Assignment #2: An example

LIS 505

Disclaimer

This example is not meant to overwhelm but to inform. We are posting this example of

Assignment #2 to give you an idea of what we are looking for; we do not want to see carbon

copies of this particular assignment. We have removed all but the final published references

(you need to do your own research - your first assignment should provide an excellent resource

for this assignment). You will see that the main diagram provides an overview of the functions

within the library and shows the relationships between them (although there are many more

that could be displayed). The breakdown diagrams provide greater detail and more information

than in the overview diagram (this is what is meant by separate ‘pages’). They are still rather

linear, however, and would benefit from the inclusion of more relationships. Note the use of color,

shapes, and other features used to organize the concepts. Finally, the main decision points

should be included in the overview diagram and not just in the breakdown ones (where the main

decision points can be supplemented by more specific ones directly related to the function).

The Booktown Library

Booktown Library: About Us

The Booktown Library is a small public library in a rural town. This public library has 50,000

volumes of books, 5,000 AV materials, and a user size of about 60,000 a year: 20,000 children

and 40,000 adults and young adults. There are 7,000 cardholders, including children, young

adult and adult. The community is made up of all ages, nationalities, income levels, and

information needs. The staff size at the Booktown Library is about 17 employees, consisting of 4

full-time and 13 part-time staff members; including a director, an administrative assistant, 6

cleerks, 3 professional librarians, 3 technical services professionals, a children’s librarian (who

coordinates children’s programming) , an adult/young adult programmer, and a page.

Budget

OVERVIEW

Vendors

Jobbers

Local Authors

End-User

Circulation

Statistics

Circulation

Statistics

Collection Developmen

t Policy

Collection Developmen

t Policy

Current Collection

Current Collection

Handling

Handling

Publishers

Remote Access

Databases

GaleGrolier

Novelist

Indexing

Indexing

Original Catalogin

g

Original Catalogin

g

Copy Catalogi

ng

Copy Catalogi

ng

OCLC Worldcat

Local Access

DatabasesAncestry

.com

Heritage Quest

Library CatalogLibrary Catalog

Selection

Acquisition

Reviews

NY Times Best-Seller’s

List

Oprah’s Book Club Reading

List

Publisher’s Weekly

User Request

Publishers

Jobbers

Vendors

Random House

Penguin Group

Amazon

Baker & Taylor

Bountiful Books –

School & Library Service

Unique Books

Format

Security

Barcoding

LabelingLabeling

Archival Preserv

ation

Archival Preserv

ation

Binding

Binding

Magnetic security

tape

User ID and

Passwords

Audio-visual case

traps/locks

Dust jacket

s

Mending/

repair

Lamination

Spine label

Pocket label

Identification stamp/

sticker

Local ItemsLocal Items

New Editions

New Editions

Interlibrary Loan ILLInterlibrary Loan ILL

Out of

Print

Standing Orders

Blanket

Orders

Film Orders

Ebsco

Identification

Organization

Preparation

Storage

Display Units

Shelving Units

Media Cases

Database Servers

AnnexAnnex

Maintenance Staff

Security

ADA Regulations

Open StacksOpen Stacks

Interpretation

ReferenceReference

ServicesServices

Dissemination

Book Discussion

Book Discussion

AdultAdultStorytim

eStorytim

e

Children’s ProgramsChildren’s Programs

WiiWii

Young AdultYoung Adult

Library WebsiteLibrary

Website

Ref LinkRef Link

Web Reference

Web Reference

ProgramsPrograms

Utilization

Midwest

Bookfinder

Lighting

Furniture

ScheduleA/V &

Computer Equipment

Weeding

Subject Needs

Quality Impact Factor

Workshops/Tutorials

Brochures/Flyers/

Signage

Overview Key

Basic FunctionOval = Input

Oval = Input

Square = Decision Points Dashed Line =

Relationships Between the 4 Major Functions

COLOR KEY:

- IDENTIFICATION

- SELECTION

- ACQUISITION

- ORGANIZATION

- PREPARATION

- STORAGE

- DISSEMINATION

- INTERPRETATION

- UTILIZATION

RED

GRAY

BLUE

PURPLEPURPLE

BLACK

LIGHT BLUELIGHT BLUE

ORANGEORANGE

GREEN

YELLOW

Selection

1. Identification

Community Needs &

Demographics

Reviews

Publishers

VendorsJobbers

User Requests

NY Times Best-Seller’s List

Oprah’s Book Club Reading

List

Random House

Penguin Group

Amazon

Baker & Taylor

Bountiful Books –

School & Library Service

Unique Books

Publisher’s Weekly

Budget

Acquisition

2. Selection

Interlibrary Loan (ILL)

ReviewsLibrary Journal 1

AcqWeb 1Best of Lists 1

Circulation Statistics

Use patterns 1

Circulation Statistics

Use patterns 1

Subject NeedsSubject Needs

Collection Development

PolicyPriorities/Goals 1

Collection Development

PolicyPriorities/Goals 1 Current Collection

Condition 1E-materials lease

period 1Deselecting/Weeding 1

Current CollectionCondition 1

E-materials lease period 1

Deselecting/Weeding 1

Local Items

New Editions

HandlingSpecial Format

handling 1Stack space 1

HandlingSpecial Format

handling 1Stack space 1

Quality Impact Factor

Quality Impact Factor

Industry Listerves 2

Identification

Budget

End-User

Selection

Vendors

Jobbers

PublishersLocal

Authors

Standing Orders

Film Orders Ebsco

Midwest

Bookfinder

Blanket Orders

3. Acquisition

Out of Print

What to buyWho to buy it from

Organization

Selection

Budget

Acquisition

What to buy?Who to buy it from?

Remote Access

Databases

Local Access

Databases

4. Organization

Gale

Grolier

EbscohostNovelist

IndexingIndexingOriginal

CatalogingOriginal

Cataloging

Copy Cataloging

Copy Cataloging

OCLC Worldcat

Ancestry.com

Heritage Quest

Library CatalogLibrary Catalog

Preparation

Acquisition

Budget

Organization

License agreements

Which databases to subscribe to?

Cataloging/Indexing

Storage

5. Preparation

Format

Labeling

Security

BindingArchival Preservation

Barcoding

Spine label

Pocket label

Identification stamp/sticker

Magnetic security

tape

Dust jackets

Mending/repair

Lamination

User ID and

Passwords

Audio-visual case

traps/locks

Organization

Juvenile

Young Adult

Adult

Reference

Audio-visual

ProcessingCollection materials

Organization

Budget

6. Storage

Shelving Units

Book

Media

DisplayMagazine

Media Cases

DVD’sCD’s

BOT’s

BOCD’s

VHS

Display Units

Cases

Shelves

Racks

Database Servers

OCLCWorld Cat

Storage

Organization

(Preparation & Cataloging)

Annex

Dissemination

Preparation

Budget

ProgramsPrograms

CirculationCirculationReferenceReference

ServicesServices

Storytime

Storytime

Book Discussion

Book Discussion

WiiWii

7. Dissemination

Library Website

Children’s ProgramsChildren’s Programs Young

AdultYoung Adult

AdultAdult

CopyingCopying

ScanningScanning

FaxingFaxing

Color CopiesColor

Copies B&WCopiesB&W

Copies

Ref Link

Web ReferenceInterlibrary Loan (ILL)

Interpretation

Storage

Budget

DisseminationDissemination

What programs to have?

What services to offer?

What goes on the website?

Microfilm/fiche/form

Reader

Microfilm/fiche/form

Reader

Utilization

8. Interpretation

Web Reference

Library CatalogLibrary Catalog Interlibrary

Loan (ILL) 2

End-User

Dissemination

Budget

InterpretationInterpretation

Workshops/Tutorials

Brochures, Flyers, Signage

Storytime

Book Discussion

How do you assist users in finding materials?

9. Utilization

Needs of End - User

Library/Maintenance/

Safety Staff

Video Equipment

Video Equipment

ADA Regulations 3

Printer/Scanner/

Copier/Fax

Printer/Scanner/

Copier/Fax

Open StacksOpen Stacks

End-User

Interpretation

Budget

Microfilm/fiche/form Reader

Microfilm/fiche/form Reader

Utilization

Schedule

Lighting

Furniture

A/V Equipment, Computer Hardware

What equipment and space will allow end-users

to effectively use items in the collection?

$$$$$$$$$$$$

Management

Library Director

Library Board

Town Board

Human Resources

Staff Model

Library Director

Administrator

Children’s & Youth Service Librarian Circulation Manager

Paraprofessional

Director

Library & Information Professional

KEY: