Management in organization

Management in organizationAssignment NCP 21

Table of Contents1.0 Project Outline:22.0 Organizing Process:22.1 Feasibility study:32.2 Identification of Scope:32.3 Grouping the Scope:42.4 Forming structure and delegating the authority:53.0 Staffing:103.2 General:103.2 Calculation Manpower requirement:113.3 Staff- Recruitment and selection:123.4 Staff- Training and Development:134.0 Suggestions:145.0 Biblography:15

1.0 Project Outline:

Project Name: Construction of Housing Colony for an Industrial Group.Location: Western Maharashtra at Coastal belt.Construction Type: Residential Buildings.Purpose: Constructing a Housing colony with social complexes to provide accommodation for Executives, White and Blue collar workers of an Industrial Group.Type of buildings:Bungalows 10 Nos Apartments- 5 Nos (20 numbers each)Dwellings - 100 Nos (White collar workers), 300 Nos (Blue collared workers)Social Buildings- Market and Entertainment building

2.0 Organizing Process:

Establishing a formal organization is a system of well-defined jobs, each bearing a definite measure of authority, responsibility and accountability.A formal organization is formed by a detailed feasibility study of the project and then some essential steps used in the organizing process.

2.1 Feasibility study:

Feasibility study is a detailed study of the project includes the scope of work, type of structures, geographical and environmental conditions, and duration to accomplish the work, design concepts, method of execution, safety measures procurement and finance.This study report provides the overall view of the project and helps to decide what and how has to be set up the objectives and form the organization structure to accomplish the goal. In our case this a residential colony consisting different types of buildings like Bungalows, apartments , dwellings and social buildings to provide accommodation for the staffs and workers of an Industrial group as stated above.

According to the site condition the structural and architectural design has to be made carefully.

And in the same way the environmental and safety measures has to be taken into account for the well fare of the working people.

A detailed method of execution plan right form the excavation has to be made and it should get prior approval from the Owner/ PMC.

2.2 Identification of Scope:

A process of Determining the Scopes or tasks must be performed to achieve the established objectives.

Scope: Constructing a Housing colony with social complexes to provide accommodation for Executives, White and Blue collar workers of an Industrial Group.Type of buildings:Bungalows 10 Nos Apartments- 5 Nos (20 numbers each)Dwellings - 100 Nos (White collar workers), 300 Nos (Blue collared workers)Social Buildings- Market and Entertainment building2.3 Grouping the Scope:

For the ease of making objective, resource and material planning, organizing the work flow structure, dividing responsibility and delegation of authority the project can be subdivided into three major parts.And the activities for the each parts shall be derived elaborately and grouped as segments so as to assign responsibility to the individuals who suits the job perfectly. Fig 1 Grouping the Scope By this grouping not only the responsibility is divided and also the communication is controlled effectively, interpersonal relationships are maintained properly.

Time, cost and quality matters are controlled in this breakdown pattern, so as to make the orientation towards the objective of the organization among the individuals in all the functional departments.

Work programs, resources and budgets can be prepared with the aid of software

Preliminary work program schedule shall be prepared and finally the required resources shall be calculated.

Fig 2 Preliminary Schedule and Resource planning

2.4 Forming structure and delegating the authority:

By volume the construction of this housing project considerably big, thus a dedicated and independent team those who are not involved in any other project in the same organization shall be engaged especially in the execution part.

Fig 3 Organization Structure of higher level management

A matrix type of Organization structure is always working as a best option in the civil construction Projects.

At the top level management the functional groups are sometimes responsible for more than one number of projects. When come downwards in the hierarchical model, jobs should be well defined, responsibilities and relationships has to be established very clearly to avoid confusion.

Fig 4 Structure of higher level management

Table 1 various positions Responsibilities and AuthorityS.NoDescription of StaffsKey ResponsibilityRemarks

1Project Manager Key person in the project and acting as a central control point Responsible for overall planning, organizing, Executing and controlling the project Forecasting, analyzing and executing the plans is the major role Decision making is another major tasks, attending meetings with clients, coordination with inner as well as outer ring organizations To direct and control the construction work on site. To employ work force, hire machinery, engage sub-contractors and material suppliers with or without reference to head office depending on the size of the project, policy of the firm, distance from head office and also his standing within the firm. To organize, direct and control men working under him. To check the Progress of work regularly in orders to avoid delay in construction work. To call periodically joint meeting of severalkey personnel working at the site to reviewprogress and to issue instruction for speeding up work, if required. Reporting to the higher level management

2Construction managers Responsible for a part of project or a function Directly controls the site activities or the function for which he has assigned thorough the Engineers Making weekly, monthly plans and targets and distributes their Engineers Acts as a single point contact person for the particular functions Reporting to the Project management about the progress and site issues

3HSE Manager Understand and implement the company safety policy.

Appreciate the responsibilities of personnel under their authority and ensure that each employee knows his/her responsibility and are equipped to play their part.

Conduct Risk Assessments on activities within their department ensuring that the methods and systems of work are safe. Also that the necessary procedures, rules and regulations designed to achieve this are formulated, published and applied.

Provide written instructions of work methods outlining potential hazards and precautions, and ensure they are complied with.

Reporting to the Project management about the progress and site issues Establishes HSE guideless, policies and educating the site people.

4Document Control Describing and creating the Acknowledge letters for the clients through Document Control Tracking the pending documents through weekly progress reports Notifying the involved party for tacking appropriate action on the pending documents Manual follow up with the clients internal team to get an expected schedule for all pending documents

6Executive Engineers Checking the specifications of construction jobs in regard to the quality of materials, method of workmanship Plan and organize construction work in his section in order to avoid delay in the process of work. To control and provide technical guidance to the subordinates.

Reporting mainly to the Construction manager and often use to report to the project manager about the progress and site issues

7Junior Engineers Keeping records of all measurements of work done and tests carried out at site. Reporting regularly to the executive engineer about the site issues and progress Supervising the execution of work at the site in their respective sections. Placing indents of material well in advance to avoid delay in the progress of construction work. Controlling and provide technical guidance to workers. Checking and test materials for quality and quantity. Measuring the quantity of work done for the purpose of payment and progress.

Reporting mainly to the Executive Engineers and often use to report to the Construction manager about the progress and site issues

8Supervisors Directly controlling the work site and provide technical guidance to workers. Measuring the quantity of work done for the purpose of payment and progress. Receiving guidelines and advices from the engineers and according the that allocates the resources to accomplish the job given Responsible for labor daily time sheets, daily work permit etc.

Reporting to the site engineers about the site issues.

3.0 Staffing:

3.2 General:

The project is about construction of ahousing colony for an industrial group in Western Maharashtra along a coastalbelt. Following points must be strictly considered and Followed during the start ofproject:-

Maintaining as less no. of people aspossible on company rollup to junior level.

This will cut down the cost involved in arranging and maintaining man power.

Avoid over crowded situation on construction site.

Easy and less hectic management system.

Less controlling and monitoring required.

Supervisors below junior level will be on temporary jobbasis and to be recruited locally from100 kM radius.

No accommodation is must forlocal workers.

Only travel arrangements can be madeon demand as the people are around 100km radius from the work site.

The number of workers canbe altered according to work load.

3.2 Calculation Manpower requirement:S.NoDisciplineStructureProject managerConstruction managerExecutive EngineerJunior EngineerSupervisorHSE managerHSE supervisorEquipment/ Material ControlDocument control

1CivilSTR 1

111221

311

2STR 2122

3STR 3122

1MEPSTR 1

111111

2STR 211

3STR 311

Total (Each category124991322

Fig 5 Manpower at various level3.3 Staff- Recruitment and selection:

With the detailed study of the project, number and type of personnel shall be calculated as described above. At this stage of recruitment it is very necessary to define the category and minimum eligible criteria to assign the work as per the objectives established by the organization. The candidates should be informed about the job nature, their responsibility, minimum requirement for the post prior to the interview, to avoid wasting time and refine the qualified personals in shorter time duration.

S.NoDesignationQualificationExperience RequiredRemarks

1Project ManagerBE/ME in Civil EngineeringMin 20 Years of Experience in Building Construction and MEP works

2Construction Manager- CivilBE/ME in Civil Engineering10-15 Years of Experience in Building Construction

3Construction Manager- MEP worksBE/ME in Civil Engineering/ Electrical/Mechanical10-15 Years of Experience in Building MEP Works

4Executive Engineers- CivilBE in Civil Engineering6-10 Years of Experience in Building Construction

5Executive Engineers- MEPBE in Civil Engineering/ Electrical/Mechanical6-10 Years of Experience in Building MEP Works

6Site Engineers- CivilBE/Diploma in Civil Engineering3-5 Years of Experience in Building Construction

7Site Engineers- MEPBE/Diploma in Civil Engineering/ Electrical/Mechanical3-5 Years of Experience in Building MEP Works

8Site Supervisors- Civil/ MEPDiploma in Civil/ Electrical/ Mechanical Engineering 0-3 Years of Experience in Civil, Building, and MEP Works

9HSE ManagerAny Degree/ NIBOSH10-15 Years of Experience in Building Construction, Erection works

10HSE SupervisorsAny Degree/ NIBOSH3-5 Years of Experience in Building Construction, Erection works

11Document ControllerAny Degree0-3 Years of Experience in document controlling

12Equipment ControllerAny Degree or Below0-3 Years of Experience in document controlling

13Materials ControllerAny Degree or Below0-3 Years of Experience in document controlling

14Foreman- CivilNAMin 5 Years of Experience in Building construction

15Foreman- MEPNAMin 5 Years of Experience in MEP Works

3.4 Staff- Training and Development:

The challenges associated with the changing nature of work and the workplace environment are as real for the campus as elsewhere. Rapid change requires a skilled, knowledgeable workforce with employees who are adaptive, flexible, and focused on the future. Assess and provide feedback on their skills and interests; select training and development activities that match their career development objectives and job needs;

stay informed of current policies and practices that support employee development; follow up with employees after a learning activity to integrate new skills and knowledge into their responsibilities

Encouraging two-way dialogue

Showing employees how to identify their skills, interests, and value

Scheduling uninterrupted career development discussions

4.0 Suggestions:

Ensuring the early involvement of key project team members that have expert knowledge so that an appropriate level of client satisfaction and value can be defined.

Establishing of subcontractor and supplier relationships by selecting teams based on value rather than lowest price.

Managing the project parameters of cost, schedule, quality, and H&S in unison.

Working together as a team to agree mutual goals and devise dispute resolution mechanisms.

Developing and monitoring continuous improvement programme.

Developing and implementing sound risk management processes.

Dealing with risks and rewards equitably by using modern commercial arrangements such as collaborative contract forms, target cost and open book accounting. Using non-adversarial forms of contract and ensuring that contractual relationships are appropriate for expected project objectives.

Using cost-plus and design and build forms on contract underemphasizing the use of management contracting as well as traditional forms of contracting.

Mobilizing and developing people in order to ensure employee satisfaction through integrated teams

5.0 Biblography: Organization Management Koontz ODonnell McGraw Hill Publications. Web search Study Materials- NICMAR SODE

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Sheet1

PROJECT : Construction of Housing colony for an Industrial groupSubject : Preliminary schedule and Resource planning

IdActivityDurPlan201420152016Remarks

STARTFINISH1st 2nd1st 2nd1st 2nd1STR-1 Bunglows/ Apartments3001"-"May"-"1424"-"Feb"-"152STR-2 Dwellings 35017"-"Nov"-"141"-"Nov"-"153STR-3 Social buildings2205"-"Jun"-"1510"-"Jan"-"16

ManPower/ Equipment Requirement

In Direct (Total)Direct (Total)Equipment (Total)