Table of Contents 1. Purpose of the document 2

2. Assumptions and Prerequisites 2

3. Feature Specific Setup 3

Implementation 3

Create Asset Book 3

Categories 4

4. Asset Transactions 6

Asset Additions 6

Run Depreciation 9

5. Submitting the Reports 10

Report Run 1: Run Asset Register for period prior to new additions (All assets) 11

Report Run 2: Run Asset Register for the period with Additions (All assets) 14

Report Run 3: Run Asset Register for Major Category or Cost Account 15

Report Run 4: Run Asset Register for Major-Minor Category Combination 17

Report Run 5: Run Asset Register for period with all Transactions (All assets) 19

Report Run 6: Run Asset Register for Assets with Supplier Invoice Information 22

6. Statutory Header for Italy 23

ERP CLOUD

Asset Register Report

Fusion Financials for EMEA

1. Purpose of the document

This document explains the implementation and usage guidelines for the following report:

· Asset Register Report

The Asset Register Report provides a comprehensive list of all your assets, asset balances, and asset

transactions. The report also tracks the correct value of assets, which helps you compute depreciation

for tax and insurance purposes.

Asset Register Report produces two outputs at submission: Asset Information and Retirements.

2. Assumptions and Prerequisites

In this document, the following entities are assumed to have already been set up:

• Data Security

• Enterprise Structure

• Corporate Asset Book

• Asset Flexfield Structure including Asset Category and Asset Flexfield Segment Values

• Payables System Options

• Supplier Sites

• Procurement Business Function

• Common Options for Payables

It is recommended that the ‘Implementation Project’ is complete for your organization before entering

asset transactions and using the Asset Register Report.

3. Feature Specific Setup

Implementation

We will consider a basic assets implementation with one corporate book.

Create Asset Book An asset can belong to corporate and tax books. You can run Asset Register with both book classes.

An asset can belong to any number of books, but must belong to only one corporate depreciation book.

An asset can have different financial information in each book. For example, asset cost in tax book can

be different from the cost in financial reporting book.

Define an asset book with class ‘Corporate’.

Specify for which ledger your depreciation book creates journal entries.

Corporate Book: IT_2CORP

Ledger: SSC Italy

Task name: Manage Asset Books

Navigation : Navigator –> Setup and Maintenance -> Manage Asset Books

Categories Associate categories to the new book.

Task name: Manage Asset Categories

Navigation : Navigator –> Setup and Maintenance -> Manage Asset Categories

Following table shows the categories that will be assigned to the asset book defined above.

Major Category Minor Category Depreciate Depreciation Method

Asset Life in Years

Prorate Convention

Retirement Convention

COMPUTER PC YES STL 2 MID-MONTH MID-MONTH

FURNITURE DESKS YES STL 1 FOL-MONTH FOL-MONTH

VEHICLE OWNED STANDARD YES STL 4 FOL-MONTH FOL-MONTH

FURNITURE OFFICE YES STL 3 MONTH MONTH

TOOLS MACHINE MP YES STL 3 MONTH MONTH

STL: Straight-Line Method

Prorate Convention: Oracle Assets uses the prorate convention to determine how much depreciation to take in the first and last years of asset life. Oracle Assets determines the prorate date from the date placed in service and the prorate convention. It uses this date to determine how much depreciation to take during the first and last years of asset life. For assets using the straight-line method, depreciation starts in the first accounting period that the prorate date falls into. Retirement Convention: Oracle Assets lets you use a different prorate convention when you retire an asset than when you added it. The retirement convention for a retirement defaults from the Asset Category. If you are retiring an asset before it is fully reserved, you must enter the Retirement Convention.

4. Asset Transactions

Asset Additions

Manually add or import assets.

Currently open depreciation period is 07-06. We will add a number of assets manually with date placed

in service in July 2006.

Assets in IT_2CORP

Task name: Add Asset

Navigation : Navigator –> Fixed Assets ->Additions -> Add Asset

The following view shows assets added effectively in July 2006. Five assets have dates placed in service

in July 2006. Other assets (marked) have dates placed in service in prior years.

First depreciation is run for 07-06.

Task name: Calculate Depreciation

Navigation : Navigator –> Fixed Assets ->Financial Transactions-> Depreciation CalculateDepreciation

Other Asset Transactions

Final depreciation is run for 07-06 closing this period.

Following transactions are performed in 08-06:

Retirements (Full, Partial)

Task name: Retire Asset

Navigation : Navigator –> Fixed Assets ->Retirements ->Retire Assets

Adjustments

Task name: Manage Financial Transactions

Navigation : Navigator –> Fixed Assets ->Financial Transactions-> Manage Financial Transactions

You can use Asset Transactions Inquiry to view all transactions.

Task name: Inquire Transactions

Navigation : Navigator –> Fixed Assets ->Financial Transactions-> Inquire-> Transactions

Run Depreciation

Run Depreciation for 08-06 after completing the above transactions.

5. Submitting the Reports This section shows sample submissions and the respective report outputs.

Navigation: Navigator –> Tools -> Scheduled Processes

Report Parameters:

Parameter Name Required Default Description

Asset Book Yes N/A Enter asset book for asset register.

From Period Yes N/A Enter starting period of the reporting period

range.

To Period Yes N/A Enter ending period of the reporting period

range.

Major Category No N/A Enter major category, for example ‘COMPUTER’.

Minor Category No N/A Enter minor category, for example ‘PC’.

Asset Cost Account No N/A Enter asset cost account. You can have multiple

major categories that share the same asset cost

account.

Statutory Legal Entity No N/A Please refer to ‘Statutory Header for Italy’

section.

Report Run 1: Run Asset Register for period prior to new additions (All assets)

Print Asset Register for 06-06. The output will show the assets with effective periods prior to 07-06. All

assets existing in the system as of this period are printed grouped under their respective categories and

years placed in service.

(Cover Page)

Report Output :

---

Asset Register lines for other categories

---

Report Run 2: Run Asset Register for the period with Additions (All assets)

Print Asset Register for 07-06. The output will also show the assets with effective periods 07-06.

Transaction details for additions in 07-06 are listed along with the asset information.

Report Output :

Report Run 3: Run Asset Register for Major Category or Cost Account

Use the category and account filters to see a limited set of assets and categories

(1) Filter by Major Category

(2) Filter by Cost Account

Cost Account 15140 is associated to FURNITURE major category.

Report Output :

Report Run 4: Run Asset Register for Major-Minor Category Combination

Filter by Category combination: TOOLS-MACHINE MP

Report Output :

(Parameters are shown on the Cover Page)

Report Run 5: Run Asset Register for period with all Transactions (All assets)

Period From/To: 08-06

Report Output:

In this case we will be able to see data in both templates: Asset Information and Retirements.

1. Asset Information

Output shows asset information as well as all transactions in and prior to 08-06 in the financial year

2006.

Transactions in 08-06:

A ll transactions (ADDITIONS in our case) from the start of the Financial Year (Jan-2006):

For example, if we run the report for the period 01-06, the report will not show asset transactions in July

and August, since these transactions are not effective (Book values have not changed) as of Jan-06.

However for any period range that includes July and August, for example Period From/To: 09 to 12-06,

the transactions in July and August will be listed since these transactions belong to the same financial

year.

2. Retirements Report

In 08-06 there are retirements. Details of these retirements are also reflected in the additional template:

Retirements Report.

Report Run 6: Run Asset Register for Assets with Supplier Invoice Information

If the asset purchasing information is recorded in assets system, the report shows this information as

shown in the example below:

6. Statutory Header for Italy Parameter ‘Statutory Legal Entity’ is optional. For Italy, statutory headings should be printed on report

page headings. If we select the relevant legal entity for this parameter, the report pages will be printed

with statutory page headings.

Report Output (Page Headings):

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