Asset Overview - Whitby · Asset Overview Studies, Initiatives and Reserve Transfers . Public Works...

Asset Overview

Studies, Initiatives and Reserve Transfers Includes Corporate Studies

Accessibility Reserve Contribution

Downtown Improvement Reserve Contribution

Other Reserve Transfers

External Contributions

Asset Overview

Maintenance & Growth Projects This section of the budget includes the various studies the Town needs to undertake in order to effectively plan for the future and maintain existing assets. The largest study groups include the Official Plan, Public Works (Engineering) Studies, Asset Management Studies and Parks & Recreation Studies. Growth Projects are typically financed partially from development charges with the remainder coming from various Program Reserves or tax based financing. Town Initiatives such as Downtown Improvement and Accessibility receive combined annual Program Reserve contributions of $484 thousand into their program reserves from the Maintenance Reserve. The Land Use Studies Program Reserve receives an annual transfer from the Maintenance Reserve of $272 thousand. This program reserve finances the Town’s portion of the growth related Official Plan Study projects. As identified in the 2012 Development Charge study the annual Central Library debt payment is eligible to be partially financed by development charges. In the Capital budget this is shown as a reserve transfer of $255 thousand into the one-time reserves. The total debt repayment from that reserve is shown in the Operating Budget.

439

Studies, Initiatives and Reserve Transfers | Asset Overview

TOWN OF WHITBY

2014 Project Highlights

Accessibility Reserve Contribution

The Town continues to contribute an ongoing annual amount that will be used towards retrofitting our existing facilities to make them accessible for all citizens.

Budget: $216 thousand Funding Source: Maintenance Reserve (MR)

Asset Management Program An integrated business approach that minimizes the lifecycle costs of owning, operating, and maintaining assets, at an acceptable level of risk, while continuously delivering established levels of service. In 2014, the program will continue with field investigations, inspections, identification of asset rehabilitation needs and Capital budget priorities. Budget: $295 thousand Funding Source: Maintenance Reserve (MR)

Durham College Contribution

In order to support Durham College’s Whitby Campus expansion, in 2011 the Town committed to contribute $1 million towards the construction over 4 years. The last installment is due in 2014.

Budget: $250 thousand Funding Source: One-Time Reserve

2014 Capital Budget Project Classification / Financing Source 2014 Budget

Maintenance Projects Transfer from Operating Budget (MR) $ 1,086 Program Reserves $ (756) $ 330 Growth Projects Town Portion of Growth Costs (GRF) $ 53 Development Charges $ 582 Program Reserves $ 106 One-Time Reserves (LTFR) $ (255) $ 486 Other Approved Projects One-Time Reserves (LTFR) $ 290 Total $ 1,106

All numbers are rounded to the nearest thousand and may not add due to rounding.

440

Accessibility Reserve Contribution80102402 M COSAsset Management Program45PM2301 M PWS $295 $280 $335 $2,318 $3,228

Brooklin Secondary Plan Study81PG7801 G PLG $281 $281

Central Library Debt Payment - DC Transfer90102401 G COSCommunity & Marketing Services Studies75PM2301 M CMS $40 $40

Contribution to Durham College Expansion13112402 O COS $250 $250

Corporate - Growth Related Studies13PG2301 G COS $165 $530 $695Downtown Facade Grant Program80PA2401 O PLG $75 $75 $525 $675

Downtown Improvement Reserve Contribution80102401 M COS

Ec Dev - China Investment Attraction and Trade S75149001 O CMS $40 $70 $70 $70 $250Engineering and Transportation Studies40PG2303 G PWS $100 $150 $175 $800 $1,225

Land Use Studies Reserve Contribution80100104 M COS

Library Studies90PG2301 G WPL $30 $50 $80Official Plan and Related Studies81PG2301 G PLG $600 $6,186 $6,786

Parks & Recreation Studies70PG2301 G CMS $76 $205 $545 $826

Public Works - Maintenance Studies40PM2301 M PWS $20 $10 $31 $61Storm Water / Storm Sewer Studies40PG2305 G PWS $100 $100 $80 $280

Town Wayfinding Signage Standards81152301 M PLG $128 $128

Transportation Master Plan Related Studies40PM7701 M PWS $15 $5 $100 $120Transportation Master Plan and Related Studies40PG7701 G PWS $75 $175 $50 $625 $925

$1,106 $1,269 $1,615 $11,859 $15,848

( $ in 000's ) Type* Dept^ 2014 2015 2016 2017 - 2023 Total

2014 Capital Budget and Forecast

Studies, Initiatives and Reserve TransfersAsset Category - Note: Numbers may not add due to rounding

* Project Classification: M = Maintenace Project; G = Growth Project; O = Other Project - Council Approved Decision^ Department: COS = Corporate Services; CMS = Community and Marketing Services; FES = Fire; LEG = Legal Services; PLG = Planning; PWS = Public Works; WPL = Library

441

Capital Program Detail Sheet2014 - 2023 Capital Budget Forecast

Project ID :Department :

13112402Corporate ServicesContribution to Durham College ExpansionProject Name :

Other Projects - Approved Council DecisionProject Classification :Asset Category : Miscellaneous

Parent ID :

PROGRAM DETAILS

In 2011 the Town of Whitby approved a $1 million contribution to Durham College for the expansion of their Whitby campus. This contribution out of one-time reserves was to be paid in four annual instalments. The last instalment is due in 2014.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures 250,000 250,000

FinancingOne-Time Reserves 250,000 250,000

250,000250,000Financing Total

TOWN OF WHITBY

442



13PG2301Corporate ServicesCorporate - Growth Related StudiesProject Name :

Growth ProjectsProject Classification :Asset Category : Studies

Parent ID :

PROGRAM DETAILS

Corporate Growth Related Studies will be undertaken to examine the additional costs and revenues associated with future development. The studies will also examine possible options relating to development charges, and the preferred strategy given the future goals of the Town. These studies will aid in determining appropriate by-laws which will, through incentive structure, determine the amount and type of development which occurs in the Town.

A Ward Boundary Review will also be carried out to examine the current ward boundaries and the potential impact of growth.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures13132301 Cost of Development Model/Study 100,000 100,00013152301 Development Charge Background Study 125,000 125,000 125,000 375,00014122302 Long Term Municipal Accomodation 100,000 100,00020080101 Master Fire Plan 9,150 50,000 59,15030122302 Operations Centre Master Plan 44,572 44,57213142301 Replacement Cost Analysis for DC Study 40,000 40,000 40,000 120,00011132301 Ward Boundary Review 50,000 50,000

848,722153,722 165,000 315,000 215,000Expenditures TotalFinancingGrowth Reserve Funds 52,158 1,728 13,194 28,227 95,307Development Charges 101,564 163,272 301,806 186,773 753,415

848,722153,722 165,000 315,000 215,000Financing Total

TOWN OF WHITBY

443



40PG2303Public WorksEngineering and Transportation StudiesProject Name :


Parent ID :

PROGRAM DETAILS

These transportation related studies, not specifically related to an individual road project, which in general are triggered by future growth and/or are required to facilitate future growth.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures40172301 Arterial Streetlighting Assessment Study 11,710 50,000 61,71040132304 Downtown Corridor Study 139,086 139,08640112302 Municipal Engineering Growth (15,274) 50,000 100,000 134,72640132301 Parking Lot Master Plan - Downtowns 75,000 75,00040122304 Traffic & Transportation Study 50,000 100,000 100,000 300,000 400,000 950,000

1,360,522135,522 100,000 150,000 175,000 400,000 400,000Expenditures TotalFinancingGrowth Reserve Funds 37,869 20,838 46,100 62,441 83,352 83,352 333,952Development Charges 62,517 79,162 103,900 112,559 316,648 316,648 991,434One-Time Reserves 35,136 35,136

1,360,522135,522 100,000 150,000 175,000 400,000 400,000Financing Total

TOWN OF WHITBY

444



40PG2305Public WorksStorm Water / Storm Sewer StudiesProject Name :


Parent ID :

PROGRAM DETAILS

These studies include Master Drainage Plan Updates which are used to provide guidance to the Town in the continued management of their creek systems in terms of flood and erosion control, resource protection and development planning.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures40162302 Lynde Creek Study Update 100,000 100,00040162301 Pringle Creek Study Update 100,000 100,00040122003 Storm Sewer Modelling Program 923 92330202301 Stormwater Management Facility Needs 80,000 80,000

280,923923 100,000 100,000 80,000Expenditures TotalFinancingGrowth Reserve Funds 466 20,838 20,838 16,670 58,812Development Charges 457 79,162 79,162 63,330 222,111

280,923923 100,000 100,000 80,000Financing Total

TOWN OF WHITBY

445



40PG7701Public WorksTransportation Master Plan and Related StudiesProject Name :


Parent ID :

PROGRAM DETAILS

In 2010, the Town of Whitby completed a Transportation Master Plan (TMP). Along with identifying a transportation system to service 2031 and beyond, the TMP also identified numerous detailed studies: Active Transportation Plan Policy - Active transportation is a major component of the Transportation Master Plan. One of the Transportation Principles is to provide a multi-modal transportation system that supports all known mobility user types including pedestrians, cyclists, transit riders, automobiles, goods movements, and envisions future methods and modes not yet determined, ratified or commonplace. Lakeshore Integrated Transportation Study - This study will identify definitive solutions and a financial plan for the area for the interim and longer term scenarios. The integrated plan will include all modes and be undertaken in consultation and coordination with other transportation jurisdictions (and their plans) including the Region, MTO, CN, Via, and Metrolinx. Right-of-way Requirements/Complete Streets - Each roadway classification should be designed to make the most effective use of available space in a corridor and to accommodate multiple modes. To achieve this, it is recommended that the Town revisit its Road Right-of-Way Dimension Guidelines for each road classification. This should include requirements for high occupancy vehicles, transit only lanes, and bicycle lanes and trails (where applicable).

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures40152304 Access Management Guidelines 24,536 24,53640152303 Active Transportation Policy 25,000 25,00040162303 Alternative People Mover Systems Study 50,000 50,00040122302 Lakeshore Integrated Transportation 25,000 100,000 25,000 150,00040147701 Right of Way Requirements / Complete 25,000 25,00040152302 Trans Demand Mgmt Strategy 50,000 50,000 100,00040177701 Transit Oriented Development Policy 25,000 25,00040142302 Transportation Master Plan Study 200,000 200,000 400,00040202301 Zone Specific Corridor Studies / Designs 25,000 25,000 50,000 50,000 150,000

949,53624,536 75,000 175,000 50,000 325,000 300,000Expenditures TotalFinancingGrowth Reserve Funds 13,611 23,050 66,151 17,840 67,721 62,512 250,885Development Charges 10,925 51,950 108,849 32,160 257,279 237,488 698,651

949,53624,536 75,000 175,000 50,000 325,000 300,000Financing Total

TOWN OF WHITBY

446



40PM2301Public WorksPublic Works - Maintenance StudiesProject Name :

Maintenance ProjectsProject Classification :Asset Category : Studies

Parent ID :

PROGRAM DETAILS

Salt Management Plan - Under the Canadian Environmental Protection Act, 1999, the Code of Practice for the Environmental Management of Road Salts requires municipalities to create a Salt Management Plan and provide yearly reports to Environment Canada. These reports identify the Town’s progress in increasing the use of best practices for managing road salts and preventing or reducing the negative environmental impacts related to road salt use. The Salt Management Plan needs to be updated to reflect best practice changes and to further identify existing and future salt vulnerable areas within the Town.

Traffic Operations Study - Review of critical intersections and midblock road sections within the Town of Whitby. Approximately 20 critical locations will be reviewed from an operational and safety perspective. The locations will be determined based on residents concerns, collision history for the Town of Whitby, and staff knowledge. Recommended improvements would be prioritized and subject to future budget approvals.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures30142301 Salt Management Plan 20,400 10,200 30,600 61,200

61,20020,400 10,200 30,600Expenditures TotalFinancingMaintenance Reserves 20,400 10,200 30,600 61,200

61,20020,400 10,200 30,600Financing Total

TOWN OF WHITBY

447



40PM7701Public WorksTransportation Master Plan Related StudiesProject Name :


Parent ID :

PROGRAM DETAILS

In 2010, the Town of Whitby completed a Transportation Master Plan (TMP) which establishes at a strategic level, an integrated and diversified transportation system and policy framework to support long-term growth and provide for efficient movement of people and goods to areas within and to/from the Town. Along with identifying a transportation system to service 2031 and beyond, the TMP also identified numerous detailed studies to be undertaken: Roundabout Strategy Implementation The design of roundabouts should be included in the Town’s design standards. This will provide clear indication to the development community on property requirements, etc. Typical designs should identify right-of-way requirements, setbacks, pedestrian areas, etc. for various intersection street combinations. The development of a roundabout strategy is to assess the applicability of roundabouts for existing and new intersections. This would require a separate study be conducted which includes roundabout warrants, opportunities for implementation, as well as a public education.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures40167701 Goods Movement Strategy 5,000 5,00040147702 Roundabout Strategy Implementation 15,000 15,00040172302 Traffic Operations Study 100,000 100,000

120,00015,000 5,000 100,000Expenditures TotalFinancingMaintenance Reserves 15,000 5,000 100,000 120,000

120,00015,000 5,000 100,000Financing Total

TOWN OF WHITBY

448



45PM2301Public WorksAsset Management ProgramProject Name :


Parent ID :

PROGRAM DETAILS

Asset management is critical to the successful delivery of services to public. It includes elements of: inventories (what), planning (where), process (how) and policy/level of service/legislative (when, who, why) related to assets. One of the main goals of the AMS Division is to “take care of what we have” through conducting ongoing inspections of our tangible capital assets worth more than $2.0 billion. The inspection process help identify problems before they demand a large financial commitment for correction. The inspection projects/studies ensure that assets are in working condition and do not pose a safety hazard to Town residents. This process also acts as due diligence during insurance claims.

In addition to the inspection projects undertaken based on our own requirements, about 30-40% of the inspection projects listed are mandated to comply with current provincial legislation. Several of these assets, such as sidewalks, traffic signs, bridges, culverts and retaining walls etc must be inspected annually/ biennially to comply with related provincial regulations. The recommendations and findings developed and gleaned from the work undertaken through various inspection assessment studies will be coordinated with the Engineering and Operating Divisions in their development and refinement of annual and long term capital and maintenance programs.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures40102401 Ash Creek Diversion Channel Inspection 15,214 80,000 95,21440062302 Bridges & Culverts Inspection Program 21,759 15,000 35,000 15,000 85,000 100,000 271,75945122301 Fences Inventory / Inspection Program 12,413 5,000 5,000 45,000 50,000 117,41340251710 Field Investigations 12,535 50,000 50,000 50,000 150,000 200,000 512,53545112501 Guiderails Inventory / Inspection 11,082 5,000 10,000 5,000 15,000 27,500 73,58245132302 Parking Inventory/Inspection Program 3,594 5,000 5,000 5,000 35,000 40,000 93,59440062301 Pavement Management 71,434 15,000 15,000 15,000 130,000 60,000 306,43445110201 Pedestrian Bridges Inspection Program 20,000 20,000 20,000 40,000 100,00045110202 Retaining Walls Inspection Program 25,000 25,000 25,000 50,000 125,00045112401 Roadway Signs Inventory / Inspection 34,966 15,000 15,000 50,000 80,000 95,000 289,96640102402 Rowe Channel Inspection 25,000 25,00040072301 Sidewalk Inventory/Inspection Program 2,038 25,000 25,000 25,000 75,000 100,000 252,03845142001 Storm Sewer Inspection / Cleaning 110,000 110,000 110,000 330,000 260,000 920,00040062001 Stormsewer Inspection Project 5,784 5,78440251711 Streetlighting Inventory / Inspection 53,011 5,000 5,000 5,000 35,000 40,000 143,01145132303 T-38-2013 Storm Sewer Inspection & 80,452 80,45245112301 Tree Inventory and Assessment 3,649 5,000 5,000 5,000 60,000 65,000 143,649

3,555,431327,931 295,000 280,000 335,000 1,190,000 1,127,500Expenditures TotalFinancingMaintenance Reserves 327,972 295,000 280,000 335,000 1,190,000 1,127,500 3,555,472

3,555,472327,972 295,000 280,000 335,000 1,190,000 1,127,500Financing Total

TOWN OF WHITBY

449



70PG2301Community and Marketing ServicesParks & Recreation StudiesProject Name :


Parent ID :

PROGRAM DETAILS

Parks & Recreation Studies are strategic studies identified in the Culture, Parks, Recreation & Open Space Master Plan. The studies examine the optimal ways in which the Town can provide recreation, parks, opens space and cultural services to serve existing and future residents based on expected development and emerging trends. These studies will also aim to identify the needs of the various facilities, and if current infrastructure will be sufficient to meet future demand.

Examples of notable studies undertaken include the Cycling & Leisure Trails Master Plan, and the Waterfront Master plan. Potential upcoming studies include the Sports Facility Strategy, and the Culture Plan.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures72080101 Brooklin Memorial Park Master Plan 80,000 80,00070152302 CPROS Update 220,000 220,00070132302 Cullen Master Plan 55,000 55,00070142301 Cultural Plan 100,000 100,00070202301 Economic Development Strategy Update 120,000 120,00070142302 Parks Asset Management Study 76,000 76,00070132303 Parks Trails Wayfinding Signage Design 25,000 25,00071062301 Site Assessment - Charles Street 100,000 100,00070062303 Sport Field Strategy 90,622 90,62270152301 Urban Forestry 50,000 50,00070062305 Waterfront Master Plan 1,210 1,210

917,83291,832 76,000 205,000 425,000 120,000Expenditures TotalFinancingGrowth Reserve Funds 7,870 42,158 158,245 186,426 63,597 458,296Development Charges 83,962 33,842 46,755 238,574 56,403 459,536

917,83291,832 76,000 205,000 425,000 120,000Financing Total

TOWN OF WHITBY

450



75149001Community and Marketing ServicesEc Dev - China Investment Attraction and Trade StrategyProject Name :

Other Projects - Approved Council DecisionProject Classification :Asset Category : Miscellaneous

Parent ID :

PROGRAM DETAILS

CMS 45-13 approved by Council on October 7, 2013 recommended approval in principle of the 2014-2018 Whitby Economic Development China Investment Attraction and Trade Strategy. The plan isconsistent with the Whitby Community strategic Plan and supports the objectives of 1) Promote aprosperous and diversified economy and 2) Develop marketing programs and initiatives and partnerwith external agencies to encourage new investment. This plan recommends an increased focus onChina Investment Attraction and Trade in order to capitalize on opportunities as China is now theworld's second largest economy (to the US) and is Canada's second-largest merchandise tradingpartner. Chinese investment in Canada and Ontario has been growing. China is one of the prioritymarkets for the Governments of Canada and Ontario. The Region of Durham, Cities of Pickering andOshawa and the Township of Brock are all pursuing initiatives to attract investment from China.This request is necessary as the overall goal of the China Investment Attraction and Trade Strategy isto support investment attraction and job creation, especially in key sectors of future economic growthand from key priority markets. The China market is financially strong and interested in pursuinginternational opportunities. If Whitby does not pursue this market, the Town will lose opportunities to attract investment, jobs and benefit from additional tax assessment.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures 40,000 70,000 70,000 70,000 250,000

FinancingOne-Time Reserves 40,000 70,000 70,000 70,000 250,000

250,00040,000 70,000 70,000 70,000Financing Total

TOWN OF WHITBY

451



75PM2301Community and Marketing ServicesCommunity & Marketing Services StudiesProject Name :


Parent ID :

PROGRAM DETAILS

These are two studies on two unique areas of emphasis. One study will review the fee structure in the Town with respect to use of recreational facilities. The second study involves a detailed hydro review for the Port Whitby Marina. Information from this latter study will provide directions for required hydro upgrades and replacement.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures70122301 Fees Study 40,000 40,00074132301 PWM - Hydro Study for Pier 20,000 20,000

60,00020,000 40,000Expenditures TotalFinancingMaintenance Reserves 40,000 40,000Program Reserves 20,000 20,000

60,00020,000 40,000Financing Total

TOWN OF WHITBY

452



80100104Corporate ServicesLand Use Studies Reserve ContributionProject Name :


Parent ID :

PROGRAM DETAILS

Since 2010, the Town of Whitby has dedicated an annual amount to be transferred into the Land Use Studies Program Reserve from the Maintenance Reserve. These funds are then used to finance the Town's portion of the growth related Official Plan and related studies that were included in the 2012 Development Charge Background Study.

Various growth-related studies must be completed as a result of legislative requirements, Official Plan policies and/or Council direction (eg. Official Plan Review every 5 years; Zoning By-law updates). By spreading out the Town's share of these projects over a number of years, it lessens the financial impact.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

FinancingMaintenance Reserves 271,922 271,922 271,922 815,766 1,087,688 2,719,220Program Reserves (271,922) (271,922) (271,922) (815,766) (1,087,688) (2,719,220)

00 0 0 0 0Financing Total

TOWN OF WHITBY

453



80102401Corporate ServicesDowntown Improvement Reserve ContributionProject Name :

Maintenance ProjectsProject Classification :Asset Category : Downtown Improvement

Parent ID :

PROGRAM DETAILS

Since 2010, the Town of Whitby has dedicated an annual amount for downtown improvements in the Town's two downtown areas of Brock/Dundas, and Downtown Brooklin; and the commercial centre of Thickson/Dundas. This amount is included in the Capital budget as a reserve transfer from the Maintenance Reserve to the Downtown Improvement Program Reserve.

A post-budget report is then sent to Council for approval that outlines specific projects planned for the current year and future years. Projects are determined based on revitalization projects deemed appropriate, any remaining implementation of TSH 2006 Capital Streetscaping Studies, all in consultation with Downtown Development Steering Committees, Public Works Department and any other Town Departments.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

FinancingMaintenance Reserves 267,635 267,635 267,635 802,905 1,070,540 2,676,350Program Reserves (267,635) (267,635) (267,635) (802,905) (1,070,540) (2,676,350)


TOWN OF WHITBY

454



80102402Corporate ServicesAccessibility Reserve ContributionProject Name :

Maintenance ProjectsProject Classification :Asset Category : Accessibility

Parent ID :

PROGRAM DETAILS

Since 2010, the Town contributes an ongoing annual amount towards Accessibility improvement projects each year for a number of Town owned and operated facilities. This amount is included in the Capital budget as reserve transfer from the Maintenance Reserve to the Accessibility Reserve during the budget process. Staff will provide Council with a report post budget on the status of the specific projects within the Multi-Year Accessibility Report approved by Council on June 24, 2013. All projects are prioritized in consultation with the Accessibility Working Committee (staff committee) and the Accessibility Advisory Committee (Committee of Council) from the Accessibility Audit Implementation Plan

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

FinancingMaintenance Reserves 216,186 216,186 216,186 648,558 864,744 2,161,860Program Reserves (216,186) (216,186) (216,186) (648,558) (864,744) (2,161,860)


TOWN OF WHITBY

455



80PA2401PlanningDowntown Facade Grant ProgramProject Name :

Other Projects - Approved Council DecisionProject Classification :Asset Category : Downtown Improvement

Parent ID :

PROGRAM DETAILS

The Downtown Façade Improvement Program receives an annual contribution from council. The program allows business owners in the downtown areas to receive funding for exterior improvements to their storefront. The grant has a maximum value of $5,000 and can only be approved for up to 50% of the total costs of the exterior improvements. The improvement program can also be used for design work and architectural fees, for 50% of the total cost of fees, up to a maximum of $1500. In addition, once grant money has been received, the owner cannot reapply for the grant for a minimum period of 5 years.

The program was created as an incentive program in an effort to help revitalize the downtown areas, and attract future businesses and consumers. In the last few years the improvement fund has not been emptied. This balance is carried forward each year to offset any future increased demand for funds. The program has attracted 10-15 applicants per year.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures80122401 Downtown Facade Improvement 75,000 75,000 225,000 300,000 675,0008042DF Downtown Facade Improvements 99,982 99,982

774,98299,982 75,000 75,000 225,000 300,000Expenditures TotalFinancingProgram Reserves 99,982 75,000 75,000 225,000 300,000 774,982

774,98299,982 75,000 75,000 225,000 300,000Financing Total

TOWN OF WHITBY

456



81152301PlanningTown Wayfinding Signage StandardsProject Name :


Parent ID :

PROGRAM DETAILS

A study to develop a way finding and signage standard for the Town that includes a clear, organized set of sign elements strategically arranged to help guide and connect people to all Town facilities.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures 127,500 127,500

FinancingMaintenance Reserves 127,500 127,500

127,500127,500Financing Total

TOWN OF WHITBY

457



81PG2301PlanningOfficial Plan and Related StudiesProject Name :


Parent ID :

PROGRAM DETAILS

The Official Plan and Related Studies include all studies required to maintain and update the Town's major land use policy documents to ensure that they are responsive to current and emerging issues and needs. This project includes a group of studies that are underway or nearing completion such as the Official Plan Update and Port Whitby Secondary Plan, as well as future projects such as Downtown Urban Design studies, an update to the Downtown Whitby Secondary Plan and future Official Plan reviews.

Another large area of expenditure is the comprehensive Zoning By-Law Update. This is a study which is looking to consolidate the Town’s three parent Zoning By-Laws into one comprehensive By-Law which will implement the Updated Official Plan. Provincial legislation requires the Zoning By-law conformity be completed within 3 years following approval of an updated Official Plan.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures80110303 Arterial and Collector Urban Design Stds 357,000 357,00081132301 Comprehensive Urban Design 100,000 100,00080060308 Comprehensive Zoning By-Law 130,721 1,530,000 1,660,72181162301 Downtown Urban Design (Brooklin) 204,000 204,00081122302 Downtown Urban Design (Whitby) 204,000 204,00081167801 Downtown Whitby Secondary Plan 500,000 500,00080172301 Future Growth Related Studies 494,000 494,00080092302 Intensification Strategy 41,323 41,32380192301 Official Plan (Major Review) 2,886,600 2,886,60080142301 Official Plan (Minor Review) 510,000 510,00080120301 Official Plan Update 243,525 243,52581132302 Phase 2 - Port Whitby Secondary Plan 153,000 153,000

7,354,169568,569 600,000 3,299,000 2,886,600Expenditures TotalFinancingGrowth Reserve Funds 44,168 44,168Development Charges 216,137 423,025 1,862,275 1,356,780 3,858,217Program Reserves 225,894 176,975 1,436,725 1,529,820 3,369,414One-Time Reserves 82,370 82,370

7,354,169568,569 600,000 3,299,000 2,886,600Financing Total

TOWN OF WHITBY

458



81PG7801PlanningBrooklin Secondary Plan StudyProject Name :


Parent ID :

PROGRAM DETAILS

The Town is undertaking comprehensive studies for the preparation of a secondary plan to accommodate future growth in and around the existing community of Brooklin. This is being undertaken in conjunction with a Transportation Master Plan for the Brooklin area. The Secondary Plan will address the land use designations for the urban expansion areas north and west of Brooklin (Future Urban Development Area 5), the industrial lands adjacent to the future Highway 407 (Future Urban Development Area 2) and the lands in the vicinity of the Conlin Road/Anderson Street intersection, as well as an update to the existing Brooklin Community Secondary Plan. The secondary plan preparation process will involve the undertaking of a number of studies including technical background studies, population, housing and employment forecasts, a retail market study, urban design, and an extensive public consultation process.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures81142301 Brooklin Urban Area Expansion 897,000 897,00081112303 Future Urban Development Area (FUDA) 408,000 408,00080072301 Population Housing & Employmen 127,500 127,50080070303 Retail Market Update/Survey 153,000 153,000

1,585,5001,305,000 280,500Expenditures TotalFinancingDevelopment Charges 981,416 174,990 1,156,406Program Reserves 323,584 105,510 429,094

1,585,5001,305,000 280,500Financing Total

TOWN OF WHITBY

459



90102401Corporate ServicesCentral Library Debt Payment - DC TransferProject Name :

Growth ProjectsProject Classification :Asset Category : Miscellaneous

Parent ID :

PROGRAM DETAILS

When the Central Library was built in 2005 it included excess capacity to accommodate future growth in the Town's population. As a result and as reflected in the 2012 Development Charge Background Study, the Town is eligible to utilize development charges to finance a portion of the annual debt repayment on the building's construction.

Based on the 2012 Development Charge Background study approximately $5.2 million of the annual debt repayment is eligible to be financed by development charges from 2012 - 2022. However, due to the short term slowdown of development, lower than average development charges (DC) are expected to be collected over the next couple of years. As a result, only $255,000 of DC funding is being utilized next year, although the total eligible dollars remain the same over the long term period. The actual annual debt repayment is funded by the Long Term Finance Reserve Fund (LTFR) and therefore the Capital Budget reflects the transfer of $255,000 DC funding to the LTFR.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

FinancingDevelopment Charges 255,000 350,000 400,000 1,350,000 1,350,000 3,705,000One-Time Reserves (255,000) (350,000) (400,000) (1,350,000) (1,350,000) (3,705,000)


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90PG2301Whitby Public LibraryLibrary StudiesProject Name :


Parent ID :

PROGRAM DETAILS

Library Strategic Plan (2013) - The current five year strategic plan culminates in 2013, its strategic objectives having been met. A new strategic plan is required to guide the library board in determining strategic service directions, related action plans and monitoring processes for the next five years. It will ensure that resources are managed efficiently and effectively, resulting in optimal service and optimal value for Whitby residents.

Service Delivery Model (2014) - The service delivery model is a critical planning study that will address long-term library service needs, detailing optimal design for Town of Whitby library services. It will provide a strategy for matching library service to population growth, addressing facilities, collections, programs, operating hours, technology, and staffing over the long term. It will consider partnerships with other municipal facilities and community services, considering alternative service models.

PROGRAM BUDGET

2020 to 20232016201520142013 C/F

Available2017 to

201910 Year

Workplan

Expenditures90152301 Library Service Delivery Model Study 30,000 30,00090132301 Library Strategic Plan 2,779 25,000 25,000 52,779

82,7792,779 30,000 25,000 25,000Expenditures TotalFinancingGrowth Reserve Funds 799 8,626 7,189 7,189 23,803Development Charges 1,980 21,374 17,811 17,811 58,976

82,7792,779 30,000 25,000 25,000Financing Total

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Asset Overview - Whitby · Asset Overview Studies, Initiatives and Reserve Transfers . Public Works...

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