofthefees.

- GROUP5isthelargergroup(29members,38%)andguaranteesthe20%.- GROUP6(individuals&corresponding)isimportantfortheaimsoftheassociation,but

itisnoninfluentialfromtheeconomicpointofview.- Theamountnot-paidfromthe26membersis2.750USDperyear.

n°of

members In2016 LEVELOFFEE

TOTALPAID(inUSD)

% ProposalNewFees

TOTAL(inUSD %

9 GROUP1–Fullmember 750 7.069 32% 800 7.626 30%

9 GROUP2–Fullmember 500-600 5.376 24% 600 5.689 22%

6 GROUP3–Fullmember 350 2.323 10% 400 2.655 10%

8 GROUP4–Fullmember 250 2.099 9% 300 2.592 10%

29 GROUP5–Fullmember 150 4.556 20% 200 6.140 24%

16 GROUP6–correspondingandindividual

75(corr.)50–30(ind.) 844 4% 100(corr)

50(ind) 1.053 4%

77 TOTAL 22.268 100% 25.756 100%

Exchangerate:Nov,3rd(ThetotalisdifferentfromTable3,becauseIusedthesameExchangerateforall2016)

InBirminghamwediscussedaboutthepossibilitytochangethestructureofthememberfees.

SoIproposeyouanewdefinitionofthelevelsoffees(seeabove).Thisway:- wecancoverthenot-paidamount(alwayshopingthateveryonestartstopay)and

increasetheamountofthememberfeesforthe3years(2017-2020)to70,000(prudent)or75,000USD.Thismeans5-10.000more,about6-12%(whichistheamountofalltheprojectsandvideos,forexample)

- wecanchangethebalancebetweentheGROUPS1,2,3andGROUP5(from66%vs20%,itbecomes62%vs24%)

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- Wedon’ttouchGROUP6.

I’mstartingfromthisissuebecauseisdelicate,andthemembersmightnotaccepttheproposal.IthinkthattheECcanbealsoagoodtargetgroupwheretoevaluateifthechangeisacceptableornot,becauseitsmembersbelongtothedifferentlevels.AfterthisevaluationIthinkthatwecanstarttoworkinordertocollectalltheotherelementstobuildthebudget.

ToconcludethispartIwantcomebacktothesentence“noninfluentialfromtheeconomicpointofview”referredtoGROUP6,torememberyouthatourConstitutionlacksarequisitetobeconsidered,fortheItalianlaw,completelynon-commercial.Therequisiteisthatallthemembershavethesamerights/opportunities.InourConstitutionthefullmembershave3votes,thecorresponding1,theindividualnone.Tobeconsideredtotallynon-commercialwouldbeusefulbecausewewouldhavelighterbureaucracy,andforexamplewecanclosetheVATpositionifwehaveonlytheMagazineAdvertisementsascommercialincome,becausetheyareadmittedifyouhavealltherequisites.Simplifyingtheworkoftheadministrationwouldbeveryuseful,inparticularwhenIwillnotbethetreasureranymore.Keepingthecurrentsituation(partiallynon-commercial)wouldbeusefulonlyincaseweactuallyintendtopursueothercommercialactivities.ForthisIproposeyoutodiscussifitispossibletoamendtheConstitutioninthisway:

- Thecorrespondingmembershavethesamevotesofthefullmembers(3).Thecorrespondingareonly10members.

- TheIndividualarenotmembersanymore,but“officialobservers”(oranotherdefinition):theydon’tvote,theydon’tpaythefee,buttheyareinvitedtodonate.However,asIsaidbeforethelossisnoninfluentialfromtheeconomicpointofview.

4-THEADMINISTRATIVETRANSPARENCYOFASSITEJBeforeCapeTown,IthinkthatitisimportanttocaresomeaspectsconcerningtheadministrativetransparencyofASSITEJtowardsitsmembersandthirdparties.Administrativetransparencymeanstokeepalwaysinmindthatallthedeeds,actions,decisionsofthegoverningbodyoftheAssociation,includingtheonesdirectlytakenonbytheOfficers,shouldbesureforcontentsandtimingandavailabletobeexaminedbymembersandthirdparties,includingalsoofficialauditors,administrativeinspectors,publicadministrations,stakeholdersandfinancialinstitutions.Thewebsitecanoffertrustworthyandrealreportsanddata,butdoesnotgivethefactualdemonstrationthatthecontentsandtimingaresure.Onlyahardcopywithoriginalsignaturescancertifythecertaintyofcontentsandtiming,associatedtospecificresponsibilities(oftheEC…).

IthinkthatwemustaddtotheReportonthewebsite,veryusefulforthemembersandtheEC,withthreeOfficialcompanybooksforallthethirdparties,membersincluded:Assemblybook,ECbook,Membersbook.IntheECbooksforthedifferentmeetingswedon’tfindallthediscussions,asintheminutes,butonlyasynthesiswith:

- theAgenda- whoispresent

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- whocanvote- theattestationthatthesessionisregular- allthedeliberations- theratificationsofallrelevantactsoftheOfficers,duringtheperiodbetween2ECmeeting- theratificationofalldecisionadoptedbymailduringthesameperiod(particularlyforthe

admissionofthenewmembers;Ithinkthatalsointheminuteswecaninserttheseratifications)

- thesynopsisofthedifferentworkproposals,projects,topics…- AlltheReports(President’s…),theMOU,theprotocolsandotherdocumentsexaminedare

attached.- Whentheannualstatementisapproved,weattachitandalltheaccountingtotheECbook

(usingitalsoasaccountingbook)ThestructureoftheAssemblybookissimilar.TheMemberbook,printed1timeeveryyear,istherealsituationoftheassociation,withallthenewadmissionsandtheresignations,suspensionsandexpulsions.Itreportsthedata/addressandthedataofthenewadmissionoroftheexpulsion.

Thankyou!!Roberto

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ADDENDUMDPOLICIES,PROTOCOLSANDFUNDRAISINGWORKINGGROUP:REPORTNOVEMBER2016WorkinggroupName Policies,ProtocolsandFundraisingGroup YvetteHardie(chair);RobertoFrabetti(Treasurer);SueGilesUPDATE:

ITEM Description Notes PersonResp.

DueDate

WorldCongress2017

Contracts AssesswhereweareatintermsofMOUASSITEJ-ASSITEJSA2017i.e.reviewofmilestonesinthecontract

PPF Done

GeneralAssemblyProcesses

ReviewprocessesoftheGeneralAssemblyandsuggestadjustmentsforbestflowandengagementfromdelegates

PPF/SG

Done

RegistrationFees

ASSITEJSAhasmadesomeadjustmentstothelastproposal.SeeAddendum1.Wouldliketoreleasepubliclyduringmeeting.

Yvette/PPF

Done,willrecheckinCameroon.

Addition-alAwards

WLPGPlaywritingAward

Playwritingaward:deadlinehasbeenreached,Mayrequireapostponementformoreapplicationstobepresented

PPF/NVNV

EndofCameroon

ITYARNResearchaward

ITYARNResearchaward–needstatusreportfromITYARN.

PPF/ITYARN

LifetimeAchievementAward

Needstatusreportonawards. PPF

Members Membershipdevelopment

Wewanttodevelopamembertoolkitaroundhowtousetheassociationforyourgrowthanddevelopment.Mayincludecertainelementssuchasonlineconferencing,shortvideosetc.

PPF/SG/

MainworkofPPFthismeeting.PlantopresentatCongressinCapeTown.

Advocacy Networks Fivenetworksarecurrentlyindevelopment:1. TheatreasEducation–withlinkstotheEU

projectofDirk–butalsowithpossiblelinkstoIDEA,butwithaveryspecificfocusonprofessionaltheatre

2. DanceforYoungAudiences–GabidanDrosteasinterimorganiser

3. MusicTheatreforYoungAudiences–comingoutoftheMusictheatrenetworkinGermany,

PPF WilldiscussprogressandpresentatendofCameroonmeeting.

66

ITEM Description Notes PersonResp.

DueDate

withleadfromMeikeFechner,AnnettIsraelandAndreaGronemeyer

4. Festivalsnetwork–noclearleadershipofthis,butwouldliketoseeanotherdiscussioninCapeTownwhichcanbeaboutfocusingontheinitiationofnewfestivalsoftheatreforyoungaudiencesinAfrica

5. AsianIndependentArtists/Producers?Network–asacountertotheChineseASSITEJsituationandawaytoinvolvetheartistsdirectlyinASSITEJ–asabroadernetworkthanjustChina,wecouldbegintocreateadynamicengagementfortheseartistswithus

FriendsofASSITEJ

Engagement NeedtoconsiderhowtoactivateFriendsofASSITEJmorethoroughly–andhowtopublicisetheirroleonourwebsite

PPF/Promotions

ByendofCameroon.

WorldDay

Proposaltosupportthecampaign“TakeaChildtotheTheatre”

Adraftproposalhasbeendevelopedinthisrespect.

PPF Done.Needtocommunicatewithmembers.

ProposedInternationalPerformanceWeek

NeedtoworkonproposaltoInternationalAssociations

PPF ByendofCameroon.

ASSITEJFundraisingProjects

EUproject Dirkhassentabasicreport–tobediscussed. PPF ByendofCameroon.Otherpossibilities

Tobediscussed PPF ByendofCameroon.

67

Addendum1:WorldCongress2017AdjustedRegistrationFeesNOTE:RSAcurrencyisvolatileandhasdepreciatedrapidlyinthepastyear.Thecurrentratesmayneedtobeadjustedforcurrencydepreciation.Atpresenttheexchangerateis,veryapproximately:14randto1USD,15randto1Euro,17randto1Pound.Witheachofthepackages,additionaltheatreticketscanbepurchased:atcostofR100(InternationalDelegates),R75(Developingcountries),R50(Students).Ontherecommendationofthelastmeeting(Manon),wehaveincludedaCradleregistrationwhichisfortheentireevent,andalsoaFestivalregistration,allowingformoreflexibility.CradleofCreativityRegistration:AccesstoallaspectsofCradle:Congress,ConferenceandFestival(15theatretickets)

• R5000forInternationalDelegates• R3500forDelegatesfromDevelopingCountries• R3000forStudents

Includes:

• AccesstoOpeningceremony,Awardsevening,Closingceremony,AfricaDayevents,Culturalhubs,Socialevents,Congress,Cradlebagetc,8xlunches&teasduringCongress,ITYARNandCulturalhubs.

• AccesstoFocusdayeventsonafirst-come,first-servedbasisandwithoutlunchvouchers(canbepurchasedseparately).

Workshopswillbechargedextra,dependingonlength.CongressRegistration:AccesstoallaspectsofCradle:4daysCongress,10theatretickets

• R4000forInternationalDelegates• R3000forDelegatesfromDevelopingCountries• R2500forStudents

Includes:

• AccesstoOpeningceremony,Awardsevening,Closingceremony,AfricaDayevents,Culturalhubs,Socialevents,Congress,Cradlebagetc,6xlunches&teasduringCongressandCulturalhubs.

• AccesstoFocusdayeventsonafirst-come,first-servedbasisandwithoutlunchvouchers(canbepurchasedseparately).

Workshopswillbechargedextra,dependingonlength.ITYARNConferenceRegistration:Fordelegatestotheconference,excludingkeynotespeakersandITYARNboard,includes5theatretickets

• R3000forInternationalDelegatesfor2-dayITYARNconference

68

• R2500forDelegatesfromDevelopingCountriesfor2-dayITYARNconference• R2000forStudentsfor2-dayITYARNconference

Includes:

• AccesstoOpeningceremony,LunchesandteasonConferencedays,5performances,Accesstosocialevents,Cradlebagandinformation,

• AccesstoFocusdayeventsonafirst-come,first-servedbasisandwithoutlunchvouchers(canbepurchasedseparately).

• AccesstoselectedWorkshopsaspartofConference.FestivalRegistration:Fordelegatestothefestival,includes10theatretickets,plus2daysatCulturalhubs

• R2000forInternationalDelegates• R1500forDelegatesfromDevelopingCountries• R1200forStudents

Includes:

• AccesstoOpeningceremony,LunchesandteasonConferencedays,5performances,Accesstosocialevents,Cradlebagandinformation

• AccesstoFocusdayeventsonafirst-come,first-servedbasisandwithoutlunchvouchers(canbepurchasedseparately).

FocusdayRegistration:FordelegatestoaFocusday,includes2theatretickets

• R1000forInternationalDelegatesforfirstregistration• R850forDelegatesfromDevelopingCountries/Studentsforfirstregistration• R450forInternationaldelegatesforeachadditionalday• R300forDelegatesfromDevelopingCountries/Studentsforeachadditionalday

Includes:

• AccesstoOpeningceremony,LunchesandteasonConferencedays,2performancesperfocusday,Accesstosocialevents,Cradlebagandinformation

• AccesstoselectedWorkshopsaspartofFocusdays