Category Archives: SAP- Asset AccountingJan22

SAP Asset Accounting Configuration Document – Realtime   Project Posted on January 22, 2013 by sapficodocsStandard

his material, from a realtime project, provides step by step customization/configuration instructions related to Asset Accounting submodule in SAP FI. Following are headlines from the document;

Organizational Structures Configuration

In this section features of the Asset Accounting organizational objects (chart of depreciation, FI company code, asset class) are defined. All assets in the system are assigned to these organizational objects that you defined.

Integration with General Ledger Ao90

The system settings and entries you make in this section are required for the integration of Asset Accounting with the General Ledger

Valuation Configuration

In this section,all configurations that have to do with the valuation of fixed assets are made. We define and manage all valuation and depreciation parameters in the chart of depreciation

Depreciation Configuration

The settings for fixed assets depreciation are defined in this section.

Special Valuation Configuration Master Data Configuration Transaction Types Configuration

Click on below mentioned link to view full SAP Asset Accounting configuration Document – Realtime Project

asset-accounting-configuration-realtime-project

 

Filed under SAP- Asset Accounting and tagged Ao90, Asset Configuration, configuration, Customization, Depreciation, FI Configuration, FICO Organizational Structure, General Ledger, Transaction Types, Valuation | Leave a comment Jan22

Asset Accounting User Manual   -SAP Posted on January 22, 2013 by sapficodocsStandard

SECTION 1 ASSETS MASTER DATA PROCESSING1.1 CREATE ASSET1.2 CHANGE ASSET MASTER1.3 DISPLAY ASSET MASTERSECTION 2 ASSET ACCOUNTING- BUSINESS TRANSACTIONS2.1 ASSET ACQUISITION (CAPITALIZATION OF ASSET)2.2 REVERSE ASSET DOCUMENT2.3 DEPRECIATION RUNSECTION 3 ASSET ACCOUNTING INFORMATION SYSTEMS3.1 STANDARD SAP REPORTS

Click on below link

asset-accounting-user-manual

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Asset   Retirement Posted on January 11, 2013 by sapficodocsStandard

Overview

The following paragraphs and pictures will describe an EXAMPLE in steps of an asset retirement and the functionality of the main fields and buttons.

Asset Retirement with transaction code ABAVN

To retire an asset go to Navigation:  SAP Easy Access -> SAP Menu -> Accounting -> Financial accounting -> Fixed Asset -> Posting -> Retirement -> Asset Retirement by Scrapping

Alternatively: Transaction code ABAVN

1) Fill out Field Asset with your asset number already created and with postings (press enter)2) Fill out Fields Document Date, Posting date and Asset Values (it cannot be a date prior to this

3) If you press Line items , you will see the values generated for each depreciation area.

4) If you press Simulate button you will see the accounts that will be credited and debited. In this case 11000, 11010 and 200010.

5) Double clicking on each line item you can see all details of these transactions.

Filed under Asset Retirement and tagged ABAVN, Asset Retirement | Leave a comment Jan11

Asset   Acquisition-SAP Posted on January 11, 2013 by sapficodocsStandard

Overview

The following paragraphs and pictures will describe an EXAMPLE in steps of an asset acquisition and the functionality of the main fields and buttons.

Asset Acquisition with transaction code ABZON

To acquire an asset go to navigation:  SAP Easy Access -> SAP Menu -> Accounting -> Financial accounting -> Fixed Asset -> Posting -> Acquisition -> External Acquisition -> Acquis. w/Autom. Offsetting Entry.

Alternatively: transaction code ABZON

1) Fill out Field Existing asset with an asset number already created. (Press enter)2) Fill out Fields Document Date, Posting date and Asset Values Date.3) Fill out Field Amount Posted with any amount.

4) If you press Line items button, you will see the values generated for each depreciation area

5) If you press Simulate button you will see the accounts that will be credited and debited. In this case 11000 and 199990.

6) Double clicking on each line item you can see all details of these transactions.

Filed under Asset Acquisition and tagged ABZON, Asset Acquisition | Leave a comment Jan11

Asset History   Sheet Posted on January 11, 2013 by sapficodocsStandard

Report Scenario

In order to view all of the different types of asset activity for an asset, or a large number of assets (by company code or class), the asset history sheet allows you to uniquely map any particular transaction type to a specific field in the report.  The main benefit of this is that it provides great visibility into the types of transactions that are being performed on the asset.  Without this, differt types of transactions might be posted to the asset but aggregated into a single figure.

As an example, consider an asset that has many asset transfers occurring where the asset is both the sender and a receiver.  The asset received $500 in transfers from another asset and also transfers $300 to a series of other assets.  In the delivered history sheet versions, the values for the transfers field would be a summation of these values to show a net $200 positive transfer. 

But with a properly configured asset history sheet, you can great structures that highlight the Transfers-In and Transfers-Out values.  The same is true if you want to provide more visibility to unique asset transactions such as Write-Ups and Unplanned Depreciation versus regular depreciation.

Report Execution

Menu Path: Accounting > Financial Accounting > Fixed Assets > Information System > Reports on Asset Accounting > Notes to Financial Statements > International > Asset History Sheet

Transaction:  AR02

Program:  RAGITT_ALV01

Selection Values:

Usual report criteria such as… o Company Codeo Asset Numbero Asset Classo Depreciation Areao Sort versiono Report List Level – This will determine whether the report output will be in a

detailed fashion (i.e., list individual asset records) or summarized based on the sort version.

History Sheet Version – see below for more information

Configuration

The configuration for this report requires three items:

1. Appropriate asset history sheet groups2. Proper mapping of all transaction types to the asset history sheet group3. A properly configured and “complete” asset history sheet version

The Asset History Version is the core of the Asset History Sheet report and determines how the asset accounting transaction data is displayed.  Most importantly, it defines the column-and-row structure of the report output and how each type of asset activity (acquisitions, transfers in, transfers out, AUC settlement, etc.) is mapped to the appropriate field in the report.  The History Sheet Version is completely customizable for each customer’s purposes.

IMG menu path: Financial Accounting > Asset Accounting > Information System > Asset History Sheet > Define Asset History Versions

1. SAP has supplied standard asset history versions.  For the custom asset history version creation, we can copy the existing version & make required changes or create it from scratch.

2. Define 4 character asset history version identification code.3. Asset History version can be defined in rows and columns.  We can define maximum 8

rows and 10 columns.  Row and Column ID is made up of two digit integers.  There is a minimum of 1 row and 2 columns (00 and 99) required.

4. Typical Column Definition: 1. 00 – Values at the start of FY2. 01 to 80 – Transactions during FY3. 99 – Values at the end of FY

5. Within each cell of the report you can map the asset history sheet groups to appear.  Drilldown in order to maintain this.

Filed under Asset History Sheet and tagged ar02, Asset History Sheet | Leave a comment Jan11

Basics of Asset Accounting – Asset   Explorer Posted on January 11, 2013 by sapficodocsStandard

Overview

The following paragraphs and figures will describe with EXAMPLE the steps of how to explore an asset and the functionality of the main buttons.

In Asset Explorer by transaction code AW01N, we are able to display depreciation calculation. However, if system uses New depreciation calculation, to be able to simulate Old depreciation calculation, you need to use transaction code AW01_AFAR. 

Exploring an asset with Transaction Code AW01n

Navigation:  SAP Easy Access -> SAP Menu -> Accounting -> Financial accounting -> Fixed Asset -> Asset -> Asset Explorer

Alternatively: AW01N

1)      Fill out fields with asset number/Company Code.

2)      In Planned values tab, you can check all values related to this asset. APC, Acquisition value, Ordinary depreciation, net book value.

3)      If you select transaction line and click on “hat” button, you can check all details related to each transaction.

4) And if you double click in the acquisition / retirement / transfer transaction, you will be able to display the document generated in FI after the acquisition / retirement / transfer.

5) If you click on (display depreciation calculation) button or double click over Ordinary deprec. Value in the ‘Planned values’ tab, you will be able to see the parameter used by the system to calculate the asset depreciation in that depreciation area.

New depreciation calculation displays:

Old depreciation calculation displays:

6) In the Posted Values tab  you will be able to see how the depreciation will be posted during the year for each period.PS. In the example below period 1 is missing because it was already posted in time of creation and acquisition posting  in this asset.

Filed under Asset Explorer and tagged ASSET ACCOUNTING, AW10N | Leave a comment Jan11

Asset Accounting Transaction   Codes Posted on January 11, 2013 by sapficodocsStandardAACCOBJ Display Active Acct Assgnmt ElementsAARC Archiving Asset AccountingAART Reading of Archive DataAATENV1 Create Data CollectionAATENV2 Create Test CasesAATENV3 Execute Test CasesAAVN Recalculate base insurable valueAB01 Create asset transactionsAB02 Change asset documentAB03 Display Asset DocumentAB08 Reverse Line ItemsABAA Unplanned depreciationABAD Asset Retire. frm Sale w/ CustomerABAD_OLD Asset Retire. frm Sale w/ CustomerABAKN Last Retirement on Group AssetABAO Asset Sale Without CustomerABAON Asset Sale Without CustomerABAV Asset Retirement by ScrappingABAVN Asset Retirement by ScrappingABAW Balance sheet revaluationABAWN New value methodABB1 Correction of Asset AccountsABCO Adjustment Posting to AreasABF1 Post DocumentABF1L Post Document in Ledger GroupABGF Credit Memo in Year after InvoiceABGL Enter Credit Memo in Year of InvoiceABIF Investment supportABMA Manual depreciationABMR Manual transfer of reservesABMW Reverse asset trans. using doc. no.ABNA Post-capitalizationABNAN Post-CapitalizationABNC Enter post-capitalizationABNE Subsequent RevenueABNK Subsequent CostsABSO Miscellaneous Transactions

ABSO_OLD Miscellaneous TransactionsABST Reconciliation Analysis FI-AAABST2 Reconciliation Analysis FI-AAABT1 Intercompany Asset TransferABT1N Intercompany Asset TransferABUB Transfer between areasABUM Transfer FromABUMN Transfer within Company CodeABUZSM Maintain Line Item SchemaABZE Acquisition from in-house productionABZK Acquisition from purchase w. vendorABZO Asset acquis. autom. offset. postingABZON Acquis. w/Autom. Offsetting EntryABZP Acquistion from affiliated companyABZS Enter write-upABZU Write-upABZV Asset Acquis. Posted w/Clearing AcctACC01 Account Maintenance FI-AAACCMAP Convert Depreciation AreasACSET Maint.Acct Types for Acct Asgmt Obj.AFAB Post depreciationAFABN Post DepreciationAFAF Assets with errorsAFAM_093B View Default Values for ValuationAFAM_093C Company Code Default ValuesAFAMA View Maint. for Deprec. Key MethodAFAMD View Maint. Declining-Bal. MethodAFAMH Maintain Maximum Amount MethodAFAMP View Maint. Period Control MethodAFAMR View Maintenance Base MethodAFAMS View Maint. Multi-Level MethodAFAMSK Method: Levels in Calendar YearsAFAR Recalculate DepreciationAFBN Include New Depreciation AreaAFBP Create depreciation posting logAIAB AuC Assignment of Dist. RuleAIAO C AM Maint. list vers. gen. line itmAIAZ Display Dist. Rule AllocationAIBU Transfer Asset under Const.AIIO C AM Maintain List Version AuCAIST Reverse Settlement of AuCAJAB Year-End Closing

AJRW Fiscal Year ChangeAM04 Changes to Asset ClassesAM05 Lock Asset ClassANHAL Maintain Cutoff Value KeyANK0 Ch.-of-Depr.-Dep. Asset Class DataANK1 Ch.-of-Depr.-Dep. Control Specif.ANK2 Ch.-of-Depr.-Dep. AllocationsANK3 Ch.-of-Depr.-Dep. Net Worth Valuat.ANK4 Ch.-of-Depr.-Dep. Insurance DataANKA Directory of asset classesANKL Generate Asset ClassesANKL_OLD Create Asset Classes from AccountsANSICHT Maintain Asset ViewsANSICHT00 Assignment Trans.Group – Asset ViewANVEST Maintain Investment Support MeasuresAO11 Assign number rangeAO21 Screen layout for deprec. areasAO25 Unit-of-prod. depreciationAO31 Specify Depreciation AreaAO32 Assign net worth tax areaAO33 Net worth tax field selectionAO41 Add to insurance specificationsAO42 Insurance field selectionAO51 Leasing field selectionAO52 Add to leasing entriesAO61 Assign user fieldsAO67 Define Transaction TypeAO68 Define Transaction TypeAO69 Account assignmt. KTNAIBAO71 Document type for posting deprec.AO72 Specify posting procedureAO73 Define Transaction TypeAO73_INV Define Transaction TypeAO74 Define Transaction TypeAO75 Define Transaction TypeAO76 Define Transaction TypeAO77 Define Transaction TypeAO78 Define Transaction TypeAO79 Define Transaction TypeAO80 Define Transaction TypeAO81 Define Transaction TypeAO82 Define Transaction Type

AO83 Define Transaction TypeAO84 Define Transaction TypeAO85 Account assignmt AcquisitionsAO86 Account assingmt. RetirementsAO87 Acct. Assignmt Revaluation on APCAO88 Acct.Assignmt for Investment SupportAO89 Acct.assmt. not to curr ac.as.shareAO90 Account assignmt AcquisitionsAO90_OLD Account assignmt AcquisitionsAO91 Specify field group authorizationAO92 Logical field groupsAO93 Ord. Depreciation Acct AssignmentAO94 Special Depreciation Acct AssignmentAO95 Acct. assgnmt. Unplanned deprec.AO96 Acct. assgnmt. Transfer of reservesAO97 Acct. assgnmt. Reval. of deprec.AO98 Acct. assignment InterestAO99 Acct. assgnmt. Derived dep. areasAO99_OLD Acct. assgnmt. Derived dep. areasAOBK Depreciation areas/Reduction rulesAOBV Maint. of rules for delivery costsAOCO Cost center check (across co.codes)AOLA Master Data TabAOLAPOST Tabstrip Posting TransactionsAOLK Tab Layout for Asset Master DataAPER_RESET Reset Periodic Posting RunAR01 Call Asset ListAR02 Call Up Asset History SheetAR03 Call Up Depreciation ListAR04 Call Up Depreciation + Interest ListAR05 Call Up Asset Acquisition ListAR06 Call Up Asset Retirement ListAR07 Call Up Asset Transfer ListAR08 Call Up Depreciation Compare ListAR09 Call Up Property ListAR10 Call Up Insurance ListAR11 Investment GrantsAR11N Investment GrantsAR12 Call Up Asset DirectoryAR13 Call Up Prim. Cost Plan. Dep./Int.AR14 Call Up Manual Depreciation ListAR15 Changes to Master Record

AR16 Changes to Asset ClassesAR17 Call Up Leasing Liability ListAR18 Call Up Depr.SimulationAR19 Call Up List of OriginsAR20 Retirement comparisonAR21 Mid-quarter Alert ReportAR22 Analysis of retirment revenueAR23 Italy: Asset registerAR24 Italy: Assets at 3rd partyAR25 Depreciation postedAR26 Call up special reserve listAR27 Call up: Group asset listAR28 Call up asset historyAR29 Re- and New Valuation of AssetsAR29N Re- and New Valuation of AssetsAR30 Display WorklistAR31 Edit WorklistAR32 Call Create WorklistAR32N Call Create WorklistARAL Display Application LogARMO Schedule Monitor: Asset AccountingARQ0 FIAA – Ad hoc reportsART0 FIAA – Information SystemAS01 Create Asset Master RecordAS02 Change Asset Master RecordAS03 Display Asset Master RecordAS04 Asset ChangesAS05 Block Asset Master RecordAS06 Delete Asset Record/Mark for Delet.AS08 Number Ranges:Asset NumberAS100 Legacy Data Transfer using ExcelAS11 Create Asset SubnumberAS11_FMIM Create AuC SubnumberAS21 Create Group AssetAS22 Change Group AssetAS23 Display Group AssetAS24 Create Group Asset SubnumberAS25 Block group assetAS26 Mark group asset for deletionAS81 Create Old Group Assets DataAS82 Change old group assetAS83 Display old group asset

AS84 Create legacy group asset subnumberAS91 Create Old AssetAS92 Change Old AssetAS93 Display Old AssetAS94 Create Legacy Asset SubnumberASCC Assets on My Cost Center – GUI Vers.ASCC_GUI Assets on My Cost CenterASEM My assetsASEM_GUI My Assets – GUI VersionASIM Simulation of asset postingASKB Periodic Asset PostingsASKBN Periodic APC Posting RunAT01 Create Asset Master Record (old)AT02 Change Asset Master Record (old)AT03 Display Asset Master Record (old)AT11 Create Asset Subnumber (Old)AT21 Create Group Asset (old)AT22 Change Group Asset (old)AT23 Display Group Asset (old)AT24 Create Group Asset Sub-Number (old)AT81 Create Old Group Asset (old)AT82 Change Old Group Asset (old)AT83 Display Old Group Asset (old)AT84 Display Old Group Asset Sub-No.(old)AT91 Create Old Asset (old)AT92 Change Old Asset (old)AT93 Display Old Asset (old)AT94 Create Old Asset Sub-Number (old)AUFW Maintain Revaluation MeasuresAUN0 FI-AA Asset Summary – Analysis of an asset and its environmentAUN1 FI-AA Asset Summary – Analysis of an asset and its environment: Postings

AUN10FI-AA Asset Summary – Analysis of an asset and its environment: Fiscal Year Variant

AUN11FI-AA Asset Summary – Analysis of an asset and its environment: Transfer/Line Item Schema

AUN2FI-AA Asset Summary – Analysis of an asset and its environment: Value Determination

AUN3FI-AA Asset Summary – Analysis of an asset and its environment: Posted Values

AUN4FI-AA Asset Summary – Analysis of an asset and its environment: Legacy Data

AUN5 FI-AA Asset Summary – Analysis of an asset and its environment: Account

Assignment

AUN6FI-AA Asset Summary – Analysis of an asset and its environment: Insurance

AUN7 FI-AA Asset Summary – Analysis of an asset and its environment: Leasing

AUN8FI-AA Asset Summary – Analysis of an asset and its environment: Investment Support

AUN9FI-AA Asset Summary – Analysis of an asset and its environment: Screen Layout

AUVA FI-AA Incomplete AssetsAW01 Asset ExplorerAW01_AFAR Asset Explorer (old engine)AW01_OLD Asset Master Rec: Display Val.FieldsAW01N Asset ExplorerF-90 Acquisition from purchase w. vendorF-91 Asset Acquis. Posted w/Clearing AcctF-92 Asset Retire. frm Sale w/ CustomerFAA_GENMAP Generate Mapping MethodsFB05_OLD Post with clearingFBA7_OLD Post Vendor Down PaymentFBA8_OLD Clear Vendor Down PaymentFIAAHELP FI-AA Utility ProgramsFIAAHELP_DARK FI-AA Utility Programs DispatcherJ1AH Creating Way BillsJ1AI Asset Revaluation (Inflation)J1AJ Print Way Bill DocumentOA01 Gain/loss substitution -Fixed assetsOA02 Substitution: Mass Changes to AssetsOA03 C AM Asset Class IndexOA05 C AM Maintain Table T499SOA07 Generate C AM BALTD Record LayoutOA08 FI-AA: Maintain Country TableOA11 C AM Asset Master MatchcodeOA13 FI-AA Legacy Data TransferOA14 Direct import of dataOA15 C AM Maintenance Table T094POA1X Asset Data TransferOA50 Maint. of rules for delivery costsOA79 C AM Maintain Ast.Hist.Sheet Defin.OA80 C AM Maint. Asset.Hist.Sheet Defin.OA81 Maintain Transaction Types – ExpertOA84 Generate Period ControlOA85 C FI-AA: Weighting periods

OA90 AM: Asset RegisterOAAQ Take back FI-AA year-end closingOAAR C AM Year-end closing by areaOAAW FI-AA: Memo value for asset classOAAX FI-AA: Asst class for grp asset onlyOAAY FI-AA: Hist. layout set-asset classOAAZ FI-AA: Settlement profileOABC Depreciation areas/value transferOABD Depreciation areas/param. transferOABE Deprec. areas/gross transferOABK Delete asset classOABL C AM Reset Company CodeOABM Depreciation areas/Transfer of resvsOABN Depreciation areas/ordinary deprec.OABR Maint. of rules for delivery costsOABS Depreciation areas/Special deprec.OABT Set Up Parallel CurrenciesOABT_OLD Deprec. areas/parallel currenciesOABU Depreciation areas/Unplanned deprec.OABW Depreciation areas/Replacement valsOABX Deppreciation areas/Investmt supportOABY C AM Maintain Table T093YOABZ Depreciation areas / InterestOAC1 C AM Leasing TypesOACB Customer name for evaluation group 1OACC Customer name for evaluation group 1OACD Customer name for evaluation group 1OACE Customer name for evaluation group 1OACF Customer name for evaluation group 1OACS C FI-AA View maint. substitutionsOACV C FI-AA View maint. validationsOADB Define Depreciation AreaOADB_WZ Set Up Parallel ValuationOADC Depreciation Areas: Area typeOAGL Reset posted depreciationOAI5 C FIAA Time-dependent inv. supportOAK1 C AM Consist. Chart of DepreciationOAK2 C AM Consist. Company CodeOAK3 C AM Consist. Depreciation AreaOAK4 C AM Consist. G/L AccountsOAK5 C AM Customizng reconc. acct. contrlOAK6 C AM Consist. G/L accounts

OAK7 Reconc. acct. as stat. cost elementOAKA Standart texts in asset classOAKB Define asset for gain/lossOALX Define Long Text TemplatesOAMK Change Reconciliation AccountsOAOA FI-AA: Define asset classesOAOB FI-AA: Assign company codesOAP4 FI-AA: Description of chart of dep.OAPL C FI-AA: Set Chart of DepreciationOARC Maint. of retention periods FI-AAOARK Archive SettingsOARP Call up of AM report overviewOASI FI-AA Implementation Guide (smart)OASV Enter G/L Account PostingsOATB Asgmt of dep.area to cross-sys.areaOATR Define Report SelectionOAV5 Index figuresOAV7 C AM Change Simulation VersionsOAV8 FI-AA C Def. Eval. Group, 8 placesOAV9 C AM Asset hist. group view maint.OAVA C AM Eval. Group View MaintenanceOAVB C AM View Maintenance Prop.IndicatorOAVC C AM Manual Valuat. View MaintenanceOAVD C AM Insurance Data View MaintenanceOAVE C AM View Maintenance Classif.NWTaxOAVF C AM View Maint. Insurance CompaniesOAVG C AM View Maint. Report Simul.(Dep)OAVH C AM View Maint. Period ControlOAVI C AM View Maint. Sort VersionsOAVJ C AM View Maint. Trans.Type GroupOAVL C AM View Maint. LocationsOAVM C AM View Maint. Field GroupsOAVN C AM View Maint. Fld.Grp. Asset DataOAVO C AM View Maint. Screen ControlOAVP C AM View Maint. Deprec.Trace TextsOAVR C AM View Maint. Dep.Check RulesOAVS C AM View Maint. Period RuleOAVT C AM View Maint. Insurance PremiumOAVX C AM view maint no.periods shtd f.yrOAVZ C AM Call up reportOAW1 Reason for investmentOAW2 Maximum base value

OAW3 Translation methodOAWF Assign Workflow TasksOAWT AW01- define value field textsOAXB Deprec. areas for transaction typesOAXC Deprec. areas for transaction typesOAXD Deprec. areas for transaction typesOAXE Deprec. areas for transaction typesOAXF Define Transaction TypeOAXG Define Transaction TypeOAXH Deprec. areas for transaction typesOAXI Deprec. areas for transaction typesOAXJ Deprec. areas for transaction typesOAY1 Special handling of transfer postingOAY2 Asset class: Low value asset checkOAYA Deprec. areas for transaction typesOAYB Limiting transaction type groupsOAYC Legacy data transfer: Depr. termsOAYD Legacy data transfer: Man. entry FCOAYE Legacy data transfer: SequenceOAYF Legacy Data Transfer: Accumul. Depr.OAYG Legacy data transfer: Calc.repl.val.OAYH Depreciation area currencyOAYI Memo value of areaOAYJ Net book value is changeover amountOAYK Low-value assetsOAYL Individual period weightingOAYM Permit group asset for areaOAYN Assign bal.sheet/inc.stmt to areaOAYO Rounding specific. for deprec. areaOAYP Shortening rules for shortened FYOAYQ Gross/net resrvs.for special deprec.OAYR Posting rules for depreciationOAYS Special treatment of retirementOAYT Transact.type for proportional valsOAYU Capitaliztn of dwn-paymnts (transfr)OAYZ Asset class:  Depreciation areasOAZ1 Validation Rules for Trans.Typ.Grp.OAZ2 Substitution for trans.type groupOB03 C FI Maintain Table T003 (Change View “Document Types”)OKGL Versions for capitalization val.calcORFA Asset Accounting Customizing: Display IMGSPRO Customizing: Execute Project – SAP Reference IMG

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Asset – Legacy Migration   Guidelines Posted on January 4, 2013 by sapficodocsStandard

Asset Migration should be handled carefully, as real time integration does not exist with FI module.  Generally, assets are classified into 2 -

Assets acquired/capitalized in the previous year Assets acquired/capitalized in the current year

The latter is generally uploaded at item / transaction level, while the former at balance level.

AUC / CIP should be uploaded at transaction level.  Else, settlement will not be possible

Pre-requisites:

Asset master data configurations should have been completed like asset classes, depreciation area, depreciation key etc

Take over date (Transfer date) should be configured. o The date is of importance from depreciation perspective.o It is NOT the actual data entry date.  It represents the value date.o There are 2 types of take over date – End of last closed FY or during FY (Mid

year take over)

Implementation:Asset migration t-codes like AS91/92/93/94 and AS81/82/83/84 will be used extensivelyThere are two programs that can be utilized to automatically process legacy assets.  They are RAALTD01 and RAALTD11.RAALTD01: Uses dialog programming and hence will be slow, but predictableRAALTD11: Users direct input and hence will be faster.  Most of the implementation uses this optionBDC recording of AS91 t-code:  This is done for current year acquisition and AuC Assets.  The transaction level data are entered by clicking the ‘Transactions’ button in the application tool bar

Mandatory Fields:All mandatory fields as defined in the screen layout rule – Asset class, cost center, description, Plant, quantity, depreciation key, useful life etcAcquisition amount, Accumulated depreciation value till PY, Accumulated depreciation value in the CY till take over date for all depreciation areas.

From FI ViewThe migration programs will create Asset data only and no FI documents are generated.FI postings are to be manually created using t-code OASV or ABF1Former will be used normally, while latter will be used for uploading asset values in multiple currenciesThe asset GL account properties should be changed to ‘Non-reconciliation’ account (‘Set/Reset reconciliation account’ option in IMG screen).  The same should be changed after migrationGL accounts for Acquisition Production Cost( APC), accumulated depreciation GL accounts will be posted manually.  The difference (Net Book Value) gets posted to the conversion account created for assets.  This is later reverse posted during TB uploadAfter migration, asset values at Current book value should match with the FI values

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CONFIGURATION STEPS IN ASSET   ACCOUNTING Posted on January 4, 2013 by sapficodocsStandard

Step 1 – COPY CHART OF DEPECIATION

EC08 – IMG>Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Copy reference chart of depreciation/depreciation area

*Step 2 – ASSIGN COMPANY CODE TO CHART OF DEPRECIATION*

OAOB – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Assign chart of depreciation to company code

*Step 3 – ASSIGN FINANCIAL STATEMENT VERSION TO EVERY DEPRECIATION AREA*

OAYN – IMG >Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Specify statemement version for asset reports

*Step 4 – IDENTIFY YOUR ASSET CLASSES*

*Step 5 – IDENTIFY YOUR ACCOUNT DETERMINATION & SCREEN LAYOUT FOR YOUR ASSET CLASSES*

SPRO – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Asset Classes > Specify required entries for asset master data

*Step 6 – IDENTIFY YOUR GL ACCOUNTS FOR YOUR ASSET CLASSES*

*Step 7 -  DEFINE YOUR NUMBER RANGE*

AS08 – IMG > Financial Accounting > Asset Accounting > Organizational Structures > Asset Classes > Define number range interval

*Step 8 -  DETERMINE DEPRECIATION AREAS IN ASSET CLASSES AND SCREEN LAYOUT*

A021 – IMG > Financial Accounting > Asset Accounting > Master Data > Screen Layout > Define screen layout for asset depreciation areas

OAYZ – IMG > Financial Accounting > Asset Accounting > Valuation > Determine depreciation areas in the asset class

*Step 9 – GENERATE ASSET CLASSES FROM GL ACCOUNTS*

ANKL – IMG – Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Asset Classes > Generate Asset Classes from G/L Accounts

*Step 10 – COMPLETE DATA FOR ASSET CLASSES SETTING REQUIRED ENTRY FIELDS*

SPRO – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organization Structures and Master Data > Asset Classes > Specify requires entries for asset master data

OAYZ – IMG > Financial Accounting > asset Accounting > FI-AA Implementation Guide (Simplified Version) Organizational Structures and Master Data > Asset Classes > Enter default values in asset classes

AO90 – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Assign additional G/L accounts for transactions/depreciation

*Step 11 – SETTING UP SPECIAL ASSET CLASSES*

OAYK – IMG > Financial Accounting > Asset Accounting > Valuation > Specify max amount for LVA + asset classes > Specify amount for low value assets

OAY2 – IMG > Financial Accounting > Asset Accounting > Valuation > Specify max amount for LVA + asset classes > Specify LVA asset classes

*Step 12 – SPECIFY INTERVALS AND POSTING RULE*

OAYR – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Specify intervals and posting rules

Filed under SAP- Asset Accounting and tagged STEPS IN ASSET ACCOUNTING | Leave a comment Dec18

SAP-Asset Transactions – Accounting   Entries Posted on December 18, 2012 by sapficodocsStandardAsset Acquisition:                              F-90 – With VendorDr.        Fixed Asset – Acquisition CostCr.    Vendor (Accounts payable)

Posting date of the document will be copied into the asset master as the capitalization date.

The depreciation start date of each depreciation area will also be determined and updated in the depreciation area data tab page.

Asset acquisition posting could also be done without PO from the MM module. Posting could be done in FI posting only.

Asset Disposal – Sales to a Customer:            F-92 – With CustomerSupposed an asset with historical cost $1,000 and accumulated depreciation of $100 is being sold to a customer at a price of $1,100, the posting entries will be as follows:Dr. Customer account (A/R)                    1,100Cr. Revenue for asset disposal                1,100-Cr. Fixed asset – acquisition cost            1,000-Dr. Accumulated depreciation                    100Dr. Clearing account for asset disposal    1,100Cr. Gain/loss of fixed asset disposal          200-The posting date of the retirement posting will also be updated into the field “deactivation date” in the asset master as the retirement date.Asset Disposal – Scrap without Revenue            ABAVN - Asset Retirement by ScrappingInstead of selling, an asset could be disposed as a scrap.  In this case, no revenue is expected and a loss will be realized in the P&L if the fixed asset being scrapped still carries a net book value.

For the same asset with historical cost $1,000 and accumulated depreciation of $100, the posting of the scrapping will be as follows:Cr. Fixed asset – acquisition cost            1,000-Dr. Accumulated depreciation                    100Cr. Gain/loss of fixed asset disposal          900Asset Transfer within a Company – ReclassificationThe NBV of an existing asset master record could be transferred to another asset within the same company.  The transaction could be used in the following scenarios:

Reclassify an existing asset to a new class or to correct an error Transfer an asset to a new one with the same class.  This may be necessary to execute the

change of the remaining useful life of an asset but still spread the net book value evenly throughout the remaining life without allowing the system to catch up the postings of the missing or extra depreciation of the past periods

For an asset with historical cost $1,000 and accumulated depreciation of $100, the posting of the intra-company transfer posting will be follows:Cr. Fix asset – acquisition cost (old asset)                     1,000-Dr. Accumulated depreciation  (old asset)                        100Dr. Fix asset – acquisition cost (new asset)                   1,000Cr. Accumulated depreciation  (new asset)                       100-The old asset being transferred will become a retired asset and the transfer posting date will be updated as the retirement date in the asset master record.For the new receiving asset, the transfer will be the same as if it is being acquired.The transfer posting date will be used as the capitalization date.Month End Processing – Depreciation Run      AFAB-Depreciation RunDr. Depreciation expenseCr. Accumulated depreciationNote that the above posting to G/L will be done in a summary level by G/L accounts and cost center levels because the depreciation expense has to be charged to cost center in CO.  However, the detailed depreciation amount of each asset will also be stored in Asset Accounting such that each unique asset master record will also have its unique posted depreciation amount.  Besides, after each depreciation run, the system will issue a report which list out the depreciation posting amount of each individual assets as a record.  This is advised that this report should be kept as an additional audit trail.Asset Under Construction (AUC) Config & Process Steps:Internal Order as Investment Measure:1. Define the AuC Asset Class (with investment measure) – OAOA2. Define the Asset Class – for Main Asset - OAOA3. Define Investment Profile – OITAa. Assign the AuC Asset Class (Step-1) in the investment profile4. Assign Investment Profile to Model Order – OITA5. Define Order Type (Investment) – KOT2a. Settlement Profile – OKO7b. Maintain Allocation Structures - OKO6c. Planning Profile - OKOS

            d. Budget Profile - OKOB6. Create an Internal Order – KO01a. With the Investment Profile (Step-2)b. AuC automatically created by the system using Asset Class given in the Investment Profile7. Post the amounts to IO – FB01Dr. Material supplied to Asset (Expenditure)Cr. Cash account8. Settle the amounts to AuC from IO (Prcg type: Automatic) - KO88Dr. Asset Under Construction accountCr. Contra Capitalized9. Create the Main Asset – AS0110. Settle the amounts to Main Asset from AuC (Prcg type: Full) - KO88Dr. Final Asset account

Cr. Asset Under Construction account

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