Asset Management Solution

University of Najran Case study

AIDC Platform

Asset Trail TM - AMS

• Solution Description

• Asset Trail Software

• Achieved results

• Leveraging infrastructure

AGENDA

Previous situation

The |University of Najran has an internal

mandate to monitor and track its inventory

accurately, this includes people or vehicles,

hereinafter assets, across all its

Buildings/campus nationwide

Substantial loss of capital regarding

shrinkage with valuable assets throughout the

university campuses.

Averaging 5% of monthly purchases

2009 purchasing total was just above 100 M

riyals.

Inability to track accurately the asset

conditions and status in restricted areas.

Large discrepancies between IT database

and actual situation

Accurate guardianship tracking and

authorization handover according to the

Ministry of Education guidelines for inventory

and guardianship tracking.

Project Summary

University current infrastructure:

21 campuses spread across two cities

300 KM apart (Najran and Sharoura)

33 Administrative and teaching buildings

covering 14 colleges and 68 faculties.

Asset Trail-AMS Phase I project scope to

cover:

Passive & active RFID tarcking combined

Security and asset tracking with inventory

Infrastructure overage for

8 campuses, 16 buildings, covering

23,000 assets and counting…..

Phase II under development: Q32010

4 more campuses

9 more buildings

Addition of more RFID security gates for

passive and active tags

Integration to CCTV

Diversification of tags and utilization

Asset Trail System components:– Hardware

• Command & Control Center

• Active RFID readers

• Active RFID tags with IR sensor & tamper switch

• RTLS sensors

• RFID location server

• RFID passive tags

• Passive RFID readers

– Software • Asset Trail – Active Management application

• Asset Trail Middleware

• Asset Trail-Lite for mobile HH readers.

Solution components

Active & Passive tagging

Project Scope

Asset Trail Command & control center: Real time tracking console

Solution KPI monitoring

Real time security alerts

Alarm management module

Project Scope

Asset Trail Command & control center:

Project Scope

• Solution Description

• Asset Trail Software

• Achieved results

• Leveraging infrastructure

AGENDA

Asset Trail software key services:

Overall system Health & KPI’s Adding new asset:

Mobile or fixed for both active & passive tags

Asset classification (complaint to Ministry of Education) Asset Code definition with picture fully dynamic structure

Real time Tracking Guardianship for employee or/and department Real time Tracking asset maintenance team & schedules Advanced search tool

On location On asset On any database entry (English &/or Arabic)

All tagged asset full Inventory audits Geo-fencing assets Security alerts on alarms

Audio-visual alerts for command & control center SMS alerts through web portal Email alerts

Report generation for all features & statistical data

Software features

Asset Trail Screen shot samples: Web-enabled appication

Asset Trail

Asset Trail

Asset Trail Screen shot samples: Asset Tree classification

Asset Trail

Asset Trail Screen shot samples: Asset Catalogue

Asset Trail

Asset Trail Screen shot samples: Virtual Copy of University

Asset Trail

Asset Trail Screen shot samples: Security settings

Asset Trail

Asset Trail Screen shot samples: Real time Alarms

Asset Trail Lite- Handheld software: Arabized

Asset Trail lite

Arabized Mobility

Asset Trail Lite- Handheld software: Easy Navigation

Asset Trail Lite

Main Screen Passive & active New asset registration

Asset Trail report Sample

Asset Trail lite

• Solution Description

• Asset Trail Software

• Achieved results

• Leveraging infrastructure

AGENDA

Overall project achieved goals:√ New procedures implementation for asset control & tracking

√ Full mobility for adding new assets and control of guardianships

√ Tight security alarms and automated notification for asset security

√ Major reduction in asset Shrinkage

√ Real time Security reports on vandalism activities by students to assets and infrastructure

√ Complete synchronization of what is available in real life and data base information.

√ Quick detection of WMS data discrepancies through the web service integration between the systems

Infrastructure: deployment:√ Passive and active tags unified under one umbrella: Best of both worlds

√ 23000 asset tagged and counting….

√ 47 active readers. 135 RTLS locators

√ Full coverage of 16 buildings in 8 campuses

√ Mobility in monitoring and tracking assets through Handheld reader.

√ RFID portals on building entrance

Achieved results

Asset Trail achieved goals:√ Successful integration of newly developed standardized processes for unified

inventory, tagging and security protocols dynamically into Asset Trail

√ Compliant to Ministry of Education asset tracking & guardianship tracking mandates.

√ Provide real time location tracking and control

√ Provide real-time security for expensive assets

√ Provide real time data inventory list for all assets

√ Enable accurate full inventory for all assets

√ Enable automated asset Inventory full audits

√ Enable on-line real time inventory checks per location

√ Enable on-line tracking reports on all assets & employees.

√ Integrate to third party WMS and HR ERP application Web-services

Achieved results

• Solution Description

• Asset Trail Software

• Achieved results

• Leveraging infrastructure

AGENDA

Asset Trail Infrastructure expansion modules in Phase II: Create modular Command and Control Centers per region Enlarge security infrastructure trough adding more buildings. Diversify Asset active tags usage leveraging infrastructure. Install more RFID passive portal gates Enable automated electronic door locking for added security

Asset Trail software additional features: Add time attendance for students or/and employees or/and

teachers Enable intelligent CCTV monitoring for added security. (phase II) Add Vehicle Fleet Management, VFM module (phase II) Integrate to fire alarm system Integrate to access control system, SACS

Additional services

Standard tags:

Asset Tag Wrist Tag Badge Tag Sensor Tag Rugged Tag Rack tag Thin Tag

Sensor Active tags:

Temp/Hum tag Door tag Dry contact tag

RTLS Active tags (sub-meter)

Wrist Tag w/ IR Asset Tag w/ IR Rugged tag w/ IR Aurora Tag control

Integrated Sensors options for active tags:

Motion detector Tamper protection Programmable button

Passive Tags:

Rugged passive tags for metals Paperback tags Destructible tags

Tags Options

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